mhha presentation final (2) -sm april 2017 · the presentation herein was prepared as a tool to...
TRANSCRIPT
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© 2017 Copyright, CGS Administrators, LLC. 1January 30, 2017
Michigan Home Care & Hospice Association 2017
Annual Conference
CGS JB Medicare Update Session
May 4, 2017
© 2017 Copyright, CGS Administrators, LLC. 2January 30, 2017 © 2017 Copyright, CGS Administrators, LLC.January 30, 2017
DisclaimerThe presentation herein was current at the time it was published or uploaded onto the web. Medicare policy changes frequently so links to the source documents have been provided within the document for your reference. The presentation herein was prepared as a tool to assist providers and is not intended to grant rights or impose obligations. Although every reasonable effort has been made to assure the accuracy of the information within these pages, the ultimate responsibility for the correct submission of claims and response to any remittance advice lies with the provider of services.
The Centers for Medicare & Medicaid Services (CMS) employees and agents, including CGS and its staff, make no representation, warranty, or guarantee that this compilation of Medicare information is error free and will bear no responsibility or liability for the results or consequences of the use of this guide. This publication is a general summary that explains certain aspects of the Medicare Program, but is not a legal document. Official Medicare Program provisions are contained in relevant laws, regulations, and rulings.
© 2017 Copyright, CGS Administrators, LLC. 3January 30, 2017 © 2017 Copyright, CGS Administrators, LLC.January 30, 2017
General Medicare Updates
21st Century Cures Act
Sequencing of Modifiers
Assignment Agreement
Advanced Beneficiary Notice of Noncoverage
Standard Documentation
Jurisdiction B DME MAC Updates
Agenda
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General Medicare Updates
MLN Matters
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Condition of Payment Prior Authorization Program for K0856/K0861
• Submit Prior Authorization Request to DME MAC March 6, 2017 Illinois (JB) and West Virginia (JC) beneficiaries and suppliers
• Claims submitted for K0856 or K0861 are subject to prior authorization decision for payment Date of Service on or after March 20, 2017 Nationwide on July 17, 2017
• Additional Information https://www.cms.gov/Research-Statistics-Data-and-
Systems/Monitoring-Programs/Medicare-FFS-Compliance-Programs/DMEPOS/Prior-Authorization-Process-for-Certain-Durable-Medical-Equipment-Prosthetic-Orthotics-Supplies-Items.html
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Continuous Glucose Monitors (CGM) Effective January 12th 2017 one CGM approved as DME
Dexcom G5 Mobile CGM
Inexpensive and routinely purchased (IRP)
E1399
Dexcom G5 Mobile CGM durable receiver
Furnished on or after 1/12/17
Narrative “Dexcom G5 Receiver”
A9999
All supplies and accessories furnished on a monthly basis for use with a Dexcom G5 Mobile CGM receiver
Furnished on or after 1/12/17
Narrative “Supplies used with Dexcom G5 Receiver”
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Continuous Glucose Monitors (2)Therapeutic CGM may be covered when all of the following criteria are met:
Beneficiary has diabetes mellitus; and,
Beneficiary has been using a home blood glucose monitor (BGM) and performing frequent (four or more times a day) BGM testing; and,
Beneficiary is insulin-treated with multiple daily injections (MDI) of insulin or a continuous subcutaneous insulin infusion (CSII) pump; and,
Beneficiary's insulin treatment regimen requires frequent adjustment by the beneficiary on the basis of therapeutic CGM testing results.
© 2017 Copyright, CGS Administrators, LLC. 8January 30, 2017 © 2017 Copyright, CGS Administrators, LLC.January 30, 2017
MLN Matters MM 9848
Payment for Oxygen Volume Adjustments and Portable Oxygen Equipment
When a beneficiary is receiving both stationary and portable equipment with High Liter Flow (HLF)
• The portable is now separately payable
In order to receive payment for the portable
• The supplier must append the QF modifier to both the stationary and the portable
• Effective on or after Dates of Service April 1, 2017
© 2017 Copyright, CGS Administrators, LLC. 9January 30, 2017 © 2017 Copyright, CGS Administrators, LLC.January 30, 2017
Social Security Number Removal Initiative (SSNRI)
Requires the removal of Social Security Numbers from Medicare cards by April 2019
Replaced with a Medicare Beneficiary Identifier (MBI)
Distribution of new cards will begin April 2018
CMS Overview webpage:
https://www.cms.gov/Medicare/SSNRI/Index.html
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• CGS conducting a review of the data utilized to establish reimbursement
• Review may or may not result in a change in the reimbursement
• While reviewing data, CGS will not be reverting to individual pricing consideration
• CMS’s intent is for contractors to establish prices for established HCPCs codes
• Once review is complete, CGS will share the results
Custom Cushion Codes E2609/E2617
© 2017 Copyright, CGS Administrators, LLC. 11January 30, 2017 © 2017 Copyright, CGS Administrators, LLC.January 30, 2017
MLN Matters MM9886 DMEPOS Order Requirements for Changing Suppliers
Accept timley order and medical documentation (so long as it meets Medicare requirements), regardless of whether the supplier received the documentation directly from the beneficiary’s eligible practitioner or from another, transfer supplier.
