memorandum of association of sri ayyappa sewa samithi lucknow · memorandum of association of sri...
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MEMORANDUM OF ASSOCIATION OF SRI AYYAPPA SEWA SAMITHI
LUCKNOW
1.Name : The name of the Samithi shall be “ SRI AYYAPPA
SEWA SAMITHI” hereinafter briefly referred to as the
“SAMITHI”.
2.Registered Office : The Registred office of the Samithi shall
be located1 at “OM BHAWAN” 82, Nazar Bagh, Lucknow in
the State of Uttar Pradesh.
3.Aims Objects & functions : The aims, objects and functions of
the Samithi shall be as under :
(a)To celebrate Mandala Pooja of Lord Ayyappa during
the Mandala period regularly.
(b)To conduct Bhajans in praise of Lord at periodical
intervals.
(c) To arrange special Bhajans by inviting Artistists,
locally or from ourside.
(d)To arrange at periodical intervals functions of
devotional, religious and entertainmental –
character, either free or otherwise.
(e)To celebrate various festivals, Birth anniversaries,
Death Anniversaries of Saints and Savants.
(f) To organize, build & maintain Library etc in which
boks of various subjects with special emphsis on
Religion & music will be provided.
(g)To build or otherwise acquire buildings, premises,
sites etc, to carry on the objects of the Samithi.
(h)To construct a Temple for Lord Ayyappa & other
Hindu Deities in a suitable plot in Lucknow.
1 Located at “Govind Cottage”, 51/27 Udhai Ganj Road, Lucknow 226 001 w.e.f. 24.7.2001
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(i) To raise funds for carrying on the proposed activities
of the Samithi by subscription, donations in cash &
kind, grants from Government, sale of Tickets &
other lawful means.
(ii) To do all such other things as are cognate,
incidental or conducive with the attainment of the
aims and objects of the Samithi.
4.Name of the member of the Executive Committee .
The name, addresses, occupation & designation of the present
members of the executive Committee of the Samithi to whom
the management of the Samithi is entrusted as required are as
follows :
Sl. NameNo.
Address Occupation Designation
1.Sri V Krishnan 82Nazar Bagh Lucknow
Depot Incharge, Agfa Gevaert India Ltd. Lucknow
President
2.Sri N P Ramakrishnan C1204 Sector C Indira Nagar, Lucknow
Retired Section officer, RDSO Lucknow
VicePresident
3.Sri S R Moorthy D 16/6 Paper Mill colony, Lucknow
Service (L&T, Lucknow
Secretary
4.Sri P Srinivasan C/61/3, Manak Nagar, Lucknow 226011
Rly. Service Jt.Secretary
5.Sri V S V Krishnan 82 Nazar Bagh Lucknow
Service (L&T, Lucknow
Treasurer
6.Sri P M Balachandran B310 Sector B, Mahanagar
Service HAL Member
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Sl. NameNo.
Address Occupation Designation
Lucknow. 6
7.Sri T Vasudeva kurup Govind CottageUdai ganj RoadLucknow
Chief Accountant Narain Automobiles 4 Shahnajaf Road Lucknow
Member
8.Sri N S Krishnan B216 Avas vikhas colony Rajajipuram Lucknow
Service, Godrej & Boyce, Lucknow
Member
9.Sri T R Ramamurthy B290 Avas vikhas colony Rajajipuram Lucknow
ServiceScooters India Ltd, Lucknow
Member
10.V.Dhasarathy G51, KPark, Mahanagar Extn., Lucknow
ServiceAgfa Gevaert India Ltd. Lucknow
Member
5.We the undersigned desirous of forming a society named “SRI
AYYAPPA SEWA SAMITHI” under the Societies Registration
Act of 1860 in pursuance of this Memorandum of Association.
Signed:
1. V. Krishnan
2. N.P. Ramakrishnan
3. S.R. Moorthy
4. P. Srinivasan
5. V.S.V. Krishnan
6. P.M. Balachandran
7. T. Vasudeva Kurup
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scan
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RULES AND REGULATIONS OF SRI AYYAPPA SEWA
SAMITHI 82 NAZARBAGH LUCKNOW 226001
This Samithi will be called as Sri Ayyappa Sewa Samithi 82, Nazarbagh, Lucknow
1. (a) Membership of the Samithi shall be open to all persons
Male/Female who agree to subscribe to the aims and
objects of the Samithi and adhere by the Rules and
Regulations thereof.
(b) Those desirous of enrolling themselves as members of
the Samithi shall apply to the Secretary by filling a
prescribed form. The Secretary shall place all such
applications before the Executive Committee whose
decision in the matter shall be final.
2. (i) Patrons : Persons who pay Rs. 251/ or more as
contribution / subscription shall be enlisted as Patrons.
(ii) Life Members : Those who pay Rs. 100/ as subscription/
contribution shall be enlisted as Life Member of the
Samithi.
