June 20, 2017

METRO VANCOUVER REGIONAL DISTRICT FINANCE AND INTERGOVERNMENT COMMITTEE

BUILDING PROJECT TASK FORCE

REGULAR MEETING

Friday, June 23, 2017 10:30 a.m.

5th Floor Meeting Room, 4330 Kingsway, Burnaby, British Columbia (or immediately following the Board Meeting, whichever is later)

A G E N D A1

1. ADOPTION OF THE AGENDA

1.1 June 23, 2017 Regular Meeting Agenda That the Finance and Intergovernment Committee Building Project Task Force adopt the agenda for its regular meeting scheduled for June 23, 2017 as circulated.

2. ADOPTION OF THE MINUTES

2.1 April 19, 2017 Regular Meeting Minutes

That the Finance and Intergovernment Committee Building Project Task Force adopt the minutes of its regular meeting held April 19, 2017 as circulated.

3. DELEGATIONS 4. INVITED PRESENTATIONS 5. REPORTS FROM COMMITTEE OR STAFF

5.1 Project Update Verbal Update Designated Speaker: Mike Ducey, Division Manager Corporate Project & Facilities, Corporate Services

Construction Management Contract

1 Note: Recommendation is shown under each item, where applicable.

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Finance and Intergovernment Committee Building Project Task Force Regular Agenda June 23, 2017

Agenda Page 2 of 2

5.2 Budget Update

Verbal Update Designated Speaker: Phil Trotzuk, Chief Financial Officer/ General Manager, Financial Services

6. INFORMATION ITEMS 7. OTHER BUSINESS 8. BUSINESS ARISING FROM DELEGATIONS 9. RESOLUTION TO CLOSE MEETING

Note: The Committee must state by resolution the basis under section 90 of the Community Charter on which the meeting is being closed. If a member wishes to add an item, the basis must be included below. That the Finance and Intergovernment Committee Building Project Task Force close its regular meeting scheduled for June 23, 2017 pursuant to the Community Charter provisions, Section 90 (1) (e) as follows: “90 (1) A part of the meeting may be closed to the public if the subject matter being

considered relates to or is one or more of the following: (e) the acquisition, disposition or expropriation of land or improvements, if the

board or committee considers that disclosure could reasonably be expected to harm the interests of the regional district.”

10. ADJOURNMENT/CONCLUSION

That the Finance and Intergovernment Committee Building Project Task Force adjourn/conclude its regular meeting of June 23, 2017.

Membership: Moore, Greg (C) – Port Coquitlam Louie, Raymond (VC) – Vancouver

Brodie, Malcolm – Richmond Mussatto, Darrell – North Vancouver City

Steele, Barbara – Surrey

Moore, Greg (C) – Port Coquitlam Louie, Raymond (VC) – Vancouver

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Minutes of the Regular Meeting of the MVRD Building Project Task Force held on Wednesday, April 19, 2017 Page 1 of 3

GREATER VANCOUVER REGIONAL DISTRICT BUILDING PROJECT TASK FORCE

Minutes of the Regular Meeting of the Metro Vancouver Regional District (MVRD) Building Project Task Force held at 11:35 a.m. on Wednesday, April 19, 2017 in the 3A Meeting Room, 4330 Kingsway, Burnaby, British Columbia. MEMBERS PRESENT: Chair, Mayor Greg Moore, Port Coquitlam Vice Chair, Councillor Raymond Louie, Vancouver Mayor Malcolm Brodie, Richmond Mayor Darrell Mussatto, North Vancouver City Councillor Barbara Steele, Surrey MEMBERS ABSENT: None. STAFF PRESENT: Carol Mason, Chief Administrative Officer Janis Knaupp, Assistant to Regional Committees, Board and Information Services 1. ADOPTION OF THE AGENDA

1.1 April 19, 2017 Regular Meeting Agenda It was MOVED and SECONDED That the Finance and Intergovernment Committee Building Project Task Force adopt the agenda for its regular meeting scheduled for April 19, 2017 as circulated.

CARRIED 2. ADOPTION OF THE MINUTES

2.1 February 15, 2017 Regular Meeting Minutes

It was MOVED and SECONDED That the Finance and Intergovernment Committee Building Project Task Force adopt the minutes of its regular meeting held February 15, 2017 as circulated.

CARRIED 3. DELEGATIONS

No items presented.