There is a change in the order for the accessory, supply, drug and so forth
On a regular basis, only if it so specified in the documentation section of a particular medical policy
When an item is replaced
When there is a change in supplier, if the recipient supplier did not obtain a valid order for the DMEPOS item form the transferring supplier.
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21st Century Cures Act
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Section 16005 KU Informational modifier used to receive the
unadjusted fee schedule amount
Group 3 Complex Rehabilitative Power Wheelchair
Accessory
Seat
Back Cushion
KU Modifier use extended through June 30, 2017
Spreadsheets are no longer accepted for adjustments to claims with DOS on or after January 1st, 2017
Spreadsheets still accepted for DOS 1/1/2016 – 6/30/2016
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Section 16007
CMS is currently working to implement this section and will be providing contractor instructions for re-processing the applicable claims. There is no action required for the suppliers at this time. Formal instructions will be issued in the near future.
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Resources for 21st Cures Act Questions
Complete list of the wheelchair accessories and cushions used with the Group 3 complex wheelchairs
https://www.cms.gov/Medicare/Medicare-Fee-for-Service-Payment/DMEPOSFeeSched/Downloads/PAMPA-Code-List.zip
Medicare Claims Processing Manual, Chapter 17, Section 20.1.3
https://www.cms.gov/Regulations-and-Guidance/Guidance/Manuals/Downloads/clm104c17.pdf
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Sequencing of Modifiers
For Capped Rental items paid as a Lump Sum Purchase
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MLN Matters MM9579
Effective date – October 1, 2016
Repair parts billed with RB modifier paid as purchase, regardless of the following:
Competitive bidding item or not
Within or outside a CBA
Payment category of repair part
Rented grandfathered equipment
Supplies and accessories used with grandfathered equipment can continue to be provided by grandfathered supplier through the end of the capped rental period.
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Lump Sum Payment for Repair Parts Effective October 1, 2016, repair parts used to make
medically necessary beneficiary-owned base equipment serviceable is paid on a lump sum purchase basis.
Repairs of medically necessary beneficiary-owned items can be performed by any Medicare-enrolled supplier.
Applies to all repair parts billed with RB modifier, including beneficiaries residing in a CBA.
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© 2017 Copyright, CGS Administrators, LLC. 19January 30, 2017 © 2017 Copyright, CGS Administrators, LLC.January 30, 2017
Modifiers
RB modifier
NU pricing modifier
Appropriate informational modifiers
KX, RT and/or LT modifiers
KH modifier (if the HCPCS is in the capped rental category)
Do not report KY, KE or RR modifier with RB modifier.
© 2017 Copyright, CGS Administrators, LLC. 20January 30, 2017 © 2017 Copyright, CGS Administrators, LLC.January 30, 2017
Modifier Sequencing
NU modifier – must be first modifier listed
RT and LT modifiers must appear in the 2nd and 3rd positions when billing for a capped rental HCPCS code and 2 units of service are billed on the same line
99 modifier is required when more than 4 modifiers are reported
NU, RT and LT (as needed) modifiers, and the 99 modifier (as needed) must all appear on the claim line.
Additional Modifiers listed in narrative of claim.
