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METROPOLITAN UTILITIES DISTRICT Committee Meetings

8:15 a.m. January 6, 2016

AGENDA

1. Roll Call 2. Open Meetings Act Notice

Construction and Operations – Frost, Friend, Howard

1. Capital Expenditures [Ron Reisner, SVP & Chief Operations Officer] – Tab 6 2. Acceptance of Contracts and Payment of Final Estimates [Ron Reisner, SVP & Chief

Operations Officer] - Tab 7 3. Bids on Materials and Contracts [Jon Zellars, Director - Purchasing] – Tab 8

Services and Extensions – Friend, Cavanaugh, Patterson

1. Main Extensions [Ron Reisner, SVP & Chief Operations Officer] - Tab 10

Personnel – Friend, Patterson, Begley

1. Promotions and Ratifications [Patrick Tripp, VP - Human Resources] - Tab 11 2. Bargaining Unit Wage Reopener [Patrick Tripp, VP - Human Resources] - Tab 12 3. SPA Supplemental Sick Leave Modification [Patrick Tripp, VP - Human Resources] – Tab 13

METROPOLITAN UTILITIES DISTRICT Regular Meeting

9:00 a.m. January 6, 2016

AGENDA

1. Roll Call 2. Open Meetings Act Notice 3. Pledge of Allegiance 4. Approval of Minutes – Committee Meetings, Public Hearing & Regular Board

Meeting for December 2, 2015 5. Election of Chairperson (New Chairperson then Presides) and Election of Vice

Chairperson

CONSTRUCTION & OPERATIONS

6. 7. 8. 9.

Capital Expenditures Acceptance of Contracts and Payment of Final Estimates Bids on Materials and Contracts Notice of Purchases Between $25,000 and $50,000

SERVICES &

EXTENSIONS 10. Main Extensions

PERSONNEL 11.

12. 13.

Promotions and Ratifications Bargaining Unit Wage Reopener SPA Supplemental Sick Leave Modification

BOARD 14. Appointment of Committees

15. Other Matters of District Business for Discussion

Roll Call

METROPOLITAN UTILITIES DISTRICT

Minutes of Committee Meetings and Public Hearing

December 2, 2015

Chairman Dowd called the Committee Meetings to order at 8: 15 a.m. On a roll call vote, the following members were present:

Tom Dowd Dave Friend Jack Frost

Gwen Howard Tim Cavanaugh

Jim Begley Scott Keep, Secretary and President

Also present were various members of the staff, representatives from IBEW #1521, and other members of the public.

Mr. Patterson was absent.

Open Meetings Act Notice Chairman Dowd advised those in attendance that a copy of the Open Meetings

Act was posted in the rear of the Board Room.

Recognition of United Way Committee Members Mr. Keep introduced the District employee members of the United Way

Committee, and presented certificates to each of them in recognition of their efforts in successfully raising donations of more than $105,000 from employees and retirees. The Committee was chaired by Sophia Thomas and its members included Bernadette Armstead, Jeff Dotson, Jessica Heidebrecht, Trisha Miller, Dan Murphy, Priya Reddy, Nancy Ross, Laurie Sutej.

Recognition of Florence Water Taste Award Mr. Keep introduced Joel Christensen, Vice President of Water Operations, who

presented the board with the District's water taste award in a contest sponsored by the Nebraska Section of the American Water Works Association. The District's Florence Plant water placed first in the treated water category and second overall for the State of Nebraska. Chris Fox, the District's Director of Water Quality and Jim Shields, the District's Director of Water Production and Pumping, were also in attendance and were recognized for their roles in the District's achievement.

Committee Meetings, Public Hearing & Regular Board Meeting December 2, 2015

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Construction and Operations - Frost, Friend, Howard Mr. Reisner reviewed the proposed capital expenditures, as outlined in his letter

to the Committee dated November 20, 2015.

Mr. Reisner reviewed his letter to the Committee dated November 24, 2015, regarding the acceptance of contracts and payment of final estimates.

Mr. Reisner reviewed Change Order No. 1 as discussed in the letter to the Committee dated November 16, 2015 from Cory O'Brien, Vice President of Engineering and Construction. The Change Order pertained to the District's contract with Judds Brothers Construction Company to install water mains in "Q" Street from 261h to 27th Streets.

Mr. Reisner reviewed Amendment No. 2 as discussed in the letter to the Committee dated November 13, 2015 from Mr. O'Brien, pertaining to the District's contract with SCS Aquaterra for professional engineering services to provide air emissions compliance assistance for reciprocating internal combustion engines.

Mr. Zellars reviewed the bids on materials and contracts as outlined in his letter to the Committee dated November 19, 2015.

Services and Extensions - Friend. Cavanaugh, Patterson Mr. Reisner reviewed the main extensions as outlined in his letter to the

Committee dated November 20, 2015.

Marketing and Consumer Information - Howard. Cavanaugh, Begley Mr. Doyle reviewed his letter to the Committee dated November 23, 2015,

regarding the Annual Marketing Budget, and provided a Power Point presentation of the District's proposed marketing programs for next year. He noted that the selections demonstrate how marketing priorities are tied to strategic planning objectives.

