meeting date thursday, 27 june, 2013 prepared by

Mornington Peninsula Shire Council 26

REPORT TO Section 223 Submission Committee Hearing ITEM NO. 2.2

MEETING DATE Thursday, 27 June, 2013

SUBJECT Proposed 2013/2014 Budget – Consideration of Submissions

PREPARED BY Geoff Emberson, Manager – Finance

AUTHORISED BY Director – Sustainable Organisation

ATTACHMENT(S) YES

PURPOSE Council, at its Meeting held on 13 May, 2013, resolved amongst other matters the following: “ 1. That public notice be given in accordance with Section 129 of the Local Government Act

1989, by advertising in the appropriate metropolitan and local newspapers, for a minimum 28 day period.

2. That the proposed 2013/2014 Budget be made available at all Council Offices and the

Mornington, Hastings, Rosebud and Somerville Libraries.

3. That submissions in support of written submissions be heard at a Section 223 Submission Committee Meeting to be held on Thursday, 27 June, 2013 in the Council Chambers of the Municipal Offices, Besgrove Street, Rosebud.”

This report summarises the submissions received and facilitates the hearing of verbal submissions in support of written submissions lodged. BACKGROUND The Proposed 2013/2014 Budget was available to the public for comment during the exhibition period, being 15 May, 2013 to 11 June, 2013, and consisted of the following: Proposed Operating Budget, Cash Flow Budget, Statement of Financial Position and Corporate

Format for the 2013/2014 year;

Draft 2013/2014 Capital Works Program;

Draft 2013/2014 Priority Works and Priority Projects Programs, a listing of proposed fees and charges, various strategies (rating, fees and charges, borrowings, capital works) and a range of other information considered beneficial in assessing the Budget; and

Statement in respect of Regulation 8 (Local Government Regulations 2004, as amended). DISCUSSION The Section 223 Submission Committee’s role is to consider written submissions and hear verbal presentations in support of written submissions. The role, in this part of the statutory process, is not to make a decision on the substantive matters.

Section 223 Submission Committee Hearing – Thursday, 27 June, 2013 Proposed 2013/2014 Budget – Consideration of Submissions ITEM NO. 2.2


WRITTEN SUBMISSIONS LODGED 1. Submitter – Flinders Community Association (Peter Hall, President)

The group listed a number of projects proposed for the Flinders Township.

Officer Comment

Manager – Infrastructure Strategy provides the following comment:

1.1 and 1.2 Footpath Construction (Wood Street and Bass Street)

“ Council has adopted a Footpath Construction Strategy to assist in prioritising new footpaths for construction. The strategy, which is available on the Shire’s website, includes a strategic tool for assessing and prioritising footpath requests. Each footpath is scored on a number of factors and a priority rating is indicated as a result. This priority rating guides the selection of paths for inclusion in each annual budget.

Both the Wood Street and Bass Street footpaths have been assessed under the Footpath Construction Strategy. The Bass Street path has been included in the draft four year program, with construction planned for 201620/17. At this stage, the Wood Street path sits just outside of the four year program. The construction of the existing gravel path along Cook Street between Wood Street and the lookout has also been included in the draft program, with construction planned for 2015/2016.”

1.3 Centre Line Marking of Cook Street “ The request to have a centre line marked on Cook Street from the roundabout at Wood

Street, up to the memorial and down to the Esplanade has been referred to our Traffic and Road Safety Team and will be programmed for delivery in 2013/2014. This work does not require a separate project budget and will be funded via existing operational budgets.”

1.4 Rehabilitation of the Park “ The Strategic Planning Team has recently formally commenced the master planning

process for Flinders Park and the Cook Street open space area. A consultant has recently been appointed and I understand that the community engagement for this project has recently commenced, with a meeting held with community representatives in the last fortnight. The implementation of this plan, once developed, will be achieved via Council’s annual Master Plan implementation budget.”

Specific maintenance issues associated with the park, which require resolution will be inspected and then referred to the appropriate officer for action and subsequently advised back to the association.”

1.5 Mid-Town Park Street Furniture “ Council adopted the Flinders Village Centre Streetscape Design Framework in

December 2011 to guide the design of streetscape works, landscaping, public lighting, street furniture and pedestrian connectivity. Whilst there is no specific budget for this purpose, Council has included within the draft 2013/2014 Budget an amount for minor streetscape enhancements which could be used for this purpose. I have requested that Nicola Belcher contact you to discuss the detail of your request with the view to assessing how we can progress this issue. Any new street furniture considered for installation would need to take into account the direction that has already been set by Council.