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Examples
Example (99 modifier not needed)
E0992 NU RB KX
Example (99 modifier needed)
E2370 NU RT LT 99 (Narrative includes KH, RB, KX, and sometimes KU)
RTLT must be in 2nd and 3rd place for bilateral items with a number of units of 2
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References
MLN Matters® Number: MM9579
MLN Matters®Number: MM8822
MLN Matters®Number: MM8566
Update to MM8822
© 2017 Copyright, CGS Administrators, LLC. 23January 30, 2017
Assignment Agreement
© 2017 Copyright, CGS Administrators, LLC. 24January 30, 2017 © 2017 Copyright, CGS Administrators, LLC.January 30, 2017
Assignment Agreement
Assignment-
Written agreement
Beneficiaries, physicians/suppliers, Medicare
Participating Suppliers
Signed contract
Accept assignment on all services
Nonparticipating Suppliers
Assignment on claim-by-claim basis
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© 2017 Copyright, CGS Administrators, LLC. 25January 30, 2017 © 2017 Copyright, CGS Administrators, LLC.January 30, 2017
Nature and Effect of Assignment on Claims
Participating Physician / Supplier
Agrees to accept Medicare allowed amount on all claims
Cannot determine assignment on claim by claim basis
Can only charge deductible / coinsurance
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Mandatory Assignment for Covered Drugs Billed to Medicare
Section 114 BIPA- Mandatory assignment applies to Medicare-covered drugs
Claims billed unassigned will process assigned
Suppliers may not bill charges to anyone beyond the Medicare Part B deductible and coinsurance
Does not apply to dispensing fees
© 2017 Copyright, CGS Administrators, LLC. 27January 30, 2017 © 2017 Copyright, CGS Administrators, LLC.January 30, 2017
Violation of Assignment
Physician / Supplier
Collects or attempts to collect from enrollee or anyone else
Any amount plus benefit
Exceeds Medicare allowed amount
Charges enrollee for paperwork involved in filing an assigned claim
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Supplementary Medical Insurance (SMI)
Enrollee has private insurance in addition to Medicare
Physician / Supplier
Accepts assignment of SMI
May not bill or collect amount that exceeds Medicare allowed amount
Enrollee or private insurance
Refunds will be requested by MAC
© 2017 Copyright, CGS Administrators, LLC. 29January 30, 2017 © 2017 Copyright, CGS Administrators, LLC.January 30, 2017
Fragmented Billing
Non-participating physician / supplier
Accepts assignment for some services
Claims payment from enrollee
Services performed at the same place / same occasion
Must accept assignment or bill enrollee for all services performed at the same place / same occasion
© 2017 Copyright, CGS Administrators, LLC. 30January 30, 2017 © 2017 Copyright, CGS Administrators, LLC.January 30, 2017
Fragmented Billing Exception
Mandatory Assignment Situations
Physician / Supplier may choose to not accept assignment for other services at the same place or occasion
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© 2017 Copyright, CGS Administrators, LLC. 31January 30, 2017
Advanced Beneficiary Notice of Noncoverage
Special Guidance for Unassigned Claims
© 2017 Copyright, CGS Administrators, LLC. 32January 30, 2017 © 2017 Copyright, CGS Administrators, LLC.January 30, 2017
New ABN Form
© 2017 Copyright, CGS Administrators, LLC. 33January 30, 2017 © 2017 Copyright, CGS Administrators, LLC.January 30, 2017
Unassigned Claims Only
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© 2017 Copyright, CGS Administrators, LLC. 34January 30, 2017 © 2017 Copyright, CGS Administrators, LLC.January 30, 2017
Instructions – Blank G, Option 1
Single line strike
ABNs printed specifically for issuance of unassigned items or
Line can be hand-penned on an already printed ABN
Sentence must be stricken
May not be entirely concealed or deleted
No CMS requirement for initial or date annotated
If changes to Blank G, Option 1 are completed before issuing the ABN to the beneficiary
© 2017 Copyright, CGS Administrators, LLC. 35January 30, 2017 © 2017 Copyright, CGS Administrators, LLC.January 30, 2017
Unassigned Claims Only
© 2017 Copyright, CGS Administrators, LLC. 36January 30, 2017 © 2017 Copyright, CGS Administrators, LLC.January 30, 2017
Instructions – Blank H
Statement can be included on ABNs for unassigned items
May also be hand written
ABNs with the sentence stricken out in Option 1 mustcontain the CMS-approved unassigned claim statement in Blank H
If not, then it is not considered a valid notice
If Blank H consists of the CMS-approved statement, then the last sentence in Option 1 should be stricken.
