meeting event planner’s guide - moonrisehotel.com · the moonrise hotel blends modern design and...

meeting & event planner’s guideShoot for the moon – memorable meetings and events launched daily.

6177 Delmar in The Loop • St. Louis, Missouri 63112 • 314-721-1111 • MoonriseHotel.com

[email protected] · 314-685-3418

The Moonrise Hotel blends modern design and quirky sophistication to create a truly unique and memorable boutique hotel experience for you and your guests. We’re proud to be aaa Four Diamond rated and one of the region’s leading green hotels – our distinctive venue offers chic and comfortable accommodations and event spaces that are perfect for intimate to mid-sized meetings, formal and informal dinners, and all types of social receptions.

welcome

Hotel AmenitiesComplimentary Wi-Fi throughout hotel24-hour business center and fitness roomValet or self-parking optionsRoom ServicePet-friendly with all-star pet treatment

LocationIn the heart of the Historic Delmar Loop Neighborhood140 specialty shops, restaurants, galleries and entertainment venues within walking distance2 walking blocks from the Delmar Loop MetroLink train stationWalking distance from Forest Park, which offers the St. Louis Zoo, Art Museum, History Museum, Science Center, Muny Opera, golfing and walking/biking trails8 blocks from Washington UniversityOnly 20 minutes from Lambert Saint Louis International Airport

Dining & DrinkingAward-winning Eclipse RestaurantEclipse LoungeRooftop Twilight RoomRooftop Terrace Bar (seasonal)Room Service


From ultra-comfortable Serta Enrapture Eurotop beds to moon-themed art, all of the rooms at the Moonrise Hotel feature the first-class boutique accommodations you would expect of a luxury hotel, delivered with whimsical style and beauty.

accommodations

Room FeaturesSerta Enrapture double pillow-top mattress Complimentary high speed Wi-FiDesk and executive chair with connectivity panel Refrigerator, iron, hair dryerGlass and tile walk-in showers with Symmons Rain Shower Lighted make-up mirrorStarbucks

aveda spa toiletries Custom furnishingsBedside USB connectivity Homedics Sound Spa Machine UmbrellasSafes

Room TypesSuperior KingSuperior Double Queen Jacuzzi KingWalk of Fame Suite ada Compliant Double Queen

Additional InformationCheck-in is at 3 pmCheck-out is at 12 pmIn-room dining available Dry cleaning service available Group rates available


Configurations & Capacities

Cocktail Reception

Crescent Rounds

Banquet Rounds

Conference U-Shape Theater Classroom

100 30 60 28 25 75 40

Lift off your event or meeting in a sophisticated, modern room named for the first manned space voyage. The Apollo 8 Room is best suited for small to mid-sized business meetings, receptions and dinners.

apollo 8

Room Size Dimensions Ceiling Height

936 sf 36' x 26' 8'


The Apollo 11 room is a stylish and light-filled space named for the first manned mission to land on the Moon. The Apollo 11 Room works well for small to mid-sized business meetings, receptions, dinners and brunches.

apollo 11

Cocktail Reception

Crescent Rounds

Banquet Rounds

Conference U-Shape Theater Classroom

100 30 60 28 25 75 40



1041 sf 38' x 30' 8'6"



600 sf 17' x 12' 12'8"

Configuration & Capacity Boardroom

10 at Boardroom Table

Configuration & Capacity Break Out Room

5 guests with existing set-up

The recently converted 600 square foot suite has a custom boardroom table that seats up to 10 people comfortably. The room is also furnished with a 60" smart board, built-in technology outlets for each guest, a separate break out area for up to 5 people, a private restroom, and an adjacent custom catering bar. Food and beverage may be ordered in advance from existing Catering Menus, from Room Service Menus day-of, or meeting guests may go to the first floor and dine in our full-service Eclipse Restaurant.

boardroom



1430 sf 35' x 60' 10' – 18' sloping glass ceiling

Cocktail Reception

Sit-Down Banquet

Sit-Down Banquet with Dance Floor and DJ

150 80 60


The Twilight Room is an all-season indoor/outdoor space perched on the 8th floor rooftop, affording year-round dazzling views of downtown St. Louis and Forest Park. This modern, one-of-a-kind venue with a glass solar panel roof and fiber optic star-covered ceiling creates the perfect atmosphere to host just about any special occasion.