(iii) Ordinary Members : Persons who pay an annual
subscription of Rs. 10/ shall be enlisted as ordinary
member.
3. Privilege of Members : Members of all categories shall enjoy
equal rights and privileges. Every member shall have
one vote. The rights & privileges of the members shall
not be transferable.
4. Managing & Administration :
Executive Committee : Subject to these Rules & Regulations
and such other instructions as may be given to the
Executive Committee by the General Body of the
Samithi, the day to day management and
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administration of the Samithi shall vest in the Executive
Committee (hereinafter called Committee) to be elected
every year out of the General Body of the Samithi, at its
Annual General Body of the Samithi, at its Annual
General Body Meeting, and shall consist of the
following:
(i) One President (ii) One Vice President(iii) One Secretary (iv) One Jt Secretary(v) One Treasurer (vi) Six Ordinary Members(vii) Auditor
5. All the members of the Executive Committee shall work in a
joint & honorary Capacity.
6. Any Vacancy in the Executive Committee which may arise
due to death, resignation or any other reason shall be
filled in by the members of the Executive Committee
from amongst themselves and by cooption of members.
7. The President of the Executive Committee shall preside at
all the meetings of the General Body & that of the
Executive Committee and shall conduct and guide the
activities of the Samithi.
8. A member of the Executive Committee who absents himself/
herself from three consecutive meetings of the
Committee without adequate reason shall cease to be
member of the Executive Committee.
9. The Executive Committee shall hold office from the date of
election till a new Committee is elected.
10.Powers & Duties of the Executive Committee :
The Committee shall:
(a) have full power to regulate the affairs of the Samithi.
(b) Control all income & expenditure of the Samithi and
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to utilise the funds of the Samithi for the furtherance of
the aims and objects of the Samithi.
(c) Have power not to admit any particular applicant for
membership, or terminate the membership rights of one
who has not paid the subscription on due date.
(d) preserve, maintain, manage & develop property of all
kinds that has been or may be acquired by the Samithi
by purchase, lease or otherwise, and
(e) perform such other duties as may be necessary in the
interest of the Samithi.
11.Duties of Office bearers
(a) President
(i) He shall generally guide & supervise the affairs of
the Samithi and shall preside at all meetings of the
General body and the Executive Committee.
(ii)In the event of any tie, the President shall have a
casting vote.
(b) Vice President
He shall discharge the functions of the President in the
absence of the President.
(c) Secretary
The Secretary shall be the Chief Executive Officer of the
Samithi. He shall in particular :
(i) Correspond on behalf of the Samithi and arrange
functions etc.
(ii) Arrange for holding meetings of the Committee
and the General body.
(iii) Maintain all records including the record of procee
dings of the Committee and the general body meetings.
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(iv) Prepare an annual report of the activities of the
Samithi.
(v) Have power to execute agreements, contracts etc
on behalf of the Samithi.
(d) Joint Secretary : The joint secretary shall generally
assist the Secretary & act for him in his absence.
(e) Treasurer
He shall look after the enrolment of the members of the
Samithi & maintain an uptodate list of the members,
compile subscription lists, collect subscriptions, make
authorised payments, keep proper accounts of the
moneys received and expended and prepare annual
accounts.
(f) Auditor : Appointed by the General body will audit the
accounts of the Samithi after the closure of the year and
will submit his report to the Executive Committee for
necessary compliance and onward submission to the
General Body on its next meeting.
12.Meetings :
Executive Committee :
(a) The Committee shall meet as often as may be necessary
for the transaction of the business & shall be convened
by the Secretary, or on the signed requisition of three or
more members for the consideration of any particular
subject or subjects.
(b) The quorum of such meetings shall be six, of whom at
least four shall be non office bearers.
(c) All questions shall be decided by a majority of votes. In
the case of equality of votes, the President shall have a
casting vote.
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(d) The President, or in his absence, the vice President shall
preside at such meetings. If neither of them be present,
the Committee shall elect its own Chairman sho shall
not be the Secretary or the Joint Secretary or the
Treasurer.
(e) Notices of such a meeting of the Committee shall
ordinarily be given to each member together with the
Agenda at least 24 hours before such meetings.
(f) All matters shall ordinarily be decided only at the
meetings of the Committee. In urgent cases, a decision
may be arrived at by Circulation of the papers amongst
the members of the Committee and the same should be
ratified at its next meeting.
13.General Body
The General body of the Samithi shall consist of all the
Patrons, Life members & ordinary members. General
body meetings shall be either ordinary or special.
(a) Ordinary meetings : There shall be an Annual General
Body meeting as early as possibole after close of the
year, but not later than 90 days of the close of the year
to :
(i) Confirm the minutes of the previous General Body
meetings.
(ii) Consider & adopt the report and audited accounts
of the Samithi for the previous year.
(iii) Consider resolution and amendments to the Rules
(iv) Elect officebearers and other members of the
Executive Committee, the Auditor and 3 coopt members.