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© 2017 Copyright, CGS Administrators, LLC. 37January 30, 2017 © 2017 Copyright, CGS Administrators, LLC.January 30, 2017
Resources
Supplier Manual Chapter 6
Assignment agreement
CMS Internet Only Manual (IOM)100-04, Chapter 1, Section 30.3.2
Enrollment
Participating / Non-Participating
Social Security Act Section 1842(h); 42 U.S.C. Section 1395u (h); 42 C.F.R. Sections 400.202, 424.55 (1999)
ABN Instruction
https://www.cms.gov/Medicare/Medicare-General-Information/BNI/Downloads/ABN-Form-Instructions.pdf
© 2017 Copyright, CGS Administrators, LLC. 38January 30, 2017
Standard DocumentationSLD Update
Dispensing Orders
Detailed Written Orders
Written Orders Prior to Delivery
© 2017 Copyright, CGS Administrators, LLC. 39January 30, 2017 © 2017 Copyright, CGS Administrators, LLC.January 30, 2017
Standard Documentation Language Update
Standard Documentation Language
Removed from LCD
Coming 2017 with LCD updates
Standard Documentation Requirement Article (A55426)
Separate article linked to LCD
More efficient updates when standard documentation is updated
Shortens LCD for easier reading
Allows for emphasis of policy requirements in the LCD and PA
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© 2017 Copyright, CGS Administrators, LLC. 40January 30, 2017 © 2017 Copyright, CGS Administrators, LLC.January 30, 2017
Overview Authorized to Order
Physician, Nurse practitioner (NP), Clinical Nurse Specialist (CNS), Physician Assistant (PA)
Dispensing Orders
Can be verbal or written
Obtained prior to delivery
Must be followed up with DWO prior to billing
Detailed Written Order (DWO)
Includes Beneficiary Name, Prescribers Name, Order date, Detailed Description of the item,
Prescriber’s signature and date
Obtained prior to billing
© 2017 Copyright, CGS Administrators, LLC. 41January 30, 2017 © 2017 Copyright, CGS Administrators, LLC.January 30, 2017
For all items bulleted on this slide prior to delivery
Pressure reducing support surfaces (Group I, II, III), including mattress overlays, mattresses and air-fluidized beds
Seat lift mechanisms
TENS
PMD
Wheelchair seating
NPWT
A date stamp (or similar) is required which clearly indicates the supplier’s date of receipt of the completed WOPD with the prescribing practitioner’s signature and signature date.
Written Order Prior to Delivery
© 2017 Copyright, CGS Administrators, LLC. 42January 30, 2017 © 2017 Copyright, CGS Administrators, LLC.January 30, 2017
5 Element Order (5EO) for ACA 6407The 5EO must include all of the following elements:
Beneficiary's name
Item of DME ordered - this may be general
Signature of the prescribing practitioner
Prescribing practitioner's National Practitioner Identifier (NPI)
The date of the order
Must be completed within six (6) months after the required ACA 6407 face-to-face examination; and,
Must be received by the supplier before delivery of the listed item(s); and,
A date stamp or equivalent is encouraged to be used to document the 5EO receipt date by the supplier.
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© 2017 Copyright, CGS Administrators, LLC. 43January 30, 2017 © 2017 Copyright, CGS Administrators, LLC.January 30, 2017
The 7EO must meet all of the requirements below:
•Beneficiary's name
•Description of the item that is ordered. This may be general –e.g., "power operated vehicle", "power wheelchair", or "power mobility device"– or may be more specific.
•Date of the face-to-face examination
•Pertinent diagnoses/conditions that relate to the need for the POV or power wheelchair
•Length of need
•Prescribing physician's signature
•Date of prescribing physician's signature
7 Element Order for Power Mobility Devices(PMD)
© 2017 Copyright, CGS Administrators, LLC. 44January 30, 2017 © 2017 Copyright, CGS Administrators, LLC.January 30, 2017
Order Type Guidance Requirements Evidence of Receipt
Supplies /Accessories to the base equipment
Standard WOPD CMS or DME MACs
Must meet the requirement of a DWO
Date Stamp or Equivalent
Must obtain a DWO if not included on the
5‐Element Order (ACA 6407 items)
42 CFR 410.38(c),
All Elements Date Stamp or Equivalent
Must obtain and DWO
7‐Element Order (PMDS)
42 CFR 410.38(c),
All Elements N/A Must obtain aDetailed Product Description (DPD)
Written Orders Prior to Delivery
© 2017 Copyright, CGS Administrators, LLC. 45January 30, 2017 © 2017 Copyright, CGS Administrators, LLC.January 30, 2017
There is a change in the order for the accessory, supply, drug, etc.
On a regular basis (even if there is no change in the order) only if it is so specified in the documentation section of a particular medical policy
When an item is replaced
When there is a change in the supplier
When is a New Order Required?