The Twilight Room is perfect for intimate wedding receptions, rehearsal dinners and brunches; corporate dinners and happy hours; or celebratory private dinners and receptions.

twilight room



Space Size Dimensions

2300 sf 36' x 66'

rooftop terrace

The Rooftop Terrace offers dramatic skyline views of the Saint Louis City skyline, Arch and the vibrant Delmar Loop area. This 8th floor open-air venue is available for private rentals daily until 7 pm, April through October, and is ideal for hosting corporate happy hours, celebratory receptions, showers and intimate wedding ceremonies.

Wedding Ceremony Cocktail Reception – PrivateFull Terrace

Cocktail Reception – not PrivateHalf Terrace

100 seated 180 60


The Moonrise Hotel is thrilled to unveil our elegant new event space overlooking Delmar Boulevard, called the Gemini Room. The Gemini Room showcases dark wood floors, a crisp white three-dimensional textured feature wall with an ambient lighting feature, whimsical chandeliers, and exquisite custom brushed metal artwork. The Gemini Room can accommodate up to 80 guests for a seated banquet or up to 125 guests for a cocktail-style reception.

gemini room


Cocktail Reception

Plated Banquet

Buffet Banquet

Wedding Ceremony

Theater School RoomCrescent Rounds

125 80 72 98 102 54 40


1200 sf 57' x 21' 12'



575 sf 30' x 19' 12'

gemini room north


Cocktail Reception

Plated Banquet

Buffet Banquet

TheaterSchool Room

Crescent Rounds

U Shape Boardroom

50 45 36 46 27 20 16 20

Perfect for executive meetings, luncheons, and dinners, the Gemini Room North captures all of the ambiance of the full Gemini Room with dark wood floors, a three-dimensional feature wall, whimsical chandeliers, custom brushed metal artwork, and a zebra wood sky wall that adds a finishing polish to the room.



625 sf 23' x 27' 12'

gemini room south


Cocktail Reception

Plated Banquet

Buffet Banquet

TheaterSchool Room

Crescent Rounds

U Shape Boardroom

50 45 36 53 30 20 16 20

Perfect for executive meetings, luncheons, and dinners, the Gemini Room South is the light-filled southern portion of the Gemini Room featuring dark wood floors, a three-dimensional feature wall, whimsical chandeliers, custom brushed metal artwork, and a zebra wood sky wall that adds a finishing polish to the room.


wedding ceremoniesChoose from refined elegance or breath-taking city views

Gemini Roomcan seat up to 98 people for a ceremony

Rooftop Terracecan seat 100–120 people for a ceremony

(rented chairs as shown can seat 120 people or hotel-provided chairs can seat 100)


room configuration key

Theater Crescent Rounds

Banquet Rounds Conference

U-Shape Classroom


audio visual rental

lcd Projector Package 8'x6' screen, lcd projector, audio, vga cable

275

70" Smart Board with audio 275

8'x6' Projector screen 75

lcd Support Package 8'x6' screen, projector cart, extension cord, power strip, audio

100

Wireless microphone 75

Wireless advancer 25

Extension cord and power strip 15

Flip chart easel with Post-it® paper & pens 60

Microphone and stand with 2 speakers 250

Polycom speaker phone with phone line 150

Black & white copies 20¢ per sheet

Color copies 30¢ per sheet

Complimentary Wi-Fi throughout the hotel

Complimentary podium, upon request*

Please note that all prices are subject to state sales tax.

frequently asked questionscorporate events

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• Can I bring in outside food and/or beverage for my event?Per Missouri State Health Code Regulations, all food and beverage for private events must be provided by the Moonrise Hotel.

• Can I customize my food and beverage options?The hotel does offer off-menu catering options. Please inquire with your Catering Manager about additional options and pricing.

• Do you offer safe options for guests with allergies, such as a gluten or nut allergy, and vegan or vegetarian guests?Almost all food at the hotel is made in-house and we are happy to accommodate for guests with severe allergies or dietary restrictions when advance notice is given.