WRITTEN SUBMISSIONS LODGED (CONT’D)

1. Submitter – Flinders Community Association (Peter Hall, President) (Cont’d)

1.5 Mid-Town Park Street Furniture (Cont’d) “ An inspection by our Infrastructure Maintenance Team has also been arranged so that

the existing street furniture can be checked for any damage and any necessary repairs can be arranged.”

1.6 Flinders Pier – Foreshore Area “ This area is subject to a current coastal planning exercise. Any specific budget for the

implementation of this plan would be allocated under Council’s annual Coastal Management Plan implementation budget and would require the plan to be adopted by Council.”

1.7 Streetscape Design Framework “ Council adopted this framework in December 2011, with implementation planned to

occur as part of the ongoing delivery of the Capital Works Program. I understand that Shire Officers have been working with the association to progress the implementation of three additional pedestrian crossing points along Cook Street in accordance with the framework and that this work is planned for delivery before 30 June, 2013. Whilst a large scale streetscape project is not proposed for 2013/2014, this implementation work is planned to continue next financial year.”

1.8 Flinders Community Hall

“ Projects to be included for refurbishment under the Major Building Program contained

within the draft 2013/2014 Budget have been prioritised according to the current condition of the building, its ability to meet minimum user requirements and the availability of external funding. The Flinders Hall refurbishment was not considered to be a priority for the 2013/2014 program and will therefore be considered for inclusion in future budgets.

2. Submitter – Mornington Civic Bowls and Social Club (Gordon Sanders, Director)

Requests that Council allocate funds in the 2013/2014 Budget for the sealing of the Civic Bowls and Social Club Car Park.

Officer Comment


“ The Shire is developing an Unmade Car Park Construction Strategy to assist in

prioritising the construction of unmade car parks across the municipality. Whilst this draft program is yet to be endorsed by Council, Mornington Civic Bowls Club ranks very highly and would likely be one of the first few to be constructed under this program.”




2. Submitter – Mornington Civic Bowls and Social Club (Gordon Sanders, Director) (Cont’d)

Officer Comment (Cont’d)

“ Whilst Council did establish a capital works budget specifically for improving disabled

car parking facilities in the 2012/2013 Budget, the installation of a disabled car park space in an unmade car park will not be compatible with the subsequent full construction of that car park due to different requirements for drainage and pavement characteristics. In addition, constructing a disabled facility at a car park earmarked for construction in the short-medium term will not provide good value for money as it will need to be removed to make way for the full construction.

Therefore, officers have recommended that rather than constructing disabled car parking spaces only at Mornington Civic Bowls, that the entire car park be fully constructed under the Unmade Car Parks Construction Strategy. It is expected that the strategy will be presented to Council for formal endorsement towards the end of 2013, with funding to be considered in subsequent budgets. It is also worth noting that the first part of community engagement for the strategy will commence shortly, and Mornington Civic Bowls will be invited to participate in this process.”

3. Submitter – National Trust (Mornington Peninsula Branch) (Judy Walsh, President)

Requests that Council allocate funds in the 2013/14 budget for a Conservation Management Plan for the Rosebud Sound Shell.

Officer Comment Manager – Strategic Planning provides the following comment:

“ The Rosebud sound shell is on the State Heritage Register and Heritage Victoria (HV)

will be consulted on the preparation of a Conservation Management Plan. If joint funding can be arranged with HV the Strategic Planning operational budget and in-house resources may enable preparation of a CMP in the 2013/2014 Budget, otherwise it may be considered as part of the 2014/2015 Budget. Ongoing maintenance of the structure should have regard to its heritage values”.

4. Submitter – Somerville Tennis Club Inc. (Michael Priest)

Requests that Council allocate funds in the 2013/14 budget to help the club install lighting on two tennis courts.

Officer Comment Team Leader – Recreation Community Partnerships provides the following comment:

“ The Somerville Tennis Club are a proactive group that provides tennis opportunities for

the community in the Somerville and surrounding areas.

The Shire’s Tennis Strategy 2012 does recognise that the club will require additional lights to its two courts that are currently unlit and are ranked third in the strategies priority and key direction of one “additional courts for major growth areas.”




