meeting’ofthe’board’ofdirectors’ 9’october2014’ …umac.icom.museum/pdf/minutes of the...
TRANSCRIPT
MEETING OF THE BOARD OF DIRECTORS 9 OCTOBER 2014
FACULTY OF THE ARTS, UNIVERSITY OF ALEXANDRIA ALEXANDRIA, EGYPT
Present: Hugues Dreyssé, Chair; Elena Corradini, Lyndel King, Luisa Fernanda Rico Mansard, Ing-‐Marie Munktell, Panu Nykänen, Nathalie Nyst, Barbara Rothermel, Graciela Weisinger (delayed) Absent: Isidro Abano, Catherine Giltrap, Christine Khor, Andrew Simpson, Peter Stanbury, Cornelia Weber • Annual Report
o Hugues submitted the Annual Report (Addendum I).
o The activities of UMAC were noted, including the visibility and publicity of the Board members.
o Membership has increased to 263 voting members from 52 countries, an increase from
230 members in 46 countries last year. ! Discussion was on networking in regions and/or countries with large
membership, the distinction between institutional and individual membership,
and adding value to membership in ICOM-‐UMAC. ! ICOM is working to make the membership process easier. ! Luisa has been working hard in Central America. A meeting was held in Puebla
this year; another meeting will take place in Vera Cruz in February or March. ! Elena expressed concerns of working with ICOM Italy.
o A Financial Report was submitted by Catherine, in absentia (Addendum II).
! There is a positive balance in the budget at the beginning of the year, and conference seed money is available.
! The question of who pays bank and financial transaction fees – UMAC or ICOM -‐
was brought up. Hugues will check with ICOM to resolve this question. ! The question was raised about how to spend funds and avoid ICOM decrease in
annual contributions. Discussion followed about using funds for the database
for university collections, administered by Cornelia, who currently has the only access password. It was suggested that data be made available to everyone as
soon as possible by getting a password from Cornelia, with the idea that data can be corrected after the fact, if necessary. World has already been done in
Italy and France and should be made visible as soon as possible. It was also suggested that Cornelia be asked to have a meeting in Berlin or elsewhere in Europe for discussion by European museums.
o Publications ! Natalie presented issues with the publications design software and platform,
and the role of the editor.
! There is a backlog of work needed for the Rio and Ghent papers, including English language editing. The solution will be for Natalie to use the same layout and design of previous issues, and will work with Barbara on contracting an
English-‐language editor. Going forward, Natalie will work toward a new design. ! Discussion also took place concerning the need to publish a high-‐level journal.
Having the journal on the website, hosted by ICOM, was also discussed.
o Strategic Plan ! Ing-‐Marie presented the draft of a proposed Strategic Plan (Addendum III). ! Discussion ensued, specifically about the use of “National,” as this is not
relevant in the U.S., and the term “Standards of Excellence.” ! The Strategic Plan was edited as follows:
• Vision: Equal professionalism, opportunity, titles and salaries in both
University and National all types of museums. U-‐museums play key roles in education and democratization ˄ of societies.
• Mission: Supporting, informing and linking ˄ university museums worldwide. the museums of tertiary institutions. Protecting and promoting our shared cultural heritage. Working for the development
of societies. • Core Values: Engagement, education, democracy, environmental
sustainability, non discrimination, anti corruption.
• Strategic Areas of Focus: Preservation, conservation, ˄ research and presentation of scientific and cultural heritage (tangible, intangible and digital).
• Strategic goals: Increase members, membership value, develop and share expertise.
• Action plans: Establish Standards of Excellence ˄ Best Practices for university museums (based on ICOM Code of Ethics for museums) through lessons ˄ publications, conferences and workshops. educational workshops on different themes during annual conferences
every year, Upgrade the UMAC Journal, invest in Museums Day, ˄ and activate working groups. and re-‐invigorate UMAC plans for an annual excellence award.
o Resolution on University Collections
! The resolution is currently on the UMAC website, as well as the AAMG website. ! Luisa and Elena will work on Spanish and Italian versions, respectively.
! The resolution can only be adopted by ICOM at the Triennale. Hugues will lobby ICOM to present the resolution at the 2016 Triennale in Milan.
o Conferences
! Conference 2015 will be held at the University of Santo Tomas, Manila, from 11-‐15 May. Isidro will coordinate the conference. The topic is “Rethinking University Museums: Bridging Theory and Practice.”
! Isidro, in absentia, submitted a short video presentation publicizing the conference.
