memorandum - dallasdallascityhall.com/government/citymanager/documents/fy14... · 2015-09-19 ·...

Memorandum

D

DATE September 18, 2015 CITY OF DALLAS

TO The Honorable Mayor and Members of the City Council

SUBJECT FY 2015-16 Budget Amendments

During the budget amendment workshop held earlier this week, a majority of Council Membersexpressed support through straw votes for the following amendments.

Source of Funds Amount Use of Funds AmountCultural arts - to be allocated byCultural Affairs Commission

Fuel Savings $1,584,759 (*see note below) $300,000Wellness program 532,780 Animal services 783,000Mayor and Council Officereduction 132,000 Senior services home repair 215,604

Code compliance - add 3 multifamily officers 286,155Safe routes 173,890Sidewalks for DART stations 173,890Community Prosecutionenhancement 185,000Street & Alley Improvements 132,000

Total $2,249,539 Total $2,249,539*Note: Cultural arts funds would be allocated by the Cultural Affairs Commission with the following guidance:‘ At least one-third should be allocated to culturally or ethically specific artists, organizations, or programs.V At least one-third should be allocated to organizations whose primary focus is providing direct creative and

artistic services and programs that serve youth and family in the City of Dallas.At least one-third should be allocated to individual artists or emerging organizations through cultural contractsprograms or the cultural centers.

In addition to the City Council member proposed amendments, support was expressed for 3adjustments proposed by staff, including:

V Transfer $25,000 for Youth Commission from the Park and Recreation Department toIntergovernmental Services.

V Accelerate $7.3m of existing voter-approved street proposition bond funds from FY 2016-17to FY 2015-16 for street and alley improvements.

V Increase Department of Aviation’s transfer to the Aviation Capital Construction Fund using$2.66m of additional Love Field concession revenues.

“Dallas-Together, we do it better!”

The above amendments and adjustments will be incorporated into the FY 2015-16

Appropriation Ordinances for approval Tuesday, September 22nd at 7:00 a.m,

Let me. know if you have any questions..4 :;s -

AalezCit l1ager

C: Warren MS. Ernst, City AttorneyCraig D. Kinton, City AuditorRosa A. Rios, City SecretaryDaniel F. Solis, Administrative JudgeRyan S. Evans, First Assistant City ManagerJill A. Jordan, P.E., Assistant City ManagerJoey Zapata, Assistant City Manager

Mark McDaniel, Assistant City ManagerEric Campbell, Assistant City ManagerJeanne Chipperfield, Chief Financial OfficerSana Syed, Public Information OfficerElsa Cantu, Assistant to the City Manager

Dallas-Together, we do it better’

Memorandum

DATE September 18, 2015

TO Honorable Mayor and Members of the City Council

SUBJECT FY 201 5-16 Budget: Proposed Amendment

CITY OF DALLAS

Based on communication with Council Member Carolyn King Arnold this afternoon, Ms.Arnold proposes the following amendments to the FY 2015-16 budget:

Amendment #1 - Source of Funds:Planning and Design Studio - $1 ,000,000

Amendment #1 - Use of Funds:Animal Shelter — enhance shelter capacity - $410,000Library — Replace, rehab, or repair mobile library units - $180,000City Hall healthy food option cafeteria - $300,000Community Prosecutor (city-wide) -$110,000Total - $1,000,000

Amendment #2 - Source of Funds:Fuel savings - $450,000

Amendment #2 - Use of Funds:Animal Shelter — enhance shelter capacity - $450,000

Please let me know if you need additional information.

A.C. Gonzalez\t City Manager

c: Warren M.S, Ernst, city AttorneyCraig D. Kinton, city AuditorRosa A. Rios, city SecretaryDaniel F. SoIls, Administrative JudgeRyan S. Evans, First Assistant city ManagerEric D. campbell, Assistant City Manager

Jill A. Jordan, RE., Assistant City ManagerMark McDaniel, Assistant City ManagerJoey Zapata, Assistant City ManagerJeanne Chipperfield, Chief Financial OfficerSana Syed, Public Information OfficerElsa Cantu, Assistant to the City Manager


Memorandum



SUBJECT FY 2015-16 Budget Discussion: Follow-up to Questions

During your Budget Amendment Workshop earlier this week, questions were askedabout the staffing related to Open Records within the Public Information Office andwhether the positions and Open Records responsibility would be better aligned withinthe City Secretary’s Office.