4. Submitter – Somerville Tennis Club Inc. (Michael Priest) (Cont’d)

Officer Comment (Cont’d) “ At this stage, the implementation of the Tennis Strategy in the proposed 2013/14 budget is

fully committed, and includes - Civic Reserve (Mornington) Master Plan and the David Collings Leisure Centre Redevelopment. and redeveloping court facilities in Mount Martha. The club has undertaken a business plan and Tennis Victoria yearly Health check which will assist the club in seeking grants from Tennis Victoria and State Government should the club wish to pursue these avenues. Funding has been identified in the 2014/15 Shire budget to assist the club with this project and officers will work with them towards this outcome so that they can meet local demand”.

5. Submitter – Shoreham Community Association (Peter Renkin, President)

The submission refers to six projects in the Shoreham area and requests that Council allocate funding in the 2013/2014 Budget and subsequent budgets until they are completed.

Officer Comment: Manager – Infrastructure Planning provides the following comments: 5.1 New Community Hall “ Cr. Martin met with Fiona Colquhoun, Team Leader, Recreation Planning, to discuss the

possibility of bringing forward the master plan development process. I will ask that Fiona contact you to confirm when, at this stage, the development of this plan is scheduled to occur. I believe this process is the mechanism by which the need for a new community hall can be considered.”

5.2 Plan for the Development of the Common / Development of the Triangle “ In the event that the master plan cannot be progressed in the 2013/14 financial year, I

will ask Nicola Belcher, Team Leader, Traffic and Road Safety, to liaise with Fiona, yourselves and Cr Martin, to determine if there are a range of minor improvement works that can be undertaken to enhance the amenity of the area until such time that a master plan is developed. The Shire has a range of annual programs which, depending on the priorities which exist in any particular year, may be able to be used to deliver these outcomes. I would be happy to attend a further meeting onsite with Nicola to discuss the range of issues and options.”

5.3.1 Operation / Inspection / Maintenance of the Old School Hall

“ The Shire’s Recreation and Leisure team manage the usage of these facilities. I would

suggest that if there are issues associated with operation, that you contact Byron Douglas to explain the issue.”






5.3.2 Inspection / Maintenance of the Old School Hall (Cont’d)

“ The inspection and maintenance of building is the responsibility of our Infrastructure Maintenance team. The most appropriate contact is Russell Jacgung, Buildings Contract Coordinator. Russell. For your reference, after our meeting, I requested that a service request be created so that an inspection could take place. The service request number is 1262623.”

5.3.3 Refurbishment of the Old School Hall

“ The responsibility for funding these works lies, in the first instance, with the

Infrastructure Strategy team. Ultimately, funding of all projects is a matter for Council and is subject to annual budgeting processes. The draft Capital Works Program includes an allocation for a range of building refurbishment works. As I indicated at our meeting, the first step in securing substantial funds for refurbishment is to undertake a thorough condition assessment to determine what refurbishment works are required. I have included within the draft budget (currently under Council consideration) an allocation for building refurbishment investigations. If successful, I propose to utilise some of these funds to investigate the current condition of the Old School Hall. Officers would then be in a position to include a budget bid the following financial year for the refurbishment works.”

5.4 Shared Trails Team Leader Recreation Planning provides the following comment:

“ Creating an additional walking circuit trail by fencing and opening the paper road

(unformed road) section of Coryule Street and utilising the southern Frankston-Flinders Road roadside reserve is possible as a local community development initiative. It is not however identified currently identified in any Shire adopted strategies (such as Bicycle, Foot paths, Shared Trails). An existing shared roadside trail connects Shoreham with Red Hill, and another on-road route follows Tucks Road and Higgins Lane to Shoreham. Point Leo Road from Red Hill is utilised by road cyclists. The narrow roadside reserve and dense native vegetation either side of Point Leo Road from the Frankston-Flinders road precludes the development of a shared roadside trail. Sealing roadside shoulders may be a possible future option.”






5.5 Shoreham Roadsides Manager – Infrastructure Planning provides the following comments:

“ Maintenance of roadside and drainage areas (Prout Webb Road and Sydney Road/May

Street) is the responsibility of our Infrastructure Maintenance team.

I understand that you are seeking a meeting with the relevant Shire representatives to discuss management of these sites. I have also created a service request for this issue (Service Request 1277532). This will be referred to the correct officer for action. I have asked that they contact you Peter to determine a suitable time to meet, and I have also indicated that you would like Peter Carroll to also be present. If you have concerns about how this matter progresses, the correct contact person is Greg Powell, Team Leader, Maintenance Services.”