Personnel - Friend. Patterson. Begley Mr. Tripp reviewed his letter to the Committee dated November 20, 2015,

regarding District employee promotions and new hire ratifications.

Judiciary and Legislative - Cavanaugh. Friend, Howard Mr. Kubat reviewed his Legislative Report dated November 23, 2015, noting

legislative proposals that are currently anticipated for the upcoming 2016 Legislative Session beginning in January.

Accounts. Expenditures, Finance and Rates - Begley. Frost. Patterson At 8:48 a.m., Chairman Dowd announced that the Public Hearing on the 2016

Gas and Water Budget and the proposed water rate Increase would begin and be in effect for the duration of the presentation by Management.


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Mr. Keep prefaced the budget presentation with an overview of the District's goals and challenges for the coming budget year. Mr. Schaffart followed with a Power Point presentation of the proposed gas and water operations budgets.

Ms. Chantry introduced Geneva Patterson, Financial Analyst for Rates, Revenue and Regulatory Affairs. who provided the Power Point presentation on the proposed increase in water rates, as outlined in Ms. Chantry's letter dated November 23, 2015.

Chairman Dowd invited comments from any members of the public. There were none.

At 9:34 a.m., Mr. Friend moved to adjourn the Public Hearing and Committee Meetings, which was seconded by Mr. Begley and carried on a roll call vote.

Voting Yes: Begley, Dowd, Friend, Frost, Howard, Cavanaugh, Voting No: None

MINUTES FILE DOCUMENT NO. 137403

The Committee Meetings and Public Hearing were adjourned.

SLK/mjm


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Minutes of Regular Board Meeting

December 2, 2015

The Board of Directors of the Metropolitan Utilities District of Omaha met in the Board Room of the Headquarters Building at 1723 Harney Street in regular session at 9:44 a.m. on December 2, 2015.

Advance notice of the meeting was posted on the first floor of the Headquarters Building from November 4, 2015 to December 2, 2015. Notice of the meeting was published in the Omaha World-Herald on Sunday, November 22, 2015. The agenda of the meeting was available for public inspection at the office of the Secretary and President, and delivered to Board Members on November 24, 2015.

AGENDA N0.1 ROLL CALL

Chairman Dowd called the meeting to order at 9:44 a.m. On a roll call vote, the following members were present:

Tom Dowd Dave Friend Jack Frost

Gwen Howard Tim Cavanaugh

Jim Begley Scott Keep, Secretary and President

Also present were various members of the staff, representatives from IBEW #1521, and other members of the public.

Mr. Patterson was absent.

OPEN MEETINGS ACT NOTICE Chairman Dowd advised those in attendance that a copy of the Open Meetings

Act was posted in the rear of the Board Room.

AGENDA NO. 3 PLEDGE OF ALLEGIANCE

Chairman Dowd invited those who wished to participate, to stand and recite the Pledge of Allegiance.


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AGENDAN0.4 APPROVAL OF MINUTES FOR COMMITTEE MEETINGS AND REGULAR BOARD MEETING - NOVEMBER 4. 2015

Mr. Frost moved to approve the Minutes of the Committee Meetings and Regular Board Meeting for November 4, 2015, which was seconded by Ms. Howard and carried on a roll call vote.

Voting Yes: Dowd, Friend, Frost, Howard, Cavanaugh, Begley Voting No: None


AGENDA NO. 5 CAPITAL EXPENDITURES

Mr. Frost moved for approval of the capital expenditures as outlined in Mr. Reisner's letter to the Committee dated November 20, 2015, which was seconded by Mr. Cavanaugh and carried on a roll call vote.



AGENDA NO. 6 ACCEPTANCE OF CONTRACTS AND PAYMENT OF FINAL ESTIMATES

Mr. Frost moved for approval of the Acceptance of Contracts and Payment of Final Estimates as outlined in Mr. Reisner's letter to the Committee dated November 24, 2015. The motion was seconded by Mr. Friend and carried on a roll call vote.


AGENDA NO. 7 CHANGE ORDER NO. 1


Mr. Frost moved for approval of Change Order No. 1 pertaining to the contract with Judds Brothers Construction Company, as outlined in Mr. O'Brien's letter dated November 16, 2015. The motion was seconded by Mr. Begley and carried on a roll call vote.


MINUTES FILE DOCUMENT N0.137407 Committee Meetings, Public Hearing & Regular Board Meeting

December 2, 2015 Page 5 of 8

AGENDA NO. 8 AMENDMENT NO. 2

Mr. Frost moved for approval of Amendment No. 2 pertaining to the contract with SCS Acquaterra, as discussed in Mr. O'Brien's letter dated November 13, 2015. The motion was seconded by Mr. Friend and carried on a roll call vote.



AGENDA NO. 9 BIDS ON MATERIALS AND CONTRACTS

Mr. Frost moved for approval of Management's recommendations with regard to bids for materials and contracts as described in Mr. Zellars' letter to the Committee dated November 19, 2015. The motion was seconded by Mr. Begley and carried on a roll call vote.


