metro vancouver regional district utilities … · 6/14/2018 · wastewater treatment plant phase...

June 8, 2018

METRO VANCOUVER REGIONAL DISTRICT UTILITIES COMMITTEE

REGULAR MEETING

Thursday, June 14, 2018

9:00 am 28th Floor Committee Room, 4730 Kingsway, Burnaby, British Columbia

A G E N D A1 1. ADOPTION OF THE AGENDA

1.1 June 14, 2018 Regular Meeting Agenda That the Utilities Committee adopt the agenda for its regular meeting scheduled for June 14, 2018 as circulated.

2. ADOPTION OF THE MINUTES

2.1 May 17, 2018 Regular Meeting Minutes

That the Utilities Committee adopt the minutes of its regular meeting held May 17, 2018 as circulated.

3. DELEGATIONS

4. INVITED PRESENTATIONS 5. REPORTS FROM COMMITTEE OR STAFF

5.1 Award of Contract Resulting from Tender No. 18-039: Construction of Mackay Creek

and Grouse Creek Debris Flow Mitigation Works Designated Speakers: Roy Moulder and Murray Gant That the GVWD Board authorize: a) award of a contract in the amount of up to $5,092,679 (exclusive of taxes) to BEL

Contracting resulting from Tender No. 18-039: Construction of Mackay Creek and Grouse Creek Debris Flow Mitigation Works; and

b) the Commissioner and the Corporate Officer to execute the contract.

5.2 Watershed Reservoir Limnology Program Update Designated Speaker: Jesse Montgomery That the GVWD Board receive for information the report dated May 15, 2018, titled “Watershed Reservoir Limnology Program Update.”

1 Note: Recommendation is shown under each item, where applicable.

Utilities Committee

Utilities Committee Regular Agenda June 14, 2018

Agenda of 3

5.3 Iona Island Wastewater Treatment Plant - Project Definition Update Designated Speaker: Fred Nenninger That the GVS&DD Board receive for information the report dated May 15, 2018 titled “Iona Island Wastewater Treatment Plant – Project Definition Update”.

5.4 Greater Vancouver Sewerage and Drainage District Sewerage & Drainage Areas Boundaries Amending Bylaw No. 315, 2018 – Fraser Sewerage Area – 5175 184 Street, City of Surrey Designated Speaker: Mark Wellman That the GVS&DD Board: a) give first, second and third reading to the Greater Vancouver Sewerage and

Drainage District Sewerage and Drainage Areas Boundaries Amending Bylaw No. 315, 2018; and

b) pass, and finally adopt the Greater Vancouver Sewerage and Drainage District Sewerage and Drainage Areas Boundaries Amending Bylaw No. 315, 2018.

5.5 Award of Phase C – Construction Administration Services: Design-Build Procurement Consulting Engineering Services for the North Shore Wastewater Treatment Conveyance Project Designated Speakers: Roy Moulder and Paul Dufault That the GVS&DD Board authorize: a) award of Phase C: Construction Administration Services in the amount of up to

$1,500,000 (exclusive of taxes) to the consultant, AECOM Canada Ltd., for the North Shore Wastewater Treatment Conveyance Project; and

b) the Commissioner and the Corporate Officer to execute the required documentation.

5.6 Award of Contracts for RFP No. 17-291: Supply and Delivery of Dry Polymer to

Wastewater Treatment Plants Designated Speakers: Roy Moulder and Bryan Shoji That the GVS&DD Board authorize: a) award of contracts for an amount of up to $5,240,000 (exclusive of taxes)

between BASF Canada Inc. in the amount of up to $3,130,000 (exclusive of taxes) and SNF Canada Ltd. in the amount of up to $2,110,000 (exclusive of taxes), and

b) the Commissioner and Corporate Officer to execute the contracts.

5.7 Award of a Contract Resulting from Request for Proposal (RFP) No. 18-127: Consulting Engineering Services for the Northwest Langley Wastewater Treatment Plant River Crossing Designated Speakers: Roy Moulder and Paul Wilting That the GVS&DD Board authorize: a) award of a contract in the amount of up to $4,218,203 (exclusive of taxes) to

McMillen Jacobs Associates for Phase A, Preliminary Design revalidation, Phase B, Detailed Design, and Phase C, Tendering Support & Design Finalization resulting from RFP No. 18-127: Consulting Engineering Services for the Northwest Langley Wastewater Treatment Plant River Crossing; and


Utilities Committee

Utilities Committee Regular Agenda June 14, 2018

Agenda of 3

5.8 Managers’ Report Designated Speakers: Tim Jervis and Peter Navratil That the Utilities Committee receive for information the “Managers’ Report”, dated June 5, 2018.

6. INFORMATION ITEMS

7. OTHER BUSINESS 8. BUSINESS ARISING FROM DELEGATIONS 9. RESOLUTION TO CLOSE MEETING

That the Utilities Committee close its regular meeting scheduled for June 14, 2018 pursuant to the Community Charter provisions, Section 90 (1) (e) as follows: “90 (1) A part of the meeting may be closed to the public if the subject matter being

considered relates to or is one or more of the following:

(e) the acquisition, disposition or expropriation of land or improvements, if the board or committee considers that disclosure could reasonably be expected to harm the interests of the regional district.”

10. ADJOURNMENT/CONCLUSION That the Utilities Committee adjourn/conclude its regular meeting of June 14, 2018.

Membership: Mussatto, Darrell (C) –North Vancouver City Jordan, Colleen (VC) – Burnaby Becker, John – Pitt Meadows Clay, Mike – Port Moody Fox, Charlie – Langley Township

Gambioli, Nora –West Vancouver Hicks, Robin – North Vancouver District Johnstone, Patrick – New Westminster McDonald, Bruce – Delta Speirs, Craig – Maple Ridge

Stevenson, Tim – Vancouver Steves, Harold – Richmond Woods, Dave – Surrey

Utilities Committee

Minutes of the Regular Meeting of the MVRD Utilities Committee held on Thursday, May 17, 2018 Page 1 of 6

METRO VANCOUVER REGIONAL DISTRICT UTILITIES COMMITTEE

Minutes of the Regular Meeting of the Metro Vancouver Regional District (MVRD) Utilities Committee held at 9:02 a.m. on Thursday, May 17, 2018 in the 28th Floor Boardroom, 4730 Kingsway, Burnaby, British Columbia. MEMBERS PRESENT: Chair, Mayor Darrell Mussatto, North Vancouver City Vice Chair, Councillor Colleen Jordan, Burnaby Mayor Mike Clay, Port Moody Councillor Charlie Fox, Langley Township Councillor Nora Gambioli, West Vancouver Councillor Robin Hicks, North Vancouver District Councillor Patrick Johnstone, New Westminster Councillor Bruce McDonald, Delta Councillor Craig Speirs, Maple Ridge Councillor Tim Stevenson, Vancouver (arrived at 10:07 a.m.) Councillor Harold Steves, Richmond Councillor Dave Woods, Surrey MEMBERS ABSENT: Mayor John Becker, Pitt Meadows STAFF PRESENT: Tim Jervis, General Manager, Water Services Peter Navratil, General Manager, Liquid Waste Services Carol Mason, Chief Administrative Officer Janis Knaupp, Legislative Services Coordinator, Board and Information Services 1. ADOPTION OF THE AGENDA

1.1 May 17, 2018 Regular Meeting Agenda It was MOVED and SECONDED That the Utilities Committee adopt the agenda for its regular meeting scheduled for May 17, 2018 as circulated.

CARRIED

Utilities Committee


2. ADOPTION OF THE MINUTES 2.1 February 28, 2018 Special Meeting Minutes 2.2 April 12, 2018 Regular Meeting Minutes

It was MOVED and SECONDED That the Utilities Committee adopt the minutes of its special meeting held February 28, 2018, and the minutes of its regular meeting held April 12, 2018 as circulated.

CARRIED 3. DELEGATIONS

No items presented.

4. INVITED PRESENTATIONS No items presented.

5. REPORTS FROM COMMITTEE OR STAFF

5.1 2018 Water Wagon Schedule Report dated April 18, 2018 from Larina Lopez, Corporate Communications Division Manager, External Relations, providing the preliminary 2018 event schedule for Metro Vancouver’s water wagon. It was MOVED and SECONDED That the GVWD Board receive for information the report dated April 18, 2018, titled “2018 Water Wagon Schedule.”