• When is the final guarantee due?The final guarantee, or final head count, is due no less than three business days prior to your event date. After the final guarantee is given, we are not able to reduce food quantities even if guests are unable to attend after this time.

• When are my menu selections due?The initial menu selections must be given no less than 10 business days before your event. The final menu selections are due three business days prior to your event, when the final guarantee is given.

• Where can my guests park?The hotel offers gated valet parking for $8 per vehicle for evening events. Overnight parking is $17 per vehicle. For daytime events concluding by 5:00 pm, complimentary valet parking is offered to all event guests. For evening events, client-hosted valet parking can be arranged in advance and is eligible for a discounted rate. Please inquire with your Sales Manager for specific details and availability.

Additionally, there is a St. Louis City-owned public parking lot directly behind the hotel. These spaces are free and subject to limited availability as the parking lot is shared with hotel guests and patrons from several other local businesses, including but not limited to The Pageant and Delmar Hall concert venues.

frequently asked questionscorporate events

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• What does the event space rental fee include?The rental fee includes use of the hotel’s tables and chairs, as well as complimentary black table linens, linen napkins, and all standard dishware and flatware needed to host the event. Plated meals include the use of hotel-provided silver glass charger plates. The hotel does not provide decorations or table centerpieces. Table numbers and led votive candles are available upon request at no additional charge.

• What forms of payment are accepted?The hotel requires that a credit card is submitted at the time the signed contract is due. In lieu of a credit card, a client may request to establish a direct bill account with the hotel. If the latter is the preferred method of payment, the hotel will need a minimum of 3 weeks’ notice once the direct bill application is submitted to contact references and establish an account.

• How early can I get in to set-up?The hotel will guarantee that an event space is set up to one hour prior to the event start time. If additional set-up time is needed, please inquire with your sales manager about applicable fees for extending your set-up time.

• How late can I host my event? All daytime events must conclude by 5:00pm. All private events on the Rooftop Terrace must conclude by 7:00 pm. All evening events must conclude by midnight.


• Can I bring in outside food and/or beverage for my event?Per Missouri State Health Code Regulations, all food and beverage for private events must be provided by the Eclipse Restaurant. The hotel is able to make exception for wedding cakes, specialty cupcakes, or celebratory desserts if they are ordered from and delivered by a licensed food vendor and the hotel is given a minimum of 10 business days’ notice. A flat fee for cake cutting and/or plating fee will apply, based on the dessert being served.

• Can I customize my food and beverage options?The hotel does offer off-menu catering options. Please inquire with your catering manager about additional options and pricing.


• When is the final guarantee due?The final guarantee, or final head count, is due no less than three business days prior to your event date. After the final guarantee is given, we are not able to reduce food quantities, even if guests are unable to attend after this date.

• When are my menu selections due?The initial menu selections must be given no less than 30 days before your event. The final menu selections are due three business days prior to your event, when the final guarantee is given.

• Will the hotel offer a tasting prior to my event?For weddings and rehearsal dinner events with a signed contract, a tasting can be requested between one to three months out from your event date. Tastings must be scheduled ten business days in advance on a Monday, Tuesday, or Wednesday afternoon between 2:00 pm and 4:00 pm. Up to four people total (including the wedding couple) can attend the tasting. The client may select two entrées to sample for a plated meal, two buffet packages to sample for a seated buffet meal, or six items from the hot or cold appetizer menu for a cocktail-style reception.

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frequently asked questionsweddings


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• What is the deposit schedule if I want to proceed to contract?The first deposit of 25% of the combined rental fee and food and beverage minimum is due upon signing the contract to secure your reservation. A second deposit of 50% of the remaining balance is due thirty days prior to your event date.

The remaining balance is authorized three business days prior to your event date when the final guarantee and final menu selections are given. Service charge and taxes are included on the bill at this time. For events booked less than sixty days out, a 50% deposit will be required upon signing the contract.

• What forms of payment are accepted?The hotel requires that a credit card is submitted at the time the signed contract is due. This card may be used for all advanced deposits, or upon request, it can be held in your file for the final deposit. Payments for the first and second advanced deposit may be made with a debit card or with cash. However, the final deposit will be authorized to the credit card on file no less than three business days before the event.



