members of the public: in light of covid-19, and … · 8/8/2020 · o energy savings only: $...

Enclosures available at http://www.fairfieldschools.org/

8-11-2020 BOE Special Meeting Agenda, 7:30 PM

MEMBERS OF THE PUBLIC: IN LIGHT OF COVID-19, AND PURSUANT TO EXECUTIVE ORDER 7B, THE TOWN IS CONDUCTING THIS MEETING VIA TELECONFERENCE ONLY. The best way to participate is to listen to:

1. FairTV’s cable channel (channel 78 for Fairfield Cablevision customers); or 2. FairTV’s webpage, https://fairfieldct.org/fairtv/government; or 3. Call 408-418-9388, and use Meeting Number (access code): 129 175 8957

Please Note: If you call in, you will not be heard by the board members and there will be no live public comment. The

public is encouraged to send comments on agenda items only before or after the meeting by filling out a public comment form or sending an email to [email protected]. As you would in a public meeting, please include your name and home address with your comment. All comments received and verified will be posted to the BOE webpage or added to the minutes from this meeting with your Name and Home Address Only—your email address will be excluded.

To view all agendas, minutes and enclosures, please click here. Enclosures for this meeting are included in this document.

Board of Education Special Meeting Agenda (Virtual) TUESDAY, August 11, 2020, 7:30 PM

1. Call to Order of the Special Meeting of the Board of Education and Roll Call

2. Pledge of Allegiance

3. Business Items

A. First Reading of School Lighting Projects: Jennings, Roger Ludlowe and Stratfield (Enclosure Nos. 1a, 1b, 1c)

B. 2020-2021 Enrollment Update: Actual vs. Projections, Dr. Parrish (Enclosure No. 2)

C. Superintendent Update: School Re-opening, Mr. Cummings

D. Discussion of Hybrid Learning Plans, Mr. Cummings, Dr. Parrish and Dr. Zavodjancik (Enclosure Nos. 3, 4, 5, 6)

E. Adoption of Revised 20/21 Student Calendar – Adding Three Planning Days for Reopening of Schools, Mr. Cummings and Dr. Parrish Recommended Motion: “that the Board of Education adopt the revised 2020-2021 student

calendar as enclosed” (Enclosure No. 7)

http://www.fairfieldschools.org/

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mailto:[email protected]

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2 Fairfield Public Schools 501 Kings Highway East, Suite 210 Fairfield, CT 06825 (203)255-8371

4. Adjournment

Recommended Motion: “that this Special Meeting of the Board of Education adjourn” * There will be no public comment during the meeting; however, verified public comments on agenda items which are submitted prior to and during meeting will be included in the meeting minutes. Public comments on agenda items can be emailed to [email protected] or submitted through the public comment form found on the BoE website.

CALENDAR OF EVENTS August 25, 2020 Regular Meeting 7:30 PM Virtual

RELOCATION POLICY NOTICE

The Fairfield Public Schools System provides services to ensure students, parents and other persons have access to meetings, programs and activities. The School System will relocate programs in order to ensure accessibility of programs and activities to disabled persons. To make arrangements, please contact the office of Special Education, 501 Kings Highway East, Fairfield, CT 06825, Telephone: (203) 255-8379.

1

“Commercial, Municipal and Industrial LED Lighting Experts”

LED Lighting Upgrade Proposal #2020-248 Jennings Elementary School, Fairfield Public Schools

Mr. Sal Morabito July 7, 2020

Fairfield Public Schools

501 Kings Hwy

Fairfield, CT 06825

RE: Cost Saving Lighting Upgrades – Turn-key, Zero “Out of Pocket” Money Needed!

Jennings Elementary School Lighting Upgrade to LED

Dear Mr. Morabito:

Energy Efficient Lighting (EEL) is excited at the prospect of working with you again. And the

opportunity to propose fantastic energy efficiency initiatives that will correct existing lighting issues

and save the Fairfield Public School System a significant amount of money.

The enclosed proposal represents a turnkey strategy including all labor and materials needed to install the

efficiency measures presented and the proper disposal of discarded materials.

The project requires zero, upfront “out of pocket money” from you and will create an instant

positive cash flow upon completion since the energy cost savings outweighs the finance charges

for the project

We gladly provide free lighting upgrade proposal, including financial information, for any Fairfield Public

School’s buildings. We also prepare all utility incentive paperwork and will facilitate the financing process

submittals for projects that move forward.

Jennings Elementary School

I. Scope of work: (All interior light fixtures)

This proposal includes (577) total measures throughout the interior/exterior areas of the facility.

The existing lighting system is comprised of outdated Fluorescent (FL) and Incandescent (INC)

technologies. These fixtures consume an extensive amount of electricity and create excessive heat

adding to Air Condition burden in the warmer months.

All LED products used in this proposal are “Energy Star” rated and, or Design Lights Consortium

(DLC) approved. These LED measures will reduce the current lighting load by an estimated 66%

and should virtually eliminate maintenance issues for a period of approximately 10 years (under

current operating conditions) and are fully guaranteed for a period of 5 years.

II. Proposed Solution Details:

1) All interior lighting fixtures (577 Fixtures):

a. Retrofit (549) – Standard T8 Fluorescent tube fixtures with LED tube technology.

i. EEL will remove all ballasts from fixtures to eliminate the potential for ballast oil leaking in

the future.

b. Replace (28) - INC bulbs to LED technology.

Enclosure No. 1a, August 11, 2020 (Jennings)

2

III. Energy Savings/Payback: Estimated annual energy savings = 88,500 kWhs. (63.2% reduction from existing)

Estimated annual electric bill savings = $15,045

Estimated simple payback = 1.93 years (electric savings only)

IV. Pricing: Price for turn-key installation of above referenced energy efficiency solutions:

FINANCIAL ANALYSIS

Total Installed Cost of Measures $ 52,847

(including labor and material disposal)

United Illuminating Incentive (estimated)

$ 23,781

Net Project Cost to be financed at 0% interest $ 29,066

Final Cost to Customer = $29,066

V. Payment Details:

The total customer price for this project is twenty-nine thousand, sixty-six dollars … $29,066.

i. United Illuminating Co. Incentive for this project is $23,781.00. The incentive payment

will be assigned (with customer approval) to EEL. The incentive will not be dispersed

until Fairfield Public Schools is fully satisfied with the completed project and approves

the release of funds.

ii. Customer Financed amount of $29,066.00. The finance rate will be at 0% interest for a

period of 30 months (On your present energy bill financing).

VI. Financing Details: (rounded to the nearest dollar)

30 Month Finance Period with Monthly Payments of $969.00

Estimated Annual Money Savings during 30 Month Finance Pay-back Period:

Energy savings only (annual: savings – finance charges): $15,045 - $11,628 = $3,417.00

($285.00 / month)

Estimated Annual Money Savings after 30 Month Finance Pay-back Period:

Energy savings only: ($1,254.00 / month) $15,045.00

Total Estimated Money Saved for the 5 Year Warranty Period: (Includes 30 months with finance charges and 30 months after-finance charges)

Energy Savings only: $285.00 x 30 months + $1,254.00 x 30 months $ 46,170.00

3

Energy bill savings from this project is larger than project monthly financing

charges. So, existing electric bills are larger than the combination of new electric

bill costs and project financing charges creating immediate positive cash flow.

VII. Terms & Conditions:

Warranty:

Material: LED Lamps/Fixtures - 5yr. - repair or replace (non-prorated).

Labor:

Labor: All workmanship will be warranted for five years. All warranty labor

required for the replacement of defective components will be performed by EEL

Staff for a period of five years. The date on the completion certificate will be the

warranty date of record for this project.

Turn-key price includes the availability to work during First or Second shift, 5 days a week with

zero overtime costs as required by customer schedule ( Monday – Friday).

Pre-existing conditions:

EEL assumes that the existing electrical wiring, the grounding, the existing circuit breakers, and

lighting fixtures are in good operable condition and in compliance with existing codes. Any major

components or wiring discovered by EEL in need of repair shall be noted and submitted to the

customer. Any such repairs will be the responsibility of the customer to remedy in a timely

manner.

Hazardous and Non–Hazardous waste:

The customer is responsible for the removal of asbestos and any hazardous material discovered on

the immediate work site. EEL will cease work on the area until the condition noted is remedied.

Utility Rebates:

EEL has determined that utility rebates are available for this project by the United Illuminating

Co. and are estimated to be valued at $23,781.00. The final value may be slightly higher or lower

based on the final application and inspection processes required for these funds. EEL will provide

all of the administration required to procure the incentive at the customer’s request.

4

VIII. Contract Signature:

Printed Name: _________________________________ Date: ___________

Title: _________________________________

Signature: _________________________________

* This proposal is hereby accepted and is an official contract between Fairfield Public Schools and

Energy Efficient Lighting LLC (EEL). EEL is authorized to proceed with initiating work.

This proposal is valid for the next 90 days. This Proposal is subject to Energy Efficient Lighting, LLC’s Terms and Conditions

We look forward to the prospect of working together with you to meet your efficient lighting needs!

Please note that a period of 2 to 4 weeks may be needed to order certain materials. Feel Free to

contact me with questions or comments regarding this proposal.

Kindest Regards,

Michael Guarino

Energy Efficient Lighting LLC

Mike Guarino, CEM

203-812-0304

[email protected]

Energy Efficient Lighting, LLC. 121 N. Plains Industrial RD, Wallingford, CT 203.812.0304