CARRIED

5.2 Metro Vancouver Water Wagon Outreach Program – Business Case for a Second Water Wagon Report dated May 8, 2018 from Larina Lopez, Corporate Communications Division Manager, External Relations, responding to a November 9, 2017 request from the Utilities Committee for staff to review the business case for purchasing a second Metro Vancouver water wagon for use at events across the region. In response to questions, members were updated on: • at events, how the water wagon is engaging the public on regional water-

related campaigns and projects • campaign materials being available in various languages • Metro Vancouver’s school programs and Youth4Action Program

The Committee considered alternative two as presented in the report.

Utilities Committee


It was MOVED and SECONDED That the GVWD Board direct staff to include in the 2019 Water Services Communications Program budget, funds for the purchase of a second water wagon and an expanded outreach program, at a cost of $90,000.

CARRIED

5.3 Results for 2017/2018 Regional Grease Campaign - Wipe It, Green Bin It Report dated April 18, 2018 from Larina Lopez, Corporate Communications Division Manager, External Relations, providing an update on the results of the 2017/2018 regional “Wipe It, Green Bin It” campaign to reduce the disposal of grease into the regional sewer system and plans for 2019 campaign efforts. It was MOVED and SECONDED That the GVS&DD Board receive for information the report dated April 18, 2018 titled “Results for 2017/2018 Regional Grease Campaign – Wipe It, Green Bin It”.

CARRIED

5.4 Revisions to Liquid Waste Heat Recovery Policy to Clarify Carbon Credit Allocation Report dated May 4, 2018 from Lillian Zaremba, Senior Project Engineer, Utility Research and Innovation, Liquid Waste Services, and Conor Reynolds, Air Quality and Climate Change Program Manager, Policy, Parks, Planning and Environment, seeking GVS&DD Board approval of the revised Liquid Waste Heat Recovery Policy addressing the allocation of carbon credits to project proponents. Members were provided with a presentation on revisions to Metro Vancouver’s Liquid Waste Heat Recovery Policy to clarify carbon credit allocation highlighting Board direction, rationale for proposed revisions, steps to allocate carbon credits. Presentation material titled “Liquid Waste Heat Recovery Policy Revisions to Clarify Carbon Credit Allocation” is retained with the May 17, 2018 Utilities Committee agenda. It was MOVED and SECONDED That the GVS&DD Board approve the revised Liquid Waste Heat Recovery Policy, as presented in the report dated May 4, 2018, titled “Revisions to Liquid Waste Heat Recovery Policy to Clarify Carbon Credit Allocation”.

CARRIED

5.5 Award of a Contract Resulting from Tender No. 18 - 076: Northwest Langley Wastewater Treatment Plant Phase 1 Ground Improvement Report dated May 2, 2018 from Roy Moulder, Purchasing and Risk Management Division Manager, Financial Services, and Paul Wilting, Northwest Langley Wastewater Treatment Projects Project Manager, Liquid Waste Services, informing the GVS&DD Board of the results of Tender No. 18 - 076, Northwest Langley Wastewater Treatment Plant Phase 1 Ground Improvement, and seeking

Utilities Committee


Board authorization to award the contract, in the amount up to $21,492,776 (exclusive of taxes), to Westpro/Pomerleau Inc. It was MOVED and SECONDED That the GVS&DD Board authorize: a) award of a contract in the amount up to $21,492,776 (exclusive of taxes) to

Westpro/Pomerleau Inc. resulting from Tender No. 18 - 076: Northwest Langley Waste Water Treatment Plant Phase 1 Ground Improvement; and

b) the Commissioner and the Corporate Officer to execute the contract. CARRIED

5.6 Northwest Langley Wastewater Treatment Plant - Treatment Technology

Report dated April 25, 2018 from Paul Wilting, Northwest Langley Wastewater Treatment Projects Project Manager, Liquid Waste Services, providing an update on the work completed to date for the Northwest Langley Wastewater Treatment (NLWWTP) Projects, specifically the levels of treatment currently being evaluated, and seeking GVS&DD Board endorsement of a tertiary level of treatment to be carried forward into the Project Definition Report. Members were updated on treatment technology for the NLWWTP Projects highlighting characteristics, considerations and costs associated with levels of treatment, comparison of treatment options, nearby plant examples, and the staff recommendation.

10:07 a.m. Councillor Stevenson arrived at the meeting.

Presentation material titled “Northwest Langley WWTP – Treatment Technology” is retained with the May 17, 2018 Utilities Committee agenda. It was MOVED and SECONDED That the GVS&DD Board endorse Tertiary (Advanced Secondary plus Disk Filters) as the level of treatment carried forward into the Project Definition Report, as presented in the report dated April 25, 2018, titled “Northwest Langley Wastewater Treatment Plant – Treatment Technology”.

CARRIED

5.7 Award of Contract Resulting from RFP No. 17-520: Installation of Gilbert Trunk Sewer No. 2 – Gilbert Road North Section Report dated May 9, 2018 from Roy Moulder, Purchasing and Risk Management Division Manager, Financial Services, and Colin Meldrum, Collection Systems, Project Delivery Division Manager, Liquid Waste Services, informing the GVS&DD Board of the results of RFP No. 17-520: Installation of Gilbert Trunk Sewer No. 2 – Gilbert Road North Section, and seeking Board authorization to award the contract, in an amount of up to $32,500,000 (exclusive of taxes), to the Stuart Olson/Jacob Brothers Joint Venture.

Utilities Committee


It was MOVED and SECONDED That the GVS&DD Board authorize: a) award of a contract for an amount of up to $32,500,000 (exclusive of taxes)

to the Stuart Olson/Jacob Brothers Joint Venture resulting from RFP No. 17-520: Installation of Gilbert Trunk Sewer No. 2 – Gilbert Road North Section; and


5.8 Phased Award of Detailed Design Services Resulting from RFP No. 14-163:

Burnaby Lake North Interceptor No. 2 Report dated April 27, 2018 from Roy Moulder, Purchasing and Risk Management Division Manager, Financial Services, and Colin Meldrum, Collection Systems, Project Delivery Division Manager, Liquid Waste Services, seeking GVS&DD Board authorization to award Phase B – Detailed Design to the Phase A consultant, AECOM Canada Ltd. (AECOM), for the Burnaby Lake North Interceptor No. 2 project, in the amount up to $2,371,502 (exclusive of taxes). It was MOVED and SECONDED That the GVS&DD Board authorize: a) award of Phase B, Detailed Design, in the amount of up to $2,371,502

(exclusive of taxes) to the Phase A consultant, AECOM Canada Ltd. for the Burnaby Lake North Interceptor No. 2 project; and


5.9 GVS&DD Affordable Housing DCC Waiver Bylaw

Report dated April 20, 2018 from Heather McNell, Regional Planning and Electoral Area Services Director, Parks, Planning and Environment, seeking Utilities Committee endorsement of the draft GVS&DD Affordable Housing DCC Waiver Bylaw. It was MOVED and SECONDED That the Utilities Committee endorse the GVS&DD to establish a waiver of Development Cost Charges for affordable housing bylaw as presented in the attached report, dated April 20, 2018, titled “GVS&DD Affordable Housing DCC Waiver Bylaw”.

CARRIED

5.10 Managers’ Report Report dated May 9, 2018 from Tim Jervis, General Manager, Water Services, and Peter Navratil, General Manager, Liquid Waste Services, updating the Utilities Committee on maintenance of the Cleveland Dam Spillway, and the Committee’s 2018 Work Plan.

Utilities Committee


It was MOVED and SECONDED That the Utilities Committee receive for information the “Managers’ Report”, dated May 9, 2018.

CARRIED

6. INFORMATION ITEMS No items presented.

7. OTHER BUSINESS No items presented.

8. BUSINESS ARISING FROM DELEGATIONS

No items presented. 9. RESOLUTION TO CLOSE MEETING

It was MOVED and SECONDED

That the Utilities Committee close its regular meeting scheduled for May 17, 2018 pursuant to the Community Charter provisions, Section 90 (1) (e) and (i) as follows: “90 (1) A part of the meeting may be closed to the public if the subject matter being

considered relates to or is one or more of the following: (e) the acquisition, disposition or expropriation of land or improvements, if

the board or committee considers that disclosure could reasonably be expected to harm the interests of the regional district; and

(i) the receipt of advice that is subject to solicitor-client privilege, including communications necessary for that purpose.”