! It was proposed that ICOM is approached for a grant to support participation of
new professionals (under age 35) who are ICOM members. ! Conference 2016, Milan: Elena will be a coordinator of the conference. ! Conference 2017: The decision of where to host the conference in 2017 was
deferred until it is announced where the AAM and ICOM conferences will be located. Potential candidates Finland, and the U.S.
! Potential candidates for 2019 are in Abu Dhabi and Tokyo.
• New Business
o Cooperative Efforts with AAMG
! Barbara, who is also on the Board of AAMG, introduced the idea of coordinating efforts with AAMG for future workshops and conferences.
! AAMG will be asked to approve the UMAC resolution on university museum collections.
o Discussion ensued about exchanges of young professionals between AAMG and UMAC-‐
affiliated museums that would be project-‐based with small scholarships for expenses, but not necessarily a direct exchange. Barbara will take this proposal forward to the Board of AAMG, and ask that the concept be introduced at AAMG’s annual business
meeting in April in Atlanta. o Other Affiliated Conferences
! University museum-‐related conferences will be held in Genoa (November),
Madrid (December), Cuba (March), Melbourne (May) and Athens-‐Universeum (June). UMAC will send video greetings to be played at these conferences. Luisa may attend the conference in Cuba and Barbara may attend the conference in
Melbourne. ! The Universeum conference in Hamburg was a success because of improving
organization and research from new contributors and a younger network.
o Website ! Of concern was the website, which has seen a decrease of 75% from last year,
with only about 4,700 hits. Discussion questioned why, whether it is boring and
outdated, and not up-‐to-‐date.
! The job of the webmaster was also brought up; Elena suggested CMS as a possible web content program.
! It was suggested job postings, traveling exhibitions, experts, and other services be compiled, vetted, and included on the website.
! It was agreed that it is the website and journal should be moved to an
independent host, but managed by UMAC. Hugues will request if it is possible for the website and journal be hosted by ICOM, but then we will need to work on it.
o Board of Directors, Working Groups, Committees ! Discussion was held about attracting new and younger Board members. UMAC
members, while at conferences, are enthusiastic, but ways in which to keep
members active and engaged must be considered. Board members were asked to come up with names of two potential new Board members.
! It was questioned if there are documents on Board responsibilities for the
various working groups. This led to discussion of working groups vs. committees. Natalie stated that working groups need to meet every year, and Lyndel proposed that changes are needed. Natalie proposed an award
consisting of a small grant for exhibition or conservation for a “Treasure,” an object of excellence, to be featured on the website.
! It was agreed that Publications and the Newsletter will constitute committees,
headed by Natalie and Lyndel, respectively. ! Seven working groups were proposed as follows. Chairs of the working groups,
as noted, are to send of statement of purpose by November 15 for dissemination in a special edition newsletter.
• Memberships and Advocacy (Hugues)
• Workshops and Conferences (Graciela) • Exchange Program (Barbara) • Best Practices (Barbara and Lyndel)
• Digital Technology (Elena) • Database (Cornelia) • Treasures and Awards (Panu)
o ICOM Special Projects ! Graciela reminded the Board of ICOM Special Projects grants, which give partial
funding for projects, including those for two or more ICOM committees working
together. ! It was suggested that this might be appropriate for the proposed UMAC-‐AAMG
exchange program, although funds are not awarded for travel expenses.
! Another consideration is for a bibliography, as proposed in Rio. ! All Board members were asked to think of potential projects.
o History of UMAC ! Panu has been working on a history of UMAC, which has been reviewed by
Peter Stanbury. Lyndel agreed to read it for English-‐language editing.