Fairfield, CT 06825

Audit

Seq. Location Existing Fixture Type

Watts/

Fixture

Before

Existing

Qty

Annual

Hours

Before Qty After Description After

Watts/

Fixture

After

1 Main Office 2x4 4L32w TR 128 8 2,400 8 LED 4L Tubes 4' 48

2 Storage G 2x4 4L32w TR 128 1 2,400 1 LED 4L Tubes 4' 48

3 Ms V 2x4 4L32w TR 128 2 2,400 2 LED 4L Tubes 4' 48

4 Principals Office 2x4 4L32w TR 128 3 2,400 3 LED 4L Tubes 4' 48

5 Health 2x4 4L32w TR 128 4 2,400 4 LED 4L Tubes 4' 48

6 Custodian Bathroom 1x4 2L32w WR 64 1 2,400 1 LED 2L Tubes 4' 28

7 Custodian Office 1x4 2L32w WR 64 6 2,400 6 LED 2L Tubes 4' 28

8 Custodian Office LED Drum Fixture 18 1 2,400 1 Broken Replace LED Drum 13

9 Kitchen 1x4 2L32w VT 64 32 2,400 32 LED 2L Tubes 4' 28

10 Kitchen Bathroom Vanity Fixture 2L 60w 18" 120 1 2,400 1 LED Vanity Fixture 20

11 Kitchen Bathroom Drum Fixture 60w 60 1 2,400 1 LED Drums 18

12 Kitchen Bathroom Drum Fixture 2L60 120 1 2,400 1 LED Drums 18

13 Reading 2x4 4L32w TR 128 1 2,400 1 LED 4L Tubes 4' 48

14 Conf Rm 2x4 4L32w TR 128 1 2,400 1 LED 4L Tubes 4' 48

15 Café 2x4 4L32w TR 128 25 2,400 25 LED 4L Tubes 4' 48

16 Faculty 2x4 4L32w TR 128 7 2,400 7 LED 4L Tubes 4' 48

17 Storage Rm B 1x4 2L32w WR 64 3 2,400 3 LED 2L Tubes 4' 28

18 Boys Rm 1x4 2L32w WR 64 2 2,400 2 LED 2L Tubes 4' 28

19 Rm 1 2x4 4L32w TR 128 15 2,400 15 LED 4L Tubes 4' 48

20 Rm 1 1x4 2L32w WR 64 2 2,400 2 LED 2L Tubes 4' 28

21 Rm 1 Bathroom Drum Fixture 60w 60 1 2,400 1 LED Drums 18


23 Rm 2 Bathroom LED Drum Small LED 11 1 2,400 1 Already LED 11

24 Girls 1x4 2L32w WR 64 2 2,400 2 LED 2L Tubes 4' 28

25 Girls 2x4 4L32w TR 128 1 2,400 1 LED 4L Tubes 4' 48


27 Rm 3 1x4 2L32w ST 64 3 2,400 3 LED 2L Tubes 4' 28

28 Rm 3 Bathroom Drum Fixture LED 18 1 2,400 1 Already LED 18

29 Reading Mrs Schaper 2x4 4L32w TR 128 2 2,400 2 LED 4L Tubes 4' 48

30 Custodian Closet 1x4 2L32w WR 64 1 2,400 1 LED 2L Tubes 4' 28

31 Display Case 1x4 1L32w ST 32 1 2,400 1 LED 1L Tube 4' 14


33 Rm 12 Bathroom 60w A Lamp 60 1 2,400 1 LED Screw in Drum 11


31 Palm Drive


Fairfield, CT 06825

Audit


Watts/

Fixture

Before

Existing

Qty

Annual

Hours


Watts/

Fixture

After

31 Palm Drive









43 Rm 7A 2x4 4L32w TR 128 6 2,400 6 LED 4L Tubes 4' 48

44 Rm 7A Bathroom 60w A Lamp 60 1 2,400 1 LED Screw in Drum 11




48 End of Hall Closet 1x4 2L32w WR 64 4 2,400 4 LED 2L Tubes 4' 28

49 Halls 1x4 2L32w TR 64 88 2,400 88 LED 2L Tubes 4' 28

50 Halls Canopies 2L60w 120 7 2,400 7 LED A Lamps (2 per fixture) 18

51 Gym 2x4 6L32w TR 192 9 2,400 9 LED 6L Tubes 4' 84

52 Stage 1x4 2L32w WR 60 12 2,400 12 LED 2L Tubes 4' 28

53 Stage Drum Fixture 60w 60 1 2,400 1 LED Jelly Jar with A Lamp 9

54 Stage Closet Drum Fixture 2L60 120 3 2,400 3 LED Drums 18

55 Instructional Materials 2x4 4L32w TR 128 6 2,400 6 LED 4L Tubes 4' 48

56 Library 2x4 4L32w TR 128 35 2,400 35 LED 4L Tubes 4' 48

57 Rm 13 - Computer Rm 2x4 4L32w TR 128 9 2,400 9 LED 4L Tubes 4' 48

58 Storage D 2x4 4L32w TR 128 2 2,400 2 LED 4L Tubes 4' 48

59 Boys Rm 2x4 4L32w TR 128 2 2,400 2 LED 4L Tubes 4' 48




63 Girls 1x4 2L32 WR 64 1 2,400 1 LED 2L Tubes 4' 28

64 Restroom 2x4 4L32w TR 128 2 2,400 2 LED 4L Tubes 4' 48

65 Boiler Rm 1x4 2L32w ST 64 9 2,400 9 LED 2L Tubes 4' 28


67 Rm 26 Closet 2x4 4L32w TR 128 1 2,400 1 LED 4L Tubes 4' 48

68 Mens 2x4 3L32w TR 96 3 2,400 3 LED 3L Tubes 42


Fairfield, CT 06825

Audit


Watts/

Fixture

Before

Existing

Qty

Annual

Hours


Watts/

Fixture

After

31 Palm Drive





73 Boys Rm 2x4 4L32w TR 128 4 2,400 4 LED 4L Tubes 4' 48

74 Custodian Closet 2x4 4L32w TR 128 1 2,400 1 LED 4L Tubes 4' 48


76 Social Worker 1x4 2L32w ST 64 2 2,400 2 LED 2L Tubes 4' 28

77 Display Case 32w A Lamps CFL 34 3 2,400 3 LED A Lamps 9







84 Portable 2x4 4L32w TR 128 10 2,400 10 LED 4L Tubes 4' 48

85 577 2,400 577

Fixture ID

A LED Tubes

Fixture ID

B LED A Lamp

Fixture ID

C LED Drum Fixture

Fixture ID

D LED Vanity

Fixture ID

E Screw in Drum

1


LED Lighting Upgrade Proposal #2020-248 Roger Ludlowe Middle School, Fairfield Public Schools



501 Kings Hwy

Fairfield, CT 06825


Roger Ludlowe Middle School Lighting Upgrade to LED

Dear Mr. Morabito:








for the project




Roger Ludlowe Middle School

I. Scope of work: (All interior/exterior light fixtures)

(except the auditorium screw-in bulbs)

This proposal includes (2,261) total measures throughout the interior/exterior areas of the facility.

The existing lighting system is comprised of outdated Fluorescent (FL), Incandescent (INC) and

Metal Halide (MH) technologies. These fixtures consume an extensive amount of electricity and

create excessive heat adding to Air Condition burden in the warmer months.

A. Solution for Existing Lighting Sensor System Problem:

i. The existing lighting sensor system is not functioning adequately. Many of the units are

not working. This proposal will address the issues and will repair/replace system

hardware to ensure designed operation.


(DLC) approved. These LED measures will reduce the current lighting load by an estimated 66%

and should virtually eliminate maintenance issues for a period of approximately 10 years (under

current operating conditions) and are fully guaranteed for a period of 5 years.

Enclosure No. 1b, August 11, 2020 (RLMS)

2


1) All interior/exterior lighting fixtures (2,261 Fixtures):

a. Replace (69) existing Biax and T5 FL fixtures (Gym Area) with new LED fixtures.

b. Retrofit (1775) – Standard T8 Fluorescent tube fixtures with LED tube technology.

i. EEL will remove all ballasts from fixtures to eliminate the potential for ballast oil

leaking in the future.

c. Replace (278) - Ceiling downlight fixtures to LED technology.

d. Replace (22) - INC bulbs to LED technology.

e. Replace/retrofit (117) exterior fixtures to LED technology.

III. Energy Savings/Payback: Estimated annual energy savings = 398,189 kWhs. (66% reduction from existing)




FINANCIAL ANALYSIS

Total Installed Cost of Measures $241,760



$108,792

Net Project Cost to be financed at 0% interest $132,968


V. Payment Details:

The total customer price for this project is one hundred thirty-two thousand, nine hundred, sixty-

eight dollars … $132,968.






period of 30 months (On your present energy bill financing).

3


30 Month Finance Period with Monthly Payments of $4,432.00


Energy savings only (annual: savings – finance charges): $67,692 - $53,184 = $14,508.00

($1,209.00 / month)


Energy savings only: ($5,641.00 / month) $67,692.00

Total Estimated Money Saved for the 5 Year Warranty Period: (Includes 30 months with finance charges and 30 months after-finance charges)

Energy Savings only: $1,209.00 x 30 months + $5,641.00 x 30 months $ 205,500.00





Warranty:


Labor:












manner.




4

Utility Rebates:







Title: _________________________________

Signature: _________________________________







Kindest Regards,

Michael Guarino


Mike Guarino, CEM

203-812-0304

[email protected]




Fairfield, CT 06824

Audit


Watts/

Fixture

Before

Existing

Qty

Annual

Hours


Occ

Sensor

(Y or N)

Watts/

Fixture

After

1 333 Computer Lab. 2x4 3L32w PTR 90 12 2,600 12 LED 3 Tube 4' Y 42

2 333 Computer Lab. Office 2x4 3L32w PTR 90 1 2,600 1 LED 3 Tube 4' Y 42

3 335 Computer Lab. 2x4 3L32w PTR 90 9 2,600 9 LED 3 Tube 4' Y 42

4 336 Tele./Comm. 2x4 3L32w PTR 90 1 2,600 1 LED 3 Tube 4' 42

5 332 Classroom 2x4 3L32w PTR 90 5 2,600 5 LED 3 Tube 4' Y 42






11 325 Lab. 2x4 3L32w PTR 90 15 2,600 15 LED 3 Tube 4' Y 42

12 325 Lab. Storage 2x4 3L32w PTR 90 2 2,600 2 LED 3 Tube 4' Y 42

13 326 Tele/Comm 1x4 2L32w ST 60 1 2,600 1 LED 2 Tube 4' 28





18 318 Boys Rest Rm 2x4 3L32w PTR 90 2 1,500 2 LED 3 Tube 4' Y 42

19 317 Girls Rest Rm 2x4 3L32w PTR 90 2 1,500 2 LED 3 Tube 4' Y 42

20 315 Jantior Closet 1x4 2L32w ST 60 1 1,200 1 LED 2 Tube 4' Y 28



23 313 Rest Rm 2x2 2L32w PTR Utube 60 1 1,500 1 LED 2 Tube 2' w/miro Y 20

24 312 Lounge 2x2 2L32w PTR Utube 60 6 2,600 6 LED 2 Tube 2' w/miro 20

25 314 Copy Rm 42w CFL Recessed Can 8" 44 1 2,600 1 LED Down Light 8" Y 12


27 319 Faculty Rm 2x4 3L32w PTR 90 2 2,600 2 LED 3 Tube 4' Y 42

28 319 A Telephone Rm 2x4 3L32w PTR 90 1 1,500 1 LED 3 Tube 4' Y 42

29 311 Electrical Closet 1x4 2L32w ST 60 1 500 1 LED 2 Tube 4' 28

30 307 Class Room 2x4 3L32w PTR 90 9 2,600 9 LED 3 Tube 4' Y 42





689 Unquowa Rd.


Fairfield, CT 06824

Audit


Watts/

Fixture

Before

Existing

Qty

Annual

Hours


Occ

Sensor

(Y or N)