The Public Information Office proposed budget for FY 201 5-16 includes 2 positions and$155,957 that is fully dedicated to Open Records. Additionally, 1 support position for theentire Public Information Office provides some support to the Open Records functionwhen the number of requests and workload is more than the 2 fully dedicated staff isable to manage.

If Council amends the proposed budget to move the Open Records function from thePublic Information Office to the City Secretary’s Office, then 2 positions ($155,957)could be transferred. The City Secretary has requested 3 positions. The third positionthat assists with open records serves PlO in other functions, therefore, the CitySecretary’s Office would need additional funding of $60,000 for an additional full-timeposition.

Among the big cities in Texas, Open Records are processed within the PublicInformation Office in Houston and San Antonio. This function is assigned to the CityAttorney’s Office in Austin and the City Secretary/PlO in Fort Worth. Having thisfunction within the Public Information Office in Dallas is in line with how other large peercities manage open records requests.

Additionally, the Public Information Office is currently in the process of implementing anoverhaul of the Open Records platform to make the system more efficient, transparentand provide online payment capabilities. The transfer of this function could delay theproject.

Another issue that was discussed on Wednesday that warrants additional follow-up is inregards to “planning” positions within the City. Below is a matrix illustrating the numberof positions whose job titles or descriptions explicitly refers to planning and typicallyrequire education and/or experience in city planning, public policy or architecture. Thejob title of Planner is a broad category that encompasses a wide variety of functionalresponsibilities and does not differentiate between technical specialties or area of focus.For example, some of the professionals classified as planner have educational and


professional expertise as transportation planners, historic preservation planners orzoning and land use planners.

Senior PlannngChief Planner Planner Total

Department Planner Technician

Filled Vacant Filled Vacant Filled Vacani Filled Vacan Filled Vacant

Office of Economic1 1 0

Development

Planning &Neighborhood 1 8 4 1 10 4

Vitality

Street Services 1 1 2 0

Sustainable

Development& 5 14 3 3 22 3

Construction

Total 8 0 22 7 4 0 1 0 35 7

The largest number of positions identified are in the Sustainable Development andConstruction Department and their work is specialized in zoning or historic preservationcases and code amendments. The Planning and Neighborhood Vitality Department,which has the second largest number of planners, was created last year to consolidatebroader planning functions related to citywide and neighborhood planning, bringingtogether existing planning positions from several departments including SustainableDevelopment and Construction, Housing, Public Works and the CityDesign Studio.

Additionally, there are other employees at various levels in the City who have planningbackgrounds, although their job titles and functions are more specifically specialized tothe delivery of personnel/project/program management, etc.

Please let me know if you need additional information.

77fG- -

\ A.C. Gonzalez\f City Manager

C: Warren M.S. Ernst, City AttorneyCraig D. Kinton, City AuditorRosa A. Rios, City SecretaryDaniel F. Solis, Administrative JudgeRyan S. Evans, First Assistant City ManagerEric D. Campbell, Assistant City Manager

Jill A. Jordan, P.E., Assistant City ManagerMark McDaniel, Assistant City ManagerJoey Zapata, Assistant City ManagerJeanne Chipperfield, Chief Financial OfficerSana Syed, Public Information OfficerElsa Cantu, Assistant to the City Manager

Dallas-Together. we do it better!”

Memorandum



SUBJECT Required Motion to Adopt Ad Valorem Property Tax Rate

The Tuesday September 22’ City Council agenda includes the final reading andadoption of the appropriation ordinances for the proposed FY 2015-16 operating,grants/trusts, and capital budgets These ordinances have been revised to reflectamendments that a majority of Council Members expressed support of through thestraw vote process during the Amendment Workshop.

