Meetings & MinutesPeter A Aborisade

General Studies UnitFUTA

Registrars' Training Workshop on Effective Communication, FUTA

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Your Experience & Perspective

5 short statements telling your experience and perspective of covering and writing meeting minutes

2012-10-31

Registrars' Training Workshop on Effective Communication, FUTA

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My Experience & Perspective

• Meetings are too many & unfocussed• Attendees have no value for time• Minutes are too verbose– Diffused– Decisions/resolutions mangled– Inaccuracies abound– Littered with grammatical infelicities

2012-10-31

Registrars' Training Workshop on Effective Communication, FUTA

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Dave Barry - humorist

The modern corporate meeting can be compared to a funeral, … a gathering of people who are wearing uncomfortable clothing and would rather be somewhere else. "The major differences are that most funerals have a definite purpose (to say nice things about a dead person) and reach a definite conclusion (this person is put in the ground), whereas meetings generally drone on until the legs of the highest-ranking person present fall asleep. . . . Also, nothing is ever really buried in a meeting. An idea may look dead, but it will always reappear at another meeting later on"

2012-10-31

Registrars' Training Workshop on Effective Communication, FUTA

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Minutes

• What is it:– Record– Summary– Representation– Report

2012-10-31

Registrars' Training Workshop on Effective Communication, FUTA

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Good Minutes• What makes a good Minute/Minutes?

2012-10-31

Registrars' Training Workshop on Effective Communication, FUTA

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Your view as Registrar?

2012-10-31

Registrars' Training Workshop on Effective Communication, FUTA

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As Registrar

2012-10-31

Registrars' Training Workshop on Effective Communication, FUTA

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Sample Minutes

View & Critique Samples (4)

2012-10-31

Registrars' Training Workshop on Effective Communication, FUTA

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Preparing for Meetings• Things to consider:– Meeting Venue & Needs

• Meeting notice• Content• Agenda• Distribution

Ref: #1

2012-10-31

Registrars' Training Workshop on Effective Communication, FUTA

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How to take Minutes• Things you need• Instructions• Transcribing minutes• Tips & Warnings

• Ref: #2

2012-10-31

Registrars' Training Workshop on Effective Communication, FUTA

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How to write Minutes

• Elements of Business Minutes

• Tips & Warnings

Ref: #32012-10-31

Registrars' Training Workshop on Effective Communication, FUTA

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Meeting

• Groups of 5 – 10 Meet

• Decide Purpose of meeting

2012-10-31

Registrars' Training Workshop on Effective Communication, FUTA

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Meet & Present

Meet, take decisions & Present your minutes

2012-10-31