• What does the event space rental fee include?The rental fee includes use of the hotel’s tables and chairs, as well as complimentary black or white table linens, linen napkins, and all standard dishware and flatware needed to host the event. Plated meals include the use of hotel-provided silver glass charger plates. The hotel does not provide decorations or table centerpieces. Table numbers and LED votive candles are available upon request at no additional charge.



• How many hours can my event be?All event spaces can be reserved up to four hours. If additional time is needed, please inquire with a sales manager about applicable fees for extending your rental past four hours.

• How late can I host my event? Daytime events must conclude by 4:00pm. All private events on the Rooftop Terrace must conclude by 7:00 pm. All evening private events must conclude by midnight.

• Do the room capacities listed include space for a head table, DJ, dance floor, or photo booth? The capacity listed for each event space is the maximum number of guests that can fit into the space based on standard set-ups, fire safety regulations, and comfort level. Please plan to subtract anywhere from ten to thirty or more guests, as well as furniture, from the stated maximum capacity if you would like to include space for a head table, DJ, dance floor, or photo booth for your event.

Also, please note that requests for non-standard event set-ups may result in an even lower capacity for your event space. Your Sales Manager will assist in helping you plan for the appropriate number of guests for each space based on your exact set-up needs. The further in advance the Sales Manager is given information about your set-up needs, the better they can assist with your planning.

• How early can I get in to decorate?The hotel will guarantee that an event space is set up to two hours prior to the event start time. If additional set-up time is needed, please inquire with your sales manager about applicable fees for extending your set-up time.

• Can I have a DJ, live music, or karaoke at my event?Yes, you are welcome to arrange a DJ, live music, or karaoke for your event. For DJs, there is a $50 patch fee for them to patch into the hotel’s sound system. For live music, the hotel must pre-approve all live music to ensure that sound levels are kept to a level that does not disrupt other hotel guests. For karaoke, the hotel is not responsible for set-up, running, or break-down of karaoke equipment. A small personal electronic device, such as a phone or laptop computer may also be brought in and plugged into the house sound system at no additional charge.

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• Do you have a list of preferred vendors that I have to work with?The hotel has a list of many wedding professionals that we refer based on previous positive business experience(s) with that vendor. However, you are not limited to working with our list of recommended professionals.

• Do you offer a wedding coordinator?The hotel does not provide a wedding coordinator for your event. You will work with a Catering Manager up to the day of the event to assist with planning the menu and event set-up needs. On the day of the event, the hotel will provide a manager to oversee your set-up and operations for food and beverage. For any additional event coordination, we highly recommend that a professional coordinator is hired to oversee your event, or that a close friend or family member serve as your day-of coordinator.

• Does my reservation for a ceremony include a rehearsal?The hotel is happy to work with all wedding couples to schedule a wedding rehearsal, based on availability of the event space. Please note that all rehearsals must take place Monday through Friday before 5pm, and for Rooftop Ceremonies, the rehearsals must take place before 3pm. Ceremony set-ups are not guaranteed for the rehearsal.

• Is a back-up space provided if I host my ceremony on the Rooftop Terrace?Yes, the hotel does guarantee a complimentary indoor space in the event of inclement weather on your wedding day.

• Do you offer a bridal suite to get ready in before a wedding ceremony?The Moonrise Hotel is an intimate boutique hotel with only 125 rooms. Due to our smaller size, the hotel sells out almost every weekend and we are unable to offer a complimentary room for the bride and/or bridal party to get ready. We highly recommend arranging a reservation for a room in advance through your Sales Manager.

Most of our brides prefer to stay in one of our 660 square foot Walk of Fame Suites the night before the wedding and have the bridal party get ready in the room prior to the ceremony. Our housekeeping staff will come in during the wedding times to clean and reset the room for the wedding night. In most cases, we are able to offer a discounted rate for the wedding couple.