Watts/

Fixture

After

689 Unquowa Rd.



37 Closet near stair # 3 1x4 2L32w ST 60 4 1,500 4 LED 2 Tube 4' 28

38 3rd Floor Hall 2x4 3L32w PTR 90 25 4,000 25 LED 3 Tube 4' 42

39 3rd Floor Hall 1x4 2L32w PTR 60 24 4,000 24 LED 2 Tube 4' 28

40 3rd Floor Hall 2x2 2L32w PTR Utube 60 6 4,000 6 LED 2 Tube 2' w/miro 20

41 Side Hall near stair # 5 42w CFL Recessed Can 8" 44 7 4,000 7 LED Down Light 8" 12

42 Side Hall near stair # 5 42w CFL Recessed Can 8" 44 1 4,000 1 LED Down Light 8" 12

43 Side Hall ( Rms 339-371 ) 2x4 3L32w PTR 90 18 4,000 18 LED 3 Tube 4' 42

44 Side Hall ( Rms 339-371 ) 1x4 2L32w PTR 60 20 4,000 20 LED 2 Tube 4' 28

45 Side Hall ( Rms 339-371 ) 2x2 2L32w PTR Utube 60 6 4,000 6 LED 2 Tube 2' w/miro 20




49 369 Classroom Storage 2x4 3L32w PTR 90 2 1,200 2 LED 3 Tube 4' Y 42


51 365 Storage 1x4 2L32w ST 60 1 1,200 1 LED 2 Tube 4' 28







58 358 Copy Rm 42w CFL Recessed Can 8" 44 1 2,600 1 LED Down Light 8" Y 12


60 355 Faculty Rm 2x4 3L32w PTR 90 2 2,600 2 LED 3 Tube 4' Y 42

61 355A Telephone Rm 2x4 3L32w PTR 90 1 1,000 1 LED 3 Tube 4' Y 42



64 356 Janitor Closet 1x4 2L32w ST 60 1 1,200 1 LED 2 Tube 4' Y 28

65 354 Rest Rm 2x4 3L32w PTR 90 2 2,600 2 LED 3 Tube 4' Y 42





Fairfield, CT 06824

Audit


Watts/

Fixture

Before

Existing

Qty

Annual

Hours


Occ

Sensor

(Y or N)

Watts/

Fixture

After

689 Unquowa Rd.

69 Rm 349 Classroom 2x4 3L32w PTR 90 9 2,600 9 LED 3 Tube 4' Y 42





74 343 Electrical Closet 1x4 2L32w ST 60 1 1,000 1 LED 2 Tube 4' 28






80 Stairwell # 5 + Hall 42w CFL Recessed Can 8" 44 12 4,000 12 LED Down Light 8" 12

81 253 Library Entrance 2nd floor 2x4 3L32w PTR 90 2 4,000 2 LED 3 Tube 4' 42

82 253 Library 42w CFL Recessed Can 8" 44 6 4,000 6 LED Down Light 8" 12

83 253 Library 1x4 2L32w Pendent 60 28 4,000 28 LED 2 Tube 4' 28

84 253 Library 1x8 4L32w Pendent 120 28 4,000 28 LED 4 Tube 4' 56

85 253 Library Confrence Rm 2x4 3L32w PTR 90 6 4,000 6 LED 3 Tube 4' Y 42

86 253 Library Work Shop 2x4 3L32w PTR 90 4 4,000 4 LED 3 Tube 4' Y 42

87 2nd Floor Hall 2x4 3L32w PTR 90 32 4,000 32 LED 3 Tube 4' 42

88 2nd Floor Hall 1x4 2L32w PTR 60 24 4,000 24 LED 2 Tube 4' 28

89 2nd Floor Hall 2x2 2L32w PTR Utube 60 6 4,000 6 LED 2 Tube 2' w/miro 20















Fairfield, CT 06824

Audit


Watts/

Fixture

Before

Existing

Qty

Annual

Hours


Occ

Sensor

(Y or N)

Watts/

Fixture

After

689 Unquowa Rd.




106 233 Janitor Closet 1x4 2L32w ST 60 1 1,200 1 LED 2 Tube 4' 28





111 231A Copy Rm 42w CFL Recessed Can 8" 44 1 2,600 1 LED Down Light 8" 12


113 237 Faculty Rm 2x4 3L32w PTR 90 2 2,600 2 LED 3 Tube 4' 42

114 237A Telephone Rm 2x4 3L32w PTR 90 1 1,000 1 LED 3 Tube 4' 42

115 228 Electrical Rm 1x4 2L32w ST 60 1 500 1 LED 2 Tube 4' 28








123 220 Mechanical Rm 1x4 2L32w ST 60 11 750 11 LED 2 Tube 4' 28

124 Front Vestibule 42w CFL Recessed Can 8" 44 5 4,000 5 LED Down Light 8" 12

125 Front Lobby 42w CFL Recessed Can 8" 44 9 4,000 9 LED Down Light 8" 12

126 Front Lobby 175w MH Recessed Can 205 11 4,000 11 LED Down Light 9.5" 32

127 Front Lobby 3L42w CFL Large Bubble 132 3 4,000 3 LED A Lamp x 3 - 15w Kit 45

128 Main Office Hall 2x4 3L32w PTR 90 9 4,000 9 LED 3 Tube 4' Y 42

129 Main Office Hall 42w CFL Recessed Can 8" 44 13 4,000 13 LED Down Light 8" Y 12

130 Main Office Copy Rm 2x4 3L32w PTR 90 2 2,600 2 LED 3 Tube 4' Y 42

131 Main Mail Rm 2x4 3L32w PTR 90 2 2,600 2 LED 3 Tube 4' Y 42

132 278 Office 2x4 3L32w PTR 90 2 2,600 2 LED 3 Tube 4' Y 42

133 Office next to 278 2x4 3L32w PTR 90 2 2,600 2 LED 3 Tube 4' Y 42

134 Kitchenette 2x4 3L32w PTR 90 2 2,600 2 LED 3 Tube 4' Y 42




Fairfield, CT 06824

Audit


Watts/

Fixture

Before

Existing

Qty

Annual

Hours


Occ

Sensor

(Y or N)

Watts/

Fixture

After

689 Unquowa Rd.



139 264 Confrence Rm 2x4 3L32w PTR 90 3 1,500 3 LED 3 Tube 4' Y 42








147 271 Infirmary 2x4 3L32w PTR 90 9 2,600 9 LED 3 Tube 4' Y 42

148 271 Infirmary Closet 2x4 3L32w PTR 90 1 750 1 LED 3 Tube 4' 42


150 272 Nurses Rm 2x4 3L32w PTR 90 2 2,600 2 LED 3 Tube 4' Y 42

151 270 Exam Rm 2x4 3L32w PTR 90 2 2,600 2 LED 3 Tube 4' Y 42

152 285A Janitor Closet 1x4 2L32w ST 60 1 1,200 1 LED 2 Tube 4' Y 28








160 293 Mechancial Rm 1x4 2L32w ST 60 12 1,500 12 LED 2 Tube 4' 28

161 Storage ( end of hall ) 1x4 2L32w ST 60 3 750 3 LED 2 Tube 4' 28

162 Hall 2nd Floor near gym 2x4 3L32w PTR 90 30 4,000 30 LED 3 Tube 4' 42

163 Hall 2nd Floor near gym 42w CFL Recessed Can 8" 44 3 4,000 3 LED Down Light 8" 12

164 2nd Floor Lobby by the auditorium 175w MH Recessed Can 8" 205 25 4,000 25 LED Down Light A Lamp 36

165 2nd Floor Lobby by the auditorium 42w CFL Recessed Can 8" 44 21 4,000 21 LED Down Light 8" 12


167 Auditorium Entry 42w CFL Recessed Can 8" 44 2 2,600 2 LED Down Light 8" 12

168 Balcony Entry Right 26 w CFL Recessed Can 28 1 2,600 1 LED Down Light 12


170 Balcony Entry Left 26 w CFL Recessed Can 28 1 2,600 1 LED Down Light 12


Fairfield, CT 06824

Audit


Watts/

Fixture

Before

Existing

Qty

Annual

Hours


Occ

Sensor

(Y or N)

Watts/

Fixture

After

689 Unquowa Rd.

171 Storage Closet 1x4 2L32w ST 60 2 600 2 LED 2 Tube 4' 28

172 A / V Rm 26w CFL Recessed Can 8" 28 3 2,600 3 LED Down Light 8" 12

173 A / V Rm 40w INC A Lamp Track Light 40 2 2,600 2 LED A Lamp 9

174 A / V Rm 75w INC A Lamp Track Light 75 2 2,600 2 LED A Lamp 15

175 A / V Rm upper catwalk 2x2 2L32w PTR Utube 60 2 2,600 2 LED 2 Tube 2' w/miro 20

176 A / V Rm upper catwalk 75w INC A Lamp Track Light 75 2 2,600 2 LED A Lamp 15

177 1st Floor Auditorium stairwell+ Hall 1x4 2L32w WR 60 6 4,000 6 LED 2 Tube 4' 28

178 114 Girls Rm 42w CFL Recessed Can 8" 44 2 2,600 2 LED Down Light 8" Y 12

179 114 Girls Rm 1x4 1L32w Soffit 30 5 2,600 5 LED 1 Tube 4' 14

180 113 Boys Rm 42w CFL Recessed Can 8" 44 2 2,600 2 LED Down Light 8" Y 12

181 113 Boys Rm 1x4 1L32w Soffit 60 5 2,600 5 LED 1 Tube 4' 14

182 1st Floor Auditorium Lobby 42w CFL Recessed Can 8" 44 27 4,000 27 LED Down Light 8" 12

183 1st Floor Auditorium Visibule 42w CFL Recessed Can 8" 44 4 4,000 4 LED Down Light 8" 12

184 Stage 1x4 2L32w ST 60 25 2,000 25 LED 2 Tube 4' 28


186 Stage (Blue Light) 75w INC A Lamp enclosed 75 10 2,000 10 LED A Lamp 15

187 Stage Storage 2x4 3L32w PTR 90 2 750 2 LED 3 Tube 4' Y 28


189 RC in ceiling front or Stage 95w INC PAR38 95 6 2,000 0 LED PAR38 17

190 Auditorium 1x4 2L32w ST 60 10 2,000 10 LED 2 Tube 4' 28

191 Auditorium 300w INC Large Cylinder 300 12 2,000 0 LED Retro 40

192 Auditorium 95w INC PAR38 Med Cylinder 95 6 2,000 0 LED PAR38 17

193 Auditorium 75w INC BR30 75 14 2,000 0 LED A Lamp 15

194 Auditorium Rear Sitting Lights 40w INC Bulb (picture) 40 32 2,000 0 LED A Lamps Thin 5" long 10

195 Auditorium Stair Lights 40w INC Bulb (picture) 40 12 2,000 0 LED A Lamps Thin 5" long 10

196 Auditorium Floor Lights 40w INC Bulb (picture) 40 16 2,000 0 LED A Lamps Thin 5" long 10

197 Exits 60w Inc A Lamp RC 60 6 4,000 6 LED A Lamp 9

198 Stairwell #3 1x4 2L32w WR 60 19 4,000 19 LED 2 Tube 4' 28

Fixture ID

A LED Tubes 4'

Fixture ID

B LED A Lamp

Fixture ID

C 2x2 Flat Panel

Fixture ID

D LED Downlights

Fixture ID

E Screw in Drum

Fixture ID

E LED High Bay

Fixture ID

F LED HP A Lamp

Fixture ID

G LED Tubes 2'

Fixture ID

H LED Post Top

Fixture ID

I 100w Area Light

Fixture ID

J 150w Area Light

Fixture ID

K LED Flood

Fixture ID

L LED Wallpack

1


LED Lighting Upgrade Proposal #2020-247 Stratfield Elementary School, Fairfield Public Schools



501 Kings Hwy

Fairfield, CT 06825


Stratfield Elementary School Lighting Upgrade to LED

Dear Mr. Morabito:








for the project




Stratfield Elementary School

I. Scope of work: (All interior light fixtures and non-LED exterior light fixtures)

This proposal includes (1,019) total measures throughout the interior/exterior areas of the facility.