6. Submitter – Mr. Frederick Crump

The submission proposes a number of specific comments and questions regarding the 2013/14 proposed budget.

Officer Comment Manager – Strategic Planning provides the following comment:

“ Please find below specific advice relating to each of your requests. For a number of

issues, I have organised for service requests to be created to ensure that the request is directed to the correct area within the organisation.”

6.1 Removal of Graffiti from Pharmacy Wall in Robertson Drive, Mornington “ This is not a routine maintenance issue as the wall in question is not a Shire asset.

However, a service request has been created which has been directed to our Environment Protection and Community Safety team who will investigate the matter and determine if any further action is possible (SR 1295218).”

6.2 Line marking of Robertson Drive, Mornington “ This is a routine maintenance issue. Line marking activity is generally funded through

the Shire’s service contracts and is undertaken in a cyclical fashion. I have requested that you be contacted and advised when the next line marking activity on Robertson Drive is expected (SR 1295224).”

6.3 Bus Shelter opposite Child Care Centre, Robertson Drive, Mornington “ Included within the draft 2013/2014 Capital Works Program is the Bus Stop Improvement

Program. This program has been allocated a budget of $20,000 to upgrade and improve the condition of and access to the Shire’s existing bus shelters. I have requested that this particular location be included in the scope of works for the 2013/2014 financial year.”




6. Submitter – Mr. Frederick Crump (Cont’d) 6.4 Construction of Car Park at Currawong Community Centre, Mornington “ Shire Officers are in the process of preparing a draft Car Park Construction Strategy for

Council’s consideration. This strategy presents a methodology for assessing the priority of car park construction projects across the municipality. The draft Strategy identifies that Currawong Community Centre has a high priority for construction. It is expected that Council will consider the draft strategy in the latter half of 2013.”

6.5 Capital Works Program in Mornington Park

“ Included within the draft 2013/2014 Priority Projects budget is an allocation of $50,000

for a Mornington Park Area Traffic Management Strategy. It is intended that the focus of this work not only include traffic calming, but also consider opportunities for improving the ‘look and feel’ of the Mornington Park area. With regard to existing footpaths and drains if there are specific locations that you have noted which require repair I would encourage you to contact the Shire’s Customer Service number 1300 850 600 and place a service request to have the matter rectified.”

6.6 Hastings Community Hub, Melway Listing

“ Thank you for bringing this matter to our attention. A request has been submitted to

Melway asking that the Hub location be included in future editions.” 6.7 Bike Safety Sign, Robertson Drive, Mornington

“ I appreciate you raising this matter. A Service Request has been created for this sign to

be replaced (SR 1295225). The sign should be installed in July, 2013.” 6.8 Tree Guards, Robertson Drive Shopping Strip, Mornington “ This request has been noted and will be considered as part of the Mornington Park Area

Priority Project described above.”

7. Submitter – Sorrento Community Centre (Helen Gleeson, Chairperson)

Requests that Council allocate funds in the 2013/2014 Budget for building improvements to the Sorrento Community Centre.

Officer Comment


“ A number of actions can be undertaken to progress the Sorrento Community Centre

upgrade and repair works in a timely manner. As you may be aware, two separate site inspections of the facility have been undertaken in the last month. The first was a review by one of the Shire’s Senior Project Management Engineers and the second inspection was undertaken by the Shire’s Building Maintenance Contract Co-ordinator. As part of this second inspection a meeting was also held with Tracey Trueman, Centre Co-ordinator, to review the various issues that have been raised.”




7. Submitter – Sorrento Community Centre (Helen Gleeson, Chairperson) (Cont’d)

Officer Comment (Cont’d) “ The Project Plan that you have prepared has been very useful in understanding the

specific upgrades that are being sought and the general cost estimates that you have provided are in keeping with our understanding of the general costs of such work. Whilst the draft 2013/14 Shire Annual Budget, currently on public exhibition, does not have a specific budget for this project, there are actions that can be undertaken next financial year to progress this matter. As the 2013/14 budget has not yet been adopted, these suggested actions are subject to review by Council. Firstly, the Shire can arrange for a detailed investigation of the existing condition of the facility and proposed works to be undertaken. This would include the preparation of concept plans or detailed designs (if required) and refinement of the estimated cost of the work. Once complete, this work will form a comprehensive budget bid that can be considered by Council for inclusion in the 2014/15 Capital Works Program. Secondly, the draft budget contains a minor annual allocation to assist Council to meet its obligations under the Disability Discrimination Act (1992). This includes the provision of connecting pathways to facilitate building access. A portion of this budget could be used in 2013/14 to address the access issues which exist at the entrance of the Centre. Finally, with regard to any maintenance issues that require resolution, I have referred this matter to Barry Pankhurst, Manager-Infrastructure Maintenance, for his review and attention. In the event that new maintenance issues do arise, I would also encourage you to use our Customer Service telephone number 1300 850 600 to report the issue and lodge a service request for resolution. Thank you for your taking the time to outline the priorities of the Sorrento Community Centre. I would be pleased to meet with you to talk about how we could progress these issues as per my suggestions above”.