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• Can I bring in outside food and/or beverage for my event?Per Missouri State Health Code Regulations, all food and beverage for private events must be provided by the Eclipse Restaurant. The hotel is able to make exceptions for celebratory cakes or specialty cupcakes if they are ordered from and delivered by a licensed food vendor and the hotel is given a minimum of 10 business days’ notice. A flat fee for cake cutting and/or plating fee will apply, based on the dessert being served.

• Can I customize my food and beverage options?The hotel does offer off-menu catering options. Please inquire with your catering manager about additional options and pricing.


• When is the final guarantee due?The final guarantee, or final head count, is due no less than three business days prior to your event date. After the final guarantee is given, we are not able to reduce food quantities, even if guests are unable to attend after this date.

• When are my menu selections due?The initial menu selections must be given no less than thirty days before your event. The final menu selections are due three business days prior to your event, when the final guarantee is given.

• What is the deposit schedule if I want to proceed to contract?The first deposit of 25% of the combined rental fee and food and beverage minimum is due upon signing the contract to secure your reservation. A second deposit of 50% of the remaining balance is due thirty days prior to your event date.

The remaining balance is authorized three business days prior to your event date when the final guarantee and final menu selections are given. Service charge and taxes are included on the bill at this time. For events booked less than sixty days out, a 50% deposit will be required upon signing the contract.

Page 1 of 3

frequently asked questionssocial events


• What forms of payment are accepted?The hotel requires that a credit card is submitted at the time the signed contract is due. This card may be used for all deposits, or upon request, it can be held in your file for the final deposit. Payments for the first and second advanced deposit may be made with a debit card or with cash. However, the final deposit will be authorized to the credit card on file no less than three business days before the event.



• What does the event space rental fee include?The rental fee includes use of the hotel’s tables and chairs, as well as complimentary black or white table linens, linen napkins, and all standard dishware and flatware needed to host the event. Plated meals include the use of hotel-provided silver glass charger plates. The hotel does not provide decorations or table centerpieces. Table numbers and led votive candles are available upon request at no additional charge.

• How many hours can my event be?All event spaces can be reserved up to four hours. If additional time is needed, please inquire with a sales manager about applicable fees for extending your rental past four hours.

• How late can I host my event? Daytime events must conclude by 4:00pm. All private events on the Rooftop Terrace must conclude by 7:00 pm. All evening private events must conclude by midnight.

Page 2 of 3



• Do the room capacities listed include space for a DJ, dance floor, or photo booth? The capacity listed for each event space is the maximum number of guests that can fit into the space based on standard set-ups, fire safety regulations, and comfort level. Please plan to subtract anywhere from ten to thirty or more guests, as well as furniture, from the stated maximum capacity if you would like to include space for a DJ, dance floor, or photo booth for your event.

Also, please note that requests for non-standard event set-ups may result in an even lower capacity for your event space. Your Sales Manager will assist in helping you plan for the appropriate number of guests for each space based on your exact set-up needs. The further in advance the Sales Manager is given information about your set-up needs, the better they can assist with your planning.

• How early can I get in to decorate?The hotel will guarantee that an event space is set up to two hours prior to the event start time. If additional set-up time is needed, please inquire with your sales manager about applicable fees for extending your set-up time.

• Can I have a DJ, live music, or karaoke at my event?Yes, you are welcome to arrange a DJ, live music, or karaoke for your event. For DJs, there is a $50 patch fee for them to patch into the hotel’s sound system. For live music, the hotel must pre-approve all live music to ensure that sound levels are kept to a level that does not disrupt other hotel guests.

For karaoke, the hotel is not responsible for set-up, running, or break-down of karaoke equipment. A small personal electronic device, such as a phone or laptop computer may also be brought in and plugged into the house sound system at no additional charge.

• Is a back-up space provided if I host my event on the Rooftop Terrace?Yes, the hotel does guarantee a complimentary indoor space if inclement weather occurs on the day of your event.

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Page 1 of 1

frequently asked questionssleeping rooms

• How many sleeping rooms do I need to reserve to receive a discounted rate? We need at least 10 guest rooms contracted to offer a discounted rate. The rooms can be reserved over more than one day for the discounted rate to apply, such as 4 rooms for Friday night and 6 rooms for Saturday night, as long as the total cumulative number of rooms reserved is at least 10 overall.