The existing lighting system is comprised of outdated Fluorescent (FL), Incandescent (INC) and

Metal Halide (MH) technologies. These fixtures consume an extensive amount of electricity and

create excessive heat adding to Air Condition burden in the warmer months.

A. Existing Emergency Back-up Lighting System Relocation:

i. The existing emergency back-up lighting system is located in fixtures that are being

removed. We will install new emergency packs in the areas affected.


(DLC) approved. These LED measures will reduce the current lighting load by an estimated 71% and

should virtually eliminate maintenance issues for a period of approximately 10 years (under current

operating conditions) and are fully guaranteed for a period of 5 years.

Enclosure No. 1c, August 11, 2020 (Stratfield)

2


1) All interior Lighting and Non-LED Exterior Lighting (1,019 Fixtures):

a. Replace (244) existing Biax and T5 Fluorescent tube fixtures with new LED fixtures.

b. Retrofit (485) – Standard T8 Fluorescent tube fixtures with LED tube technology.

i. EEL will remove all ballasts from fixtures to eliminate the potential for ballast oil

leaking in the future.

c. Replace (35) - Ceiling downlight fixtures to LED technology.

d. Replace (24) - INC bulbs to LED technology.

e. Replace/retrofit (49) exterior fixtures to LED technology.

f. Replace (182) emergency lighting battery backup units.

III. Energy Savings/Payback: Estimated annual energy savings = 82,558 kWhs. (58% reduction from existing)




FINANCIAL ANALYSIS

Total Installed Cost of Measures $ 93,215



$ 27,738

Net Project Cost to be financed at 0% interest $65,477


V. Payment Details:

The total customer price for this project is sixty-five thousand, four hundred, seventy seven

dollars … $65,477.






period of 48 months.

3


48 Month Finance Period with Monthly Payments of $1,364.00


o Energy savings only (annual: savings – finance charges): $14,035 - $14,648.00 = $ 2,823.00

($235.00 / month)


o Energy savings only: ($1,456.00 / month) $17,471.00

Total Estimated Money Saved for the 5 Year Warranty Period:

(Includes 48 months with finance charges and 18 months after-finance charges)

o Energy Savings only: $235.00 x 42 months + $1,456.00 x 18 months $ 36,078.00





Warranty:


Labor:












manner.




4

Utility Rebates:







Title: _________________________________

Signature: _________________________________







Kindest Regards,

Michael Guarino


Mike Guarino, CEM 203-812-0304

[email protected]




Fairfield, CT 06825

Audit


Watts/

Fixture

Before

Existing

Qty

Annual

Hours


Watts/

Fixture

After

1 1st Floor Library 1x4 2L32w TR 60 8 2,600 8 LED 2L Tube 4' 28

2 Library 2x2 2L31w Biax TR Basket Style 62 12 2,600 12 LED 2x2 Flat Panel 30

3 Library 32w CFL Recessed Can 6" 34 13 2,600 13 LED Recessed Can 9

4 Library 75 INC BR30 75 3 2,600 3 LED BR30 15

5 Media Center 100B 2x2 2L24w TR T5 Basket Style 60 2 2,600 2 LED 2x2 Flat Panel 30

6 Computer Lab. 1x4 2L32w Pendent 60 8 2,600 8 LED 2L Tube 4' 28

7 Computer Lab. Hall 2x2 2L32w TR U Tube 60 12 2,600 12 LED 2x2 Flat Panel 30

8 MDF Closet 100G 2x4 2L32w TR 60 1 2,000 1 LED Tube 4' 28

9 Office 100J 2x2 2L17w TR 30 2 2,600 2 LED 2x2 Flat Panel 30

10 Custodial Closet 100H 1x4 2L32w TR 60 2 2,000 2 LED 2L Tube 4' 28

11 Art Rm 101 1x4 2L32w Pendent 60 12 2,600 12 LED 2L Tube 4' 28

12 Storage 101 2x2 2L17w TR 30 2 2,600 2 LED 2x2 Flat Panel 30

13 Kiln Rm 101A 2x4 2L32w TR 60 1 2,600 1 LED Tube 4' 28

14 Girls Rest Rm 101F 2x4 2L32w TR 60 1 2,600 1 LED Tube 4' 28

15 Office 100B 2x4 2L32w TR 60 1 2,600 1 LED Tube 4' 28

16 Office 100B LED 40w 2x4 Flat Panel NA 40 1 2,600 1 Already LED 40

17 Janitor Closet 1001G 2x2 2L17w TR 30 1 2,000 1 LED 2x2 Flat Panel 30

18 Boiler Rm 101C 1x4 2L32w WR 60 8 2,600 8 LED 2L Tube 4' 28

19 Boiler Rm crawl space 101C 1x4 2L32w WR 60 6 2,600 6 LED 2L Tube 4' 28

20 Orchestra 102A 2x2 2L32w TR U Tube 60 6 2,600 6 LED 2x2 Flat Panel 30

21 Band 102 1x4 2L32w Pendent 60 8 2,600 8 LED 2L Tube 4' 28

22 Music 103 1x4 2L32w Pendent 60 12 2,600 12 LED 2L Tube 4' 28

23 Stairwell B 1x4 2L28w Ceiling Mounted 43 10 2,600 10 LED 2L Tube 4' 28

24 2nd Floor Office 200M 2x2 2L24w TR T5 Basket Style 60 4 2,600 4 LED 2x2 Flat Panel 30

