meeting on the development of a prototype electronic form geneva, 20 march 2013 jean maison
DESCRIPTION
Developments concerning the Community Plant Variety Office of the European Union (CPVO) online application system. Meeting on the development of a prototype electronic form Geneva, 20 March 2013 Jean Maison. CPVO online application system. Introduction - PowerPoint PPT PresentationTRANSCRIPT
1
Developments concerning the Community Plant Variety Office of the European Union
(CPVO) online application system
Meeting on the development of a prototype electronic form
Geneva, 20 March 2013Jean Maison
Introduction
• The Office released its on-line application system in March 2010
• For a limited number of species, which gradually increased
• System first available in English; French, Dutch and German added in 2012
CPVO online application system
Introduction
• System developed internally with the help of an external company
• Technical basis: Open Source software and Oracle Database.
• Feedback from applicants are regularly taken into account and implemented.
Tests phases
Meetings with breeders’ associations
CPVO online application system
Introduction
• Promotion of the system is a key issue:
Mailing to all CPVO applicants, system mentioned in communications to applicants
Announcement on the web site of the Office
Presentation of the system to CPVO applicants at the occasion of visits or meetings
Workshops in NL, FR, DE
Reports in newsletters, annual reports, breeders association meetings
CPVO online application system
General characteristics of the forms:
• Linear forms
• Generated each time they are called on the screen, from a database of questions
Easy and centralized update for questions in common to all forms
Each question can be translated in various languages
CPVO online application system
General characteristics of the forms:
• A few features illustrating the user friendliness
Possibility to fold – unfold questions
Possibility to save data, validate them
Controls on replies to questions
CPVO online application system
7
General characteristics of the forms:
• A few features illustrating the user friendliness
Auto completion
Search in the internal client database
Possibility to append documents
CPVO online application system
9
10
11
General characteristics of the forms:
• A few features illustrating the user friendliness
Less forms: proposal for a denomination included in the main application form
CPVO online application system
13
General characteristics of the forms:
• A few features illustrating the user friendliness
Shorter form, hidden questions if not necessary
Confidential option at various places
Combo boxes
CPVO online application system
16
17
18
General characteristics of the forms:
• A few features illustrating the user friendliness
Online help, coming from the protocol
CPVO online application system
20
General characteristics of the forms:
• A few features illustrating the user friendliness
Automatic checks, preventing from sending the form
CPVO online application system
22
23
General characteristics of the forms:
• A few features illustrating the user friendliness
Simple signature system
Login & password
Names dradted
CPVO online application system
25
26
Some statistics
27
Evolution of the number of on-line applications
Proportion of on line applications per crop sector
in 2012
Proportion of on line applications per country
Future developments:
• More e-technical questionnaires available (currently about 100)
• Promotion of the system:
Targeted to clients not using the system
• Investigations on possibilities to share the system
The application form and the technical questionnaire
Sharing the system with National authorities
32
• Making the system available has always been the intention of the Office
• Pilot project defining the various issues to be considered
Sharing the system with National authorities
• In particular
Applications for PVR or NLI would be made via the National web site or via a centralised web site
www.plantvarieties.eu
The main elements of the corporate identity of participating National Authorities could be taken over
Sharing the system with National authorities
Sharing the system with National authorities
Sharing the system with National authorities
37Structured exchange of Data
3
•Select an existing application in a procedure and transfer it to another procedure
National set of questions
CPVO set of questions
Authorities
National set of questions
www.plantvarieties.eu
Form
1• Countr
y
2•Procedure•PBR•National listing
CPVO set of questions
Core set of
questions
• In particular
The starting point for forms would be a core set of questions but National authorities, including CPVO would have the possibility to add and manage an additional set of question
Possibilities of translation
The e-signatures system of the CPVO could be taken over, or it would be up to each National Authority to develop its own system
Sharing the system with National authorities
• In particular
National Authorities would receive applications in pdf format or similar in a first phase
Sharing the system with National authorities
• A pilot project was set up with GEVES for Maize and lettuce and NAKT
for tomato and lettuce, with the objectives
to assess the conditions (technical, IT involvement, financial) under which the project could be enlarged
to other species
to other countries
Sharing the system with National authorities
• A pilot project was set up with GEVES for Maize and lettuce and NAKT
for tomato and lettuce, with the objectives
On a technical point of view, this pilot project revealed
The need to review the core questions
The need to develop the system for more complex VCU questions
Sharing the system with National authorities
• Current status of the pilot project:
On a IT point of view, this pilot project revealed
Need to move database to a new server (done)
The current Back-Office program has been updated
Scalability concerns if numerous Offices join the project
► need to move the back office to a web based system
Core code now identical for CPVO online apps website and pilot project in order to reduce maintenance
Sharing the system with National authorities
• Current status of the pilot project:
New version of the website released 13/03/2013
Several new features, some not yet used Multiple TQs (parental lines in case of hybrids) Logical link between AF and TQ possible Sorting on all tables of the web site
Next steps: Participating offices need to create their final forms a.s.a.p.
(before 1st April)
Selected clients will perform test applications in April/May
Opening to the public foreseen in June
Sharing the system with National authorities
• In the medium term, it is the objective of the Office to set up an
electronic exchange of data that can be downloaded directly in
examination offices databases in future.
The XML project Cooperation with OHIM Standard ST 96 not fully stabilized yet
Sharing the system with National authorities
Thank you for your attention
45