AGENDA N0.10 MAIN EXTENSIONS


Mr. Friend moved for approval of the main extensions as outlined in Mr. Reisner's letter to the Committee dated November 20, 2015, which was seconded by Ms. Howard and carried on a roll call vote.



AGENDA NO. 11 ANNUAL MARKETING BUDGET

Ms. Howard moved to approve the Annual Marketing Budget as discussed in Mr. Doyle's letter dated November 23, 2015, which was seconded by Mr. Cavanaugh and carried on a roll call vote. Mr. Cavanaugh remarked that he appreciated the fact that the marketing budget initiatives are being used as an investment aimed at expanding the District's gas and water users, which should ultimately help reduce utility bills for all customers.



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AGENDA NO. 12 PROMOTIONS AND RATIFICATIONS

Mr. Friend moved for approval of the proposed promotions and ratifications as outlined in Mr. Tripp's letter to the Committee dated November 20, 2015, which was seconded by Mr. Frost and carried on a roll call vote.



AGENDA N0.13 APPROVAL OF 2016 GAS AND WATER BUDGET (RESOLUTION)

Mr. Begley moved to approve the 2016 gas and water budget as outlined in the Resolution and as recommended by Management. The motion was seconded by Mr. Friend and carried on a roll call vote.


MINUTES FILE DOCUMENT NO. 137 413

AGENDA NO. 14 APPROVAL OF PROPOSED WATER RATE INCREASE <RESOLUTION)

Mr. Begley moved to approve the 2016 water rate increase as outlined in the Resolution and as recommended by Management, and as outlined in Ms. Chantry's letter to the Committee dated November 23, 2015. The motion was seconded by Mr. Friend and carried on a roll call vote.



AGENDA NO. 15 OTHER MATTERS OF DISTRICT BUSINESS FOR DISCUSSION

Mr. Dowd inquired as to whether any member of the Board had any other matters to discuss. Mr. Cavanaugh commented that the billing statement presentation that distinguishes the City of Omaha's sewer charges from District charges has been much improved for the short-term, but that a better long term solution should continue to be sought.


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At 9:54 a.m., Mr. Friend moved to adjourn the meeting, which was seconded by Mr. Cavanaugh and carried on a roll call vote.


The meeting was adjourned.

SLK/mjm


~ Scott L. Keep, i - "" Secretary and President


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METROPOLITAN UTILITIES DISTRICT Inter-Department Communication

December 24, 2015

Subject: CAPITAL EXPENDITURES

To: Committee on Construction and Operations cc: all Board Members, Keep, Bucher, Doyle, Schneider and all Vice Presidents

From: Ron K. Reisner, Senior Vice President, Chief Operations Officer

The following items will be on the January 6, 2016 Committee Agenda for consideration and the January 6, 2016 Board Agenda for approval:

INFRASTRUCTURE REPLACEMENT/RELOCATIONS

1. 100092001500 and 100066002044 - $130,500 - Abandon 1,215 feet of 8- and 16-inch, 10-psi~ gas main and install 1, 140 feet of 4-inch, 10-psig gas main in Harney Street from 24t to 20th Streets. These gas mains will be replaced as part of the District's Infrastructure Replacement program. This project will also be completed prior to a potential 2016 City of Omaha resurfacing project on Harney Street. The mains to be abandoned were installed in 1906 and 1993. Seven commercial gas services will be replaced and connected to a new gas main for an estimated cost of $35,000.

2. 100092001489 and 100066002026 - $98,000 -Abandon 2,050 feet of 4- and 6-inch gas main and install 1,650 feet of 2- and 4-inch, 45-psig gas main between 27th Avenue and 29th Street from Dupont to Arbor Streets. These gas mains will be replaced as part of the District's Infrastructure Replacement program. This program will also extend the 45-psig gas system across Interstate 480 to aid with future infrastructure replacement projects. The gas mains to be abandoned were installed between 1906 and 1961. There will be 22 residential and two commercial gas services replaced and reconnected to the new gas main for an estimated cost of $76,000.

3. 100092001467 and 100066001989 - $79,900 - Abandon 1,525 feet of 2- and 4-inch gas main and install 1,720 feet of 2-inch, 45-psig gas main, 20th to 21st Streets, Arbor to Castelar Streets. These gas mains will be replaced as part of the District's Infrastructure Replacement program. This project is also being done in preparation for a Habitat for Humanity Project taking place in the area in 2016 where four new houses will be constructed. The gas mains to be abandoned were installed between 1898 and 1907. There will be 48 residential gas services replaced for an estimated cost of $144,000.

4. 100092001480 and 100066002010 - REVISION - $269,800 - Abandon 6,125 feet of 2- and 4-inch, 10-psig gas main and install 4,655 feet of 2- and 4-inch gas main in Woolworth Avenue from 75th Street to Ridgewood Avenue and in 78th Street from Woolworth Avenue to Walnut Street. These gas mains will be replaced as part of the District's Infrastructure Replacement program. This project was originally approved by the Board on November 4, 2015 in the amount of $202,300. It was determined during design

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that approximately 1,850 feet of additional 2-inch steel gas main can be abandoned by installing another 535 feet of new main. There will be 32 residential gas services replaced for an estimated cost of $96,000.