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© 2017 Copyright, CGS Administrators, LLC. 46January 30, 2017
Standard Documentation
Continued Medical Need
Continued Use
Request for Refill
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“Medicare Contractors shall establish appropriate safeguards to assure that payments are not made beyond the last month of medical necessity.”
Safeguards in Making Payments
© 2017 Copyright, CGS Administrators, LLC. 48January 30, 2017 © 2017 Copyright, CGS Administrators, LLC.January 30, 2017
For ongoing supplies and rental DME items
Beneficiary’s medical record must support that the item continues to be used by the beneficiary and remains reasonable and necessary
Continued Medical Need Ongoing Supplies/Rental DME
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© 2017 Copyright, CGS Administrators, LLC. 49January 30, 2017 © 2017 Copyright, CGS Administrators, LLC.January 30, 2017
A recent order by the treating physician for refills
A recent change in prescription
A properly completed CMN with an appropriate length of need specified
Timely documentation in the beneficiary’s
Medical record showing usage of the item
Timely documentation is defined as a record in the preceding 12 months unless otherwise specified elsewhere in the policy
Medical Record Documentation to Support Continued Need
© 2017 Copyright, CGS Administrators, LLC. 50January 30, 2017 © 2017 Copyright, CGS Administrators, LLC.January 30, 2017
Continued use describes the ongoing utilization of supplies or a rental item by a beneficiary
Suppliers are responsible for monitoring utilization to make sure the DMEPOS item continues to be used by the beneficiary.
What is Continued Use?
© 2017 Copyright, CGS Administrators, LLC. 51January 30, 2017 © 2017 Copyright, CGS Administrators, LLC.January 30, 2017
Any of the following may serve as documentation that an item submitted for reimbursement continues to be used by the beneficiary
Timely documentation in the beneficiary's medical record showing usage of the item, related option/accessories and supplies
Valid request for refill documentation
Supplier records documenting beneficiary confirmation of continued use of a rental item
Timely documentation is defined as a record in the preceding 12 months unless otherwise specified
Continued Use Documentation
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© 2017 Copyright, CGS Administrators, LLC. 52January 30, 2017 © 2017 Copyright, CGS Administrators, LLC.January 30, 2017
CMS IOM Publication 100-08, Medicare Program Integrity Manual, Chapter 4, Section 4.26.1
For DMEPOS products that are supplied as refills to the original order, suppliers must contact the beneficiary prior to dispensing the refill
Jurisdiction B Supplier Manual, Chapter 8, “Documentation”
Request for Refill
© 2017 Copyright, CGS Administrators, LLC. 53January 30, 2017 © 2017 Copyright, CGS Administrators, LLC.January 30, 2017
For all items and accessories supplied as refills to the original order:
Suppliers must contact the beneficiary prior to dispensing
Suppliers must not automatically ship on pre-determined basis
Contact with the beneficiary must not take place no sooner than 14 calendar days prior to delivery/shipping date
Supplier must deliver the items no sooner than 10 calendar days prior to the end of the usage of the current product
Contact may be written or telephone
Retrospective attestation statement not sufficient
Request for Refill Documentation
© 2017 Copyright, CGS Administrators, LLC. 54January 30, 2017 © 2017 Copyright, CGS Administrators, LLC.January 30, 2017
Documentation must include
Beneficiary’s name or authorized representative
A description of each item that is being requested
Quantity of supplies remaining on hand (or)
Functionality of accessory being replaced
Date of refill request
Request for Refill Documentation
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© 2017 Copyright, CGS Administrators, LLC. 55January 30, 2017 © 2017 Copyright, CGS Administrators, LLC.January 30, 2017
Refill Documentation RequirementsObtained In Person
@ Retail StoreWritten Request From Beneficiary
Telephone Contact Between Supplier and Beneficiary
Signed delivery slip or copy of itemized sales receipt
Beneficiary name and/or authorized rep (indicate relationship)
Beneficiary name and/or authorized rep (indicate relationship)
Delivery slip/receiptshould indicate items were picked
Statement the beneficiary is requesting a refill
Name of person contacting/receiving call from beneficiary
Description of each item requested Statement the beneficiary is requesting a refill
Signature of requestor Description of each item requested
Date of request Date of contact
Quantity/functional condition of each item still remaining
Quantity/functional condition of each item still remaining
Contact no sooner than 14 calendar days prior to delivery/shipping
Shipment/delivery occurred no sooner than 10 calendar days prior to current supply exhausting
© 2017 Copyright, CGS Administrators, LLC. 56January 30, 2017 © 2017 Copyright, CGS Administrators, LLC.January 30, 2017
Consumable Supplies (supplies that get “used up”)
Examples are surgical dressings, urological supplies or diabetic testing supplies
Supplier should assess and document the remaining supplies
Quantifiable
Determine if the supplies is nearly exhausted and/or compare to the last order filled
Consumable Supplies
© 2017 Copyright, CGS Administrators, LLC. 57January 30, 2017 © 2017 Copyright, CGS Administrators, LLC.January 30, 2017
Nonconsumable supplies (supply items that are more durable in nature, but may require periodic replacement)
Examples – PAP supplies, nebulizer supplies, RAD supplies
The supplier should assess whether the supply item remains functional
Replacement should be provided only when the item is no longer functional
The supplier should document the condition of the item being replaced in sufficient detail to indicate why the replacement is necessary at that time.