Additionally, the September 22 agenda includes the ordinance setting the tax rate at$0.7970 per $100 valuation for FY 2015-16. The Texas Property Tax Code requiresspecific language in the motion to adopt the ordinance setting the tax rate. The motionmust be made in the following form: “I move that the property tax rate be increased bythe adoption of a tax rate of $0. 7970, which is effectively a 4.88 percent increase in thetax rate.”

The vote on)he budget ordinances and the vote on the tax rate must be record votes.V

(\Ple6t me know if you need additional information.

\ Gonzalez\ity Manager

C: Warren M.S. Ernst, City Attorney Jill A. Jordan, P.E., Assistant City ManagerCraig D. Kinton, City Auditor Mark McDaniel, Assistant City ManagerRosa A. Rios, City Secretary Joey Zapata, Assistant City ManagerDaniel F. SoIls, Administrative Judge Jeanne Chipperfield, Chief Financial OfficerRyan S. Evans, First Assistant City Manager Sana Syed, Public Information OfficerEric 0. Campbell, Assistant City Manager Elsa Cantu, Assistant to the City Manager

“Dallas-Together, we do it betterl”

FOR IMMEDIATE RELEASE FOR MORE INFORMATION CONTACT: September 15, 2015 Crystal Woods – Code Compliance Services

(214) 670-9573

Areas in Dallas to be sprayed for West Nile Virus

Dallas –Weather permitting; the areas delineated below are scheduled for mosquito control spraying on Tuesday, September 15, 2015 and Wednesday, September 16, 2015 between 9:00 p.m. and 5:00 a.m. on each night. Control Areas: The areas to be sprayed are within the following general boundaries: 6800 block of Trammel Drive (75214): Northwest Highway on the north, Abrams Road on the west, Lawther Drive on the east and Ravendale Lane on the south. 11900 block of Woodbridge Drive (75243): Shadow Way on the north, Oakshire Place on the west, and Bushmils Road on the east and Summertree Lane on the south. While the insecticide is approved by the Environmental Protection Agency for treatment, residents in the above areas should avoid contact with the spray by staying indoors. Persons inside a vehicle while trucks are actively spraying should remain in their vehicles with the windows up and the air conditioner on until the trucks pass and the spray is no longer visible. Persons out during the scheduled spraying time should be alert for trucks and should not follow them. Residents who come in contact with the spray are advised to wash the affected area thoroughly with soap and water. The spray breaks down quickly in the presence of sunlight and has no residual effect. Protection against mosquito bites Dallas residents are urged to take precautions against mosquito bites by reducing outdoor activity during evening and nighttime hours. Residents who are outside during these times should cover their arms and legs and use a mosquito repellent. Prevent mosquito breeding Residents should eliminate standing water to prevent mosquito breeding and the spread of West Nile Virus. Breeding places for mosquitoes include swimming pools that are not kept clean, stagnant ponds, pet watering dishes, birdbaths, potted plants, old tires, empty containers, toys and clogged rain gutters and French drains. Standing water should be eliminated promptly, as mosquitoes can grow from egg to adult in as little as seven days. To report standing water or mosquito problems Dallas residents should call 3-1-1. For additional information on Mosquito Control visit www.dallascityhall.com.