The meeting was adjourned at 4:00 p.m., with the stipulation that the Board would meet informally at
lunch on Monday, October 13. Recorded by Barbara Rothermel on behalf of Graciela Weisinger, Secretariat
ADDENDUM I: ANNUAL REPORT 2013-‐14
INTERNATIONAL COMMITTEE FOR UNIVERSITY MUSEUMS AND COLLECTIONS (UMAC) REPORT 2013-2014
Period: from the annual meeting in Rio de Janeiro (08/13) to the annual meeting in Alexandria (10/14)
After the elections in Rio the composition of the board is the following
Chair Hugues Dreyssé, University of Strasbourg, France ([email protected]) Vice-Chairs Panu Nykänen, Helsinki, Finland ([email protected]) Elena Corradini, University of Modena , Italy ([email protected]) Treasurer Catherine Giltrap, Dublin, Ireland ([email protected]) Secretary: Graciela Weisinger, Buenos Aires, Argentina ([email protected]) Newsletter Editor Lyndel King, University of Minnesota, USA ([email protected])
Members Christine Khor, National University of Singapore ([email protected]) Luisa Fernanda Rico Mansard, UNAM, Mexico ([email protected]) Barbara Rothermel, Lynchburg, USA ([email protected]) Isidro Abano, Manilla, Philippines ([email protected])
Chairs of Working Groups Nathalie Nyst, Free University of Brussels, Belgium ([email protected]) Andrew Simpson, Macquarie University, Australia ([email protected]) Cornelia Weber, Humboldt University, Germany ([email protected]) Ing-Marie Munktell, University of Uppsala, Sweden ([email protected]) Peter Stanbury, Australian Assoc. of Anaesthetists, Australia ([email protected]) A. General report 2013-14 by the Chair with the help of the Board 1. Mailing list Extension of the “umac.newsletter” mailing list to 888 subscribers (18/09/14). An important work has been done to continue to “clean” our mailing list since many addresses were no more valid. 2. UMAC-ML Started in 2009 the moderated list UMAC-ML ([email protected]) is organized by Sébastian Soubiran. The mailing list, hosted and managed by the University of Strasbourg, enables the international community of university museums and collections to exchange information and to get in touch with colleagues worldwide. This mailing list has slightly increased this year to 306 subscribers (as 05/09/14). 3. Website Number of visits: 4763 over the last 12 months (9/08/14) 4. Newsletter Publication of one newsletters in January 2014, and another under preparation edited by Lyndel King. See: http://publicus.culture.hu-berlin.de/umac/newsletters 5. Proceedings Publication of University Museums and Collections Journal 6, 2013 with 10 entries (from the proceedings of the 2012 Singapore conference. See http://edoc.hu-berlin.de/umacj
6. Conferences - General UMAC Conference: During the triannual ICOM conference, Rio de Janeiro, Brazil https://www.dropbox.com/sh/v57da8r9ec17eme/WfIi8efTVu Chair J. Lira (São Paolo) The conference was attended by about 65 delegates from 20 countries from the five continents and particularly from South America. Selected papers will be published (2014).
- Future general UMAC Conferences:
• 2014: Alexandria (Egypt) with the CECA-ICOM, 9-14/10/14 http://www.alexandria-2014.org
• 2015: Manila (Philippines) 11-15 may, 2015 • 2016 in Milano during the triannual ICOM conference
7. Publicity and Presentation by Board Members - Contribution from H. Dreyssé to the annual meeting of the UMIS (University Museums in Scotland) 31/10-1/11 2013 in St Andrew (Scotland) - N. Nyst, C. Weber and H. Dreysse in Modena in 6-7/12 2013 for an international workshop on “Learning at museums” organized by E. Coradini - C. Weber, N. Nyst, A. Simpson, E. Coradini and H. Dreysse in Ghent, 18-20/11 2013 for an international colloquium on “Positioning Academic Heritage. Challenges for Universities, museums and society in the 21st century.” - Contribution of H. Dreysse to the “2es Rencontres de l’Observatoire de l’OCIM », 26-26/11 2013 in Dijon - Invitation to H. Dreysse for the workshop on « Museum and territory » in Bologna (Italie) 2nd april 2014 - Participation of H. Dreysse to the board meeting and to the sessions of the annual meeting of the AAMG (Association of Academic Museums and Galleries), Seattle (USA), 16-17 may 2014 -Invitation to H. Dreysse to participate to the annual conférence of the AAMD (Association of Art Museums Directors) in Dallas, 31/5-3/6 2014 in Dallas (USA) - Invitation to H. Dreysse for a round table during the annual conférence of the International Committee of ICOM ICOFOM, 05/06 2014 in Paris - Invitation to H. Dreysse to present the activities of UMAC during the annual ICOM-France AGM in Nice, 20/06 2014. 8. Membership 263 voting members (individual and institutional) from 52 countries on September 15, 2014 (2012/2013: 230/46, 2011/12: 210/46, 2010/11: 208/41, 2009/10: 195/40 - 2008/09: 186/42 Argentina (7), Armenia (1), Australia (9), Austria (6), Belarus (1), Belgium (6), Brazil (11), Bulgaria (0), Canada (2), Chile (2), China (1), Colombia (4), Congo (0), Costa Rica (1), Czech Republic (1), Denmark (5), El Salvador (1), Estonia (4), Finland (12), France (25), Germany (12), Greece (0), Guatemala (1), Iran (1), India (0), Ireland (2), Israel (3), Italy (6), Jamaica (1), Japan (5), Korea (2), Latvia (1), Lithuania (0), Madagascar (2), Mexico (9), Netherlands (9), New Zealand (1), Norway (6), Pakistan (1), Peru (1), Philippines (7), Poland (4), Portugal (5), Russia (7), Serbia (1), Singapore (1), South Africa (2), Spain (7), Sweden (3), Switzerland (1), Taiwan (3), Thailand (1), Turkey (0), Ukraine (3), United Kingdom (12), United States of America (42), Venezuela (1), Zimbabwe (1) B. Report 2011-2012 by the Treasurer: Catherine Giltrap This year a large part of the fees for the annual conference will transit in the UMAC bank account. This amount of money will be totally spent for the conference. For sake of simplicity we report here the balance of the account, without the money coming from the conference fees.