CARRIED 10. ADJOURNMENT/CONCLUSION

It was MOVED and SECONDED

That the Utilities Committee adjourn its regular meeting of May 17, 2018. CARRIED

(Time: 10:12 a.m.) ____________________________ ____________________________ Janis Knaupp, Darrell Mussatto, Chair Legislative Services Coordinator 25369860 FINAL

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5.1

To: Utilities Committee From: Roy Moulder, Division Manager, Purchasing and Risk Management, Financial Services Murray Gant, Program Manager, Major Projects, Water Services Date: May 9, 2018 Meeting Date: June 14, 2018 Subject: Award of Contract Resulting from Tender No. 18-039: Construction of Mackay Creek

and Grouse Creek Debris Flow Mitigation Works RECOMMENDATION That the GVWD Board authorize: a) award of a contract in the amount of up to $5,092,679 (exclusive of taxes) to BEL Contracting

resulting from Tender No. 18-039: Construction of Mackay Creek and Grouse Creek Debris Flow Mitigation Works; and

b) the Commissioner and the Corporate Officer to execute the contract. PURPOSE This report is to advise the GVWD Board of the results of Tender No. 18-039: Construction of Mackay Creek and Grouse Creek Debris Flow Mitigation Works and to recommend award of the contract in the amount of up to $5,092,679 (exclusive of taxes) to BEL Contracting. BACKGROUND Pursuant to the GVWD Officers and Delegation Bylaw No. 247, 2014 (Bylaw) and the Procurement and Real Property Contracting Authority Policy (Policy), procurement contracts which exceed a value of $5 million require the approval of the Board of Directors. This report is being brought forward to the Utilities Committee to consider a recommendation to the GVWD Board to award a contract for Construction of Mackay Creek and Grouse Creek Debris Flow Mitigation Works. PROJECT DESCRIPTION As shown on Attachment 1, Mackay Creek and Grouse Creek are adjacent creeks located on lands owned in fee simple by GVWD which form part of the southwest slope of Grouse Mountain in the District of North Vancouver. This area is also home to Metro Vancouver Regional District’s Grouse Mountain Regional Park which opened in July 2017. The Metro Vancouver Regional District has a license from GVWD to facilitate the regional park operation. The creeks follow steep terrain down the mountain and form alluvial fans near the base of the mountain. The lower end of the Grouse Grind trail is located on the Mackay Creek fan. Grouse Mountain ski area buildings as well as utilities (BC Hydro) and other infrastructure are present on the lower fan surfaces. Due to the potential for debris flows from these creeks, there is a risk to people and structures at the base of Grouse Mountain. The project intends to mitigate this risk through the construction of flexible debris flow barriers, enlarging and armouring an existing catchment basin, and implementing

Utilities Committee

Award of Contract Resulting from Tender No. 18-039: Construction of Mackay Creek and Grouse Creek Debris Flow Mitigation Works

Utilities Committee Regular Meeting Date: June 14, 2018 Page 2 of 3

measures for seasonal parking lot closures in a portion of Grouse Mountain Resort’s upper parking lot. The work consists generally of the supply and installation of all materials, equipment and labour related to the construction of the mitigation works. During construction of the debris flow mitigation works, public access to Grouse Mountain Regional Park will be maintained. The trails within the Park, including the Grouse Grind, will remain open and accessible to the public. There may be times, however, when short sections of the lower part of the trail may need to be temporarily rerouted to maintain public safety. As a result of a Request for Qualifications (RFQ No. 17-442) that was publicly advertised on Metro Vancouver’s and BC Bid websites, three experienced contractors were invited to respond to an Invitation to Tender (Tender No. 18-039) for construction of the Mackay Creek and Grouse Creek Debris Flow Mitigation Works. The Tender was issued on March 29, 2018 and closed on May 4, 2018. The following sole compliant bid was received (exclusive of taxes):

Contractor Total Tender Price (exclusive of taxes) BEL Contracting

$5,092,679

Two bids were received and reviewed for completeness by staff from the Purchasing and Risk Management Division, Financial Services Department. One tenderer submitted a bid using an outdated Schedule of Quantities and Prices and was deemed non-compliant by staff from Purchasing and Risk Management and Legal Services and therefore incapable of acceptance. BEL Contracting’s submission used the correct Schedule of Quantities and Prices and contained no errors or omissions. Consequently, BEL’s tender price of $5,092,679 was determined to be the sole compliant bid. The third shortlisted contractor advised staff, during the tendering phase, that they were no longer in a position to submit a bid due to other contractual commitments. ALTERNATIVES 1. That the GVWD Board authorize:

a) award of a contract in the amount of up to $5,092,679 (exclusive of taxes) to BEL Contracting resulting from Tender No. 18-039: Construction of Mackay Creek and Grouse Creek Debris Flow Mitigation Works; and

b) the Commissioner and the Corporate Officer to execute the contract. 2. That the GVWD Board terminate Tender No. 18-039: Construction of Mackay Creek and Grouse

Creek Debris Flow Mitigation Works and direct staff to report back to the GVWD Board with options for an alternate course of action.

Utilities Committee

Award of Contract Resulting from Tender No. 18-039: Construction of Mackay Creek and Grouse Creek Debris Flow Mitigation Works


FINANCIAL IMPLICATIONS If the GVWD Board approves Alternative 1, a contract will be awarded to the sole compliant tenderer, BEL Contracting, in the amount of up to $5,092,679 (exclusive of taxes) to complete construction of the Mackay Creek and Grouse Creek Debris Flow Mitigation Works. While the tender price from BEL Contracting exceeds the Engineer’s estimate for the work, there is sufficient contingency within the project budget to accommodate the recommended award. A separate $2.0 million contribution from the Province, which is currently being held by the District of North Vancouver, will be applied to reduce the overall cost of this project to GVWD. The GVWD Board has the choice not to proceed with Alternative 1, however, staff will need further direction in relation to the project. Alternative 2 will result in delays to the project schedule, resulting in increased risk for potential debris flows in Mackay Creek and Grouse Creek. SUMMARY / CONCLUSION The Invitation to Tender (Tender No. 18-039) was issued for Construction of the Mackay Creek and Grouse Creek Debris Flow Mitigation Works. BEL Contracting was confirmed as the sole compliant tenderer. It is recommended that the GVWD Board authorize the Commissioner and the Corporate Officer to award and execute a contract with BEL Contracting in the amount of up to $5,092,679 (exclusive of taxes). Attachment: 1. Mackay Creek and Grouse Creek Debris Flow Mitigation Works – Site Plan 25331201

Utilities Committee

PARKINGLOT A

PARKINGLOT B

PARKINGLOT C

PARKINGLOT D

Mac

kay

Creek

Grouse Creek

BADEN POWELL TRAIL BCMC ROUTE

POWERLINE TRAIL

GRO

USE GRI

NDTRAIL

DISTRICT OF NORTH

VANCOUVER

NA

NCY

GRE

ENE

WAY

GROUSEWOODS DR

NA

NCY

GRE

ENE

WAY

GROUSEWOODS DR

RED SKYRIDE

BLUE SKYRIDE

GROUSE MOUNTAINREGIONAL PARK

CAPILANOWATERSHED

Seasonal parking closures

PARKING LOT PROJECT

AREA

WESTWORKAREA

Temporary construction area

EAST WORKAREA

Temporary construction area

Flexible metal nets

Raised bank

Mackay Creek and Grouse Creek Debris Flow Mitigation Works – Site Plan

Attachment 1

Utilities Committee

To: Utilities Committee From: Jesse Montgomery, Program Manager, Environmental Management, Water Services Date: May 15, 2018 Meeting Date: June 14, 2018 Subject: Watershed Reservoir Limnology Program Update RECOMMENDATION That the GVWD Board receive for information the report dated May 15, 2018, titled “Watershed Reservoir Limnology Program Update.” PURPOSE To provide the Committee and Board with information on the water quality monitoring program for the Capilano, Seymour and Coquitlam Reservoirs. BACKGROUND This report provides an introduction to the Watershed Reservoir Limnology Program as identified in the Utilities Committee 2018 Work Plan. The program forms part of the overarching water quality monitoring program for the region. Results from the program are summarized annually and presented in the Source Water Quality section of the GVWD Water Quality Annual Report presented to the Committee and Board in the spring of each year. Metro Vancouver’s annual water quality monitoring program for the source reservoirs is underway for the 2018 season; the fifth consecutive year of comprehensive source water quality limnology monitoring. RESERVOIR LIMNOLOGY Limnology is the study of inland waters; lakes, reservoirs and rivers, and includes the measurement of physical, chemical and biotic parameters (Table 1). Reservoir ecosystems are complex, with a multitude of interrelated factors influencing seasonal water quality. Reservoir ecosystems are typically most active during the warmer months of the year when conditions for phytoplankton (algae) growth, the base of the food chain, are optimal. The level of nutrients available in waterbodies to fuel algal growth, which can vary widely from one geographic area to the next, is the key driver for water quality in regard to treatment processes and reservoir management. Table 1: Physical, Chemical and Biotic Parameters Measured in the Source Reservoirs