5. 100054000955 and 100068000933 - $240,000 - Abandon 3, 700 feet of 2-, 3-and 4-inch gas main and install 3,900 feet of 2-, 3- and 4-inch gas main in 54th Street from Pacific to Douglas Streets. Work is required to eliminate conflicts with a proposed City of Omaha grading, paving and storm sewer project to be done along 94th Street. This project will replace gas mains installed in the 1950s. The new gas main will be installed outside of proposed pavement ahead of the City's roadway project to accommodate the City's construction schedule and will provide a more reliable feed to the customers in the area. This work is not reimbursable as mains are in the public right-of-way. There will be 39 residential and one commercial gas services replaced for an estimated cost of $120,000 and 30 inside meter sets will be relocated outside.

6. 100051001005 and associated job numbers - $162,882 -Abandon 410 feet of 6-inch water main, install 425 feet of 8- and 10-inch water main and reconnect three services to the new water main in South 37th Street from Jones to Leavenworth Street; install 400 feet of water infill main in Jones Street from 35th to 3ih Streets to service Lot 1, The Conrad Apartments. The main replacement and service transfers are part of the District's Infrastructure Replacement Program. Replacing the 6-inch main (installed in 1946) at this time avoids future site restoration and associated costs to the District while the site is cleared for this redevelopment. The infill main being installed in conjunction with this project will provide domestic water service and fire protection to The Conrad Apartments and provide improved fire protection to the area. Management is recommending that the developer pay a firm price of $33,050 (50%) towards the cost of the infill main. (City of Omaha Zoning Jurisdiction, Commercial Investment Properties).

SYSTEM IMPROVEMENT AND MAINTENANCE

1. 100072000834 - $1,500,000 - Inspect approximately 6,500 sewer laterals for possible cross bores in various locations throughout the District's gas distribution system between March 1, 2016 and February 28, 2017. A cross bore occurs when a gas or water pipe is installed using a trenchless installation method and that pipe inadvertently penetrates or damages a sanitary sewer lateral. A cross bore can be potentially hazardous in the event that mechanical cleaning equipment is used to clean the sewer lateral, damages a gas pipe inside of the lateral and causes a harmful release of natural gas into a home. These sewer inspections will be performed on legacy gas projects. The inspections will be completed by two plumbing companies which will insert small cameras into sewer laterals and televise each lateral between a house's foundation and the sanitary sewer main located in the street. The inspections will discover any cross bores or sewer damage that may have resulted from the District's construction work in the area.

2. 100072000826 - SUPPLEMENTAL - $49,500 - Perform ongoing permitting requirements and compliance review of the District's internal combustion engines. On July 2, 2014, the Board authorized $88,700 to perform regulatory monitoring and compliance reporting for the District's internal combustion engines during years 2014 and 2015. On November 4, 2014, the Board authorized an additional $103,400 to file permit applications and necessary paperwork with the Nebraska Department of Environmental Quality (NDEQ)

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and the City of Omaha Air Quality Control division to bring existing unregistered stationary engine installations into regulatory compliance.

This second supplemental request is necessary to complete additional permit requirements for engines at several District facilities. SCS Aquaterra, our air emissions consultant, submitted required permit applications to the NDEQ for the Skyline Pumping Station and Platte South Water Treatment Plant. As part of the permit process, SCS Aquaterra will conduct air emission modeling at these two facilities. They will also modify several existing permits and integrate the new Platte South high service engines into the previously submitted permit application.

3. 100052001711 - $699,400 - Install 5,380 feet of 12-inch, 125-psig steel gas main along Fort Street between 156th and 1 sath Streets. As development continues to grow to the north and west, the gas distribution system requires reinforcement of our 125-psig gas mains to ensure reliability to the area during maintenance work and emergencies. This will be the first of two phases to reinforce the northwest portion of the District's gas distribution system.

BUILDINGS. PLANTS AND EQUIPMENT

1. 100083001008 - $9,956,000 - Florence Water Treatment Plant Phase II Primaries, C-Basin, intake and pre-sedimentation improvements. In 2010, the District completed a Capital Improvement Plan (CIP) which identified several projects to be completed as part of Phase II between 2013 and 2016. Phase II of the CIP consists of condition improvement and repair projects, and process improvement projects. Condition improvements for this phase include renovations and upgrades to the Primary Basins (softening and clarification basins), C-Basin and the Missouri River intake structures, and the automation of the pre-sedimentation basin drain valves. These renovations focus on architectural, structural, mechanical, electrical, instrumentation (ASMEI) and process improvements to the facilities.

Goals of the project include updating the primary basins' mechanical and electrical equipment and increasing the reliability and serviceability of the intakes by replacing very old and corroded piping, valves and electrical systems. Process improvements include automating of the pre-sedimentation drain valves and upgrading the mix gear on two primary basins to allow for higher plant softening flows. All work will be completed with minimal plant outages or interruptions.

