23 September, 2009

Membership Meeting

AgendaAgenda

• Approval of minutesApproval of minutes

• Opening remarks by the President Opening remarks by the President of the Board and Head of Schoolof the Board and Head of School

• Report of Committee ChairsReport of Committee Chairs

• Report of the TreasurerReport of the Treasurer

• Report of Fund Raising CommitteeReport of Fund Raising Committee

• DiscussionDiscussion

GAIS STRUCTUREGAIS STRUCTURE(Non-Profit Corporation)(Non-Profit Corporation)

Membership(Elects Board)

Board of Directors(Strategic, Operational, Policy, Long-Term Management)

School Management, Teachers, Staff(Pedagogical Leadership, Daily Management)

(1)(1) Membership: Membership: Who Are They/We?Who Are They/We?What is their role in GAIS?What is their role in GAIS?

• Elects BoardElects Board• 3 Annual Member 3 Annual Member

Meetings: Meetings: (1) Sept: Intro to (1) Sept: Intro to

new members, new members, operations updateoperations update

(2) Feb: Board (2) Feb: Board Elections, Elections, operations updateoperations update

(3) May: Operations (3) May: Operations updateupdate

Parents/Families:Parents/Families:

International FamiliesBoth Parents

German

Both Parents American

GAIS Board of Directors: GAIS Board of Directors: Who Are They/We? (Parents!)Who Are They/We? (Parents!)

Terms ending Feb. 2011Terms ending Feb. 2011

• Andreas WendkerAndreas Wendker

• Markus Hasselblatt Markus Hasselblatt (Vice President)(Vice President)

• Allison Marakovic Allison Marakovic (Treasurer)(Treasurer)

• Robert RogenmoserRobert Rogenmoser

Terms ending Feb. 2010Terms ending Feb. 2010

• Jon Kessler Jon Kessler (President)(President)

• Laura Vaughan Laura Vaughan (Secretary) (Secretary)

• Indra PachtnerIndra Pachtner

• Mike PedersonMike Pederson

Board Standing CommitteesBoard Standing Committees

• Education – Mike Pederson, ChairEducation – Mike Pederson, Chair

• Facility – Robert Rogenmoser, Chair Facility – Robert Rogenmoser, Chair

• Finance – Allison Marakovic, ChairFinance – Allison Marakovic, Chair

• Fundraising – Indra Pachtner, ChairFundraising – Indra Pachtner, Chair

• Marketing – Laura Vaughan, ChairMarketing – Laura Vaughan, Chair

• Policies – Markus Hasselblatt, ChairPolicies – Markus Hasselblatt, Chair

• Personnel Committee – Andreas Wendker, Personnel Committee – Andreas Wendker, ChairChair

GAIS Pedagogical GAIS Pedagogical Leadership TeamLeadership Team

Heike Schmalstieg-Preschool Director, Maike Silver-PYP Coordinator, Hans Peter Metzger – Head of School, Dominic Liechti – Director of Academic Programs

EnrollmentEnrollment

-20

10

40

70

100

130

160

190

220

250

280

2005/06 2006/07 2007/08 2008/09 2009/10

Grade 8

Grade 7

Grade 6

Grade 5

Grade 4

Grade 3

Grade 2

Grade 1

Vorschule

PreSchool

189 217 241 280 284

226 of 284 re-enrolled

Equals 80% retention

Student Retention Stable Enrollment

280 grows to 284

GAIS Objectives for 2009-10

• GAIS Website as Communication Tool

•Clear Channels of Communication

•Culture of Respect through PSE/HSE

•Successful PYP Evaluation Visit

•Implementation of New Curriculum

•Alignment of Assessment and Curriculum

•Promote Middle School Program

Objective: Utilize the website for more effective school wide communication

ActionAction

• Promote login section of websitePromote login section of website

• Post curriculum, parent letters, Post curriculum, parent letters, homeworkhomework

• Centralized posting of information Centralized posting of information about activities, workshops, trips etcabout activities, workshops, trips etc