25 Copy Rm by hall 200J 2x2 2L24w TR T5 Basket Style 60 4 2,600 4 LED 2x2 Flat Panel 30

26 Speech 200H 2x2 2L24w TR T5 Basket Style 60 4 2,600 4 LED 2x2 Flat Panel 30

27 Class Rm 200G 2x2 2L24w TR T5 Basket Style 60 4 2,600 4 LED 2x2 Flat Panel 30

28 Small Group - Mrs Kane 2x2 2L24w TR T5 Basket Style 60 4 2,600 4 LED 2x2 Flat Panel 30

29 Womens Rest Rm 200F 2x2 2L17w TR 30 2 2,600 2 LED 2x2 Flat Panel 30

30 Mens Rest Rm 200E 2x2 2L17w TR 30 2 2,600 2 LED 2x2 Flat Panel 30

31 Confrence Rm 200D 2x2 2L24w TR T5 Basket Style 60 5 2,600 5 LED 2x2 Flat Panel 30

32 Gym 214 1x4 4L32w TR cage inboard/outb 120 14 2,600 14 LED 4L Tube 4' 17w 68

33 Gym Storage 214 1x4 2L32w WR 60 7 2,600 7 LED 2L Tube 4' 28

34 Gym 214 75w INC BR30 Dim. 75 4 2,600 4 LED BR30 15

1407 Melville Ave


Fairfield, CT 06825

Audit


Watts/

Fixture

Before

Existing

Qty

Annual

Hours


Watts/

Fixture

After

1407 Melville Ave

35 Stage 214A 1x4 2L32w WR 6are15' 3are20' 60 9 2,600 9 LED 2L Tube 4' 28

36 Office 214B 2x2 2L32w TR U Tube 60 1 2,600 1 LED 2x2 Flat Panel 30

37 Office 200A 2x2 2L32w TR U Tube 60 1 2,600 1 LED 2x2 Flat Panel 30

38 Class Rm 200 1x4 2L32w Pendent 60 12 2,600 12 LED 2L Tube 4' 28


40 Girls Rest Rm 201B + 4 32w CFL Recessed Can 6" 34 1 2,600 1 LED Recessed Can 13

41 Girls Rest Rm 201B + 4 2x2 2L17w TR 30 1 2,600 1 LED 2x2 Flat Panel 30

42 Girls Rest Rm 201B + 4 2x4 2L32w TR 60 4 2,600 4 LED Tube 4' 28

43 Arts office 201C 2x2 2L24w TR T5 Basket Style 60 3 2,600 3 LED 2x2 Flat Panel 30

44 Rm 202A 2x4 2L32w TR 60 3 2,600 3 LED Tube 4' 28

45 Rm Closet 202A 32w CFL Recessed Can 6" 34 1 1,500 1 LED Recessed Can 12

46 Cafeteria 213 1x4 4L54w TR T5 236 8 2,600 8 LED 2x4 TR HP 60

47 Kitchen 213A 2x4 2L32w TR 60 10 2,600 10 LED Tube 4' 28

48 Kitchen Storage 213A 2x2 2L17w TR 30 3 2,600 3 LED 2x2 Flat Panel 30


50 Boys Rest Rm Across Rm 202 2x4 2L32w TR 60 4 2,600 4 LED Tube 4' 28

51 Boys Rest Rm Across Rm 202 2x2 2L32w TR U Tube 60 1 2,600 1 LED 2x2 Flat Panel 30



54 Class Rm Rest Rm 204 2x2 2L32w TR U Tube 60 1 2,600 1 LED 2x2 Flat Panel 30

55 Class Rm Closet 204 2x2 2L32w TR U Tube 60 1 2,600 1 LED 2x2 Flat Panel 30


57 Class Rm Rest Rm 205 2x2 2L32w TR U Tube 60 1 2,600 1 LED 2x2 Flat Panel 30

58 Custodial Closet 205B 32w CFL Recessed Can 6" 34 1 2,000 1 LED Recessed Can 13





63 Girls Rest Rm 207A 2x4 2L32w TR 60 2 2,600 2 LED Tube 4' 28

64 Boys Rest Rm 207B 2x4 2L32w TR 60 2 2,600 2 LED Tube 4' 28


66 Class Rm 207 32w CFL Recessed Can 6" 34 4 2,600 4 LED Recessed Can 13

67 Class Rm 207 Rest Rm 207C 2x2 2L32w TR U Tube 60 2 2,600 2 LED 2x2 Flat Panel 30



Fairfield, CT 06825

Audit


Watts/

Fixture

Before

Existing

Qty

Annual

Hours


Watts/

Fixture

After

1407 Melville Ave

69 Class Rm 206 32w CFL Recessed Can 6" 34 4 2,600 4 LED Recessed Can 13

70 Class Rm 206 Rest Rm 206C 2x2 2L17w TR 30 2 2,600 2 LED 2x2 Flat Panel 30

71 Court Yard 32w CFL WP with emergency 34 2 2,600 2 LED Retrofit 11

72 Teacher Lounge 206A 2x2 2L17w TR 30 6 2,600 6 LED 2x2 Flat Panel 30

73 Teacher Lounge Rest Rm 206A 2x2 2L17w TR 30 1 2,600 1 LED 2x2 Flat Panel 30

74 Main Hall 2x2 2L32w TR U Tube 60 44 2,600 44 LED 2x2 Flat Panel 30

75 Lobby 2x2 2L31w Biax TR Basket Style 62 4 2,600 4 LED 2x2 Flat Panel 30

76 Lobby 32w CFL Recessed Can 6" 34 2 2,600 2 LED Recessed Can 13

77 Vestilbula 32w CFL Recessed Can 6" 34 2 2,600 2 LED Recessed Can 13

78 Lobby Hall 2x2 2L32w TR U Tube 60 3 2,600 3 LED 2x2 Flat Panel 30

79 Storage Rm 212G 2x2 2L32w TR U Tube 60 2 2,000 2 LED 2x2 Flat Panel 30

80 Copy Rm 212F 2x2 2L24w TR T5 Basket Style 60 2 2,600 2 LED 2x2 Flat Panel 30

81 212E 2x2 2L24w TR T5 Basket Style 60 4 2,600 4 LED 2x2 Flat Panel 30

82 212E 32w CFL Recessed Can 6" 34 3 2,600 3 LED Recessed Can 13

83 Main Office 212 2x2 2L31w Biax TR Basket Style 62 2 2,600 2 LED 2x2 Flat Panel 30

84 Main Office 212 32w CFL Recessed Can 6" 34 3 2,600 3 LED Recessed Can 13

85 Main Office 212 1x4 2L32w Pendent 60 8 2,600 8 LED 2L Tube 4' 28

86 Office 212A 2x2 2L31w Biax TR Basket Style 62 4 2,600 4 LED 2x2 Flat Panel 30

87 Office 212B 2x2 2L24w TR T5 Basket Style 60 4 2,600 4 LED 2x2 Flat Panel 30

88 Office 212C 2x2 2L24w TR T5 Basket Style 60 4 2,600 4 LED 2x2 Flat Panel 30

89 Nurses Office 212D 2x2 2L32w TR U Tube 60 2 2,600 2 LED 2x2 Flat Panel 30

90 Nurses Office 212D 2x2 2L31w Biax TR Basket Style 62 6 2,600 6 LED 2x2 Flat Panel 30

91 Rest Rm 212J 2x4 2L32w TR 60 1 2,600 1 LED Tube 4' 28

92 Office 212K 2x2 2L24w TR T5 Basket Style 60 3 2,600 3 LED 2x2 Flat Panel 30

93 Stairwell C 1x4 2L28w Ceiling Mounted 43 10 2,600 10 LED 2L Tube 4' 28

94 Stairwell D 1x4 2L28w Ceiling Mounted 43 10 2,600 10 LED 2L Tube 4' 28

95 3rd Floor Storage 300A 2x4 2L32w TR 60 2 2,000 2 LED Tube 4' 28



98 Boys Rest Rm 301A 2x4 2L32w TR 60 4 2,600 4 LED Tube 4' 28

99 Closet 301A 32w CFL Recessed Can 6" 34 1 1,500 1 LED Recessed Can 12

100 Class Rm 301C 2x2 2L24w TR T5 Basket Style 60 3 2,600 3 LED 2x2 Flat Panel 30


102 Class Rm 302A 2x4 2L32w TR 60 3 2,600 3 LED Tube 4' 28


Fairfield, CT 06825

Audit


Watts/

Fixture

Before

Existing

Qty

Annual

Hours


Watts/

Fixture

After

1407 Melville Ave

103 Girls Rest Rm 302C 2x4 2L32w TR 60 4 2,600 4 LED Tube 4' 28

104 Girls Rest Rm 302B 2x2 2L32w TR U Tube 60 1 2,600 1 LED 2x2 Flat Panel 30



107 Class Rm Prep. 304A 2x2 2L32w TR U Tube 60 2 2,600 2 LED 2x2 Flat Panel 30

108 Class Rm Closet 304B 2x2 2L32w TR U Tube 60 2 2,600 2 LED 2x2 Flat Panel 30


110 Small Group 306A 2x2 2L17w TR 30 4 2,600 4 LED 2x2 Flat Panel 30

111 Small Group 306 2x2 2L32w TR U Tube 60 2 2,600 2 LED 2x2 Flat Panel 30

112 Small Group 306B 2x4 2L32w TR 60 4 2,600 4 LED Tube 4' 28


114 Custodial Closet 2x2 2L32w TR U Tube 60 1 2,000 1 LED 2x2 Flat Panel 30


116 Rest Rm 308B 2x2 2L17w TR 30 1 2,600 1 LED 2x2 Flat Panel 30


118 Copy Rm 308C 2x2 2L17w TR 30 1 2,600 1 LED 2x2 Flat Panel 30

119 Girls Rest Rm 309A 2x4 2L32w TR 60 2 2,600 2 LED Tube 4' 28

120 Boys Rest Rm 309B 2x4 2L32w TR 60 2 2,600 2 LED Tube 4' 28





125 3rd Floor Hall 2x2 2L32w TR U Tube 60 31 2,600 31 LED 2x2 Flat Panel 30

126 Staitwell A 1x4 2L28w Ceiling Mounted 43 8 2,600 8 LED 2L Tube 4' 28

127 Exterior - Cylinder 70w HPS Cylinder 92 12 4,000 12 LED Retrofit 17

128 Medium Wallpack 150w HPS Medium Wallpack 175 8 4,000 8 LED Retrofit 17

129 Door 15 NA LED Down Light 0 1 4,000 1 Already LED 0

130 Entrance 32w 2L CFL Drum 68 2 4,000 2 LED Retrofit 17

131 Bollard 150w HPS Bollard 175 13 4,000 13 LED Retrofit 17

132 Wallpack Rear 32w CFL WP with emergency 34 8 4,000 8 LED Retrofit 11

133 Front 70w HPS Wallpack 92 4 4,000 4 LED Retrofit 17

134 Flag Pole Light N/A 20 1 4,000 1 N/A 0

135 Pole LED Corn Bulbs 40 12 4,000 12 Already LED 0

136 Door 4 LED Down Light 0 1 4,000 1 Already LED 0


Fairfield, CT 06825

Audit


Watts/

Fixture

Before

Existing

Qty

Annual

Hours


Watts/

Fixture

After

1407 Melville Ave

137 Door 5 60w INC A Lamp RC 60 2 4,000 2 LED A Lamp 15

Fixture ID

A LED Tubes

Fixture ID

B LED A Lamp

Fixture ID

C 2x2 Flat Panel

Fixture ID

D LED Downlights

Fixture ID

E Screw in Drum

Fixture ID

E LED BR30

Fixture ID

F LED HP A Lamp

Class size: K‐2 cap 23. McKinley cap 2127‐Jul‐20 3‐5 cap 25. McKinley cap 23

K 1 2 3 4 5 Total Avg. Total # Sections K 1 2 3 4 5 Total Avg.

Total # Sections

# Sections Change

Burr15 22 21 18 21 21 20 21 21 18 22 2116 22 21 18 21 21 20 21 21 18 22 2116 22 22 18 20 22 20 20 21 18 21 2147 66 64 54 62 64 357 19.8 18 60 62 63 54 65 63 367 20.4 18 0

Below class guidelinesDwight K 1 2 3 4 5 K 1 2 3 4 5

18 1717 20 19 22 23 18 20 22 17 22 24 1818 21 19 23 22 18 19 22 17 22 24 1835 41 38 45 45 54 258 19.8 13 39 44 34 44 48 53 262 20.2 13 0

Holland Hill K 1 2 3 4 5 K 1 2 3 4 521 21

17 18 18 18 19 21 19 19 19 20 16 2117 18 18 18 24 22 19 19 19 20 16 2017 18 18 19 23 13 19 18 19 20 13 1351 54 54 55 66 77 357 18.8 19 57 56 57 60 45 75 350 18.4 19 0

Elementary Enrollment 2020 ‐ 2021 Actual Enrollment and 2020 ‐ 2021 Projected Enrollment

2020-2021 Actual 2020 - 2021 Projection

Grade 4 and 5 includes Math Academy

Enclosure No. 2August 11, 2020




Jennings K 1 2 3 4 5 Total Avg. Total # Sections K 1 2 3 4 5 Total Avg.

Total # Sections

# Sections Change

16 18 16 1919 16 21 20 22 18 21 16 22 21 24 1820 16 21 21 23 18 22 15 22 21 23 1839 48 42 41 45 54 269 19.2 14 43 47 44 42 47 55 278 19.9 14 0

1 student above class size threshold ‐121.4 13 (2)

McKinley K 1 2 3 4 5 K 1 2 3 4 519 19

10 18 19 19 17 18 21 1910 18 19 19 19 23 17 17 21 20 19 2210 18 19 20 19 24 17 17 21 20 19 2111 19 19 20 20 24 17 17 21 19 18 2141 73 76 59 96 71 416 18.1 23 68 69 84 59 94 64 438 19.0 23 0

1 student below class size threshold 1Below class guidelines 19.0 24 1

Mill Hill K 1 2 3 4 5 K 1 2 3 4 5

19 18 21 19 19 20 18 19 23 18 20 2019 18 22 20 20 20 18 19 22 18 20 2020 18 22 20 20 20 18 18 22 17 19 1958 54 65 59 59 60 355 19.7 18 54 56 67 53 59 59 348 19.3 18 0




North Stratfield K 1 2 3 4 5 Total Avg. Total # Sections K 1 2 3 4 5 Total Avg.

Total # Sections

# Sections Change

21 21 19 23 19 21 20 22 19 24 20 2121 22 19 23 19 21 19 22 19 23 20 2022 22 19 23 19 20 19 21 18 23 19 2064 65 57 69 57 62 374 20.8 18 58 65 56 70 59 61 369 20.5 18 0

Osborn Hill K 1 2 3 4 5 K 1 2 3 4 5

18 18 18 1917 18 20 19 20 20 21 18 23 19 22 2017 17 21 19 20 20 21 17 22 19 22 2018 17 21 19 20 21 20 17 22 19 22 2152 70 62 75 60 61 380 19.0 20 62 70 67 76 66 61 402 20.1 20 0

Below class guidelines ‐1‐118 ‐2

Riverfield K 1 2 3 4 5 K 1 2 3 4 519 19

15 19 21 19 20 24 21 20 23 19 21 2416 20 21 19 20 24 21 19 23 19 21 2416 20 22 19 20 24 20 19 22 19 21 2347 59 64 76 60 72 378 19.9 19 62 58 68 76 63 71 398 20.9 19 0

Below class guidelines ‐1

1 student above class size threshold




18

Sherman K 1 2 3 4 5 Total Avg. Total # Sections K 1 2 3 4 5 Total Avg.

Total # Sections

# Sections Change

18 21 20 19 21 2124 19 19 23 21 20 21 18 19 23 21 2023 19 19 23 22 20 21 18 19 22 20 2024 19 19 23 22 21 20 18 18 22 20 2071 75 57 69 86 81 439 20.9 21 62 73 56 67 82 81 421 20.0 21 0

Stratfield K 1 2 3 4 5 K 1 2 3 4 516 18

16 17 20 18 20 19 21 18 20 19 22 2017 17 20 18 20 20 20 18 20 19 22 2017 17 20 18 21 20 20 17 19 18 22 2050 67 60 54 61 59 351 18.5 19 61 71 59 56 66 60 373 19.6 19 0

Below class guidelines

Total Students 555 672 639 656 697 715 3,934 626 671 655 657 694 703 4,006 72 Students

Sections K 1 2 3 4 5 Total K 1 2 3 4 5 Total 32 36 32 33 34 35 202 32 36 32 33 34 35 202 0 Sections

1 Student below class size threshold 0 0 1 0 0 0 12 Students below class size threshold 0 0 0 0 0 0 01 Student above class size threshold 0 (2) 0 (2) 0 0 (4)

Total Budgeted Sections 32 34 33 31 34 35 199 (3)

2019-2020 Actual 2020-2021 Projection

1 student above class size threshold

2 students above class size threshold

Elementary School Hybrid Learning Model Logistics Planning

Students will be organized into two cohorts (Cohort AM & Cohort PM), rotating between in-person and remote learning. A combination of synchronous (live direct/interaction instruction) and asynchronous (independent learning) teaching will be provided during remote learning for specials and intervention blocks as needed.