(214) 670-9573


Dallas –Weather permitting; the areas delineated below are scheduled for mosquito control spraying on Wednesday, September 16, 2015 and Thursday, September 17, 2015 between 9:00 p.m. and 5:00 a.m. on each night. Control Areas: The areas to be sprayed are within the following general boundaries: 7100 block of Valley View (75240): Peyton Drive on the north, Hughes Lane on the west, Coit Road on the east and Lyndon B. Johnson Freeway on the south. 13600 block of Garden Grove Drive (75253): Sullivan Road on the north, Edd Road on the west, Woody Road on the east and US 175 (CF Hawn Fwy) on the south. While the insecticide is approved by the Environmental Protection Agency for treatment, residents in the above areas should avoid contact with the spray by staying indoors. Persons inside a vehicle while trucks are actively spraying should remain in their vehicles with the windows up and the air conditioner on until the trucks pass and the spray is no longer visible. Persons out during the scheduled spraying time should be alert for trucks and should not follow them. Residents who come in contact with the spray are advised to wash the affected area thoroughly with soap and water. The spray breaks down quickly in the presence of sunlight and has no residual effect. Protection against mosquito bites Dallas residents are urged to take precautions against mosquito bites by reducing outdoor activity during evening and nighttime hours. Residents who are outside during these times should cover their arms and legs and use a mosquito repellent. Prevent mosquito breeding Residents should eliminate standing water to prevent mosquito breeding and the spread of West Nile Virus. Breeding places for mosquitoes include swimming pools that are not kept clean, stagnant ponds, pet watering dishes, birdbaths, potted plants, old tires, empty containers, toys and clogged rain gutters and French drains. Standing water should be eliminated promptly, as mosquitoes can grow from egg to adult in as little as seven days. To report standing water or mosquito problems Dallas residents should call 3-1-1. For additional information on Mosquito Control visit www.dallascityhall.com.


(214) 670-9573


Dallas –Weather permitting; the areas delineated below are scheduled for mosquito control spraying on Friday, September 18, 2015 and Saturday, September 19, 2015 between 9:00 p.m. and 5:00 a.m. on each night. Control Areas: The areas to be sprayed are within the following general boundaries: 6000 block of Jim Miller Road (75228): Fenestra Drive on the north, Telegraph Avenue on the west, Senate Street on the east and RL Thornton Fwy on the south. 10700 block of Sandalwood Drive (75228): Apex Avenue on the north, Joaquin Drive on the west, Swaffar Drive on the east and San Lucas Avenue on the south. 4500 block of College Park Drive (75229): Forest Lane on the north Dwarfs Circle on the west, Leachman Circle on the east and Royal Lane on the south. 12000 block of Snow White Drive (75244): High Summit Drive on the north, Cox Lane on the west, Crestline Avenue on the east and Courtshire Drive on the south. While the insecticide is approved by the Environmental Protection Agency for treatment, residents in the above areas should avoid contact with the spray by staying indoors. Persons inside a vehicle while trucks are actively spraying should remain in their vehicles with the windows up and the air conditioner on until the trucks pass and the spray is no longer visible. Persons out during the scheduled spraying time should be alert for trucks and should not follow them. Residents who come in contact with the spray are advised to wash the affected area thoroughly with soap and water. The spray breaks down quickly in the presence of sunlight and has no residual effect. Protection against mosquito bites Dallas residents are urged to take precautions against mosquito bites by reducing outdoor activity during evening and nighttime hours. Residents who are outside during these times should cover their arms and legs and use a mosquito repellent.

Prevent mosquito breeding Residents should eliminate standing water to prevent mosquito breeding and the spread of West Nile Virus. Breeding places for mosquitoes include swimming pools that are not kept clean, stagnant ponds, pet watering dishes, birdbaths, potted plants, old tires, empty containers, toys and clogged rain gutters and French drains. Standing water should be eliminated promptly, as mosquitoes can grow from egg to adult in as little as seven days. To report standing water or mosquito problems Dallas residents should call 3-1-1. For additional information on Mosquito Control visit www.dallascityhall.com.

1 inch = 250 feet

TARSI

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UNIVERSITY

LAWTHER

BUCKNELL

SKILLMAN

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ROCKVIEWHIGHGATE

ARBOREAL

CHAPEL HILL

EASTRIDGE

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RIDGELAWN

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WNV Ground Spray Target AreaWNV Ground Spray Target Area

·Data Source:Roads, Waterways, Lakes, Parks - City of Dallas Enterprise GISSpray Areas - City of Dallas Code Compliance Services