Balance of account on 01/07/2014 was : 17 921 euros C. Report of the Working Groups Activities UMAC has four working groups (Directories, Advocacy, Publications, Strategic Planning) and a Research Development Group. 1. Directories Working Group Function/Aim: Cornelia Weber Function/Aim: To collect information on other existing directories, catalogues and inventories; to accumulate basic information on university museums in all countries and present the results on the UMAC website. Report: An important effort has been made to check the data and the information. The data in Germany have been updated. Similar work has been done for Italy and the data will be implemented soon. The UMAC database presently has 3,056 (3134 in 2013, 3.069 in 2012, 2,584 in 2011) records encompassing museums and collections from 67 (+4) countries or territories: Africa 12, America 646, Asia 319, Australasia 331, Europe 1748 (see: http://publicus.culture.hu-berlin.de/collections/). 2. Advocacy Working Group: H. Dreyssé Function/Aim: This group works towards increasing the profile of university museums and collections in academic and political spheres Aims 2014-15 Continue to increase the number of active UMAC members and participate or initiate networking activities to promote university collections and museums. Further, initiatives should be undertaken aimed at establishing national or international networks of universities. Report 2013-14 The main activities have been to ensure a large diffusion of the various conferences or workshops on university museums. For instance our website is reporting an increasing number of activities as conferences or workshops around the university museums all over the world. More interesting, we are directly contacted to post these announcements. A very important action was the adoption of the a resolution on the university museums http://publicus.culture.hu-‐berlin.de/umac/pdf/UMAC%20Resolution%20on%20protection%20of%20University%20collections%20fi
nal%20version.pdf We are pleased to see that network at a national or regional network are developing. For instance Flavio Häner from Basel has initiated a university museums in Switzerland and two general meetings have been held. - Under the direction of Elena Corradini, and the formal support of UMAC, a group of 12 Italian university museums got an important grant on "Computer technologies for the networking and the valorization of scientific cultural heritage: the role of the network of University Museums " by their Ministry. - UMAC has supported the 5th meeting of the university museums of the Mercosur in Santa Fe (Argentine) 23-24/10/2014.
- New relations have been created between UMAC and various networks: UMIS (Scotland), AAMG (in USA), AAMG (USA), UNIVERSEUM (Europe) …. 3. Publications Working Group: N. Nyst Function/Aim: This group was established in 2003. It co-ordinates the edition of publications in electronic and print form deemed to be in the interest of UMAC and the university museum's community. It is responsible for supervising the selection, editing and printing of the double blind refereed Conference Proceedings. Chair: Nathalie Nyst, Belgium ([email protected]) Members: Catherine Giltrap (Ireland), Regina Hammond (Australia), Lyndel King (USA), Ing-Marie Munktell (Sweden), Andrew Simpson (Australia), Peter Stanbury (Australia), Cornelia Weber (Germany) Report 2013-2014 - Publication of University Museums and Collections Journal 6, 2014, with 10 entries see: http://edoc.hu-berlin.de/browsing/umacj/ - Publication of University Museums and Collections Journal 7, 2014-2015 [in process] Aims 2014-2015 To produce:(Rio’s Proceedings), including main papers from the International Colloquium Positioning Academic Heritage. Challenges for Universities, museums and society in the 21st century held in Ghent (Belgium) from 18th to 20th of November To prepare: the eight issue (Alexandria’ Proceedings). The 1st issue of the new thematic collection decided in Lisbon. The Work of the Committee: The Publications Committee has a heavy responsibility but much interesting work. It communicates with the Host Committee to review abstracts of proposed papers; assists the UMAC Board and the host Committee to decide upon the topic of the annual conference and edits those papers that are considered suitable for publication. It also assists in decisions about whether a paper is suitable for publication and is on hand for assistance if required for the final stage of preparing the on-line publication. With strict time lines in place there is sometimes much work to undertake in a short time; at other periods the Committee is less busy. The Committee would like to invite UMAC members to join the publications work force - it is important, fascinating work and looks good on a curriculum vitae. Please contact Nathalie Nyst at the conference in Alexandria or by e-mail. The future of UMAC Journal: In Alexandria should be taken decisions on the future of UMAC Journal (where will it be hosted? Who will manage the practical aspects of the online edition?). 