2. 100083001011 - $467,000 - Florence Water Treatment Plant Phase II entrance improvements. The Florence Capital Improvements Plan (CIP) includes a condition related improvement project to renovate the main plant entrance. This project will improve traffic safety along J.J. Pershing and includes constructing a vehicle turn lane into the plant that will allow vehicles to be processed by the guard and not impede traffic. The turn lane will also allow for the widening of the entrance gate to better accommodate large trucks. Security improvements will be made, including replacement of the entrance gates and fence in the project area. This will bring these areas up to the current District fence and gate standards. The existing guard building will also receive mechanical, plumbing, electrical and architectural improvements.

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3. 100084001172 - $390,000 - LNG pump for the LNG Plant. This request is for the purchase and installation of a rebuilt LNG pump. The plant currently relies on two pumps during peak shaving. In the event that one of these pumps fails during peak shaving operation, the plant capacity would be reduced by fifty percent for an extended period of time. The reconditioned pump being requested will replace one of the existing pumps, which will be available in case of an emergency. The rebuilt pump is approximately one-third of the cost of a new unit. As part of this request, CHI Engineering will design and oversee this replacement project and develop procedures for future change-outs. Management is requesting that approval of this request will also authorize the President to enter into a contract with CHI Engineering for design and construction supervision services.

ANNUAL AUTHORIZATIONS

1. 100082000000 and associated job numbers - $13,228,400 - 2016 annual authorization. This request is for all commercial and residential gas service installations for 2016, including new installations, replacements and reconnections, as well as service abandonment expenses. Approximately $7.3 million of this request is related to the gas infrastructure replacement program and another $2.6 million is for the replacement of leaking gas services. The remainder is for new installations.

2. 100080000000 and associated job numbers - $2,020,000 - 2016 annual authorization for gas meters and regulators. This request is for all customer gas meters and regulators in 2016. It includes the purchase of all gas meters for new customers as well as the installation costs. The purchase of all replacement meters is also included in this request.

Approved:

-&e:tr~ 'X~ Scott L. Keep President

Ron K. Reisner Senior Vice President, Chief Operations Officer (402) 504-7110


December 23, 2015

Subject: ACCEPTANCE OF CONTRACTS AND PAYMENT OF FINAL ESTIMATES

To: Committee on Construction and Operations cc: all Board Members, Keep, Bucher, Doyle, Schneider and all Vice Presidents


Work has been satisfactorily completed on the following contracts and final payment is recommended:

Contract Board Amounts

Approval Date * Unit Price Bid Actual Final

a. Est. 2 - Q3 Contracting, Inc., 100092001398, 100066001853, 100082000040-43, Cast iron gas September 3, 201~ $400,097.95 $325,651.94 $197,783.45 main replacement, Monroe to Drexel Sts., 35th St. to Sunshine Dr.

Comments: There was a credit adjustment of unit quantities in the amount of $74,446.01 .



, b. Est. 2 - Q3 Contracting, Inc., 100092001404, 100082000040-43, 100066001859, Cast iron September 3, 201~ $383,398.45 $314,279.83 $241,375.38 gas main replacement, 1-80 to Bancroft St., 9th to 13th Sts.

Comments: There was a credit adjustment of unit quantities in the amount of $69, 118.62.


Approval Date *Unit Price Bid Actual Final

c. Est. 2 - Q3 Contracting, Inc., 100092001397, 100082000040-43, 100066001852,Ca~iron September 3, 201 ~ $534,297.20 $533,048.77 $300,609.48 gas main replacement, Spring to Wright Sts. from 32"d to 351h Sts.

Comments: There was a credit adjustment of unit quantities in the amount of $1,223.43 and a deduction of $25.00 for soil compaction test failures.

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d. Est. 2 - Q3 Contracting, Inc., 100092001401, 100066001856, 100082000040-43, Cast iron gas September 3, 2014 $444,489.05 $434,958.02 $342,684.86 main re~lacement, Elm to Dorcas Sts. , 17 h to 20th Sts.

Comments: There was a credit adjustment of unit quantities in the amount of $9,636.93, a deduction of $75.00 for soil compaction test failures and an increase of $180.90 for additional crushed rock.

Contract Board . Amounts

Approval Date Bid Actual Final

e. Est. 3 - Rosebaum Electric, 100084001137, LNG Generator Replacement, LNG Plant.

January 7, 2015 $497 ,693.28 $521,263.17 $26,063.15

Comments: There was an adjustment of $23,569.89 for Change Order No. 1 that included altering the location of the generator in order to avoid a negative impact on vehicular traffic.


Approval Date • Unit Price Bid Actual Final

f. Est. 4 - M.E. Collins Contracting, 100093001133, 100095001129, 100065001419, January 7, 2015 $315,358.00 $309,248.59 $64,576.85 Cast iron water main replacement, Vinton St. from 31 5t to 361h Sts.

Comments: There was an increase of $5,468.00 for additional unit quantities and credit adjustments for a struck water main ($5,706.22), an additional pressure test ($962.31) and additional flushing ($4,908.88).