Physical Chemical Biotic pH Nitrogen (various) Phytoplankton (algae) Temperature Profiles Phosphorous (various) Zooplankton Total Suspended Solids Dissolved Organic Carbon Chlorophyll-a Turbidity Alkalinity Microcystin Dissolved Oxygen

Metro Vancouver’s watershed reservoirs are extremely low in nutrients due to the geologic history, rock types and high rainfall that shape the local landscape. The reservoirs are, in fact, reported as

5.2

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Watershed Reservoir Limnology Program Update Utilities Committee Regular Meeting Date: June 14, 2018

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having some of the lowest nutrient levels in British Columbia. This low nutrient status is ideal for the provision of high quality drinking water as there are minimal available nutrients to support biological productivity such as algae blooms. In recent years, water supplies throughout North America in areas with higher nutrient levels have been faced with the issue of blue-green algae blooms. These blooms often lead to treatment process challenges and poor water quality. A robust reservoir limnology dataset provides the basis for longer-term water quality monitoring important to understanding the impacts that climate, biological and other environmental changes may have on the quality of our source waters. Particularly, the monitoring program focuses on changes in nutrient levels and the phytoplankton community over time as key factors to monitor implications of climate change including higher ambient temperatures and a longer growing season. SAMPLING PROGRAM Reservoir sampling is conducted by staff from April through November annually with each of the three source reservoirs being sampled once per month. Samples are collected from a number of set locations throughout the reservoir, as well as from a variety of depths, with specialized sampling devices (Attachment 1). There are approximately 1,000 different tests conducted on physical, chemical and biotic parameters for each of the three reservoirs per year. Metro Vancouver’s microbiology laboratory completes many of the analyses with private contract labs completing the more specialized testing and analysis. Metro Vancouver also retains the services of a professional limnology consultant who reviews the annual data collection, makes recommendations for improvements to the sampling program and provides a comprehensive summary report. ALTERNATIVES This is an information report; no alternatives are presented. FINANCIAL IMPLICATIONS The Watershed Reservoir Limnology Program initiatives described in this report are funded from the Watershed and Environmental Management Program budget. SUMMARY / CONCLUSION The Watershed Reservoir Limnology Program started in 2014 as a sampling and analysis structure for the limnology (chemical, physical and biological parameters) of the Capilano, Seymour and Coquitlam Reservoirs. Reservoir monitoring information is important in proactively managing our reservoirs as water quality could be impacted by environmental variability and climate change. This program assists in ensuring that variation and trends in reservoir water quality are tracked over time with scientific process. Establishing a robust data set ensures accurate information is used to inform treatment processes and to address any water quality concerns should they arise. A key objective of the program is to ensure water quality monitoring is carried out in a manner that meets Metro Vancouver’s mandate of providing consistently high quality drinking water to the region. Attachment: 1. Photos of Specialized Sampling Devices

Utilities Committee

Attachment 1

Seabird Profiler Sampling Device

Van Dorn Horizontal Sampling Device 25332728

Utilities Committee

5.3 To: Utilities Committee From: Fred Nenninger, Director, Policy Planning & Analysis, Liquid Waste Services Date: May 15, 2018 Meeting Date: June 14, 2018 Subject: Iona Island Wastewater Treatment Plant – Project Definition Update RECOMMENDATION That the GVS&DD Board receive for information the report dated May 15, 2018 titled “Iona Island Wastewater Treatment Plant – Project Definition Update”. PURPOSE To update the Committee and Board on the work underway to complete the Project Definition Phase for the new Iona Island Wastewater Treatment Plant. BACKGROUND In May 2011, Metro Vancouver’s Integrated Liquid Waste and Resource Management Plan was approved by the BC Minister of Environment. The plan states that the Iona Island Wastewater Treatment Plant upgrade must be completed by no later than 2030. The Federal Wastewater Systems Effluent Regulation that became law in 2012 requires the plant be upgraded by no later than December 31, 2030. This report is being brought forward to advise the Committee and Board on the progress of the technical work underway and the specifics of the engagement process to be undertaken throughout the Project Definition Phase. TECHNICAL WORK The Project Definition Phase Team will consist of internal Metro Vancouver staff and external consultants and advisors in the following disciplines: • Engineering • Architecture • Cost estimating • Procurement • Construction • Archeology • Environmental assessment Proposals for all the disciplines, except the environmental assessment, have been received and the proposals have been evaluated by Metro Vancouver staff. The process for the award of contracts is now underway and it is estimated that it will be completed by the end of June.

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Iona Island Wastewater Treatment Plant – Project Definition Update Utilities Committee Regular Meeting Date: June 14, 2018

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The request for proposal for the environmental assessment consultant will be issued by mid May and evaluation, selection and award of the preferred consultant will be completed by early July. Once all contracts have been awarded, the first of seven integrated design workshops will take place. These workshops will involve the entire project team and will establish the conceptual design, cost estimate and recommended design and construction procurement options in accordance with the project definition objectives. ENGAGEMENT PROCESS Metro Vancouver is committed to meaningful engagement with potentially impacted stakeholders and First Nations on the Iona Island Wastewater Treatment Plant Project. Scope of the Engagement Metro Vancouver will undertake a variety of activities to provide information and receive input on all project components, ensuring that input is considered during the Project Definition Phase. Interested stakeholders and First Nations will have the opportunity to provide input on the three project objectives: upgrading the plant to secondary treatment, integrating the new plant with Iona Beach Regional Park and the surrounding environment, and exploring resource recovery opportunities. A summary of engagement activities and findings will be provided to the GVS&DD Board with the Project Definition Report. Stakeholders Metro Vancouver will engage the following stakeholder groups on the Iona Island Wastewater Treatment Plant Project: • Local government staff and elected officials (Richmond, Vancouver, Burnaby) • The University of British Columbia and the University Endowment Lands • Residential and business neighbours • Environmental groups • Regulators and other government agencies • Recreational users of park (birders, photographers, cyclists, walkers) • Commercial and recreational Fraser River users

First Nations Musqueam Indian Band reserve lands are located in close proximity to the Iona Island Wastewater Treatment Plant. Metro Vancouver will work closely with the Musqueam Indian Band throughout the Project Definition Phase to gather the First Nation’s input into the integration of the new plant with the park, resource recovery opportunities and any other areas of interest.

Additionally, another 14 First Nations, as identified on the provincial Consultative Areas Database and in accordance with Metro Vancouver’s corporate process for Information Sharing and Engagement with First Nations for Construction Projects, will be provided with information on the project and the opportunity to provide feedback on their respective interests:

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• Squamish Nation • Cowichan Tribes • Halalt First Nation • Lake Cowichan First Nation • Lyackson First Nation • Penelakut Tribe • Seabird Island Band

• Shxw’ow'hamel First Nation • Skawahlook First Nation • Soowahlie First Nation • Sto:lo Nation • Sto:lo Tribal Council • Stz'uminus First Nation • Tsleil-Waututh Nation

Engagement Activities and Timing The key engagement activities for the Project Definition Phase are presented in this table:

Key Activity Purpose Timing

Regular meetings and event attendance with Musqueam Indian Band

Provide the Musqueam community with a range of forums to learn about the project, share their experiences and discuss challenges and opportunities that will help to define the project

June 2018 and ongoing

Pop-up information booths at Iona Beach Regional Park

Introduce park users to the project, identify interests, and promote the Public Workshop Series

Summer 2018

Community BBQ Engage neighbours and users of Iona Beach Regional Park to share interests and discuss how the plant can be integrated with the park

Summer 2018

Letters to other First Nations on the provincial Consultative Area Database

Provide project information, offer meetings, and seek input on the project

Summer 2018 and ongoing

Presentations to staff and elected officials (Richmond, Vancouver, Burnaby, UBC and UEL)

Ensure Vancouver Sewerage Area member jurisdictions are kept informed of project developments and have opportunities to provide input

Summer 2018 and ongoing

Public Workshop Series Bring together community representatives to: • develop concepts for the plant upgrade and its

integration with Iona Beach Regional Park and surrounding environment

• explore resource recovery opportunities

Fall 2018

Meetings with regulators and other government agencies

Ensure all permit/approval requirements are met including those for stakeholder and First Nations engagement

September 2018 and ongoing

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Key Activity Purpose Timing

Correspondence to environmental, community, business, recreational and river user groups

Introduce the project, seek input, and offer meetings on topics of interest to the group

September 2018 and ongoing

World Café – facilitated workshop – and online survey

Provide an in-person and online opportunity for all participants to provide final input on design concepts and specific project components that interest them