• Train admin staff and teaching staffTrain admin staff and teaching staff

• Promote greater visibility for Promote greater visibility for marketingmarketing

Objective: Create a clear Objective: Create a clear delineation of roles, responsibilities delineation of roles, responsibilities and channels of communicationand channels of communication

ActionAction• Clearly define the administrative structure & Clearly define the administrative structure &

responsibilities and disseminate this responsibilities and disseminate this informationinformation

• Establish a culture of effective and supportive Establish a culture of effective and supportive teamwork teamwork

• Work with parent rep organization and support Work with parent rep organization and support the role of the class rep the role of the class rep

• Promote participation at Board Meeting Open Promote participation at Board Meeting Open SessionsSessions

• Encourage positive and effective parent teacher Encourage positive and effective parent teacher connection through clear communicationconnection through clear communication

• Engage the students through the SMVEngage the students through the SMV

Primary Years Primary Years ProgrammeProgramme

School Year 2009/10School Year 2009/10

•Culture of Respect•Lead PYP Evaluation Process

PYP Goals:

Culture of RespectCulture of Respect

• Establish a more Establish a more clearly defined clearly defined school culture school culture through the through the implementation of implementation of the PSE standardsthe PSE standards

Culture WorkshopCulture Workshop

• Shared beliefs of Shared beliefs of what a school culture what a school culture should look likeshould look like

• Created common Created common goals goals

• Established Established strategies of how to strategies of how to promote the promote the philosophy, goals philosophy, goals and structure of our and structure of our schoolschool

School wide focus on School wide focus on Learner Profile to promote Learner Profile to promote InternationalInternational mindednessmindedness

Classroom agreements focused Classroom agreements focused around attitudesaround attitudes

Shared duties

Community building activities Community building activities (Buddy System, Peace Day, (Buddy System, Peace Day, collaborate planning, sharing of collaborate planning, sharing of ideas…)ideas…)

•

Focus in Info Mail and on Focus in Info Mail and on WebsiteWebsite

PYP News by Maike SilverPYP News by Maike Silver Culture of RespectCulture of Respect As you might know by now, one As you might know by now, one

of our goals for this school year is of our goals for this school year is to promote a culture of respect. To to promote a culture of respect. To support this goal all teachers will support this goal all teachers will place a special value on promoting place a special value on promoting the attributes of the learner profile.the attributes of the learner profile.

… …

I Want to Make Things RI GHT!

Name____________________ Date _______ __ Classroom_________ Evaluated with __________________ & ______________________ Family signature _________________________________________

1. Act (This is what I did!) 2. Reflect (I need to be…)

Balanced Open- minded

Caring Principled

Communicator Reflective

I nquirer Risk- taker

Knowledgeable Thinker

3. Choose (This is what I will do to make it right!)

Evaluation VisitEvaluation Visit 1-2 March, 2010 1-2 March, 2010

• Report send in November 2009Report send in November 2009

• 2-3 members on visiting Team in March2-3 members on visiting Team in March Interview Head of School, PYP Interview Head of School, PYP

Coordinator, Grade level teams, Coordinator, Grade level teams, students, parentsstudents, parents

Observe classrooms, teachers, studentsObserve classrooms, teachers, students Exit InterviewExit Interview Final ReportFinal Report

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1. Curriculum

Objective I:

Implementation of new curriculum and establish an effective process for accountability

General

• Visible on the Internet (registered user)

• Content standards based curriculum

• Combined GAIS International Curriculum

• Every teacher has a binder with the curriculum

• Red string, Curriculum is a guideline-> Flexibility is allowed , teacher

could change content between units-> would be communicated

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Action

Written curriculumAssessedcurriculum

Taught curriculum

Ongoing:

Curriculum development

Planning

Planning

Planning

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AccountabilityClass Level

Planning Taught Curriculum

Assessed Curriculum

Written curriculum

Check

Director of Academics

Teacher

Individual instruments

Evaluating

Admin

Planning

PYP Coordinator

Observations

Teachers

Middle School

Elementary School

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Grade Level

Head of Depart.

