meeting of nganmarriyanga local authority · planning application or application for a licence, any...

WEST DALY REGIONAL COUNCIL – “Moving Forward Together.”

MEETING OF NGANMARRIYANGA

LOCAL AUTHORITY

WEDNESDAY, 15 AUGUST 2018

The ordinary Meeting of the Nganmarriyanga Local Authority will be held on (Wednesday, 15 August 2018) at 9:30am.

WEST DALY REGIONAL COUNCIL DISCLAIMER

No responsibility is implied or accepted by the West Daly Regional Council for any act, omission or statement or intimation occurring during Council or committee meetings. The West Daly Regional Council disclaims any liability for any loss whatsoever and howsoever caused arising out of reliance by any person or legal entity on any such act, omission or statement or intimation occurring during Council or committee meetings. Any person or legal entity who acts or fails to act in reliance upon any statement, act or omission made in a Council or committee meeting does so at that person's or legal entity's own risk. In particular and without detracting in any way from the broad disclaimer above, in any discussion regarding any planning application or application for a licence, any statement or intimation of approval made by any member or officer of the West Daly Regional Council during the course of any meeting is not intended to be and is not taken as notice of approval from the West Daly Regional Council. The West Daly Regional Council advises that anyone who has any application lodged with the West Daly Regional Council shall obtain and should only rely on WRITTEN CONFIRMATION of the outcome of the application, and any conditions attaching to the decision made by the West Daly Regional Council in respect of the application.

West Daly Regional Council - 2 - Meeting of Nganmarriyanga Local Authority

15/08/2018

AGENDA

Nganmarriyanga Local Authority Meeting

9:30am Wednesday 15 August 2018

Welcome and Meeting Arrangements Attendance and Apologies Attendance Apologies Confirmation of Minutes

Nganmarriyanga Local Authority - 18 April 2018 ............................................... 3

Reports 1 Presentation from Department of Housing and Community Development ...................... 8

2 Chief Executive Officer's Report ...................................................................................... 9

3 Director of Council and Community Services Report .....................................................12

4 Community Services Manager's Report .........................................................................15

5 Finance Report ...............................................................................................................17

6 Local Authority Action Items Update .............................................................................. 22 Questions from the Public Next Meeting Wednesday, 17 October 2018 at 9:30am Meeting Close


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MINUTES OF THE MEETING HELD IN THE PALUMPA MEETING ROOM ON WEDNESDAY, 18 APRIL 2018 AT 9:30AM

WELCOME AND MEETING ARRANGEMENTS Chairperson Andrea Cameron opened the meeting at 10:15am ATTENDANCE AND APOLOGIES Attendance Local Authority Member Andrea Cameron Local Authority Member Amy Narburup Local Authority Member Chris Jones Local Authority Member Jeff Wodidj Local Authority Member Moses Wodidj Local Authority Member Warren Wodidj Mayor John Wilson Elected member Ralph Narburup Staff Chief Executive Officer Shaun Hardy Director of Council and Community Services Steve Horton Acting Community Services Manager Scott Page Guests John Paul Wodidj Thomas Girdler – Northern Territory Government Department of Housing and Community Development Apologies Local Authority Member Jill Wodidj Local Authority Member Adrian Ariuu Local Authority Member Karen Anglitchi CONFIRMATION OF MINUTES Minutes of the Palumpa Local Authority Meeting held on 7 December 2017 RECOMMENDATION:


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That the minutes be taken as read and be accepted as a true record of the Meeting. Moved: Moses Wodidj Seconded: Warren Wodidj Resolution: Unanimously REPORTS 1) Chief Executive Officer's Report

The Chief Executive Officer spoke to his written report. Motion:

1. That the Local Authority notes the report from the Chief Executive Officer.

Moved: Chris Jones Seconded: Amy Narburup Resolution: Unanimously

2) Regional Plan and Budget 2018/2019

Chief Executive Officer spoke to his written report and sought feedback on Council’s services and local community priorities for 2018/19. Local Authority members discussed relevant local community priorities including:

• Bin Holders; • House Fencing; • Community Bus; • Residential Aged Care facility; • Cemetery Fencing; • Fencing Equipment; • Road Drains; • Speed Humps.

Motion:

That the Local Authority recommend to Council the priorities of:

• Bin Holders; • House Fencing; • Community Bus; • Residential Aged Care facility; • Cemetery Fencing; • Fencing Equipment; • Road Drains; • Speed Humps.