February 2019

Community Open House

Provide an opportunity to review and discuss the preferred conceptual design

Fall 2019

Additional communications mechanisms will be used to support and promote these engagement activities, including a website, newspaper advertisements, newsletters, Facebook posts, and tweets. All engagement activities will be aligned with key decision points in the project’s Integrated Design Process. ALTERNATIVES This is an information report. No alternatives are presented. FINANCIAL IMPLICATIONS The Project Definition Phase has a budget totaling $16.5 million and is scheduled to be completed by December 2019. The current commitments once all planned contracts are awarded is approximately $13 million. SUMMARY / CONCLUSION A Project Definition Phase team consisting of internal Metro Vancouver staff and external consultants and advisors is being assembled. Proposals for all but one of the consultants and advisors have been received and evaluated. The process for awarding a contract to each consultant/advisor is currently underway and will be completed by early July. Metro Vancouver is committed to meaningful engagement with potentially impacted stakeholders and First Nations on the Iona Island Wastewater Treatment Plant Project. Metro Vancouver will provide a range of engagement activities to provide information and seek input on the project and will collaborate with interested groups to receive input on the proposed plant upgrade, develop concepts to integrate the new plant with Iona Beach Regional Park, and explore resource recovery opportunities. A summary of stakeholder and First Nations engagement activities and findings will be provided to the GVS&DD Board with the Project Definition Report. 25316779

Utilities Committee

To: Utilities Committee From: Mark Wellman, Senior Project Engineer, PPA - Liquid Waste Services Date: May 22, 2018 Meeting Date: June 14, 2018 Subject: Greater Vancouver Sewerage and Drainage District Sewerage & Drainage Areas

Boundaries Amending Bylaw No. 315, 2018 – Fraser Sewerage Area – 5175 184 Street, City of Surrey

RECOMMENDATION That the GVS&DD Board: a) give first, second and third reading to the Greater Vancouver Sewerage and Drainage District

Sewerage and Drainage Areas Boundaries Amending Bylaw No. 315, 2018; and b) pass, and finally adopt the Greater Vancouver Sewerage and Drainage District Sewerage and

Drainage Areas Boundaries Amending Bylaw No. 315, 2018. PURPOSE To seek GVS&DD Board approval to amend the Greater Vancouver Sewerage and Drainage District Sewerage and Drainage Area Boundaries Bylaw 310, 2018 to include a portion of the property (new building footprint) located at 5175 184 Street in the City of Surrey (Attachments 1 & 2). BACKGROUND Metro Vancouver received a council resolution from the City of Surrey requesting an amendment of the Fraser Sewerage Area (FSA) to include a portion of the property located at 5175 184 Street as shown on Attachment 1. Metro Vancouver provides regional sewerage services to GVS&DD member municipalities. For a municipal property to receive sewerage services, it must be located within one of Metro Vancouver’s Sewerage Areas. Sewerage area boundaries were fixed by the Greater Vancouver Sewerage and Drainage District Sewerage and Drainage Areas Boundaries Bylaw, No. 310, 2018. Sewerage areas are occasionally amended through an amending bylaw and in accordance with Sections 31 and 32 of the GVS&DD Act, typically at the request of a GVS&DD member. METRO 2040 CONSIDERATION Following adoption of Metro 2040 (the Regional Growth Strategy) in 2011, Metro Vancouver procedures regarding the amendment of regional sewer services are subject to the provisions of Metro 2040. Therefore, any requests from member municipalities to amend a GVS&DD sewerage area must be presented to the Metro Vancouver Regional District (MVRD) Board for consideration of consistency with the provisions of Metro 2040. Once consistency with Metro 2040 has been established, the decision to amend the sewerage area rests with the GVS&DD Board, subject to technical considerations. The following summarizes the considerations for this boundary amendment request: • Metro Vancouver received a council resolution from Surrey requesting an amendment of the FSA

to include a portion of the property located at 5175 184 Street. • On April 27, 2018, a report was presented to the MVRD Board (Reference 1). The Board resolved:

5.4

Utilities Committee

Greater Vancouver Sewerage and Drainage District Sewerage and Drainage Areas Boundaries Amending Bylaw No. 315, 2018 – Fraser Sewerage Area – 5175 184 Street, City of Surrey Utilities Committee Regular Meeting Date: June 14, 2018

Page 2 of 2

That the MVRD Board: a) resolve that the extension of GVS&DD sewerage services to the property at 5175 184

Street is consistent with the provisions of Metro Vancouver 2040: Shaping Our Future; and

b) forward the Fraser Sewerage Area expansion application to the GVS&DD Board for consideration.

GVS&DD CONSIDERATION A GVS&DD technical review, which included an examination of financial, technical and operational impacts, and effects on service levels, concluded that: • There are no financial impacts on the GVS&DD as costs will be borne by the property owner. • GVS&DD analysis of the estimated sewage flows shows a negligible impact on the FSA sewerage

system. ALTERNATIVES 1. That the GVS&DD Board:

a) give first, second and third reading to the Greater Vancouver Sewerage and Drainage District Sewerage and Drainage Areas Boundaries Amending Bylaw No. 315, 2018; and

b) pass, and finally adopt Greater Vancouver Sewerage and Drainage District Sewerage and Drainage Areas Boundaries Amending Bylaw No. 315, 2018.

2. That the GVS&DD Board receive for information the report dated May 15, 2018, titled “Greater Vancouver Sewerage and Drainage District Sewerage & Drainage Areas Boundaries Amending Bylaw No. 315, 2018 – Fraser Sewerage Area – 5175 184 Street, City of Surrey” and provide alternate direction to staff.

FINANCIAL IMPLICATIONS There are no financial impacts to the GVS&DD as connection costs will be borne by the property owner. SUMMARY / CONCLUSION The City of Surrey has requested that the GVS&DD amend the Fraser Sewerage Area to include a portion of the property located at 5175 184 St. in Surrey. On April 27, 2018, the MVRD Board resolved that the request was consistent with the provisions of Metro 2040. GVS&DD analysis has shown there is a negligible impact on the regional sewerage system and there are no financial impacts to the GVS&DD. Staff recommend that the Greater Vancouver Sewerage and Drainage District Sewerage and Drainage Areas Boundaries Amending Bylaw No. 315, 2018 be amended to include a portion of the property located at 5175 184 Street as shown on Attachment 1. Attachments 1. Drawing SA-2376 Sheet 98 – Fraser Sewerage Area Amendment 5175 184 Street City of Surrey 2. Greater Vancouver Sewerage and Drainage District Sewerage and Drainage Areas Amending

Bylaw No. 315, 2018 References 1. Metro Vancouver Regional District Board meeting April 27, 2018 see item E2.1 25286070

Utilities Committee

http://www.metrovancouver.org/boards/GVRD/RD_2018-Apr-27_AGE.pdf

Attachment 1

Utilities Committee

GREATER VANCOUVER SEWERAGE AND DRAINAGE DISTRICT

AMENDING BYLAW NO. 315, 2018

A Bylaw to Amend the "Greater Vancouver Sewerage and Drainage District Sewerage and Drainage Areas Boundaries Bylaw No. 310, 2018"

WHEREAS:

A. the Board of Directors of the Greater Vancouver Sewerage and Drainage District has adopted "Greater Vancouver Sewerage and Drainage District Sewerage and Drainage Areas Boundaries Bylaw No. 310, 2018", to fix the boundaries of GVS&DD Sewerage and Drainage Areas; and

B. the Board of the Greater Vancouver Sewerage and Drainage District wishes to amend "Greater

Vancouver Sewerage and Drainage District Sewerage and Drainage Areas Boundaries Bylaw No. 310, 2018";

NOW THEREFORE the Board of the Greater Vancouver Sewerage and Drainage District, in open meeting assembled, enacts as follows:

1. This bylaw may be cited as "Greater Vancouver Sewerage and Drainage District Sewerage and Drainage Areas Boundaries Amending Bylaw No. 315, 2018".

2. "Greater Vancouver Sewerage and Drainage District Sewerage and Drainage Areas Boundaries Bylaw No. 310, 2018" is amended as follows:

a. by adding to the Fraser Sewerage Area lands located at 5175 184 Street in the City of

Surrey and shown on the attached Schedule "A", forming part of this bylaw; and

b. replacing Schedule "B" with the attached Schedule "B", forming part of this bylaw, containing Drawing Number S-3200 Sheet 2 titled "Greater Vancouver Sewerage and Drainage District Plan of Fraser Sewerage Area" dated June 22, 2018 to show the boundaries of the Fraser Sewerage Area, as amended.