*Based upon Engineering's estimated unit quantities.

Approved:

Scott L. Keep President

Ro · K. Reis er Senior Vice President, Chief Operations Officer (402) 504-7110

METROPOLITAN UTILITIES DISTRICT lnter·Depsrtment Communication

December 22, 2015

Subject: BIDS ON MATERIALS AND CONTRACTS DURING THE MONTH OF DECEMBER

To: Construction & Operations Committee cc: All Board Members, Keep, Bucher, Doyle, Schneider, Reisner, and all Vice

Presidents

From: Jon A. Zellars, Director, Purchasing

The following items will be on the January 6, 2016 Committee Agenda for consideration and the January 6, 2016 Board Agenda for approval. The recommended bid is balded and listed first.

WATER/GAS MAIN CONTRACTS

Install 2,700' of 36" Ductile Iron Water Main in Giles Road from 186th St. to 192"d St. 100055001140 100057000415 WP 1387 Engineering Estimate: $775,000.00

Bids Sent I Rec'd

19/5

Bidder Amount Bid

Kersten Construction $808,556.00 T.J. Osborn Construction 895,000.00 Cedar Construction 922,000.00 Judds Bros. Construction 987,500.00 LG. Roloff Construction 1,219,630.00

(C&A for 100055001140 and 100057000415 approved July 1, 2015 in the amount of $1 , 177,010.00.)

Install Water Mains in Crestline, 21oth Street and California Circle 100055001130 WP 1362 Engineering Estimate: $32,417.00

19/5 Tab Construction Co. $28,658.00 Cedar Construction Co. 36,089.00 Kersten Construction Co. 38,794.00 Thompson Construction 39,775.00 Anchor Construction Co. 50,538.00

(C&A for 100055001130 approved December 2, 2015 in the amount of $60,300.00.)

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Install Water Mains in Conrad Apts. and Cast Iron Water Main Replacement, 3ih Street and Jones Street 100051001005 100065001493 100093001169 100095001167 WP 1412 Engineering Estimate: $105,800.00

19/2 M.E. Collins Kersten Construction

$116,344.00 188,497.39

(A C&A in the amount of $162,882.00 will be presented to the Board on January 6, 2016 for approval.)

Florence Water Treatment Plant Phase II Primaries, C-Basin, Intake & Pre-Sedimentation Improvements 100083001008 Engineering Estimate: $11,522,000.00

OTHER

Bids Sent I Rec'd

25/3

Bidder

Hawkins Constr. Eriksen Construction Judds Bros. Constr.

Amount Bid

$7 ,905,978.94 8,625, 7 45.94 9,588,745.94

(A C&A in the amount of $9,956,000.00 will be presented to the Board on January 6, 2016 for approval.)

Florence Water Treatment Plant 25/4 NGC Group, Inc $371,842.00 Entrance Improvements DR Anderson 497,000.00 100083001011 Hawkins Construction 509,000.00 Engineering Estimate: $579,676.00 Eriksen Construction 555,000.00 (A C&A in the amount of $467,000.00 will be presented to the Board on January 6, 201.6 for approval.)

ANNUAL

Bids Sent Item I Rec'd

Polyethylene Pipe - Gas 7 /3 (January 1, 2016 to December 31, 2016)

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Bidder

Duraline Performance Pipe Groebner

Amount Bid

$244,878.95 251 ,781 .88 260,692.44

Perform Sanitary Sewer Lateral Pre-Inspections and Post-Inspections Using Lateral Launching Equipment in the City of Omaha and the Surrounding Areas Extension #1 (April 1, 2016 to March 31, 2017)

1/1 Backlund Plumbing $91,925.00

Perform Legacy Sanitary Sewer Lateral 1/1 Backlund Plumbing $481,666.00 Inspection for Cross Bores Caused by Past Natural Gas Pipe Installations in the City of Omaha and the Surrounding Areas Extension #3 100072000834 GP1557 (March 1, 2016 to February 28, 2017) (A C&A in the amount of $1,500,000.00 will be presented to the Board on January 6, 2016 for approval.)

--

Debra A. Schneider Senior Vice President, Chief Financial Officer

£?feJf~1{~ Scott L. Keep President

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December 18, 2015

Subject: MAIN EXTENSIONS

To: Services and Extensions Committee cc: All Board Members, Keep, Bucher, Doyle, Schneider and all Vice Presidents


The following main extensions will be on the January 6, 2016 Committee Agenda for consideration and the January 6, 2016 Board Agenda for approval:

WATER

Job Number Project Cost Applicant Construction M.U.D. Cost Contribution by Applicant

100055001161 $69,350 100055001162 16. 150

$85,500 $115,676 $0 $0

These mains are being installed to provide domestic water service and fire protection to three newly platted commercial lots in Prime Business Park Rep/at One Subdivision, 222nd Street and West Maple Road. Management is recommending that the developer pay a firm price of $16, 150 for a future main to be installed in 222'1d Street. Finished grading and paving will not be completed at this time. There is a pioneer main fee in the amount of $30, 176 due to the existing 16 and 30-inch water mains in 192'1d Street and West Maple Road (City of Omaha zoning, J Dubbya Land, LLC).