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(v) Consider any other matter that may have been
given notice of the members or brought forward at the
meeting with the permission of the Chair.d
(B) Special Meetings : These may be summoned by the
Executive Committee or on a signed requisition from not
less that one third of the total number of members of the
Samithi to consider specific question.
14. The following shall be the rules governing the conduct of
the general body meetings :
(a) 14 days notice indicating the date, hour & venue in
regard to the Annual General Body meeting & 7 days
notice in regard to special general body meeting shall be
given to every member. A copy of the agenda and
amendments if any, to the Rules together with a copy of
the Annual Report & Audited Accounts shall be supplied
to every member at least three days in advance of the
date of the meeting.
(b) Members desirous of moving resolutions or amend
ments to the Rules & bylaws shall give written notice to
the Secretary at least seven days before the date of the
General Body Meeting. Such Resolutions or Amend
ments shall be duly proposed and seconded. Those who
want to put questions at the meetings shall give notice
in writing at least two days, before the meeting. With
the permission of the Chair any member may bring
forward any proposal not mentioned in the notice.
(c) The quorum for a general body meeting shall be
one third of the total number of the members of the
Samithi at the time or 20 whichever is less. If the
required quorum is not present within 30 minutes of the
time fixed for the meeting, the meeting shall be
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dissolved if it is convened on a signed requisition of the
members. In other cases, it shall stand adjourned to a
date to be fixed by the Committee. Notice of such
adjourned meetings shall be given to such member at
least two days in advance. No quorum is necessary in
the case of such an adjourned meeting.
(d) The President shall preside at all meetings of the
General body. In his absence, the meeting shall be
presided over by the vice President and in the absence of
both of them, the meeting shall elect its own Chairman.
(e) All proposals at the General body meeting shall be
decided by a majority of votes of the members present
and voting. In the case of equality of votes, the
Chairman shall have a casting vote. No member shall be
entitled to be present & vote who is in arrears of his
subscription on the day of the meeting.
15. The official year of the Samithi shall be the year
commencing from first April and ending with 31st
March.
16. Funds : The samithi shall have its own fund to which
shall be credited all subscriptions and other moneys
received. The moneys in the fund shall be applied for the
purposes of the Samithi and for the achievements its
objects. All moneys of the Samithi shall be deposited in
the name of the Samithi in current/savings bank, Fixed
Deposit account in a Scheduled/Nationalised bank
approved by the Committee, provided that the treasurer
may keep a sum of not exceeding Rs.100/ to meet petty
and urgent expenses.
The bank account of the Samithi shall be operated
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jointly by the Treasurer, and either President or
Secretary.
17. Accounts : The committee shall cause true accounts to
be kept of all sums of money received and expended by
the Samithi and of the matters in respect of which such
receipts and expenditure take place, and of the assets
and liabilities of the Samithi.
18. Audit : The accounts of the Samithi shall be audited by
the auditor appointed by the General body and his
report shall be submitted to the body along with Annual
Report.
19. Dissolution : The Samithi shall be dissolved if not less
than three fifth of the members have expressed a wish
for such a dissolution by their votes delivered in person,
at a general body meeting convened for the purpose. The
Executive Committee shall thereupon take all the
necessary steps for the disposal and settlement of the
property of the Samithi, its claims and liabilities,
provided that in the event of any dispute arising among
the members shall be referred to the Lucknow court. If
upon dissolution, there shall remain after satisfactions
of all its debts and liabilities any property, the same
shall not be paid to, or distributed among the members
of the Samithi, but shall be given to some other Society
having similar aims and objects to be determined by the
votes of not less than three – fifths of the members
present personally at the time of dissolution.
20. Amendments
(a) Amendments of the Memorandum of Association.
No amendments either enlarging, abridging, or deleting
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the provisions of the Memorandum of Association shall
be made without the submission of the proposition to
the members of the Samithi in a written report and
without its being passed in a General Body meeting. No
such proposition shall be carried into effect unless the
same shall have been agreed to by the votes of three
fifths of the members present at that meeting.
(b) Amendment of Rules & Regulation
These Rules shall not be altered or additional Rules or
any Bylaw made except on a vote of not less than three
– fifths of the number of members present entitled to
vote at any General Body Meeting of the Samithi of
which not less than 5 day's notice in writing has been
given to all members specifying the nature of the
alteration or addition which it is proposed to make.
21. Saving Clause : Any matter not specifically provided for
under these Rules & Regulations shall be considered
and decided by the Executive Committee at its meeting.
22. All the provisions of the Societies Registration Act 1860
(xxi of 1860) will apply to this Samithi.
Signed.
Date: 7/2/83 1) Sri V Krihsnan, 82 – Nazarbagh
Lucknow
2) Sri N.P. Ramakrishnan, C1204
Sector C, Indira Nagar Lucknow
3) Sri S.R. Moorthy D/16/6
paper Mill colony, Lucknow
signed 8/9/81