metro board of directors capital and strategic planning
TRANSCRIPT
Thomas C. Lambert PRESIDENT and CEO
METRO BOARD OF DIRECTORS COMMITTEE MEMBERS Capital and Strategic Planning Agenda Christof Spieler, Chair Working Committee Meeting Sanjay Ramabhadran Board Room, 1900 Main, 2nd Floor Jim Robinson Tuesday, August 18, 2015, 9:00 AM Cindy Siegel Barron Wallace
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ACTION 1. Request Board authorization for the President and CEO to execute a construction agreement with Union Pacific
Railroad (UPRR) for the Harrisburg Overpass. R. Trevino 2. Request Board authorization for the President and CEO to complete the purchase agreement with the University
of Houston Downtown per the memorandum of understanding dated February 17, 2011 for the North Corridor project.
C. Harbert 3. Request Board authorization for the President and CEO to extend the Atkins Inc. contract term for a one (1) year
optional period from September 30, 2015 to September 30, 2016. R. Trevino 4. Request Board authorization for the President and CEO to execute a sole source contractor with MACTON
Corporation for the purchase of equipment needed to modify the lifts at both the Service and Inspection and Rail Operations Center maintenance facilities, to be able to hoist both the H1 and H3 light rail vehicles.
R. Trevino
COMMITTEE APPROVAL
5. Anticipated Procurement Report M. Kyme
BRIEFINGS 6. Monthly Planning, Engineering and Construction Presentation
R. Trevino
7. Unsolicited proposal for development at the Southeast Transit Center C. Harbert
Harrisburg Overpass
August 2015
Metropolitan Transit Authority of Harris County, Texas
UPRR Construction Agreement
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Harrisburg Overpass
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A Union Pacific Railroad (UPRR) Construction Agreement is
required to construct the Harrisburg Overpass over the UPRR
Railroad tracks located just west of Hughes Road.
Union Pacific Railroad will require METRO to pay for work
associated with this project.
Union Pacific Railroad will install new crossing panels for
revised at-grade frontage roads and adjust the crossing gates
to clear the overpass structure.
No Small Business participation is anticipated since Union
Pacific Railroad self performs their own work.
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UPRR Construction Agreement
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• Authorize President & CEO to execute a Construction
Agreement with Union Pacific Railroad for a not-to-exceed
amount of $275,000.00 for the construction of the Harrisburg
Overpass.
• Estimate cost per Union Pacific Railroad is $228,635.00. Since
METRO must pay actual cost not estimated cost, a contingency
of approximately 20% is fair and reasonable for a total not-to-
exceed amount of $275,000.00.
• Total requested contract value is within METRO’s established
budget.
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Recommendation
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August 2015
Metropolitan Transit Authority of Harris County, Texas
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• METRO is completing the acquisition process for a parcel of land owned by the University of Houston – Downtown (UHD) on the east side of Main Street south of Naylor Street
• The parcel to be acquired is approximately 14,373 sq. ft.
• This parcel provides right-of way for a signalized, dedicated left-turn lane at Naylor and Main Streets (completed), which provides greater accessibility to the UHD parking area and the Wellington Fisher Partnership property
• This acquisition is included in the FY 2015 MRE CIP budget
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METRO did not anticipate acquisition of this parcel, as UHD planned to trade the subject property to the City of Houston, and in return, UHD would receive Shea Street right-of-way owned by the City of Houston, one block to the south
This acquisition is necessary and guided by the terms in the February 17, 2011, Memorandum of Understanding (MOU) between University of Houston Downtown (UHD) and METRO
After the MOU between METRO and UHD was signed, the City of Houston discovered that the Shea Street right-of-way was owned by TxDOT. TxDOT chose not to participate in the trade
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Execute Purchase & Sale Agreement
Execute closing documents
METRO Rail Expansion
Program Controls Atkins Contract Renewal
August 2015
Capital and Strategic Planning
Background
• METRO Rail Expansion (MRE) Program Control Services which includes the monitoring and evaluation ofscheduling, cost control, and estimating for the Rail Expansion Program.
• Total Contract Value is $7.5M. Contract commenced in 2010 with a Period of Performance of 4 years with two(2) each additional one-year option periods.
• Expenditures thru June 2015 are $6.406M.