Nonconsumable Supplies
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© 2017 Copyright, CGS Administrators, LLC. 58January 30, 2017
Standard Documentation
Proof of Delivery
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Proof of Delivery (POD)
Supplier Standard 12
Signed POD required to verify beneficiary received DMEPOS item
Required to verify beneficiary received item
Must be available upon request
If not provided, claim denied, overpayment requested
If no documentation provided on consistent basis, may be referred to Office of Inspector General (OIG)
Maintain documentation for seven years
© 2017 Copyright, CGS Administrators, LLC. 60January 30, 2017 © 2017 Copyright, CGS Administrators, LLC.January 30, 2017
Method 1 - Direct Delivery
Delivery directly to a beneficiary by a supplier
The POD record must include:
Beneficiary's name
Delivery address
Sufficiently detailed description to identify the item(s) being delivered (e.g., brand name, serial number, narrative description)
Quantity delivered
Date delivered
Beneficiary (or designee) signature
Date of service is the date of delivery
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© 2017 Copyright, CGS Administrators, LLC. 61January 30, 2017 © 2017 Copyright, CGS Administrators, LLC.January 30, 2017
Method 2 – Deliver/Shipping Service
Delivery to beneficiary via shipping service
The POD record must include:
Beneficiary's name
Delivery address
Package invoice and delivery confirmation
Detailed description of the item(s) being delivered
Quantity delivered
Date delivered
Evidence of delivery
Date of service is the shipping date61
© 2017 Copyright, CGS Administrators, LLC. 62January 30, 2017 © 2017 Copyright, CGS Administrators, LLC.January 30, 2017
Method 3 – Delivery to Nursing Facility
Delivery to a nursing facility on the beneficiary’s behalf
The POD record is based on delivery via Method 1 (direct delivery) or Method 2 (shipping service)
Documentation from the nursing facility
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POD Exception: Anticipation of Discharge
Delivery to Facility Delivered for the purpose
of fitting/training
Two days prior to discharge from hospital or nursing facility
DOS equals discharge date
POS 12 (beneficiary’s home)
Delivery to Home Two days prior to
discharge from hospital or nursing facility
DOS equals discharge date
POS 12 (beneficiary’s home)
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© 2017 Copyright, CGS Administrators, LLC. 64January 30, 2017 © 2017 Copyright, CGS Administrators, LLC.January 30, 2017
POD Exception:Part A Covered Inpatient Stay
May not be billed to DME MAC:
Drugs or other DMEPOS used by the beneficiary prior to discharge
For purposes other than training and/or fitting
Surgical Dressings, Urological Supplies or Ostomy Supplies provided by facility
These items are payable to the facility under Part A Medicare
Applies to beneficiaries in:
Hospitals
Skilled nursing facilities (POS 31)
Nursing facilities (POS 32)
© 2017 Copyright, CGS Administrators, LLC. 65January 30, 2017 © 2017 Copyright, CGS Administrators, LLC.January 30, 2017
POD: Beneficiaries Entering Medicare
Statement of item(s) in beneficiary’s possession:
Date of delivery
Information that supplier examined item
Information that the item(s) meet Medicare requirements
Signed and dated by beneficiary or designee
Rented items
Reasonable Useful Lifetime (RUL) begins first day of first rental month
DOS
Match signature date of beneficiary or designee
© 2017 Copyright, CGS Administrators, LLC. 66January 30, 2017
POD Signature
POD can be signed by:
Beneficiary
Beneficiary’s designee
Relationship to beneficiary must be noted on delivery slip
POD cannot be signed by:
Suppliers
Employees of suppliers
Anyone with financial interest in delivery of item
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CGS Administrators, LLC
Jurisdiction B DME MAC Updates
© 2017 Copyright, CGS Administrators, LLC. 68January 30, 2017 © 2017 Copyright, CGS Administrators, LLC.January 30, 2017
Voluntary Check Refunds
Jurisdiction B and C refunds should not be combined on one check
Jurisdiction B Refunds:
CGSDME MAC Jurisdiction BP.O. Box 953479St. Louis, MO 63195‐3479
Jurisdiction C Refunds:
CGS DME MAC Jurisdiction CP.O. Box 955152St. Louis, MO 63195‐5152
© 2017 Copyright, CGS Administrators, LLC. 69January 30, 2017 © 2017 Copyright, CGS Administrators, LLC.January 30, 2017
As a result of data demonstrating a high claims payment error rate, MR conducted complex service-specific prepayment reviews
Data is from the time period of October 1through December 31, 2016
Total percentage in Top Reasons for Denials section could be greater than 100% because some claims were denied for multiple reasons
Complex Service-Specific Reviews