Planning Taught Curriculum

Assessed Curriculum

Written curriculum

Middle School

Elementary School

AccountabilitySchool Level

Surveys

Student, Parents

ISA

OECD (PISA) FrameworkDSD I

Zfa, Kultusminister Konferenz

SAT10

USA

Grade 3, 5, 6, 7, 8

Grade 6, 7, 8

Grade 6, 7, 8

PYP Evaluation

International

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Objective II:

Create a consistency of assessment practices and their alignment with the curriculum

1. Curriculum

FormForm Formative:Formative: Process oriented, foster oriented, Process oriented, foster oriented, individual individual learning gains learning gains (pre-assessments, (pre-assessments, self evaluation, self evaluation, goal agreements, experiments, goal agreements, experiments, homework, oral homework, oral participation, draft essays, short test, participation, draft essays, short test, vocabulary, vocabulary, dictate, process of a product…) dictate, process of a product…)

Summative:Summative: Compiled learning objectives with the Compiled learning objectives with the studentsstudents (Portfolio, end of chapter test (Portfolio, end of chapter test

or or products, open book, student led products, open book, student led conferences)conferences)

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Action Step I

• Workshop about assessments

• Identify formative and summative assessments, add to curriculum

• Pilot automatic grading system

• Changing final report card in middle school

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ActionStep II Loading German

30% 30%

40% 40%

30%

30%

20%

20% 20%

20%

20%

20%

10% 10%

10%

5%

10% 10% 10%

20%

5%10% 10% 10% 10%

10% 10% 10% 10% 10%

0%

10%

20%

30%

40%

50%

60%

70%

80%

90%

100%

1 2 3 4 5

Oral

Reading

Writing

Oral

Reading

Writing

L o a d in g G e rma n

1

1

1

1

1

1

1

0

1

2

3

4

5

6

7

8

1

#R E F !

#R E F !

#R E F !

#R E F !

#R E F !

#R E F !

#R E F !

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2. Middle School

Objective III:

Promote the Middle School Program and facilitate the transition form the Elementary to the Middle School and the transition to the High Schools

3636

• New Structure, strategy and culture

• Attend Workshop Transition PYP-Middle School (MYP)

• Application MYP Nov 10

• Implementation already the IB Language and approaches to learning

• Info Session for Grade 4 and 5

• Head of Department for consistency in English, German, Math

• Visiting Local High School (Deans, Director of Admissions), Middle and

MYP Schools

• Creating an overview

• Tracking students (Interview, visiting the freshman's)

Action

08/09 Preliminary 08/09 Preliminary ResultsResults

Revenues:Revenues:

TuitionTuition $3,154$3,154

FundraisingFundraising $136$136

Rental Income/OtherRental Income/Other $106$106

Total RevenuesTotal Revenues $3,396$3,396

Expenses:Expenses:

PeoplePeople $2,307$2,307

FacilitiesFacilities $474$474

School ExpensesSchool Expenses $151$151

Fundraising ExpenseFundraising Expense $33$33

Marketing & PRMarketing & PR $52$52

G&AG&A $174$174

Total ExpensesTotal Expenses $3,191$3,191

Net from Net from OperationsOperations $205$205

Financial TrendsFinancial Trends

0

500

1000

1500

2000

2500

3000

3500

4000

2005/06 2006/07 2007/08 2008/09 2009/10

$ T

ho

usan

ds

Revenues

Expenses

Net

Budget

Budget

Preliminary

Preliminary

08/09 08/09 PreliminaPreliminary Resultsry Results

09/10 09/10 BudgetBudget

Revenues:Revenues:

TuitionTuition $3,154$3,154 $3,207$3,207

FundraisingFundraising $136$136 $117$117

Rental Income/OtherRental Income/Other $106$106 $72$72

Total RevenuesTotal Revenues $3,396$3,396 $3,396$3,396

Expenses:Expenses:

PeoplePeople $2,307$2,307 $2,484$2,484

FacilitiesFacilities $474$474 $496$496

School ExpensesSchool Expenses $151$151 $160$160

Fundraising ExpenseFundraising Expense $33$33 $34$34

Marketing & PRMarketing & PR $52$52 $18$18

G&AG&A $174$174 $159$159

Total ExpensesTotal Expenses $3,191$3,191 $3,351$3,351

Net from Net from OperationsOperations $205$205 $46$46

2009/10 Fund Raising Plan2009/10 Fund Raising Plan

• Auction Party – November 21stAuction Party – November 21st

• Annual Giving – December to MarchAnnual Giving – December to March

• On-line Auction – Item of the monthOn-line Auction – Item of the month

4141

GAIS Campus LeaseGAIS Campus Lease

• Our landlord is the Menlo Park School Dist.Our landlord is the Menlo Park School Dist.

• Lease ends after 2010/11 school yearLease ends after 2010/11 school year

• MPSD must say by Jan 1 if it will renewMPSD must say by Jan 1 if it will renew

• MPSD leadership wants to renewMPSD leadership wants to renew

• Is doing a study now to assess own needIs doing a study now to assess own need

• We are working on alternativesWe are working on alternatives

4242

MPSD EnrollmentMPSD EnrollmentElementary School Growth

GAIS Site a Bad Option for GAIS Site a Bad Option for MPSDMPSD

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Because of GAIS, MPSD enrollment is 100+ Because of GAIS, MPSD enrollment is 100+ students lower than it would be if we were students lower than it would be if we were not in Menlo Parknot in Menlo Park 60 – 75 current GAIS students in MPSD60 – 75 current GAIS students in MPSD 15 – 25 younger siblings15 – 25 younger siblings 3 – 5 students per year move to Menlo Park for GAIS.3 – 5 students per year move to Menlo Park for GAIS. Those homes would otherwise have MPSD students.Those homes would otherwise have MPSD students.

Limited to 300 students/dayLimited to 300 students/day

Parking and transportation issuesParking and transportation issues

GAIS pays > $400k / year to MPSDGAIS pays > $400k / year to MPSD

4444

Possible OutcomesPossible Outcomes• Full 5 year renewalFull 5 year renewal

• Temporary sharing with MPSDTemporary sharing with MPSD

• Less than 5 year renewalLess than 5 year renewal

• New campusNew campus

• How to get thereHow to get there– Administrative cost controlAdministrative cost control

– EnrollmentEnrollment•Filling preschool (approx. additional $125k income)Filling preschool (approx. additional $125k income)•Re-enrolling undecided families Re-enrolling undecided families

– FundraisingFundraising•Crucial for keeping tuition lowCrucial for keeping tuition low

– Other optionsOther options

What Can You Do Right Now What Can You Do Right Now

• CONTINUE TO BE GOOD NEIGHBORS CONTINUE TO BE GOOD NEIGHBORS         - No speeding- No speeding        - No parking violations- No parking violations

  • OUR BOARD MARKETING COMMITTEE WILL BE REQUESTING OUR BOARD MARKETING COMMITTEE WILL BE REQUESTING

OUTREACH TO MPSD AND THE CITY OF MENLO PARK FROM:OUTREACH TO MPSD AND THE CITY OF MENLO PARK FROM:    - GAIS Families living in MPSD- GAIS Families living in MPSD    - GAIS Families who have moved into a home in MPSD in the last - GAIS Families who have moved into a home in MPSD in the last

five yearsfive years    - Families in the Willows neighborhood- Families in the Willows neighborhood

• WE WILL ENGAGE WILLOWS NEIGHBORS WHO WILL NOT WE WILL ENGAGE WILLOWS NEIGHBORS WHO WILL NOT WANT A LARGE PUBLIC SCHOOL IN THEIR BACKYARDWANT A LARGE PUBLIC SCHOOL IN THEIR BACKYARD

Thank you for your participation