• There is $918,874.02 remaining in the contract. This amount is also included in METRO’s capital budget forFY2015 and FY2016. Therefore, no additional funding is required.
• Current period of performance expires September 30, 2015. Proposing to exercise the second one-yearoption period.
• This second one-year option period is primarily due to the delay’s by HRT for the axle counter issues and theconstruction delays at Burnett Plaza. Anticipated expenditures for this work is $403,400.00.
• Additional capacity to be used should support be necessary for assistance, contractual dispute, or litigation.
• Previous Extensions:– September 26, 2013
– August 28, 2014
• Under this contract, as of September, 30, 2015, METRO will be reducing the contractor headcount by three.Leaving one full time scheduler and one part-time Senior Transit System Engineer.
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Recommendation
• Authorize President and CEO to extend the Atkins Inc. contract term for a
one (1) year optional period from September 30, 2015 to September 30,
2016.
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Service & Inspection (S&I) and Rail Operations Center
(ROC) Lift Modifications
August 2015
Metropolitan Transit Authority of Harris County, Texas
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• The CAF H3 LRV was delivered with different lifting points than the existing LRV fleet vehicles
• CAF was to design the lifting points of the H3 to match METRO’s existing H1 fleet. The lifts for the ROC expansion and the S&I were all designed to work for the H1
• The lifts for the Rail Operations Center (ROC) expansion and the Service and Inspection (S&I) were supposed to be able to lift both the Houston-1 (H1) and the Houston-3 (H3) Light Rail Vehicles (LRV)
• CAF has denied responsibility for the lift issue, and METRO has thus far been unable
to reconcile the problem. To properly maintain the H3 LRV fleet, METRO needs to move forward with the lift modifications and collect from CAF through the Dispute Resolution process
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• Authorize President & CEO to purchase equipment needed to modify
the new lifts at both the Service and Inspection and Rail Operations
Center maintenance facilities, to be able to hoist CAF H3 LRVs, for a
not-to-exceed amount of $1,025,000.00 which includes a 10% owner
controlled contingency to cover unknown conditions that may occur.
• This will be a sole source purchase from MACTON Corporation, the
manufacturers of the lifts.
to be completed by Small Business
oordination to Complete Action
Planning, Engineering & Construction
Anticipated Procurement Report
May 04, 2015 June 2015
Procurement & Materials
Michael Kyme
Approve items on the Anticipated Procurement Report.
No 0.00
Yes 0.00
Yes 0.00
Yes 0.00
0.00 0.00 0.00 0.00 0.00
Specific funding for projects will be addressed when individual items are presented to the Board for approval.
There is no small business requirement.
Debbie Sechler
✔
ANTICIPATED PROCUREMENT PROJECTS
Solicitations over $50K
August Consent List
FY2015
Q3 - Q4
NO.
PROJECT
DESCRIPTION
PROCUREMENT
METHOD
(RFP, RFQ, IFB)
ANTICIPATED
SMALL
BUSINESS
GOAL
ANTICIPATED
ADVERTISEMENT
MONTH
ANTICIPATED
AMOUNT COMMENTS
BOARD
COMMITTEE
PREVIOUS
BOARD
COMMITTEE
CONCUR
Y
1 Healthcare Benefits
Consultant Services
RFP 35% September $3,104,580 Three (3) Year Contract with one 2-
Year Option
Administration
Committee
2 Multi Bus Operating
Facility Fire Alarm &
Life Safety System
Rehabilitation
IFB 35% September $1,922,686 Rehabilitate Systems at Kashmere,
Hiram Clarke, Polk & Northwest
Bus Operating Facilities
Capital and
Strategic
Planning
Committee
3 Installation of
Maction Lifts at ROC
and S&I Facilities
IFB N/A September $300,000 One (1) Year Contract Capital and
Strategic
Planning
Committee
4 Landscaping Services
for All METRORail
Locations
IFB 35% September $1,413,033 Three (3) Year Contract Public Safety,
Customer
Service &
Operations
Committee
5 ThermoKing AC
Parts for Siemens H1
HVAC Overhaul
IFB N/A September $624,000 Kits to Overhaul 39 HVAC Units on
the Siemens H1 Trains
Public Safety,
Customer
Service &
Operations
Committee
Revised 08/04/15
ANTICIPATED PROCUREMENT PROJECTS
Solicitations over $50K
August Consent List
FY2015
Q3 - Q4
NO.