• How many sleeping rooms do I need to reserve in order to receive a complimentary suite? The block needs to book at least 20 rooms in order to receive one complimentary overnight stay in a suite.

• Does your hotel charge attrition to reserve a block of sleeping rooms? Yes, our hotel has only 125 rooms and sells out nearly every weekend and many nights during the week. Unlike some larger hotels, we are turning away business to hold rooms for your group. As a result, we have an 80% attrition clause, meaning that if you contract 10 sleeping rooms to be held for your group at a discounted rate, you must have at least 8 rooms booked 4 weeks prior to the event date. You will be responsible for paying for any rooms up to 80% of your reserved block that are not booked by the cutoff date.

• What time is check-in and check-out for your hotel?Check-in is at 3:00pm. Check out is at 12:00 pm.

• Can I get an early check-in time for my hotel room? We may be able to offer an early check-in, depending upon the hotel’s occupancy percent the night before. However, the only way to guarantee access to your room prior to the 3:00 pm check-in time, is to reserve your room the night before.

• Can I get a late check-out time for my hotel room? Based on the hotel’s occupancy, we may be able to offer a late check-out.

• Is there a fee for delivering gift bags? Yes, the fee for delivering gift bags is $3 per room, or $5 per room if personalized. The hotel does not allow gift bags to be handed out by the front desk at check-in.

• Where can my guests park?The hotel offers gated valet parking for $8 per vehicle for evening events. Overnight parking is $17 per vehicle. There is also a St. Louis City-owned public parking lot directly behind the hotel. These spaces are free and subject to limited availability as the parking lot is shared with hotel guests and patrons from several other local businesses.


photographersArndt Photography arndtphotography.com 618.310.2533

Lisa Dolan Photography lisadolanphotography.com 636.346.2333

Photo Elegance phelegance.com 636.561.4012

Amkar Photography mandamariephoto.com 314.485.9748

photo boothTap Snap tapsnap1151.com 314.621.8638

Fish Eye Fun! fisheyefun.com 314.621.8638

Fun Day Photo Booth fundaybooth.com 314.546.6523

Oh So Vivant annkhubbard.com 314.833.3131

floristFlamenco Flowers + Sweets flamencoflowers.com 314.725.8080

Lilah Willard Floral Designs Instagram.com/lilahwillard 314.873.7208

A Floral Gallery afloralgallery.com 314.727.1176

Bloomin’ Buckets bloominbuckets.com 314.961.4040

bakeryThe Cakery thecakerybakery.net 314.647.6000

Pint Size Bakery pintsizebakery.com 314.645.7142

Sweet Art sweetartstl.com/index.php/weddings 314.771.4278

Sugaree sugareebaking.com 314.645.5496

Wedding Wonderland weddingwonderlandcakes.com 314.837.5015

dJ’sAllegro Entertainment allegrostl.com 636.493.6004

Rock Star DJ’s rockstardjs.com 314.518.2407

TKO tko-djs.com 314.647.3000

preferred vendor listPage 1 of 2


specialty linensConnie Duglin Specialty Linen & Chair Cover Rental connieduglinlinen.com

Weinhardt Party Rentals weinhardtpartyrentals.com

live musicAllegro Entertainment allegrostl.com 636.493.6004

Cary Colman Jazz Quartet [email protected] 314.644.0902

Riley Holtz Acoustic Guitar & Vocalist 417.592.8527

Sean Kamery Contemporary Fiddler [email protected] 660.988.4194

transportation Best Transportation of St. Louis besttransporation.com 314.989.1500

Platinum Limousines platinumlimostl.com 314.252.8088

Presidential Limousines prezlimos.com 636.451.3600

wedding officiant Bob Barker allcouplesmarried.com 314.781.0444

Ruth Ellen Hasser ruthellenhasser.com 314.322.0906

Weddings by Michelle Spies weddingsbymichelle.net 314.704.1092

wedding planner, wedding design, or day-of coordinator

Style Alter’d stylealtard.com 314.852.1630

preferred vendor list

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meeting event planner’s guide - moonrisehotel.com · the moonrise hotel blends modern design and...

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