City of Dallas GIS Map Disclaimer:The accuracy of this data within this map is not to be taken /used as data produced by a Registered Professional LandSurveyor for the State of Texas.* ‘This product is forinformational purposes and may not have been preparedfor or be suitable for legal, engineering, or surveying purposes.It does not represent an on-the-ground survey and representsonly the approximate relative location of property boundaries.The City of Dallas makes no representation of any kind, including,but not limited to, warranties of merchantability or fitness for aparticular purpose or use, nor are any such warranties to beimplied with respect to the accuracy information/datapresented on this map. Transfer, copies and/or use of informationin this map without the presentation of this disclaimer is prohibited.City of Dallas GIS* State of Texas: H.B. 1147 (W. Smith) – 05/27/2011,Effective on 09/01/2011

janette.weedon

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1 inch = 209 feet

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WNV Ground Spray Target Area 2014WNV Ground Spray Target Area 2014

Data Source:Roads, Waterways, Lakes, Parks - City of Dallas Enterprise GISSpray Areas - City of Dallas Code Compliance Services & Dallas County Environmental Services


Tuesday, July 15, 2014 10:01:33 AMTuesday, July 15, 2014 10:01:33 AMTuesday, July 15, 2014 10:01:33 AMTuesday, July 15, 2014 10:01:33 AMFile Location: U:\Code\MosquitoOngoing2013\Official_Mosquito_TrapEntry_WNV2014File Location: U:\Code\MosquitoOngoing2013\Official_Mosquito_TrapEntry_WNV2014File Location: U:\Code\MosquitoOngoing2013\Official_Mosquito_TrapEntry_WNV2014File Location: U:\Code\MosquitoOngoing2013\Official_Mosquito_TrapEntry_WNV2014

Prepared By: Dallas Code CompliancePrepared By: Dallas Code CompliancePrepared By: Dallas Code CompliancePrepared By: Dallas Code ComplianceProperty of: City of Dallas Enterprise GISProperty of: City of Dallas Enterprise GISProperty of: City of Dallas Enterprise GISProperty of: City of Dallas Enterprise GIS

For illustrative purposes only.For illustrative purposes only.For illustrative purposes only.For illustrative purposes only.

·

1 inch = 209 feet

Half_Mile_Radius

janette.weedon

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janette.weedon

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1 inch = 208 feet

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·

Data Source:Roads, Waterways, Lakes, Parks - City of Dallas Enterprise GISSpray Areas - City of Dallas Code Compliance Services


Half Mile Radius

janette.weedon

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1 inch = 208 feet

RANCH GREENGROVE

GATSBY

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WARRIO

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·

Data Source:Roads, Waterways, Lakes, Parks - City of Dallas Enterprise GISSpray Areas - City of Dallas Code Compliance Services


Half Mile Radius

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1 inch = 209 feet

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MELISSA

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Tuesday, July 15, 2014 12:44:06 PMTuesday, July 15, 2014 12:44:06 PMTuesday, July 15, 2014 12:44:06 PMTuesday, July 15, 2014 12:44:06 PMFile Location: U:\Code\MosquitoOngoing2013\Official_Mosquito_TrapEntry_WNV2014File Location: U:\Code\MosquitoOngoing2013\Official_Mosquito_TrapEntry_WNV2014File Location: U:\Code\MosquitoOngoing2013\Official_Mosquito_TrapEntry_WNV2014File Location: U:\Code\MosquitoOngoing2013\Official_Mosquito_TrapEntry_WNV2014



·

1 inch = 209 feet

Half_Mile_Radius

janette.weedon

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janette.weedon

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janette.weedon

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1 inch = 209 feet

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CABRERA

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OLDBRIDGE

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ELLIOTT

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DORRINGTON

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HUNNIC

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BANTING

ROCKYGLEN

DRIFTWAY

SWIFT

STONYCREEK

BANQUO

GARDENDALE

NORSWO

RTH

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ST

FRANCIS

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JOHN WEST

LAKELAND




Tuesday, July 15, 2014 12:50:41 PMTuesday, July 15, 2014 12:50:41 PMTuesday, July 15, 2014 12:50:41 PMTuesday, July 15, 2014 12:50:41 PMFile Location: U:\Code\MosquitoOngoing2013\Official_Mosquito_TrapEntry_WNV2014File Location: U:\Code\MosquitoOngoing2013\Official_Mosquito_TrapEntry_WNV2014File Location: U:\Code\MosquitoOngoing2013\Official_Mosquito_TrapEntry_WNV2014File Location: U:\Code\MosquitoOngoing2013\Official_Mosquito_TrapEntry_WNV2014