Job Number Project Cost Applicant Construction M.U.D. Cost Contribution by Applicant

100055001158 $352,468 100057000420 390.838

$743,306 $785,505 $0 $0

• These mains are being installed to provide domestic water service and fire protection to 83 newly platted single-residence Jots in Anchor Pointe Subdivision, 1681

h Street and North H. WS. Cleveland Boulevard. There is a pioneer main fee in the amount of $42, 199 due to the existing 36-inch water mains in State Street (City of Omaha zoning, Anchor Pointe Development, LLC.)

Approved:

~1e? 7S~ President

R n K. Rei er Senior Vice President, Chief Operations Officer (402) 504-7110

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December 29, 2015

Subject: Promotion Increases and Ratifications, January 2016 Board meeting

To: Personnel Committee members Friend, Begley, and Patterson cc: Board Members Cavanaugh, Dowd, Frost, and Howard; President Keep, and

Sr. Vice Presidents Bucher, Doyle, Reisner and Schneider

From: Patrick L. Tripp, Vice President, Human Resources

The Human Resources Department is recommending that the Board of Directors approve the promotion increases set out below. All positions involve District employees earning more than $10,000 per year and therefore require your approval.

1. Bargaining Unit/OAC - Promotion Increases

The Human Resources Department is recommending that the Board of Directors approve promotions for the following Employees within the Bargaining UniUOAC classification. These recommendations are based on a formal selection process, are in compliance with the collective bargaining agreement, and are made following the posting and application process for a job opening in the District. The effective date for these promotions will be the beginning of the next OAC pay period following Board approval.

Employee: Michael Kerres Current position (department): Customer Service Technician (Field Services Operations) New position (department): Sr. Customer Service Technician (Field Services

Operations) Current rate; step/grade: $34.96; Step 4 Proposed rate; step/grade: $37.77; Step 4 Percent of increase: 8.04% District hire date: September 26, 2005

2. Bargaining Unit/OAC Promotion Increases Due To Job Progression

The Human Resources Department is recommending that the Board of Directors approve the following promotion increases for the Bargaining UniVOAC employees who have successfully completed required training and who have been recommended by their supervisor for promotion as they progress within their job family. All increases are based on the bargaining unit wage structure. The effective date for these promotion increases will be the beginning of the next OAC pay period following board approval.

There are no recommendations for approval this month.

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Approved

Promotion Increases and Ratrf1cat1ons, January 2016 Board meeting Page 2

3. Supervisory, Professional and Administrative - Increases

Supervisor, Professional and Administrative (SPA) promotions are positions recommended for pay increases or adjustments requiring authorization from the Board in order for the President to make the increases. These SPA positions have been evaluated, graded, appropriate job descriptions completed, and posting guidelines fulfilled. The effective date for these promotions will be the beginning of the next SPA pay period following board approval.

Employee: Michael Mclllece Current position (department): Training Specialist (Human Resources) New position (department): Human Resources Generalist (Human Resources) Current rate; step/grade: $61,636.00; SPA-1 Proposed rate; step/grade: $64,718.00; SPA-3 Percent of increase: 5.00o/o District hire date: February 25, 2013

4. Supervisory, Professional and Administrative - New Hire Ratification

Board of Director Ratification of salaries, for new SPA employees hired from outside the District, is required to confirm the salary within the grade established for the position. Authorization to ratify the annual salary of SPA employees hired from outside the District will be requested each month, if appropriate.

There are no recommendations for approval this month.

Date approved '

Date approved

Patrick L. Tripp Vice President, Human Resources (402) 504-7882

Scott L. Keep President

Subject:

To:

From:


December 30, 2015

2015 BARGAINING UNIT WAGE RE-OPENER

Personnel Committee cc: Board Members and Messrs. Bucher, Doyle, Keep, Reisner, Schneider

Patrick Tripp, Vice President, Human Resources Department

The District's Labor Agreement includes language that an annual wage re-opener will be conducted each year. This language provides the opportunity for employees occupying positions covered by the Labor Agreement to petition a committee consisting of two (2) union and two (2) management representatives to adjust the pay of their position based upon significant changes in their respective duties and responsibilities that have taken place since either the date the job description was created or last updated. Supervisors and employees meet with the Committee to present their position(s) and to answer any questions the Committee may have. In accordance with the Labor Agreement language, the Committee as a whole must agree to the adjustment of a wage rate or no change will occur.

For the 2015 Wage Re-Opener, the Committee held 12 meetings with 27 employees reviewing 12 jobs. The Committee is recommending adjustments to 2 jobs, affecting wages for 3 employees.

The Committee is recommending the following wage adjustments:

Plant Maintenance Person I - Water Pumoing/Florence Plant The Plant Maintenance Person I job classification is assigned to the Florence Water Plant. There are two employees assigned to this position.