READ A FIRST, SECOND, AND THIRD TIME this _______ day of ____________________, 2018. PASSED, AND FINALLY ADOPTED this _______ day of ____________________, 2018.

Greg Moore, Chair

Chris Plagnol, Corporate Officer

Attachment 2

Utilities Committee

SCHEDULE “A” PLAN IDENTIFYING PROPERTY

Utilities Committee

SCHEDULE “B”

MAP OF FRASER SEWERAGE AREA

Utilities Committee

5.5

To: Utilities Committee From: Roy Moulder, Division Manager, Purchasing and Risk Management, Financial Services

Paul Dufault, Project Manager, North Shore Wastewater Treatment Plant, Liquid Waste Services

Date: May 24, 2018 Meeting Date: June 14, 2018 Subject: Award of Phase C – Construction Administration Services: Design-Build

Procurement Consulting Engineering Services for the North Shore Wastewater Treatment Conveyance Project

RECOMMENDATION That the GVS&DD Board authorize: a) award of Phase C: Construction Administration Services in the amount of up to $1,500,000

(exclusive of taxes) to the consultant, AECOM Canada Ltd., for the North Shore Wastewater Treatment Conveyance Project; and

b) the Commissioner and the Corporate Officer to execute the required documentation. PURPOSE This report is to request authorization by the GVS&DD Board to award Phase C: Construction Administration Services in the amount of up to $1,500,000 (exclusive of taxes) to the Phases A and B consultant, AECOM Canada Ltd. (“AECOM”) for the North Shore Wastewater Treatment Plant Conveyance Project (the “Project”). BACKGROUND Pursuant to the GVS&DD Officers and Delegation Bylaw No. 284, 2014 (Bylaw) and the Procurement and Real Property Contracting Authority Policy (Policy), procurement contracts which exceed a value of $5 million require the approval of the Board of Directors. Further, the policy states that contracting authority for multi-phase contracts is determined based on the anticipated total value of the services to be provided over all phases.

This report is being brought forward to the Utilities Committee to consider a recommendation to the GVS&DD Board to award Phase C, Construction Administration Services to the contractor, AECOM, in order to continue with the Conveyance work as part of the North Shore Wastewater Treatment Plant (NSWWTP, formerly Lions Gate Secondary Wastewater Treatment Plant) program. PROJECT DESCRIPTION On June 24, 2016, the GVS&DD Board authorized the Consulting Engineering Services for NSWWTP Conveyance project to AECOM. This work was awarded as a result of a Request for Proposal (RFP) No. 15-175: Consulting Engineering Services for the Pump Station and Conveyance for Lions Gate Secondary Wastewater Treatment Plant Project that was publicly advertised on Metro Vancouver’s and BC Bid websites.

Utilities Committee

Award of Phase C – Construction Administration Services: Design-Build Procurement Consulting Engineering Services for the North Shore Wastewater Treatment Conveyance Project Utilities Committee Regular Meeting Date: June 14, 2018

Page 2 of 3

On April 28, 2017, the GVS&DD Board authorized the award of a contract in the amount of up to $2,000,000 (exclusive of taxes) for Phase B: Design-Build Procurement Consulting Services to AECOM. Phase B work (Design-Build Procurement) will be completed when the project reaches financial close for the Design-Build (DB) contract of the NSWWTP Conveyance project. The next phase of work for the DB Contract, Construction Administration Services, will involve fully supporting the GVS&DD in the management, administration, and quality assurance and construction supervision of the Design-Build-Finance (DBF) contract until the Notice of Acceptance has been issued by the GVS&DD anticipated by July 2020. The table shown below summarizes the awarded amounts for each phase.

Table: Contract Award Summary Project Phase Contract Amount

(exclusive of taxes) Phase A – Conceptual and Preliminary Design $ 1,398,544 Phase B – Design-Build Procurement $ 2,000,000 Phase C – Construction Services $ 1,500,000 Total $ 4,898,544

ALTERNATIVES 1. That the GVS&DD Board authorize:

a) award of Phase C: Construction Administration Services in the amount of up to $1,500,000 (exclusive of taxes) to the consultant, AECOM Canada Ltd., for the North Shore Wastewater Treatment Plant Conveyance Project; and

b) the Commissioner and the Corporate Officer to execute the required documentation.

2. That the GVS&DD Board terminate the contract with AECOM, resulting from RFP No. 15-175: Consulting Engineering Services for the Pump Station and Conveyance for Lions Gate Secondary Wastewater Treatment Plant Project and direct staff to report back to the GVS&DD Board with options for an alternate course of action.

FINANCIAL IMPLICATIONS If the GVS&DD Board approves Alternative 1, and the NSWWTP Conveyance project reaches financial close, a contract for Phase C in the value of $1,500,000 (exclusive of taxes) will be awarded to AECOM. The Government of Canada and the GVS&DD have executed the New Building Canada Fund Agreement for the Project with the Project Approval Date of June 21, 2016. In the agreement, the Government of Canada agrees to pay a contribution to the GVS&DD of not more than 33.33% of the total Eligible Expenditures for the Project but only up to a maximum of $212,300,000. The GVS&DD will submit progress claims to the Government of Canada covering the Project’s Eligible Expenditures in a form acceptable to the Government of Canada. All phases of this contract are considered Eligible Expenditures.

Utilities Committee

Award of Phase C – Construction Administration Services: Design-Build Procurement Consulting Engineering Services for the North Shore Wastewater Treatment Conveyance Project Utilities Committee Regular Meeting Date: June 14, 2018

Page 3 of 3

The GVS&DD Board has the choice not to proceed with Alternative 1 but staff will need further direction in relation to the Project. A delay associated with Alternative 2 would pose a risk that GVS&DD would not be able to comply with the requirement for secondary-level treatment at the Lions Gate Wastewater Treatment Plant by December 31, 2020, as required by the new Federal Wastewater System Effluent Regulations and the new Operation Certificate for the NSWWTP issued by the Provincial Ministry of Environment. SUMMARY / CONCLUSION A Request for Proposal No. 15-175 was issued for consulting engineering services for the North Shore Wastewater Treatment Plant (NSWWTP) Conveyance Project and contemplated the work to be done in three phases. AECOM Canada Ltd. was the successful proponent and are nearing completion of Phase B (Design-Build Procurement). It is recommended that the GVS&DD Board authorize the award of Phase C, Construction Administration Services in the amount of up to $1,500,000 (exclusive of taxes) to the contract with AECOM Canada Ltd. for Consulting Engineering Services for the NSWWTP Conveyance Project and authorize the Commissioner and the Corporate Officer to execute the required documentation once the NSWWTP Conveyance Project reaches financial close. 25338110

Utilities Committee


Bryan Shoji, Division Manager, Wastewater Treatment Plants, Liquid Waste Services Date: May 23, 2018 Meeting Date: June 14, 2018 Subject: Award of Contracts for RFP No. 17-291: Supply and Delivery of Dry Polymer to

Wastewater Treatment Plants RECOMMENDATION That the GVS&DD Board authorize: a) award of contracts for an amount of up to $5,240,000 (exclusive of taxes) between BASF Canada

Inc. in the amount of up to $3,130,000 (exclusive of taxes) and SNF Canada Ltd. in the amount of up to $2,110,000 (exclusive of taxes), and

b) the Commissioner and Corporate Officer to execute the contracts. PURPOSE This report is to advise the GVS&DD Board of the results of Request for Proposal (RFP) No. 17-291: Supply and Delivery of Dry Polymer to the Wastewater Treatment Plants and to recommend award of contracts in an amount of up to $5,240,000 (exclusive of taxes) between BASF Canada Inc. (BASF) in the amount of up to $3,130,000 (exclusive of taxes) and SNF Canada Ltd. (SNF) in the amount of up to $2,110,000 (exclusive of taxes). BACKGROUND Pursuant to the GVS&DD Officers and Delegation Bylaw No. 284, 2014 (Bylaw) and the Procurement and Real Property Contracting Authority Policy (Policy), procurement contracts which exceed a value of $5 million require the approval of the Board of Directors. This report is being brought forward to the Utilities Committee to consider a recommendation to the GVS&DD Board to award two contracts for the supply and delivery of Dry Polymer to Wastewater Treatment Plants. CONTRACT DESCRIPTION The contracts are for the supply and delivery of dry polymer for three wastewater treatment plants at Annacis Island (AIWWTP), Lions Gate (LGWWTP) and Lulu Island (LIWWTP) for on-going use in centrifuge dewatering of biosolids and dissolved air flotation thickening (DAFT) processes for a four-year term. Request for Qualifications (RFQ) No. 17-219 was publicly advertised on Metro Vancouver and BC Bid websites. Five submissions were received from: BASF, British Columbia Chem Pack Industry Inc. (BC Chem Pack), SNF, Kemira Water Solutions Canada Inc. and Brenntag Canada Inc. Of the five proponents, three were shortlisted following the RFQ evaluation resulting in the invitation of BASF, BC Chem Pack, and SNF to provide proposals to Request for Proposal (RFP) No. 17-291.