Rationale: ● Nearly four thousand students attend one of Fairfield Public Schools elementary

classrooms. Each school has between 260 and over 400 students. Although it is easierto cohort students at the elementary level, the building structures and logistics make itchallenging to maintain social distancing recommendations.

● This hybrid model allows for students to be placed in one of two school cohorts (an AMand PM cohort). This will allow for approximately 50% of the school and classroom’spopulation to be in the school at any one time.

● This plan allows for elementary schools to adapt to state recommendations for a safeenvironment and with more fidelity to health, safety, and instructional practices.

● Instructional and well-being benefits include:○ An instructional blended learning model which takes the best aspects of both

in-class and distance learning.○ There will be a consistent daily schedule and a consistent group of students, five

days a week, which will afford continuity of education.○ Remote learning, five days a week, will also be consistent and allow for special

areas to reduce contact and material sharing. Core academic teachers willincrease intervention, independent work, and acceleration of individual learners.Finally, peers will have one consistent group of students in both the in-personand remote classroom experiences.

○ Support staff will be available throughout the in-person and remote learning days.○ Reducing the non-instructional periods (e.g.: lunch and recess) which had an

inability to social distance and created barriers to providing appropriate learningthroughout the school day.

K-5 AM/PM Hybrid Model

Day/Cohort Monday - Friday

AM Cohort In Person Learning 9:00 - 11:30

Remote Learning 12:30-3:15

PM Cohort Remote Learning 9:00 - 11:45

In Person Learning 1:00 - 3:30

● Teachers will build in mask breaks throughout the day while in-person learning and asappropriate to the classroom.

1


● Buildings will develop rotating schedules for special areas (e.g.: health, band, chorus, Spanish).

Benefits of the AM/PM Cohort Model (model selected by elementary schools)

● Opportunity for individual students to connect with peers and teachers five days a week in core academic areas.

● More individualized and personalized opportunities for in-person learning due to reduced capacity in individual classrooms.

● Fidelity of Instruction: ○ All students will be part of a consistent group of peers which will allow for flexible

and consistent grouping of students. ○ Increases the efficiency of delivering instruction and engaging learners during

in-person and remote models. ○ Keeps students in the same cohorts on the “same page” during instruction and

allows for effective organization of classroom instruction, curriculum, and assessment.

Remote Learning Platform

● The remote learning platform for Fairfield Public Schools will be Google Classroom. ● Instruction, support sessions, and meetings with students will be conducted via Google

Meets including live video. Google Meets allows for the use of break out rooms, which can be used for small groups of students.

● Teachers will communicate with students via the students’ .net accounts (Google accounts).

● Access to additional online platforms, such as Padlet, Wixie, RAZ-Kids, will be provided by teachers, as needed and be available through ClassLink.

Devices and Wi-Fi

● Grades 3, 4, and 5 will receive Chromebooks assigned to them in mid to late September 2020.

● Technology Staff are preparing devices to be made available within school buildings for PreK-2 students to take home in the event of closures of short duration or longer duration

● If schools are closed or for parents who choose to participate in remote learning in lieu of in-person instruction, distribution of Chromebooks to grades 3, 4, 5, and 6 and for new students will be conducted at designated pick up dates, times and locations specified in district communication.

● The district will provide mobile hotspots to any student who requires it to provide access to high-speed Wi-Fi.

Impact on Staff:

● Staff will report to the buildings every day of the week (Monday through Friday). ● Remote learning will occur throughout the day. The PM Cohort will be in remote learning

from 9-11:30 and the AM Cohort will be in remote learning from 12:30-3:15 daily.

2

● The Google Classroom platform will be used for both in-person and remote learning instruction.

● Classroom teachers will see their students, physically in the building, everyday of the week but for reduced hours. Remote instruction will occur daily in an asynchronous manner. Synchronous instruction with staff will occur as necessary.

Hybrid Model Planning Template

School Level Elementary School

Remote learning – Google Classroom setup

● Elementary students will have an integrated classroom with all teachers located in the same Google Classroom.

● Special educators and other support personnel will work within classrooms and with students who require their services.

● Synchronous instruction will include the use of live sessions.

Cohort parameters ● Size ● Households

Infinite Campus (IC) can be used to create cohorts ● Cohorts will be determined at the household level to make

sure students within a household will be on the same schedule.

● IC will balance cohort and grade sections. ● AM and PM Cohorts will be consistent during in-person

and remote learning.

In-person learning schedule ● Elementary schedules will follow the A-F model (6 day rotation). Unique building based schedules are being created to maximize the staff assigned to each building.

● A regular full day schedule will not be implemented. Schools will have in person language arts, math, and writing every day.

● Sample and model schedules for AM and PM Cohorts are provided below this table.

Lunch procedure/ Schedule during in-person instructional day

● All students will have 20 minutes of recess and lunch built within the schedule framework during transition times between in-person and remote learning (school to home or home to school).

● Lunch for the PM group will be delivered in the building as necessary as students arrive.

● Proper cleaning will occur during the AM and PM Cohort.

3

Arrival/Dismissal plan adjustments

Arriva l-All staff will be on duty at 8:45 AM and 12:45 PM to supervise students. Students will enter through classroom doors when possible or through predetermined access points determined by individual schools. Dismissal- All staff will be on duty at 11:30 AM and 3:15 P.M. to supervise dismissal of students. Each school will determine its plan based on its specific dismissal information and building layout. * Building principals will communicate the school's procedures prior to opening day.

Remote learning schedule Teachers will utilize both live instruction and pre-recorded videos during remote learning.

● Student’s schedule will be determined by school in regard to specials following an A-F day rotation.

● Attendance will be determined by active participation throughout the day.

● Any synchronous activities requiring attendance at a certain time by students will be communicated to parents and students at least one day prior to the activity whenever possible.

● Below is a model schedule for both the AM and PM Cohorts for remote learning (blue).

● Flexibility is inherent in the AM and PM remote learning block. Students will have some choice in when to complete work. However, live sessions will require student and family commitment during the noted time frame.

Plan to address asymmetrical weeks (e.g.: weeks where there are only three days)

The elementary plan will function the same during asymmetrical weeks. The six day rotation (A-F) will continue wherever it last left off.

Prekindergarten Considerations

Pre-K students will be on a 4 day schedule (Monday, Tuesday, Thursday, and Friday). Wednesday will be reserved for a remote learning day. AM Pre-K session will be 9:10-11:45 PM Pre-K session will be 12:45-3:15

4

Pre-K AM/PM Hybrid Model

Day/Cohort Monday Tuesday Wednesday Thursday Friday

AM Cohort 9:10-11:45

In-person Learning

In-person Learning

Remote Learning

In-person Learning

In-person Learning

PM Cohort 12:45-3:15

In-person Learning

In-person Learning

Remote Learning

In-person Learning

In-person Learning

AM COHORT DAILY SCHEDULE

Time Activity

8:45 - 9:00 Arrival

9:00 - 9:30 Morning Meeting/ Social Emotional learning Activities

9:30 - 10:30 Language Arts

10:30 - 11:15 Math

11:15 - 11:30 Dismissal

11:30 - 12:30 Transportation/ Lunch/ Recess Teacher Preparation, Lunch, and Cleaning Protocols

12:30 - 1:00 Intervention Block Independently Assigned Work

1:00 - 1:40 Specials A combination of synchronous and asynchronous learning

1:40 - 2:25 Science Social Studies Health (grade level specific building rotating schedule developed)

2:25 - 2:40 Snack / Break

2:40 - 3:00 Word Work (asynchronous)

3:00 - 3:15 Number Corner (asynchronous)

5

PM COHORT DAILY SCHEDULE

Time Activity

9:00 - 9:30 Intervention Block Independently Assigned Work

9:30 -10:10 Specials A combination of synchronous and asynchronous learning

10:10 - 10:55 Science Social Studies Health (grade level specific building rotating schedule developed)

10:55 - 11:10 Snack / Break

11:10 - 11:30 Word Work (asynchronous)

11:30 - 11:45 Number Corner (asynchronous)

11:45 - 12:45 Lunch/ Recess/ Transportation

12:45 - 1:00 Arrival

1:00 - 1:30 Afternoon Meeting and Social Emotional Learning Activities

1:30- 2:30 Language Arts

2:30 - 3:15 Math

3:15 - 3:30 Dismissal

6

August 2020

7

Middle School Hybrid Learning Model Logistics Planning

Students will be organized into two cohorts (Cohort A & Cohort B), rotating between in-person and remote learning. A combination of synchronous (live direct/interaction instruction) and asynchronous (independent learning) teaching will be provided during remote learning. During the distance learning day on Wednesdays, the existing school schedule will be followed virtually.

Rationale:

● With over 630-870 students in each of the middle schools, maintaining social distancing within classrooms, hallways, cafeteria, and other common gathering spaces will be difficult.

● A specific logistical concern is the use of the existing cafeteria space for socially-distanced lunch waves without impacting instructional time.

● This plan allows us to adapt to state recommendations for a safe environment at the middle school level with more fidelity.

● It allows for the middle schools to use a cohort model, which reduces the exposure on any given day.

● Instructional and well being benefits include:○ Instruction will take place through a blended learning model which takes the best

aspects for both in-class and remote learning and supports transition to either full in-class or remote learning when that occurs.

○ Teachers and students will see each other in person on a consistent basis and have social interactions with peers.

○ Teachers and students will have the opportunity to meet with support staff throughout the week.

○ State guidelines require some restriction on the use of classroom materials which would be difficult to follow at 100% capacity. The Hybrid model will allow students to have access to classroom materials, technology, and educational equipment while meeting state guidelines for one person use only. (For example: Tech Ed, FCS, Art, etc.) Individual kits will be prepared when possible. (i.e. Art, Fabric Art, etc.)

Cohort AB/AB hybrid model


Cohort A In-person Learning

Remote Learning Remote

Learning

7 Periods

In-person Learning

Remote Learning

Cohort B Remote Learning

In-person Learning

Remote Learning

In-person Learning

Benefits of AB/AB Hybrid Model (model selected by high schools and middle schools) ● Opportunities for students to connect school personnel at more separated intervals.● Opportunity for students to check in with staff at different points in the week.


● Fidelity of Instruction: ○ Keep all students in same class on the same page ○ Helps teachers stay organized by class (equity of instruction to all in same class) ○ Increases efficiency of delivering instruction in both modes (in-person & remote) ○ Allows for more flexible grouping strategies

Remote Learning Platform

● The remote learning platform for Fairfield Public Schools will be Google Classroom. ● Instruction, support sessions and meetings with students will be conducted via Google Meets

including live video. Google Meets allows for the use of break out rooms, which can be used for small groups of students.