2.1

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Minutes of the Regular Meeting of the MVRD Building Project Task Force held on Wednesday, April 19, 2017 Page 2 of 3

4. INVITED PRESENTATIONS No items presented.

5. REPORTS FROM COMMITTEE OR STAFF

5.1 Project Update

Construction Management Contract Greg Smith, General Manager, Corporate Services, updated members on the status and timing of the construction management contract for Metro Tower II head office highlighting staff and cafeteria moves, permitting, and project contingency funds. Members were provided with a photographic presentation on the status of projects at Metro Tower III which is not retained with the agenda.

5.2 Budget Update

Procurement Status Phil Trotzuk, General Manager, Financial Services/Chief Financial Officer, updated members on the status of procurement related to Metro Tower III head office highlighting the status of various contracts including move coordination, construction, furniture, electronics, and technology. Members suggested consideration be given to exploring revenue generation opportunities and identifying value-added benefits to providing future tenants with data centre services in the Metro Tower III.

6. INFORMATION ITEMS

No items presented. 7. OTHER BUSINESS

No items presented. 8. BUSINESS ARISING FROM DELEGATIONS

No items presented. 9. RESOLUTION TO CLOSE MEETING

It was MOVED and SECONDED

That the Finance and Intergovernment Committee Building Project Task Force close its regular meeting scheduled for April 19, 2017 pursuant to the Community Charter provisions, Section 90 (1) (e) as follows: “90 (1) A part of the meeting may be closed to the public if the subject matter being

considered relates to or is one or more of the following:

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Minutes of the Regular Meeting of the MVRD Building Project Task Force held on Wednesday, April 19, 2017 Page 3 of 3

(e) the acquisition, disposition or expropriation of land or improvements, if the board or committee considers that disclosure could reasonably be expected to harm the interests of the regional district.”

CARRIED 10. ADJOURNMENT/CONCLUSION

It was MOVED and SECONDED That the Finance and Intergovernment Committee Building Project Task Force adjourn its regular meeting of April 19, 2017.

CARRIED (Time: 11:52 a.m.)

____________________________ ____________________________ Janis Knaupp, Greg Moore, Chair Assistant to Regional Committees 21412792 FINAL

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METROTOWER III BUDGET UPDATE  ‐  June 20, 2017Change

Original Order Total BudgetBudget Description Budget Contractor Contract Contract / Change Order Description Amount Contract Variance

Tenant Improvements

Design 2,200,000$       Kasian Architecture 1,275,750$      Construction Design Support 734,341$          2,010,091$       (189,909)$       

Data Centre 1,000,000$       Westpro 1,211,741$      Planning and Construction ‐$                       Stantec 100,000$         Stantec Design 16,652$           

1,000,000$       1,311,741$      16,652$            1,328,393$       328,393$        

Move Coordination 200,000$          Scoular Consulting 200,000$         Move Logistics and Planning 200,000$          ‐$

Construction Management 31,600,000$     Turner Construction 30,180,509$   Electrostatic Painting of Elevator Doors 26,857$           Plumbing Work / Fixtures ‐ Cafeteria 13,316$           Additional Printer Receptacles 1,629$              Additional Printer Receptacles 5,397$              Revisions to DIRTT Walls and Electrical 44,496$           Additional Door Grilles 866$                 Framing and Drywall Changes 3,106$              Automatic Door Operators / Electrical 36,055$           Fan Coil Unit Ductwork Revisions 9,596$              Revised Floor Plan ‐ Additional Office 18,975$           Revised Doors and Door Hardware 59,533$           Redundant Light Fixtures (1,600)$            Redesign of Fabric for Pebble Ceilings (95,000)$          Additional Electrical Outlets 1,484$              Adjustment to Ceiling Height 15,287$           Venting and Backflow Preventors 16,292$           

31,600,000$     30,180,509$    156,288$          30,336,797$     (1,263,203)$    

35,000,000$     32,968,000$    907,281$          33,875,281$     (1,124,719)$    

Furniture 8,000,000$       Workplace Resource 4,850,000$      Workstations 4,850,000$      Brooks Corning 498,510$         Task Chairs 498,510$         Workplace Resource 120,948$         Committee and Meeting Room Tables 120,948$         Workplace Resource 105,041$         Tables for Various Meeting Rooms 105,041$         Tab Canada 200,000$         Storage / Filing 200,000$         Workplace Resource 754,195$         Seating, Tables and Ancillary Furniture 754,195$         Brooks Corning 365,705$         Seating and Ancillary Furniture 365,705$         Heritage 253,586$         Seating and Ancillary Furniture 253,586$         Holmes & Brakel 109,517$         Seating and Ancillary Furniture 109,517$         

8,000,000$       7,257,501$      ‐$   7,257,501$       (742,499)$       

5.2

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