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Moved: Chris Jones Seconded: Moses Wodidj Resolution: Unanimously

3) Community Services Manager's Report (Acting)

Community Services Manager spoke to his written report. Motion:

1. That Local Authority receives and notes the report from the Community

Services Manager (Acting). Moved: Moses Wodidj Seconded: Amy Narburup Resolution: Unanimously

4) Finance Report

The Chief Executive Officer spoke to the Finance Report. Motion:

1. That the Local Authority receives and notes the financial information

provided by Council. Moved: Amy Narburup Seconded: Chris Jones Resolution: Unanimously

5) Sponsorship request from Nganmarriyanga School Motion:

1. That the Local Authority recommends to Council that Council approves

the sponsorship request of $17,707 for Education Digital Development for Nganmarriyanga School from Local Authority Funding.

Moved: Chris Jones Seconded: Warren Wodidj Resolution: Unanimously

6) Michael Long Learning and Leadership Centre (MLLC) Funding Request


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Motion:

1. That the Local Authority recommends to Council that Council approves the sponsorship request of $13,600 for Michael Long Learning and Leadership Centre from Local Authority Funding.

Moved: Moses Wodidj Seconded: Warren Wodidj Resolution: Unanimously

7) Local Authority Meeting Dates 2018/2019 Financial Year

The Local Authority members agreed to the proposed meeting dates however noted that the July date may change due to bush holidays and this change will be discussed closer to the date.

Motion:

1. That the Local Authority notes the dates for the 2018/2019 financial year as follows:

Wednesday 18 July 2018 Wednesday 17 October 2018 Wednesday 13 March 2019 Wednesday 15 May 2019

Moved: Moses Wodidj Seconded: Amy Narburup Resolution: Unanimously

8) Local Authority Members Attendance Records

John Paul Wodidj has expressed an interest to nominate as a member of the Local Authority for Nganmarriyanga. Nomination and enrolment form will be presented to Council at the next Ordinary Council Meeting.

Motion:

1. That the Local Authority receives and notes the information regarding attendance requirements at Local Authority Meetings

Moved: Moses Wodidj Seconded: Warren Wodidj Resolution: Unanimously

9) Action Items Update

Matters to Note/Additional Action Items:

• CSM to obtain quotes for fencing around the football oval;


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• CSM to prepare list of equipment required to do fencing program of house yards;

• CSM to liaise with Jobfind to source aged care workers;

• CSM to arrange a cemetery plan;

• CSM to put up notices again requesting submission of street names; Motion:

1. That the Local Authority receives and notes the information regarding the

action items update. Moved: Warren Wodidj Seconded: Amy Narburup Resolution: Unanimously

QUESTIONS FROM THE PUBLIC Nil GUEST SPEAKERS Nil NEXT MEETING

Wednesday 18 July 2018 at 9:30am, subject to review and discussions closer to the date due to bush holidays.

MEETING CLOSE The meeting closed at 11:45am. THIS PAGE AND THE PRECEEDING 3 PAGES ARE THE MINUTES OF THE Meeting of Palumpa Local Authority HELD ON Wednesday, 18 April 2018 AND CONFIRMED ________________.


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WEST DALY REGIONAL COUNCIL

FOR THE NGANMARRIYANGA LOCAL AUTHORITY OF

15 AUGUST 2018

Report for Agenda Item No 1 Prepared by Shaun Hardy, Chief Executive Officer Presentation from Department of Housing and Community Development Presentation by Steven Kubasiewicz, Senior Planner Remote Programs and Projects, Land Tenure Unit, regarding Community Land Use Plans. Recommendation

1. That the Local Authority receives and notes the information regarding Community Land Use Plans.

Attachments There are no attachments for this report.


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15 AUGUST 2018

Report for Agenda Item No 2 Prepared by Shaun Hardy, Chief Executive Officer Chief Executive Officer's Report Purpose The purpose of this report is to update progress on Council activities and inform about issues relevant to the governance and management of Council. Background Regional Plan and Budget Council’s Regional Plan and Budget sets out the goals and strategies for what we plan to achieve during the financial year. For 2018-19, Council’s Regional Plan and Budget was drafted and public submissions were invited for a period of 21 days, as required by the Local Government Act. The Regional Plan is now final and accessible via Council’s website and Council’s offices. Community Development Meetings were held with several stakeholders regarding the Wadeye Festival 2018, which Council took the lead on planning. Wadeye Festival was held from Friday 10 August to Monday 13 August and included a parade, disco, sporting activities, community BBQs and NAIDOC and recycled art awards. Nganmarriyanga’s Festival is being held on Friday 17 August and a similar event is being arranged for Peppimenarti. Council supports community events and assists with financial contributions for awards and community BBQs. For Sport and Recreation facilities:

• works are underway on bollards and seating, and the re-connection of lighting, at the resurfaced outdoor Basketball Court at Wadeye;

• works on the Softball Oval at Wadeye to re-align the fence have been completed and works for resurfacing is also underway;

• vandalism has occurred at both the Wadeye Swimming Pool and the AFL Main Oval, which affects community use of these facilities;

• works are being arranged for fencing, seating and other infrastructure at the AFL Main Oval at Nganmarriyanga.