5.6

Utilities Committee

Award of Contracts for RFP No. 17-291: Supply and Delivery of Dry Polymer to Wastewater Treatment Plants Utilities Committee Regular Meeting Date: June 14, 2018

Page 2 of 3

The two suppliers that were not short-listed for the RFP, Kemira Water Solutions Canada Inc. and Brenntag Canada Inc., had low scores relating to their experience and qualifications. RFP No. 17-291 closed on February 15, 2018 and only two vendors, BASF and SNF, responded. The third contractor, BC Chem Pack, declined to bid stating they could not meet the schedule and financial requirements requested. Pricing is fixed for years one and two, with years three and four adjusted based on a cost escalation formula specified in the RFP. Evaluation of the proposals was based on the selection criteria identified in the RFP. The technical component of the proposals (45% weighting) was evaluated by staff from Liquid Waste Services Department and the financial component (55% weighting) was evaluated by staff from Purchasing and Risk Management Division, Financial Services Department and from Liquid Waste Services Department. BASF and SNF selected and supplied polymers for testing in each of the five plant processes; each process and product has different properties among the three treatment plants. The testing determined which polymer performed the best for each plant process. BASF received the highest technical score for its polymer for AIWWTP Centrifuge while SNF’s polymers scored the highest for the other four process areas. Both BASF and SNF are the current suppliers of dry polymers to the Wastewater Treatment Plants and have provided polymers that meet the technical specifications and testing performance requirements. The resulting RFP process will achieve a 2% reduction in product costs over the existing contract with BASF and a 6% reduction with SNF. The recommendation provides for the award of contracts for the polymers with the best technical and commercial scores. In this case, the products recommended are also the lowest cost. Based on the projected consumption at the three wastewater treatment plants and the cost escalation formulas provided in the contract for years three and four, the contract values are estimated as per Table shown below. Table: Estimated Polymer Contract Expenditures (by Supplier)

Year BASF SNF Yearly Totals One (2018) $670,000 $440,000 $1,110,000 Two (2019) $680,000 $440,000 $1,120,000 Three (2020) $800,000 $510,000 $1,310,000 Four (2021) $980,000 $720,000 $1,700,000 Total (exclusive of taxes) $3,130,000 $2,110,000 $5,240,000

ALTERNATIVES 1. That the GVS&DD Board authorize:

a) award of contracts for an amount of up to $5,240,000 (exclusive of taxes) between BASF Canada Inc. in the amount of up to $3,130,000 (exclusive of taxes) and SNF Canada Ltd. in the amount of up to $2,110,000 (exclusive of taxes), and

b) the Commissioner and Corporate Officer to execute the contracts.

Utilities Committee

Award of Contracts for RFP No. 17-291: Supply and Delivery of Dry Polymer to Wastewater Treatment Plants Utilities Committee Regular Meeting Date: June 14, 2018

Page 3 of 3

2. That the GVS&DD Board terminate RFP No. 17-291: Supply and Delivery of Dry Polymer to Wastewater Treatment Plants and direct staff to report back to the GVS&DD Board with options for an alternate course of action.

FINANCIAL IMPLICATIONS If the GVS&DD Board approves Alternative 1, a contract will be awarded to BASF Canada Inc. in the amount of up to $3,130,000 (exclusive of taxes) and to SNF Canada Ltd. in the amount of up to $2,110,000 (exclusive of taxes). There is sufficient approved budget based on the projected contract values. The proposals submitted by BASF and SNF are highest ranked and lowest fees in their respective polymer categories. The GVS&DD Board has the choice not to proceed with Alternative 1 but staff will need further direction in relation to the procurement process. Continuous uninterrupted supply of dry polymers is critical for treatment of the dewatering of biosolids and DAFT processes. SUMMARY / CONCLUSION A Request for Proposal No. 17-291 was issued for the Supply and Delivery of Dry Polymer for three Wastewater Treatment Plants at Annacis Island (AIWWTP), Lions Gate (LGWWTP) and Lulu Island (LIWWTP). Two qualified proposals were received from BASF Canada Inc. and SNF Canada Ltd. It is recommended that in response to RFP No. 17-291, the GVS&DD Board authorize the award of two contracts: one contract with BASF Canada Inc. in an amount of up to $3,130,000 (exclusive of taxes) and one contract with SNF Canada Ltd. in an amount of up to $2,110,000 (exclusive of taxes) and authorize the Commissioner and Corporate Officer to execute the contracts. 25340769

Utilities Committee

5.7


Paul Wilting, Project Manager, Northwest Langley Wastewater Treatment Projects, Liquid Waste Services

Date: June 4, 2018 Meeting Date: June 14, 2018 Subject: Award of a Contract Resulting from Request for Proposal (RFP) No. 18-127:

Consulting Engineering Services for the Northwest Langley Wastewater Treatment Plant River Crossing

RECOMMENDATION That the GVS&DD Board authorize: a) award of a contract in the amount of up to $4,218,203 (exclusive of taxes) to McMillen Jacobs

Associates for Phase A, Preliminary Design revalidation, Phase B, Detailed Design, and Phase C, Tendering Support & Design Finalization resulting from RFP No. 18-127: Consulting Engineering Services for the Northwest Langley Wastewater Treatment Plant River Crossing; and

b) the Commissioner and the Corporate Officer to execute the contract. PURPOSE This is to advise the GVS&DD Board of the results of RFP No. 18 - 127: Consulting Engineering Services for the Northwest Langley Wastewater Treatment Plant River Crossing, and to recommend award of the contract for Phases A, B and C in the amount of up to $4,218,203 (exclusive of taxes) to McMillen Jacobs Associates (McMillen Jacobs). Board approval to award subsequent phases of work will be sought at a later date. BACKGROUND Pursuant to the GVS&DD Officers and Delegation Bylaw No. 284, 2014 (Bylaw) and the Procurement and Real Property Contracting Authority Policy (Policy), procurement contracts which exceed a value of $5 million require the approval of the Board of Directors. Further, the Policy states that contracting authority for multi-phase contracts is determined based on the anticipated total value of the services to be provided over all phases. This report is being brought forward to the Utilities Committee to consider a recommendation to the GVS&DD Board to award a contract for the Consulting Engineering Services for the Northwest Langley Wastewater Treatment Plant River Crossing. PROJECT DESCRIPTION The Northwest Langley Wastewater Treatment Projects is a program that will move all the sewage generated in Pitt Meadows and Maple Ridge, across the Fraser River to an upgraded wastewater treatment plant in the Township of Langley. This request for proposal is for the consulting engineering services to design and supervise the construction of a sewer forcemain crossing of the Fraser River.

Utilities Committee

Award of a Contract Resulting from Request for Proposal (RFP) No. 18-127: Consulting Engineering Services for the Northwest Langley Wastewater Treatment Plant River Crossing


The twin 900 mm diameter steel pipe crossing will be 1.5 km long and 45 m under the river. Construction is expected to start in 2020. As a result of Request for Qualifications (RFQ) No. 18-037 that was publicly advertised on Metro Vancouver’s and BC Bid websites, four experienced firms were shortlisted and invited to respond to Tender No. 18-127, for the design and construction supervision services. The proposal closed on May 10, 2018 and three firms submitted proposals as follows:

Proponent Proposal Price (exclusive of taxes)

Hatch $7,581,425 McMillen Jacobs Associates $7,476,261 Stantec $6,573,530

The proposals were evaluated and scored by four members of the Northwest Langley Wastewater Treatment Projects team and Purchasing and Risk Management Division evaluated and scored the financial and commercial terms. McMillen Jacobs has been identified as the highest ranked proponent and has completed several projects of similar size and complexity. Their proposal demonstrated a good understanding of the project scope and key issues. Several of the key staff proposed have completed a very similar project, with similar seismic constraints, the crossing of the Willamette River in Portland. McMillen Jacobs’ fee proposal was broken down as follows:

Phase Description Proposal Price Neg. Price A Preliminary Design revalidation $175,902 $195,824 B Detailed Design $3,475,601 $2,876,497 C Tendering Support & Design Finalization $1,208,688 $1,145,882 D Construction Support Services $2,063,652 $1,963,186 E Post Construction Services $552,417 $349,414 Total $7,476,261 $6,530,803

Following the proposal evaluation, a meeting was held with McMillen Jacobs to confirm the scope of work, allocation of resources, project schedule and deliverable for the design portion only. Through this dialogue with the consultant the group was able to identify some project efficiencies and agree on a reduction in price. The revised price for phases A, B & C is $4,218,203 (exclusive of taxes) for preliminary design revalidation, detailed design services and tendering services. The proposal price for these services was $4,860,191. It is intended that Phases A, B and C be awarded at this time and Phases D and E be awarded following negotiations, subject to satisfactory performance of the work under Phases A, B and C, and after further authorization from the Board. The approved budget for the river crossing design is $5.0M, sufficient for the initial award and an additional $5.0M is being requested in the 2019 budget.