PROJECT
DESCRIPTION
PROCUREMENT
METHOD
(RFP, RFQ, IFB)
ANTICIPATED
SMALL
BUSINESS
GOAL
ANTICIPATED
ADVERTISEMENT
MONTH
ANTICIPATED
AMOUNT COMMENTS
BOARD
COMMITTEE
PREVIOUS
BOARD
COMMITTEE
CONCUR
Y
6 Allison Hybrid
Battery Refresher
Kits and Cables
IFB N/A September $2,075,445 One (1) year requirements
contract for parts needed to
support routine maintenance of
the hybrid battery systems on the
MCI transit vehicles.
Public Safety,
Customer
Service &
Operations
Committee
7 Allison Transmission
Parts
IFB N/A September $234,436 One (1) year requirements
contract for parts needed to
support routine maintenance of
the Allison's transmissions on
METRO fleet of transit vehicles.
Public Safety,
Customer
Service &
Operations
Committee
8 Paper Towels (Terri
Wipes)
IFB N/A September $100,776 Two (2) year requirements
contract for paper towels used at
METRO's facilities
Public Safety,
Customer
Service &
Operations
Committee
9 Water Treatment
Chemicals & Related
Services
IFB N/A September $75,000 Two (2) year contract Public Safety,
Customer
Service &
Operations
Committee
10 Rail Grinding IFB N/A September $252,000 Three (3) year contract Public Safety,
Customer
Service &
Operations
Committee
Revised 08/04/15
ANTICIPATED PROCUREMENT PROJECTS
Solicitations over $50K
August Consent List
FY2015
Q3 - Q4
NO.
PROJECT
DESCRIPTION
PROCUREMENT
METHOD
(RFP, RFQ, IFB)
ANTICIPATED
SMALL
BUSINESS
GOAL
ANTICIPATED
ADVERTISEMENT
MONTH
ANTICIPATED
AMOUNT COMMENTS
BOARD
COMMITTEE
PREVIOUS
BOARD
COMMITTEE
CONCUR
Y
11 Vendor Managed
Inventory of
Fasteners
IFB N/A September $116,000 Three (3) year contract for
fasteners for Bus, NRV and Rail
Public Safety,
Customer
Service &
Operations
Committee
12 Purchase of 20 Clean
Diesel Low Floor 60-
Foot Articulated
Transit Buses in
FY2016
IFB N/A September $15,524,000 60-Foot Low Floor Articulated
Transit Buses are included in the
current 5-year Capital
Improvement Plan
Public Safety,
Customer
Service &
Operations
Committee
Revised 08/04/15
BOARD BRIEFING SUMMARY
SUBJECT: AGENDA ITEM #:
AGENDA DATE:
DEPARTMENT: PRESENTER:
SUMMARY:
Monthly Board Presentation for Engineering and Construction Projects
6/25/15
Planning, Engineering and Construction Roberto Treviño, P.E.
The purpose of this item is to brief the Capital Programs Committee on the monthly progress of Planning, Engineering andConstruction Projects.
Metropolitan Transit Authority of Harris County, Texas
August 2015
Metropolitan Transit Authority of Harris County, Texas
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METRO Rail Expansion
• Southeast/Downtown Line opened for revenue services May 24, 2015.
• East End Line opened for revenue service May 24, 2015.
• Continued contract closeout:
• HRT/MEC completing punch list work, to include axle counter
resolution.
• Small Business Program closeout
• QA/QC Program closeout
• Vehicle Program closeout
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June – July 2015 - HRT formally reached out to wheel sensing devise manufacturers for
proposals
July – October 2015 - HRT will design and install different products at select locations on the
lines to determine best product
October 2015 – March 2016 - Monitor performance of wheel sensing devices
April 2016 – December 2016 (Est.)
- Selection of product, design and final installation of product
AXLE COUNTER RESOLUTION TIMELINE
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Harrisburg Overpass
Board Approval: June 2014
Funding Source: Local Funds
-Phase 1 Construction underway:
-Traffic control, Public & Private utility work, at-grade frontage roads, driveways and sidewalks.
-Continued coordination with Center Point Electric is critical to project completion
-Bridge Completion: May 2016.