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Aged Care AACQA assessors visited the Thamurrurr Aged Care facility in Wadeye on 15 June 2018 and the preliminary findings discussed with staff were positive regarding noted improvements. Council is continuing to work through Continuous Improvement Plan actions for both NATSIFACP and CHSP and is in the process of recruiting an Aged Care manager, nurses and support staff. Homelands There has been significant work undertaken in Homelands over recent months sourcing quotations and rolling out projects and roads maintenance grading has recommenced. The second round of Council’s Homelands assessments visits is almost complete and discussions were held with residents about priority works including power, water and sewerage and house maintenance. Quotations for new works will now be sourced and applications will be prepared for additional grant funding. Roads Works on local internal roads damaged during the wet season have been progressing with many potholes and washouts fixed, particularly Wadeye. Discussions have commenced regarding the best approach to seek Government assistance for Council’s roads priorities: Emu Point Access Road; Peppimenarti Access Road; and Woodycupildya Access Road. Following long delays, Allan King and Sons have commenced works on the Nganmarriyanga Airport Road Upgrade project. The project is scheduled for completion around end-August 2018, which will be a great outcome for the community improving year-round access. A quotation has also been provided for repairs to Nganmarriyanga internal roads, which is being reviewed. Waste Management Sims Metal scrap metal collection of car bodies and other hard waste across the West Daly region has commenced and will continue over coming months. Council has raised the issue of upgrades required for waste management sites at Wadeye (new site required), Nganmarriyanga and Peppimenarti with assistance from the Big Rivers Waste Management Working Group meeting. Animal Management The first visit to Wadeye by AMRRIC and The Ark veterinarians held from 4-8 June 2018 was successful with over 80 animals desexed, and a range of vaccinations and other treatments provided.


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A further veterinary visit by the University of Melbourne to Nganmarriyanga, Peppimenarti, Woodycupildiya, Emu Point, Merrepen, Nemarluk, Wudapuli and Nama was also successful with over 80 animals desexed and a range of other treatments provided. Staffing Community Services Managers – Nganmarriyanga and Peppimenarti have been finalised with Scott Page and Steve Loring the successful applicants. The recruitment of a second Mechanic, based at Peppimenarti, was also completed with Peter Balasopoulos the successful applicant. Council currently has advertised vacancies for a Community Service Manager, Administration Officer and Aged Care nurses (all Wadeye), and Team Leader Civil at Peppimenarti. Stakeholder Meetings For the period early May to end July 2018, I have undertaken various external stakeholder meetings as follows: Australian Aged Care Quality Agency AG – Health– Aged Care AG – Prime Minister and Cabinet AMRRIC – Animal Management Durrmu Arts Homelands Visits Murin Association NTG – Chief Minister NTG – Housing and Community Development NTG – Trade, Business and Innovation Palngun Wurnagat Aboriginal Corporation SeaFarms – Project Sea Dragon Thamurrurr Development Corporation West Daly Stakeholders Impact for Local Authority For information. Recommendation

1. That the Local Authority notes the Chief Executive Officer’s report Attachments There are no attachments for this report.


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15 AUGUST 2018

Report for Agenda Item No 3 Prepared by Steve Horton, Director of Council and Community

Services Director of Council and Community Services Report Purpose To advise Council of the current situation with Homelands, Aged Care and Council Services. Homelands A report received from the Department of Housing and Community Development on the annual Homelands assessments for 2017-18 identified works that could or should be done as soon as possible. Council have been working tirelessly to arrange for works to commence in the outstations and several contractors have been engaged to complete works. Financial Year 17/18 saw approx. $1.3m committed to works in the Homelands. Council staff are now following up on Contractors to ensure that works in the Homelands are progressing. Council staff have been conducting inspections on each of the Outstations to ensure that the works are up to standard and completed as per the agreed quote. Several outstations have had works already undertaken and feed back from residents so far is good. There have been a few instances where a contractor has not complied with the agreed quote and they have been asked to redo the work as per the agreed quote or they will not have their invoice paid until work is corrected. At the same time of the inspections, new Homelands Extra Allowance applications for FY 18/19 are being completed and will be submitted to the Department for approval. Council Staff are also seeking feedback from residents on what they perceive to be the major infrastructure requirement for their Homeland with most saying that the need is as follows:


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• Solar Power for all homes • Road construction, including culverts in problem areas, • Phone reception, Telstra Booster This information will be submitted to Head Office for consideration in any proposed ABA applications. Council has applied for Funding for the Purchase of new equipment such as Tractors, Slashers, Mowers, Mobile Boosters and Water Tanks etc. and if approved items will be purchased and sent to those outstations that requested the equipment, to date we are still waiting to hear back from the Department on the success of these applications Aged Care Staffing still is a concern with Local staff not turning up for work. Council has introduced the employee of the month scheme to encourage Local staff to come to work and have introduced Store vouchers as an incentive, this is applicable to all three communities. Council has reviewed the staffing structure required to run the Aged Care Facility effectively and have developed a structure that should ensure that WDRC are compliant and meet its obligations under the Funding Agreement. It has been noted that on occasion meals were not being delivered to the elderly at Nganmarriyanga. Council is looking at ways to ensure that meals are delivered to the elderly and are reviewing its staffing structure at Nganmarriyanga with the thought to have a full time position based at Nganmarriyanga. Council have also ordered new equipment for Aged Care in all three communities and are waiting on delivery of these items. Council Services Council recently employed and additional Mechanic who is based in Peppimenarti but should be available to provide support to Nganmarriyanga and Wadeye. The swimming pool at Wadeye continues to be vandalised by children and this has caused the swimming pool to be out of operation and unfit for use. If the school from Nganmarriyanga is intending on using the pool they should contact the Council Office at Wadeye to ensure that it is open. New garbage trailers for Nganmarriyanga and Peppimenarti have been ordered and we are awaiting delivery. These trailers will replace the rubbish trucks that continue to break down.


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Recommendation

1. That the Local Authority notes the Director of Council and Community Services report.



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15 AUGUST 2018

Report for Agenda Item No 4 Prepared by Scott Page, Community Services Manager Community Services Manager's Report WDRC sponsored a Community clean up day, vouchers and pushbikes were donated to school children as prizes. Council also put on a Community BBQ following the prize presentation . Alan King and sons have commenced work on the Airport road upgrade. Meetings NT police regarding alcohol and drugs coming into Nganmarriyanga. Community Issues Alcohol coming into the Community continues to be a problem, with an increase in fighting and domestic violence being the main areas of concern. It has also come to notice that some community members are making their own home brew, this will be followed up and findings will be passed onto NT Police. Staffing Damian Blair has been employed as the new Civil Team Leader, so on behalf of WDRC we would like to welcome Damian to Nganmarriyanga. CORE/INFRASTRUCTURE SERVICES Parks, Gardens and Ovals As Nganmarriyanga has no tractor or slasher we have borrowed 1 from Wadeye to help with the slashing around the Community and airstrip. Vehicles, Plant and Equipment A mechanic is needed in Nganmarriyanga for a week to service machinery, and do repairs on plant and machinery. Public and Street Lighting Nil to report Local Emergency Management Nil to report


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Maintenance Buildings And Fixed Assets Civil staff have painted the concrete in front of the Council office, and will paint the visitor quarters in the next few weeks. A new concrete slab has been constructed at the front of the Council building for the new seating to be placed on. Stuart and Jobfind members are helping with the construction. Cemetery Assistance A plan of the cemetery has been drawn up and is 75 % completed. Animal Welfare and Control Vets visited the Community for 2 days in June doing a pet program. Local Road Maintenance All internal roads are in a sad state after the wet season, bitumen needs replacing in most areas. Traffic Management on Local Roads Nil to report Waste Management and Litter Control Rubbish continues to be collected twice weekly. And the rubbish dump is pushed weekly. Plant and Equipment The 3 ride-on mowers are currently broken down, Aaron has been to Nganmarriyanga and gone over each of them to do a parts list of what is required. The tip truck back door on the tray is bent and needs to be straightened, Aaron is aware of this and it will be fixed at the earliest possible time. The tip truck is currently being used in Wadeye. Airport Maintenance Slashing has started on the airstrip in the last day or so, and civil staff will poison around gable markers, runway lights and boundary fence. Power, Water And Sewerage Nil to report Recommendation

1. That the Local Authority notes the Community Services Manager’s report.



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15 AUGUST 2018

Report for Agenda Item No 5 Prepared by Ramesh Pudasaini, Senior Financial Consultant Finance Report Purpose Provide Financial Information (4th quarter) to Local Authority. Background As per Guideline 8, council must provide quarterly financial information to local authority member. Details of Local Authority fund;

Impact for Council Compliance with Guideline 8 rules and regulation. Recommendation

1. That the Local Authority receives and notes the financial information provided by Council.

Attachments


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1 Budget Management Report - 300 2 Program Expenses Report - 300

Attachment 1 Budget Management Report - 300

Attachment 1

Attachment 2 Program Expenses Report - 300

Attachment 2


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15 AUGUST 2018

Report for Agenda Item No 6 Prepared by Rebecca Purser, Manager Corporate Local Authority Action Items Update Purpose To provide Local Authority Members with an update on progress of action items for local authority projects. Impact for Council Information purposes only. Recommendation

1. That the Local Authority notes the action items update Attachments 1 LA Action Items

Attachment 1 LA Action Items

Attachment 1

meeting of nganmarriyanga local authority · planning application or application for a licence, any...

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