4. Strategic Planning Working Function/Aim: To develop a strategic plan for UMAC Due to the retirement of the chairman, Peter Tirrell, the effort has been stopped. However in Rio was emphasized the need to get a strategic plan. Ing-Marie Munktella agreed to présent in Alexandria a first draft of the stategic plan. 5. Research Development Group: A. Simpson Function/Aims: To maintain a network of information exchange for researchers/students concentrating on issues related to university museums and collections. The network will promote an active, two-way exchange between university museum and collections research community and UMAC members, offering reciprocal advice and insight. Chair: Andrew Simpson ([email protected]) For various reasons the activity of this working group has been limited this year. However our Mexican colleagues under the supervision of Luisa Fernanda Rico Mansard has produced an
impressive bibliography in Spanish which can be found in http://publicus.culture.hu-‐berlin.de/umac/pdf/Bibliografi%CC%81a%20Museos%20Universitarios.pdf
ADDENDUM II
ADDENDUM III
Strategic plan UMAC 2014-‐2016 (key dates to be established for 2015 and 2016)
Vision: Equal professionalism, opportunity, titles and salaries in both University and National museums. U-‐museums play key roles in education and democratization.
Mission: Supporting, informing and linking the museums of tertiary institutions. Protecting and promoting our shared cultural heritage. Working for the development of societies.
Core Values: Engagement, education, democracy, environmental sustainability, non discrimination, anti
corruption.
Strategic Areas of Focus: Preservation, conservation and presentation of scientific and cultural heritage (tangible, intangible and digital).
Strategic goals: Increase members, membership value, develop and share expertise.
Action plans: Establish Standards of Excellence (based on ICOM Code of Ethics for museums) through lessons and workshops, educational workshops on different themes during annual conferences every
year, upgrade the UMAC Journal, invest in Museums Day, activate working groups and re-‐invigorate UMAC plans for an annual excellence award.
(Fix dates and names tied to responsibility must be decided by the Board)
Munktell/Stanbury
September 2014
ADDENDUM IV UMAC Resolution Be it resolved by UMAC, the University Museums And Collections Committee of ICOM (International Council of Museums) on this 14th day of August, 2013, in the ICOM triennial meeting in Rio De Janeiro, Brazil, that whereas:
1. Collections held by universities internationally are an important part of university and world heritage.
2. These collections are irreplaceable and must not be dealt with purely as fungible, financial assets of the university that can be disposed of to meet financial needs.
Therefore: 3. These collections must be valued for the role they can play in preserving the history of
universities and for the role they can play in current teaching and research at universities, as well as for educating the public.
4. If a collection must be disposed of for any reason, it must be done in keeping with the professional standards of museums and the disciplines concerned. Any disposal of collection by a university must be done in consultation with, and on the advisement of, those experts who are responsible for the collection.
5. It is the responsibility of a university to provide appropriate protection for collections that they hold in trust for their students and faculty and the world community, now and in the future.
a) This resolution is in support of and in accordance with ICOM?s Code of Ethics for Museums, Code of Professional Ethics, adopted unanimously by the 15th General Assembly of ICOM in Buenos Aires (Argentine) on 4 November 1986 and amended by the 20th General Assembly in Barcelona (Spain) on 6 July 2001, retitled Code of Ethics for Museums, and revised by the 21st General Assembly in Seoul (Republic of Korea) on 8 October 2004. This resolution refers to the section on Removing Collections 2.12-2.17 b) This resolution is in support of and in accordance with the Council Of Europe Committee Of Ministers, Recommendation Rec (2005)13 of the Committee of Ministers to member states on the governance and management of university heritage (Adopted by the Committee of Ministers on 7 December 2005 at the 950th meeting of the Ministers' Deputies) particularly sections 7 and 8 that encourage public authorities and higher education institutions to make full use of existing laws and of external and internal regulations for the protection and preservation of the heritage of universities and to adopt adequate provisions to protect their heritage where such do not already exist and section 18 that encourages institutions to provide and maintain suitable physical accommodation for their heritage and to provide balanced and reasonable funding for its protection and enhancement. c) This resolution is in support of and in accordance with the American Alliance of Museums Code of Ethics for Museums, adopted by its Board of Trustees on November 12, 1993 and the Association of Art Museum Directors Professional Practices in Art Museums, 2001.