-Rail System Operational / Revenue ready by September 2016.
-Schedule Progress:
--Planned Schedule Progress = 9.3%
--Actual Schedule Progress = 7.2%
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Houston First (George R. Brown Convention Center)
Board Approval: January 2014
Funding Source: Reimbursable by HFC
- Garage structure erection started April
23, 2015
- Construction over guideway completed
in August 2015
-Bus bridge activities associated with
George R. Brown construction
concluded August 6. Continuing to
coordinate construction as there may be
other closings in the future.
Burnett Plaza Transit Center
Board Approval: April 2013
Funding Source: Full Funding Grant Agreement
-Notice to Proceed issued on September 2014.
-Substantially Complete / began METRO Bus
Operations July 16, 2015.
-Final completion August 2015
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Burnett Street Improvements
Board Approval: March 2013
Funding Source: Full Funding Grant Agreement
& Surface Transportation (STP) Grant
-Construction contract awarded October 2014.
-Construction Notice to Proceed issued on January 5, 2015.
-Substantial completion date set for June 2014.
-Notice to Proceed issued on January 5, 2015.
- Substantially Complete / began METRO Bus Operations July 16, 2015.
-Final completion September 2015.
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El Dorado Park & Ride
Board Approval: April 2013
Funding Source: 75/25 Split (Grant & Local)
-Finalizing 3rd party agreements with pipeline and utility companies.
-Board approved construction contract with SpawGlass Civil Construction on July 23, 2015.
-Executed agreement with ExxonMobil for release of easement on July 24, 2015.
-Anticipate issuing Notice to Proceed in mid-September 2015.
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Northwest Transit Center Parking Upgrade
Briefed Board in July 2014
Design Funding Source: Local Funds
Construction Funding Source: Planned Grant Funds
-TxDOT Multiple Use Agreement (MUA) is partially executed and signed by METRO
-METRO is evaluating the difference between FTA and FHWA Buy America clauses prior to executing the reimbursement agreement
-Construction is planned for 1st quarter of FY2016
Uptown Projects
Post Oak Boulevard Bus Rapid Transit (BRT) and Bellaire Uptown Transit
Center:
• METRO continues to coordinate the service plan, design of the Bellaire Uptown
Transit Center (BUTC) and access to BUTC with Uptown
• Uptown has submitted a revised CE for BUTC to the Federal Transit Administration
(FTA) on June 10, 2015
• METRO continues to coordinate several outstanding issues including circulation at
the proposed BUTC, access across HCTRA right-of-way and proposed new signal
near South Rice on Westpark
• HCTRA has raised concerns regarding crossing of their right-of-way for access to
BUTC
• METRO has provided comments on 60 percent design drawings for Post Oak
Boulevard to Uptown
• METRO is preparing a revised travel demand forecast
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BOARD BRIEFING SUMMARY
SUBJECT: AGENDA ITEM #:
AGENDA DATE:
DEPARTMENT: PRESENTER:
SUMMARY:
Unsolicited Proposal for Development at the Southeast Transit Center
8/15/15
Planning, Engineering & Construction Clint Harbert
The Southeast Transit Center has been a candidate for housing development on unutilized property surrounding the facility.
METRO has recently received interest from the Harris County Houston Authority to purchase portions of the Southeast TransitCenter for transit oriented development.
Staff seeks Board guidance on how to proceed with transit oriented development opportunities.
August 2015
Metropolitan Transit Authority of Harris County, Texas
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• The Southeast Transit Center is located at Scottcrest and Old Spanish Trail
7.6 acres
Acquired in 1985
Price of $3 M
Includes FTA funding
• With the launch of the New Bus Network, the Southeast Transit Center will
be served by six routes (one red, two blue, three green)
• New service provides 439 daily bus trips through the facility
METRO has recently received interest from The Harris County Housing Authority to purchase portions of the Southeast Transit Center for Transit Oriented Development
METRO’s policy for unsolicited proposals follows FTA guidelines
METRO Procurement rules and FTA guidelines expect competition to satisfy the requirement for full and open competition
METRO Staff believes that there is an opportunity for Transit Oriented Development at Southeast Transit Center and should the Board agree, Staff will move forward with a Request for Proposal based on Board guidance
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Receive Board Committee input and move forward as directed
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