The review of this position indicated that the two employees of the Plant Maintenance Person I job classification are performing similar duties and responsibilities that are identified in a separate existing job classification, titled Plant Maintenance Person II, which is utilized at lhe Platte West Water Plant. Duties that were identified as similar in nature of the two positions included occasional supervisory duties, preventive equipment maintenance, operation of light maintence equipment and the requirement to obtain Self ·Contained Breathing Apparatus Equipment.

It is the conclusion of the Committee the duties performed by the employees of the Plant Maintenance Person I job description are properly described in the Plant Maintenance Person II job description. The Committee recommends that employees Tim Bopp and Russ Clevenger be promoted to the position of Plant Maintenance Person II

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Approved

Salary Adjustment: Both employees are at the standard wage step of the Plant Maintenance Person I position which is $28.42 per hour. In accordance with the District's Personnel Policy Manual which directs employees will a receive a 5% percent salary adjustment, employees Bopp and Clevenger should receive an adjusted salary of $29.84 per hour. However the standard wage step of the Plant Maintenance Person II position is $29.83 per hour therefore, they will be placed at the $29.83 per hour.

This recommendation has been reviewed and approved by Senior Vice President, Ron Reisner.

Stores Clerk V - Stores/Purchasing/Accounting The Stores Clerk V job classification being reviewed is assigned to the Stores area reporting to the Purchasing Division.

The review of the position's job assignments indicated that as this area has moved forward in the application of technology and supervision, which now consists of overseeing the job duties of five (5) employees, the supervisory duties compare to those of the job classification of Crew Leader, Stores.

It is the conclusion of the Committee the duties performed by the senior employee of the Stores Clerk V job description are properly described in the Crew Leader, Stores, job description. The Committee recommends that employees Gregory Andrade be promoted to the position of Crew Leader, Stores.

Salary Adjustment: The employee Is at the standard wage step of the position which is $33.36 per hour. In accordance with the District's Personnel Policy Manual which directs employees will a receive a 5% percent salary adjustment; Employee Andrade should receive an adjusted salary of $35.02 per hour. However the standard wage step of the Crew Leader, Stores position is $34.29 per hour therefore, he will be placed at the $34.29 per hour.

This recommendation has been reviewed and approved by Senior Vice President, Deb Schneider. ef_,

Patrick L. Tripp~ E~/j{.~ APPROVED: Date: /~-.SO-~ Scott L. Keep President

Vice President, Human Resources

Subject:

To:

From:


December 29, 2015

DISTRICT SUPPLEMENTAL SICK LEAVE

Personnel Committee cc: Board Members and Messrs: Bucher, Doyle, Keep, Reisner, Schneider

Patrick Tripp, Vice President, Human Resources Department

SPA and OAC employee benefits include a Supplemental Sick Leave (SSL) package (often generically referred to as a short term disability benefit). The program provides for continuing income to disabled employees in the event of an extended absence due to illness or injury longer than forty (40) hours. A review of that program occurred two years ago. We have once again reviewed the SSL benefit and are recommending a modification.

We are asking the Board of Directors to approve a change in the elimination period for SPA employees. We are recommending that the benefit elimination period (waiting time) be a uniform forty (40) hours, covered by an employee's sick leave or vacation benefits, for both SPA and OAC employees prior to use of approved SSL benefits. The elimination period will be identical for both SPA and OAC employees with the recommended benefit modification.

Upon adoption, the language for the SPA employee SSL will read as follows:

"Supplemental Sick Leave benefits begin after an elimination period of forty (40) hours of continuous absence."

The change is to be effective January 6, 2016 for leaves beginning after this date.

~rt~%f President

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Approved

Subject:

To:

cc:

From:


December 22, 2015

2016 BOARD COMMITTEES

All Board Members

Scott Keep, Mark Doyle, Deb Schneider, Ron Reisner, and all Vice Presidents

Ronald E. Bucher, Senior Vice President/General Counsel

Attached are the proposed Committee assignments for 2016. This matter will be on the January 6, 2016 Board Meeting agenda. If you have any questions, please feel free to contact me.

Approved:

e/$~?f~ Scott L. Keep President 402-504-7106

Ronald E. Bucher Senior Vice President/General Counsel 402-504-7238

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Placed on File

BOARD COMMITTEES

AEF & R (Accounts, Expenditures, Finance & Rates)

Audit

C & 0 (Construction & Operations)

Governance

I & P (Insurance & Pension)

J & L (Judiciary & Legislative)

Marketing

Personnel

Security & Safety

S & E (Services & Extensions)

PROPOSED 2016 COMMITTEES

Committee Chair Member$ AEF&R Begley Dowd Patterson

Audit Patterson Howard Cavanaugh C&O Friend Dowd Cavanaugh

Governance Begley Howard Friend l&P Patterson Howard Begley J&L Dowd Friend Howard

Marketing Cavanauoh Begley Dowd Personnel Friend Patterson Beolev

Security & Safety Cavanaugh Dowd Friend S&E Howard Cavanaugh Patterson

metropolitan utilities district committee meetingsww.mudomaha.com/sites/default/files/approved...

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