● Teachers will communicate with students via the students’ .net accounts (Google accounts). ● Access to additional online platforms, such as Padlet, Wixie, RAZ-Kids, will be provided by

teachers, as needed and be available through ClassLink. Devices and Wi-Fi

● Students in grades 7-12 will retain the device issued to them during the 2019-2020 school year. ● Grade 6 students will receive Chromebooks upon their return to school. ● If schools are closed or for parents who choose to participate in remote learning in lieu of

in-person instruction, distribution of Chromebooks to new students will be conducted at designated pick up dates, times and locations specified in district communication.

● Students in grades 6 to 12 who are new to the district will receive Chromebooks upon their arrival to school.

● If schools are closed or for parents who choose to participate in remote learning in lieu of in-person instruction, distribution of Chromebooks to grade 6 and for new students will be conducted at designated pick up dates, times and locations specified in district communication.


Impact on Staff

● Staff will report to the building on Mondays, Tuesdays, Thursdays, and Fridays. ● Wednesdays are remote learning days. ● The Google Classroom platform will be used for both in-person and remote learning instruction. ● Depending on the Cohorts, teachers will see a portion of the students on Mondays/Thursdays

and the other portion of students on Tuesdays/Fridays according to the AB/AB rotation. Hybrid Model Planning Template School Level Middle School


● All middle and high school students will have an individual Google Classroom for each class.

● Special educators and other support personnel will work within classrooms and with students who require their services.

● Synchronous instruction will include use of live sessions

2

Cohort parameters ● Size ● Composition

(e.g. split by alpha, team/crew, house, etc.)

IC can be used to create cohorts ● Cohorts will be determined at the household level to make sure

students within a household will be on the same schedule. ● Students will be split into 4 groups, with 2 groups attending school

on a given day ● IC balances sections across groups

In-person learning schedule

● The proposal to start the year is to use the regular bell schedule. This will allow us to maximize instructional time while the students are in school. This will also create a sense of consistency from years’ past. We also plan to implement a schedule to implement SEL lessons to support students.

● Schedules will run in the current “in school” schedule as a 1-7 model all days. Days will not “flip” on Tuesdays and Thursdays in an effort to lessen confusion if we go to a remote learning model.

Lunch procedure/schedule during in-person instructional day

Our current schedule allows for adequate time in between waves for proper cleaning. We may need to consider staggered dismissal. Additional space (tents in the courtyard or in other areas) would be helpful to ensure social distancing. In order to space students at the appropriate distance, half of the grade (one team) will eat lunch in the cafeteria, and the other half (team) will eat in an alternative space (gym, tented area, etc.).

● If needed, a Point of Service system is being installed in the gym in order to allow students to place their hot lunch orders.

● Students will sit at tables and be spaced apart accordingly, and will only eat at a table with their class.

● Additional lunch aides are being hired and will assist in ensuring that students are distanced.

● Students will enter/exit through designated doors. ● Sanitizer will be available in all eating areas. ● Students will stay at tables until called up by class to get lunch in a

socially distanced manner.

3

Arrival/Dismissal plan adjustments

ARRIVALS ● All students will arrive daily no later than 8:10 a.m. and report

directly to their homeroom classroom or established “holding” area. Teachers will be ready to receive students no earlier than 7:50 a.m.

● All students will utilize assigned and labelled traffic patterns in stairwells and hallways during arrival and departure.

DEPARTURES ● Student walkers and parent pick ups will be dismissed at 2:40 p.m.

Students will exit the building via assigned doorways. ● Students riding the bus will be called by bus number from their

classrooms upon the arrival of the buses. Fairfield Woods Middle School Arrival/Departure Plan Roger Ludlowe Middle School Arrival/Departure Plan Tomlinson Middle School Arrival/Departure Plan

Remote learning schedule for Wednesdays

Use scheduled class time for synchronous learning, teacher-student conferencing, student cohort work, and other instructional strategies that require teacher contact in the blended learning environment. We also plan to implement an advisory schedule, periodically, to implement additional SEL lessons to support students.

Regular Wednesday Schedule Advisory Wednesday Schedule

Flexible learning time, staff meeting time, student extra-help sessions, PLT, etc.

8:00 - 8:30 Advisory Time 8:00 - 8:30

Period 1 8:35 - 9:20 Period 1 8:35 - 9:20

Period 2 9:25 - 10:10 Period 2 9:25 - 10:10

Period 3 10:15 -11:00 Period 3 10:15 -11:00

Period 4 11:05 -11:50 Period 4 11:05 -11:50

Lunch 11:55 -12:25 Lunch 11:55 -12:25

Period 5 12:30 - 1:15 Period 5 12:30 - 1:15

Period 6 1:20 - 2:05 Period 6 1:20 - 2:05

Period 7 2:10 - 2:50 Period 7 2:10 - 2:50

4

https://docs.google.com/document/d/18dReJbb7_u6hisnwaFjhuuN9mwvd1Wt1CM5UtY8stG4/edit?usp=sharing

https://docs.google.com/document/d/1oEwGjyfVMmYgXPRCkWCusrFUo4X_qgVOk0ouS7-nPYA/edit?usp=sharing

https://docs.google.com/document/d/16H_zRbdtSEbZ5sqaY3xnWAX9xjiCq7nYvwdJqW1aGEU/edit?usp=sharing

Plan to address asymmetrical weeks (e.g. weeks where there are only 3 days)

When the calendar presents a 4-day week, we will cancel the Wednesday distance learning schedule to allow for all classes to meet in person over the week. Other scenarios will be adjusted accordingly. Keeping a balance of class meetings is a priority as well as making sure each cohort has equal access to teachers in person.

5

High School Hybrid Learning Model Logistics Planning

Students will be organized into two cohorts (Cohort A & Cohort B), rotating between in-person and remote learning. A combination of synchronous (live direct/interaction instruction) and asynchronous (independent learning) teaching will be provided during remote learning. Synchronous teaching would primarily take place on Wednesdays, unless otherwise deemed appropriate.

Rationale:

● With 1500+ students in each of the high schools, maintaining social distancing withinclassrooms, hallways, cafeteria, and other common gathering spaces will be difficult.

● This plan allows us to adapt to state recommendations for a safe environment at the high schoollevel with more fidelity.

● It allows for the high schools to use a cohort model, which reduces the exposure on any givenday.

● Instructional and well being benefits include:○ Instruction will take place through a blended learning model which takes the best

aspects for both in-class and distance learning.○ Teachers and students will see each other in person on a consistent basis and have

social interactions with peers.○ Teachers and students will have the opportunity to meet with support staff throughout the

week.○ State guidelines require some restriction on the use of classroom materials which would

be difficult to follow at 100% capacity. The Hybrid model will allow students to haveaccess to classroom materials, technology, and educational equipment while meetingstate guidelines. (for example: Tech Ed, FCS, Art, etc).

AB/AB hybrid model


Cohort A In-person Learning Day 1-3

Remote Learning Remote

Learning

8 Periods

In-person Learning Day 2-4

Remote Learning

Cohort B Remote Learning


Remote Learning


Benefits of AB/AB Hybrid Model (model selected by high schools and middle schools) ● Opportunities for students to connect school with personnel at more separated intervals.● Opportunity for students to check in with staff at different points in the week.● Fidelity of Instruction:


○ Keep all students in same class on the same page ○ Helps teachers stay organized by class (equity of instruction to all in same class) ○ Increases efficiency of delivering instruction in both modes (in-person & remote) ○ Allows for more flexible grouping strategies

Hybrid Learning Platform

● Teachers will make use of Google Classroom as the consistent platform for students to access instruction for both remote learning as well in-person learning.

● During remote instruction, support sessions and meetings with students will be conducted via Google Meets including live video. Google Meets allows for the use of break out rooms, which can be used for small groups of students.

● Teachers will communicate with students via the students’ .net accounts (Google accounts). ● Access to additional online platforms, such as Padlet, Wixie, RAZ-Kids, will be provided by

teachers, as needed and be available through ClassLink. Devices and Wi-Fi

● Students will retain the device issued to them during the 2019-2020 school year. ● Students in grades who are new to the district will receive Chromebooks upon their arrival to

school. ● If schools are closed or for parents who choose to participate in remote learning in lieu of

in-person instruction, distribution of Chromebooks to new students will be conducted at designated pick up dates, times and locations specified in district communication.


Impact on Staff

● Staff will report to the building on Mondays, Tuesdays, Thursdays, and Fridays. ● Wednesdays are remote learning days. ● The Google Classroom platform will be used for both in-person and remote learning instruction. ● Teachers will see their Day 1-3 classes and students on Mondays and Tuesdays. Depending on

the Cohorts, you will see a portion of your students on Mondays and the other portion of students on Tuesdays.

● Teachers will see their Day 2-4 classes and students on Thursdays and Fridays. Depending on the Cohorts, you will see a portion of your students on Thursdays and the other portion of students on Fridays.

Hybrid Model Planning Template

School Level High School


● All students will have access to an individual Google Classroom for each class.

● Students who receive special education services will continue to receive support as outlined in their Individual Education Plans.

● Synchronous instruction will include use of live sessions.

2

Cohort parameters ● Size ● Composition (e.g.

split by alpha, team/crew, house, etc.)

Use IC to create cohorts. Cohorts will be determined at the household level to make sure students within a household will be on the same schedule.

In-person learning schedule The proposal to start the year is to use the regular bell schedule. This will allow us to maximize instructional time while the students are in school. This will also create a sense of consistency from years’ past. We also plan to implement an advisory schedule to implement SEL lessons to support students. We also hope to include the activity period, but we are suggesting waiting until the end of September to evaluate the situation.

3

Lunch procedure/schedule during in-person instructional day

See bell schedule above in Period 3. Our current schedule allows for adequate time in between waves for proper cleaning. We may need to consider staggered dismissal. Additional space (tents in the courtyard) would be helpful to ensure social distancing.

Arrival/Dismissal plan With half the students in the building, we will keep the arrival and dismissal plans the same as in previous years. We will monitor areas and adjust if necessary. Parent drop off and student parking areas are naturally staggered during entry. Bus drop off can be coordinated so not many buses are letting students go at the same time. If a student does not have an assigned class Period 1, they may arrive for the start of Period 2. If students do not have an assigned class Period 4, they may leave at the end of Period 3. This privilege will be extended to all grades, including freshmen and sophomores who have been assigned study halls. This will reduce entry and egress numbers at those scheduled times.

Remote learning schedule for Wednesdays

On Wednesdays, all students will be on remote learning and all classes will meet. Teachers can use the class time to have whole-class synchronous instruction (linking the two cohorts), implement small group instruction, or provide additional clarification to distance learning assignments. This schedule will also provide professional learning time for teachers to receive continuous support for blended learning.

In addition, events such as SAT testing and PSAT testing can take place on Wednesdays without disrupting the in-class schedule.

4

Plan to address asymmetrical weeks (e.g. weeks where there are only 3 days)

When the calendar presents a 4-day week, we will cancel the Wednesday distance learning schedule to allow for all classes to meet in person over the week. Other scenarios will be adjusted accordingly. Keeping a balance of Day 1 and Day 2 classes is a priority as well as making sure each cohort has equal access to teachers.

5

Hybrid Learning Model

Frequently Asked Questions

August 6, 2020

If the health data information is low, why not open on a five-day schedule? The health data is low now. We open school in four weeks. We are conscious of the national and even regional trends. We are preparing for the potential health data of September 8. To ensure student and staff health and well-being we are cautious.