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HCPCS Code A4253 – Blood Glucose Test Strips
93% of claims denied
Increase from previous quarter of 6%
Top Reasons for Denials
The medical record documentation does not document the specific reason for the additional testing materials for this particular beneficiary (73.71%)
Payment for supplies billed above normal policy usage is being denied due to lack of documentation to support that they are reasonable and necessary (38.01%)
The medical record documentation does not establish that the treating physician saw the beneficiary and evaluated the beneficiary's diabetes control within 6 months before ordering the quantities of supplies exceeding utilization guidelines (27.72%)
Complex Service-Specific Reviews
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HCPCS Code E0277 – Powered Pressure-Reducing Support Surface
75% of claims denied
Increase from previous quarter of 12%
Top Reasons for Denials
The medical record documentation provided indicates one small stage 3 or 4 pressure ulcer on the trunk or pelvis (60%)
The medical record documentation provided only indicates stage 2 pressure ulcers on the trunk or pelvis (40%)
The medical record documentation provided only indicates one stage 2 pressure ulcer on the trunk or pelvis (40%)
Complex Service-Specific Reviews
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HCPCS Code E1390 – Oxygen Concentrator
60% of claims denied
Decrease from previous quarter of 2%
Top Reasons for Denials
The medical record documentation does not support the treating physician has determined that the beneficiary has a severe lung disease or hypoxia related symptoms that might be expected to improve with oxygen therapy(30.92%)
The medical record documentation does not support the blood gas study was obtained while the beneficiary was in a chronic stable state (26.82%)
Medical records do not verify that the standard treatment regimen associated with the disease condition producing the hypoxia-related symptoms was tried or considered and deemed clinically ineffective (22.79%)
Complex Service-Specific Reviews
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Jurisdiction B ResourcesInteractive Voice Response (IVR) Unit Phone: 1.877.299.7900
Customer Service Phone:Hours of Operation:
1.866.590.6727Monday – Friday, 8:00 a.m. – 5:00 p.m. ET
Telephone Re-openings Phone:Hours of Operation:
1.844.240.7490Monday – Friday, 8:00 a.m. – 5:00 p.m. ET
Paper Claim Submission Address: CGSPO Box 20013Nashville, TN 37202
Adjustment Requests (Reopenings), EFT Form Submission, and Written Inquiries
Address: CGSPO Box 20007Nashville, TN 37202
Redetermination Requests Fax:
Address:
1.615.660.5976
CGSPO Box 20007Nashville, TN 37202
Also accepted through esMD
Overpayment Appeals Fax:
Address:
1.615.782.4514
CGSOverpayment AppealsPO Box 23070Nashville, TN 37202
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DME MAC Jurisdiction B: Online Resourceshttp://www.cgsmedicare.com/jb/index.html
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Jurisdiction B Resources Supplier Manual
http://cgsmedicare.com/jb/pubs/supman/index.html
Local Coverage Determinations
http://cgsmedicare.com/jb/coverage/lcdinfo.html
Medical Review Resources
http://cgsmedicare.com/jb/mr/resources.html
Online Tools
http://cgsmedicare.com/jb/help/tools.html
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Educational Opportunities Online Educational Welcome Center
New Supplier Center
Dear Physician Letters
Calendar of Events
Online Education
Podcasts
MLNs
Video Education
Workshops
http://cgsmedicare.com/jb/education/index.html
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2017 Jurisdiction B Workshops
http://www.cgsmedicare.com/jb/education/workshops.html
Educational Opportunities
Chicago, ILIndianapolis, IN
Cleveland, OH
Nashville, TN
JURISDICTION B
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Upcoming Policy Webinars May 4 Lower Limb Prosthetics
May 5 External Infusion
May 11 Manual Wheelchair Bases
May 12 Surgical Dressings
May 17 Hospital Beds
May 19 Respiratory Assist Devices
May 23 Oxygen
May 25 Oxygen – LiveLine Plus
May 30 Enteral Nutrition
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Upcoming General Topic Webinars May 2 Documentation Requirements – General Principles
May 9 Documentation Requirements – Orders and CMNs
May 9 Medicare 101
May 10 Medicare 102
May 16 Documentation Requirements – Refill and Delivery
May 18 Reopenings and Redeterminations
May 24 Participation and Assignment
May 31 Prior Authorization (PAR) Process
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CGS Website Surveys When visiting http://www.cgsmedicare.com
and you see the survey, please take a moment to provide feedback.