·

1 inch = 209 feet

Half_Mile_Radius

janette.weedon

Stamp

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janette.weedon

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1 inch = 209 feet

DUNAW

AY

GLEN CROSS

GUS THOMASSON

MA

TE

RH

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SAN

MARCUS

AN

DO

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R

LIB

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UIN

TA

SC

OS

A

AN

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CAR

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DEM

AR

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WASKOM

QUANAH

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CENTERVILLE

UL

LO

A

TALBA

RUIDOSA

COTILLION

SHARO

N

DALE

DUNAW

AY

BUCHANAN

NGARIFF

MAT

ER

HO

RN

HIGHWOOD

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SAN MARCUS

DRUM

MO

ND

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SH

ILO

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PLUM

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DO

VE

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SA

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RZ

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LO

KIAMESH

A

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STR

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HO

RN

VIS

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CO

TIL

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FENWICK

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JO

AQ

UIN

STA

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CU

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SANDRA LYNN

DELF

ORD

CA

SA

OA

KS

MANORVIEW

SAN VICENTE

SAN LUCAS

SAN PAULA

SANTA TERESA

SAN VICENTE

RUTH ANN

PARK

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LAUREL

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GAN

NABH

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MIL

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SH

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·

1 inch = 209 feet

Half_Mile_Radius

janette.weedon

Stamp

janette.weedon

Stamp

janette.weedon

Stamp

janette.weedon

Stamp

janette.weedon

Stamp

1 inch = 209 feet

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SHADY HILL

HOCKADAY

SN

OW

WH

ITE

CRANBERRYROCKY

CO

X

SN

OW

WH

ITE

MENDENHALL

GOODFELLOW

ECHO GLEN

SHADY BEND

ALTA VISTA

MYERWOOD

HARVEST HILL

CANDLENUT

ALLENCREST

FLINTRIDGE

BOCA BAY

HIGH SUMMIT

CEDARBRUSH

COURTSHIRE

DEEP VALLEY

HOCKADAY

FAWNHOLLOW

WILLOW RIDGE

CALCULUS

CO

LD

HA

RB

OR

RO

SS

ER

CO

X

SHADY HILL

NORTHVIEW

SHADY HILL

CO

LLEG

E

PARK

HIGH SUMMIT

PALLOS VERDAS

RO

SS

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ANTIGUA

HA

YD

AL

E

WONDERLAND

SN

OW

WH

ITE

CO

X

CROWN SHORE

CEDAR BEND

WIT

HE

RS

BA

ND

BO

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TWIN POST

HALLMARK

CR

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TL

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HIGH

MEADO

W

CR

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TL

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ALLENCREST

FORUM

WILLOW

BENCREST

LAREN

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WEEBURN

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CEDAR

BAYOU

ESTPARK

ROSSER

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W

WILD

DA

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NASHWOOD

CALCULUS

HIGHTOWER

CAMPWOOD

CIRCLE BLUFF

RU

TH

DA

LE

ROYAL

PALMS

CREST

COVE

CR

OW

N S

HO

RE

RIDGESIDE

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CLEAR COVE

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L B J

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ALTA VISTA

BOCA BAY

MENDENHALL

HOCKADAY

PORT ROYAL

LOCHMEADOWS

MILL CREEK

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HIGH VISTA

CLUBWAY

ALTA VISTA

NORTHVIEW

RIDGEOAK

L B J EXPRESSL B J TEXPRESS

L B J

MIDWAY

MIDWAY

MIDWAY

FORESTFOREST







·

1 inch = 209 feet

Half_Mile_Radius

janette.weedon

Stamp

janette.weedon

Stamp

janette.weedon

Stamp

janette.weedon

Stamp

janette.weedon

Stamp

memorandum - dallasdallascityhall.com/government/citymanager/documents/fy14... · 2015-09-19 ·...

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