Utilities Committee

Award of a Contract Resulting from Request for Proposal (RFP) No. 18-127: Consulting Engineering Services for the Northwest Langley Wastewater Treatment Plant River Crossing


ALTERNATIVES 1) That the GVS&DD Board authorize

a) award of a contract in the amount of up to $4,218,203 (exclusive of taxes) to McMillen Jacobs Associates for Phase A, Preliminary Design revalidation, Phase B, Detailed Design, and Phase C, Tendering Support & Design Finalization resulting from RFP No. 18-127: Consulting Engineering Services for the Northwest Langley Wastewater Treatment Plant River Crossing; and


2) That the GVS&DD Board terminate RFP No. 18-127: Consulting Engineering Services for the Northwest Langley Wastewater Treatment Plant River Crossing, and direct staff to report back to the GVS&DD Board with options for an alternate course of action.

FINANCIAL IMPLICATIONS If the GVS&DD Board approves Alternative 1, a contract will be awarded to McMillen Jacobs Associates in the amount of up to $4,218,203 (exclusive of taxes). The proposal submitted by McMillen Jacobs is the highest ranked proposal and is within the budget allocated for the project. SUMMARY / CONCLUSION As part of the Northwest Langley Wastewater Treatment Projects, a Request for Proposal No. 18-127 was issued for Consulting Engineering Services for the Northwest Langley Wastewater Treatment Plant River Crossing, and McMillen Jacobs Associates was identified as the highest ranked compliant proposal. It is recommended that the GVS&DD Board authorize the Commissioner and the Corporate Officer to award and execute a contract for Phases A- Preliminary Design revalidation, B- Detailed Design and C- Tendering Support and Design Finalization to McMillen Jacobs Associates in the amount of up to $4,218,203 (exclusive of taxes). 25440672

Utilities Committee

To: Utilities Committee

From: Tim Jervis, General Manager - Water Services Peter Navratil, General Manager - Liquid Waste Services

Date: June 5, 2018 Meeting Date: June 14, 2018 Subject: Managers’ Report RECOMMENDATION That the Utilities Committee receive for information the “Managers’ Report” dated June 5, 2018.

1. LSCR Public Consultation Annual Update - Tim Jervis The LSCR Public Consultation Program, guided by the LSCR Management Plan, provides users of the LSCR and stewardship groups with the opportunity to engage with staff on initiatives in the reserve. The goal of the program is to encourage community involvement and maintain trust among stakeholders by providing transparent and consistent messages about past, current, and upcoming work in the LSCR. Recent high profile projects in the LSCR, such as the response to the December 2014 Seymour River rockslide and the interest in maintaining trail connections across the Seymour River, have reinforced the value of an annual information forum for stakeholders. The annual LSCR Consultation Event was hosted by Watershed Management and Public Involvement staff from Water Services on Sunday, April 29, 2018 from 10:00 am - 2:00 pm in the LSCR. Tents and display boards were set up in a drop-in “fair-booth” style to attract the public as they passed by towards Rice Lake or the Seymour Valley Trailway. Stations provided information on the LSCR’s role as a water reserve, current and future projects, and updates on the status of the Fisherman’s Trail Bridge and Trail Connection Project, the Seymour River Canyon Rockslide Mitigation Project facilitated by the Seymour Salmonid Society, the 10-year Trails Strategic Plan and Rice Lake management planning. In total, 196 community members came through the outdoor booths and had a chance to speak with subject matter experts which provided participants the opportunity to ask questions and receive personalized in-depth responses to their comments or concerns. Overall, feedback from the 2018 event was very positive. The attendees were pleased with the event topics, found the update information and the opportunities for input useful and enjoyed talking to the knowledgeable staff that attended. The LSCR Public Consultation Program also uses a variety of other events, venues and means to engage and communicate with the public such as BC Family Fishing Day, BC Rivers Day, Earth Day, stakeholder meetings, a semi-annual LSCR E-Newsletter, local newspaper advertisements, the Metro Vancouver website and local information signage.

5.8

Utilities Committee

Managers’ Report Utilities Committee Regular Meeting Date: June 14, 2018

Page 2 of 2

2. Utilities Committee 2018 Work Plan – Tim Jervis/Peter Navratil Attached is the updated 2018 Work Plan indicating the status of the Committee’s key priorities together with the quarter that each is expected to be considered by the Committee.

Attachments: 1. LSCR 2018 Annual Consultation Event Photos 2. Utilities Committee 2018 Work Plan

Utilities Committee

Attachment 1 LSCR 2018 Annual Consultation Event Photos

Utilities Committee

Attachment 2 Utilities Committee 2018 Work Plan Priorities

1st Quarter Status 2018 Committee Priorities and Work Plan Complete 2018 GVWD and GVS&DD Capital Projects Complete Joint Water Use Plan for Capilano and Seymour Watersheds Complete Watershed Education Program Update Complete Seymour Salmonid Society 2017 Annual Report Complete Iona Island Secondary WWTP Project Definition Quarterly Update Complete Municipal Requests for Sewerage Area Boundary Amendments (as applicable) Complete Contract Approvals – Contracts > $5M (as applicable) Complete Utility Policies (as applicable) Complete

2nd Quarter 2017 GVWD Quality Control Annual Report Complete 2018 Water Wagon Schedule Complete Lawn Watering Regulations Communication & Regional Water Conservation Campaign Complete Status of Utilities Capital Expenditures Complete Comprehensive Regional Water System Plan In Progress Regional Assessment of Residential Water Metering In Progress Water Supply Forecast & Consumption Update Summer 2018 Complete LSCR Public Consultation Annual Update In Progress Coquitlam Intake No. 2 Project Definition Update In Progress Reservoir Limnology Program In Progress Iona Island Secondary Wastewater Treatment Plant Project Definition Quarterly Update Complete Proposed Food Sector Grease Interceptor Bylaw Complete Proposed Fermentation Operations Bylaw Amendment In Progress Pollution Prevention Plans for Hospitals In Progress Regional Grease Campaign Results Complete Unflushables Regional Campaign – Update Complete Municipal Requests for Sewerage Area Boundary Amendments (as applicable) In Progress Contract Approvals – Contracts > $5M (as applicable) In Progress Utility Policies (as applicable) In Progress

Utilities Committee

3rd Quarter Status Environmental Management System Update – Water & Liquid Waste In Progress Regional We Love Water Conservation Campaign Update Pending Energy and GHG Management in the Utilities Pending Water Treatment Plant UV Revalidation Pending GVWD Development Cost Charge Program Pending 2017 GVS&DD Environmental Management & Quality Control Annual Report Pending Northwest Langley Wastewater Treatment Plant Project Definition Report In Progress Biosolids Drying Facility Feasibility Study and Market Assessment Pending Unflushables Regional Campaign Results Pending Municipal Requests for Sewerage Area Boundary Amendments (as applicable) Pending Contract Approvals – Contracts > $5M (as applicable) Pending Utility Policies (as applicable) Pending

4th Quarter

2019 Budgets & 5 Year Work Plan - Water & Liquid Waste Pending Summer 2018 Water Supply Performance Pending 2018 Water Wagon Results Pending Lawn Watering Regulations Communication & Regional Water Conservation Campaign Results Pending Status of Utilities Capital Expenditures Pending Watershed Fisheries Initiatives Annual Update Pending Iona Island Secondary Wastewater Treatment Plant Project Definition Quarterly Update Pending Pollution Prevention Plans for Laboratories Pending Proposed Sewer Use Bylaw Amendments (Trucked Liquid Waste) Pending Municipal Requests for Sewerage Area Boundary Amendments (as applicable) Pending Contract Approvals – Contracts > $5M (as applicable) Pending Utility Policies (as applicable) Pending

Utilities Committee

metro vancouver regional district utilities … · 6/14/2018 · wastewater treatment plant phase...

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