Use ForeSee to give us your thoughts about the CGS website.
Website enhancements are based on your requests.
Once you complete a survey, you will not be asked again for 30 days. Complete a survey then complete another in a few months to let us know changes have been made.
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MSI Live
Evaluate Our Services!
The MAC Satisfaction Indicator (MSI) is the best way to share your opinions directly with the Centers for Medicare & Medicaid Services (CMS) about your experience with us.
These survey results will help us find ways to better serve you.
https://cfigroup.qualtrics.com/jfe/form/SV_3WeVjGWpc5NQXOJ?MAC_BRNC=2&MAC=JB DME
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myCGS Web PortalmyCGS provides access to beneficiary eligibility, claim status,
claim denial information, and much more.
The myCGS portal mirrors all of the functionality currently contained in the Interactive Voice Response (IVR) unit.
myCGS includes several additional and more detailed features than the IVR can provide.
FAQs, Registration Guides, and User Manuals are available.
To learn more, visit: http://www.cgsmedicare.com, select JB DME or JC DME, then select the myCGS link from the left navigation menu.
Register today!
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CGS ListServ
Stay updated on DME MAC Jurisdiction B news!
Sign up for the DME MAC Jurisdiction B ListServ: http://www.cgsmedicare.com/medicare_dynamic/ls/001.asp?wb48617274=890F20EF
Enter your name, location, email address, and company
Choose the contract and/or specialty information that fits your business
Click “Submit”
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MR WIZARD
MR WIZARD takes the mystery out of CGS Medical Review denials
Detailed claim line denials
Instant access to denial detail
Available 24/7 with no registration needed
Just enter the CCN in the appropriate field!
If an ADR is associated, status of the ADR will be provided
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Social Media
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Find Us on Facebook® and Twitter ®!
Find the CGS DME MAC POE page on Facebook®.
Like our page and get all of the latest DME MAC POE information and more on the CGS DME POE Facebook®
page at: http://www.facebook.com/CGSadminDME
Provider Outreach and Education is now on Twitter®.
Search “@JBDMEPOE” on your Twitter account to follow us.
Our tweets will include reminders about Medicare requirements, helpful tips, and POE events.
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GO Mobile CGS GO MOBILE IS KEEPING
YOU CONNECTED!
CGS Go Mobile works on Apple and Android phones and tablets!
The download is free!
Access and share important CGS Medicare information from the convenience of your mobile device!
www.cgsmedicare.com/jb/onlinetools/gomobile.html
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CGS Connect Jurisdiction BCGS ConnectTM is a unique concierge-level service for suppliers
seeking professional review and evaluation of pre-claim documentation before submitting an initial claim to Medicare.
Clinical Reviews
Urological Supplies (A4353)
PAP (E0601)
Oxygen and Oxygen Equipment (E1390)
Manual Wheelchairs (K0004)
Hospital Beds and Accessories (E0260/E0394/E0301/E0303/E0912)
Estimated MR Response Times: 10-15 days
Routine Reviews Glucose Monitors (A4253/E0607NU)
Nebulizers (E0570)
Oxygen and Oxygen Equipment (E1390)
Knee Orthoses (K0901)
Knee Orthoses (L1832/L1833/L1843
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Questions?
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Thank you for inviting us!