The health data is not our sole consideration. We cannot keep the recommended 6-foot distancing under all circumstances. Businesses phased their reopening to ensure the safety of their customers, beginning the year with the hybrid enables us to do the same. We want our students and staff to feel safe in their learning environments.

We are asking you to complete a survey next week indicating your choice of two options: (1) hybrid learning model or (2) fully remote learning model. Five days a week, in-person education will no longer be a choice on the survey. This change is driven by our concern that the health data will change in the intervening weeks and the choice of in-person instruction will no longer be available to us. We do not have time to repeat the survey and begin school on time.

Why wasn’t the hybrid model part of the original reopening plan? The hybrid model was part of the plan although it was not discussed as a choice for parents. The state’s expectations for the reopening plan was that it was due July 24 and it needed to offer parents support for two possible instructional choices, 5 day a week instruction and remote learning. The plan was written to support those two options and submitted July 24. We were specifically told that the hybrid model would not be a choice to begin the schoolyear.

On July 27, Governor Lamont and Commissioner Cardona announced at a press conference that districts could consider a hybrid solution if they did not feel they could adequately maintain social distancing and other expectations of the plans designed to keep students safe.

Why propose the hybrid model? As we continued to review the submitted plan it became clear to administrators at all levels that we could not keep social distancing expectations throughout the day. Our elementary classrooms, even without most of their furniture, would not support 3-foot distancing with masks. At lunch the need to separate children 6 feet because they would not be wearing masks became impossible. Because of the nature of the middle and high school schedules we could not keep dedicated cohorts of students. Hallways and common areas presented obstacles to social distancing.

We have reviewed several methods to address this and keep 5 day a week in-person instruction. We have looked at adding tents and adding unused spaces for lunch, varying arrival and dismissal times, increasing passing times, hiring additional teachers to support split classrooms, among other options. Each potential idea did not address our concerns and only raised more questions and concerns.


In its simplest form the decision to rely on a hybrid schedule is a question of math. We cannot meet the distancing expectations required to stop transmission of the virus. In our efforts to bring all students to school at the same time we will spend additional amounts of time managing movement, increasing arrival, dismissal, and passing times, and extending lunch blocks throughout the day. We will degrade the instructional experience of the day in the effort to get everyone in. Time with teachers and peers needs to be as stress-free and as focused on learning as possible. Are you concerned about parents’ schedules? We are. We are concerned about everyone and are trying to balance many competing needs. Ultimately, we are making a decision first, on health and safety needs, and second, educational needs. We are very aware of the sacrifices families have made for many months. We would not be choosing the hybrid choice if we did not believe it was the safest way to keep health for all. Will remote learning look the same as it did last spring? How is this going to be any different? While a majority of parents surveyed at the end of the school year reported their children had good experiences with remote learning, we know there is room for improvement. Both the parent and staff surveys revealed several inconsistent areas of concern: student-teacher interactions, communications, learning expectations, and grading/assessments. Teachers and administrators at each level worked this summer for several weeks to address these issues and build greater consistency. An overview of these changes is in the Reopening Plan document and we will be supplying more information next week in discussions of the hybrid, and remote learning plans. There will be greater opportunities for student-teacher engagement. We have created and are committed to a consistent set of communication expectations and most importantly, we are increasing expectations for student work and engagement. The bottom line here is this: 20-21 remote learning is not spring 2020 remote learning. We have all learned a great deal on how to improve and those lessons will be applied. We will survey families in September to make sure we are meeting expectations and we will make needed adjustments. How long will the hybrid model last? Our first proposal is to have the hybrid model run from the first day of school (which will be September 8), through October 2. That is four weeks. A week before October 2, on September 25, we will determine if we need to continue in the hybrid model or move to a 5-day a week, in-person model. If we are staying in the hybrid model, we will also use this timeline to review for any necessary changes and adjust. What are the educational benefits of the proposed hybrid model? How will you support the learning needs of the youngest students?

There are two proposed hybrid schedules. Each schedule is developed to support an instructional model that provides students with frequent teacher and peer direct interactions. Teachers will provide students with direct instruction when introducing a skill or concept and then support students' knowledge building and skill development with both online and in-person resources. Students will work in groups in the classroom and online. Because of the frequent in-person contact with students we can supply additional social and emotional support. The proposed hybrid model schedule for students in grades 6-12 includes three instructional interactions with their teachers each week. Two of these will be in person and the third will be done virtually. The virtual interaction will be with both cohorts and bring the whole class together on Wednesday. Grades 6-12 students will be divided into two cohorts, A and B. Cohort A students will attend school in-person, all day on Monday and Thursday. Cohort B students will attend school in-person, all day Tuesday and Friday. When students are not in school, they will be in remote learning. All students will attend school virtually on Wednesday. For students in K-5 the number issue remains. We are still concerned about keeping social distancing minimums. Knowing the importance of these early grades, we are proposing a cohort model that has students attending every day of the week, either in morning or afternoon cohorts. K-5 students will attend school in two cohorts as well. There will be an AM cohort of K-5 students and a PM cohort of K-5 students. Each cohort will attend school five days per week. This will reduce the class size 50%. In-class instruction will consist of reading, writing, and math. There will be time in the day to support social and emotional needs. Specialists will be done virtually. We will include science and social studies virtually as well if we continue in the hybrid past October 2. The plan for PK also includes a hybrid approach. Students will attend in either morning or afternoon cohorts Monday, Tuesday, Thursday and Friday. Wednesdays will be days set aside for remote learning supports. Students who live at the same address will be in the same cohorts. If you have children in grade 1 and 4, they will go to school at the same time each day. If you have children in grade 7 and 10, they will go to school on the same days. More information on the hybrid model will be discussed at the Board meeting and will be reviewed in a question and answer format in the webinar Wednesday evening. How will you ensure services for special education students? We are looking at several possibilities. High needs students could attend four days a week in the 6-12 model and PK-5 students may attend for full days. We will also look to supply remote learning supports for students on their days out of school. We are also considering an extended day approach for some students when they are in school. How will you support the social and emotional needs of all learners? We chose a hybrid schedule that allowed for direct student-teacher interaction, at most, four days apart that cuts long stretches of time when students are separated from staff. This was a chief goal of this schedule. We are building into the in-person schedule opportunities for advisory and responsive classroom interactions to support students’ well-being.

Are you giving in to people’s fears? We are being responsible to the uncertain future. While it may appear as though we are giving into fears this is a rational process. We continue to consult with the Health Department who are supportive of a prudent approach to reopening. Won’t students just join other cohorts when they are not in school? That is likely. If they are in groups where the proper social distancing, mask expectations, and cleaning protocols are kept they will be in safe and healthy places. Those will be places that are following the same expectations we can follow in a hybrid environment

Su Mo Tu We Th Fr Sa Su Mo Tu We Th Fr Sa Su Mo Tu We Th Fr Sa1 2 3 4 1 1 2 3 4 5

5 6 7 8 9 10 11 2 3 4 5 6 7 8 6 7 8 9 10 11 1212 13 14 15 16 17 18 9 10 11 12 13 14 15 13 14 15 16 17 18 1919 20 21 22 23 24 25 16 17 18 19 20 21 22 20 21 22 23 24 25 2626 27 28 29 30 31 23 24 25 26 27 28 29 27 28 29 30

30 31

Su Mo Tu We Th Fr Sa Su Mo Tu We Th Fr Sa Su Mo Tu We Th Fr Sa1 2 3 1 2 3 4 5 6 7 1 2 3 4 5

4 5 6 7 8 9 10 8 9 10 11 12 13 14 6 7 8 9 10 11 1211 12 13 14 15 16 17 15 16 17 18 19 20 21 13 14 15 16 17 18 1918 19 20 21 22 23 24 22 23 24 25 26 27 28 20 21 22 23 24 25 2625 26 27 28 29 30 31 29 30 27 28 29 30 31

Su Mo Tu We Th Fr Sa Su Mo Tu We Th Fr Sa Su Mo Tu We Th Fr Sa1 2 1 2 3 4 5 6 1 2 3 4 5 6

3 4 5 6 7 8 9 7 8 9 10 11 12 13 7 8 9 10 11 12 1310 11 12 13 14 15 16 14 15 16 17 18 19 20 14 15 16 17 18 19 2017 18 19 20 21 22 23 21 22 23 24 25 26 27 21 22 23 24 25 26 2724 25 26 27 28 29 30 28 28 29 30 3131

Su Mo Tu We Th Fr Sa Su Mo Tu We Th Fr Sa Su Mo Tu We Th Fr Sa1 2 3 1 1 2 3 4 5

4 5 6 7 8 9 10 2 3 4 5 6 7 8 6 7 8 9 10 11 1211 12 13 14 15 16 17 9 10 11 12 13 14 15 13 14 15 16 17 18 1918 19 20 21 22 23 24 16 17 18 19 20 21 22 20 21 22 23 24 25 2625 26 27 28 29 30 23 24 25 26 27 28 29 27 28 29 30

30 31

No SchoolNo School and Professional Development for StaffEarly DismissalEarly Dismissal and Professional Development or ConferencesThe last 2 days are Early Dismissal days for students only

Sept 8–First Day of SchoolSept 18–Rosh Hashanah at sunset, No evening activities

April 2021 (16) May 2021 (20) June 2021 (11)

January 1–New Year's Day

January 15–Early Dismissal PK-12 (PD)

Feb 23–Early Dismissal PK-12 (PD)

January 18–Martin Luther King, Jr. Day

Feb 11–Early Dismissal PK-12 (PD)

Feb 12–February Break

Feb 15–Washington's Birthday

Sept 28–Yom Kippur

November 11–Veterans Day

November 25–Early Dismissal PK-12

December 24-31–Winter Break

March 17, 18, 25–Early Dismissal PK-5

Elementary Only (Conference Days, PM Conf on Mar 25 )

June 16–Early Dismissal PK-12 and Last Day of School

The first 6 snow days will extend the length of the school year and the date of high school graduation. The Board of Education will set the graduation date in April 2021. Additional snow days will reduce the

April Break beginning with the last day, April 16.

April 2–Good FridayApril 12-16–Spring Break

May 31–Memorial Day June 1–All Day PDJune 15–Early Dismissal PK-12

2020-2021 Fairfield Public Schools Student Calendar

July 3–Independence Day (Observed) August 28, 31–PD Days

Sept 7–Labor Day

September 2020 (16)August 2020July 2020

Approved by BOE October 10, 2019

Sept 1-4–PD Days

Sept 3–6th and 9th grade orientations

Sept 22–Early Dismissal PK-12 (PD)

October 2020 (22) November 2020 (17) December 2020 (17)

January 2021 (19)November 26-27–Thanksgiving

March 2021 (23)February 2021 (18)

Oct 8–Early Dismissal, Conference Day PK-8 (Not HS)Oct 13–Early Dismissal, Conference Day PK-8 PM Conf (Not HS)Oct 14–Early Dismissal, PK-12, Conference Day and HS PSAT

November 3–All Day PD December 23–Early Dismissal PK-12

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Enclosure No. 7 --- --- August 11, 2020

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