8. Submitter – Mr. Donald Miller

The submission comments on a newspaper item regarding the 2013/14 proposed budget.

Officer Comment Manager – Finance provides the following comment:

“Mr Miller’s submission does not propose any specific questions or issues with the

proposed 2013/14 budget other the proposed rate increase. Mr Miller has been invited to speak to his submission.”




9. Submitter – Ms. Doris and Mr. Malcolm Campbell

The submission proposes a number of specific comments and questions regarding the 2013/14 proposed budget.

Officer Comment 9.1 Funding Aged and Disabled Care Manager – Aged and Disability Services provides the following comment:

“ The proposed increase in Council contribution to HACC services in Budget 2013/14

includes approximately $450k to cover reduction in State Government funding announced after 20 12/13 budget was set. The two year impact of the 2% reduction ($450k) in recurrent State funding and reduction of indexation from 3.14% to 2.05%. The remaining balance of increased Council contribution in proposed Budget 13/14 covers year to year cost increases, primarily Enterprise Agreement related labour increases as would be expected in a predominantly labour driven program. The anticipated increase in need for HACC services from a higher than average population will be covered, as in previous years, by the HACC Growth Funding Round which is usually announced in September. There will also be the opportunity for Council to consider additional contribution, as required, at mid year budget review, dependent on need/demand during the first 6 months of the financial year. That approach was taken during 12/13 with Council contributing an additional $200k to avoid the need to implement waiting lists for HACC services. It is relevant to note that Mornington Peninsula Shire has taken appropriate steps over the last decade or more to avoid implementation of waiting lists, despite external funding shortfalls”.

9.2 Child, Youth and Family Care

Manager – Child, Youth and Family Services provides the following comment:

“ Previous advice that School Focused Youth Services (SFYS) will not continue to be funded in coming years has now been reversed and we are currently preparing an Expression of Interest (EOI) to have this program funding continue in the 2013/14 financial year. The submission will be in partnership with Peninsula Health and include parts of the City of Frankston. While we are optimistic about the EOI we have been advised that will know about this submission by the end June 2013 with a view to continue into the new financial year.”




9. Submitter – Ms. Doris and Mr. Malcolm Campbell (Cont’d) 9.3 Unfunded Superannuation Liability Manager – Finance provides the following comment:

“ Unfunded Superannuation calls are made based on periodic actuarial assessments and

are primarily due to the economic climate uncertainty over time, i.e. the Global Financial Crisis saw the Defined Benefits Scheme investments portfolio materially reduced in value.

The second key reason is that past employees, who Council is deemed to have an ‘on-going responsibility, are living longer and represent a continuing liability for the Defined Benefits Scheme. They have chosen long term pensions or annuities, and the scheme must continue to pay these in accordance with their superannuation agreements which is governed by legislation. With reference to the latest call, Council has proposed in the 2013/14 budget to fund its liability through new borrowings as the interest rate is significantly less by borrowing commercially rather than repaying the liability to VisionSuper, over the same period. The strategy for funding this liability has been accommodated in the 2013/14 budget, was previously adopted by Council when adopting its 2012/13 budget, with no additional burden on Rate revenue. Council’s obligations under the defined benefit superannuation scheme may result in the need to make additional contributions to the scheme in the future to ensure that the liabilities of the fund are covered by the assets of the fund. The writer notes that there is no provision in the budget for future unfunded superannuation calls. At this point in time it is not known if additional contributions will be required, their timing or potential amount, however the current capacity and provision within the Strategic Resource Plan could be ongoing, if deemed to be required.

9.4 Risk Management and Insurances Team Leader – Natural Systems provides the following comment:

“ This is a misunderstanding of the facts. Norm McKinlay, group co-ordinator of the

friends group of Chinamans Creek with whom we have corresponded and met to discuss in detail the changes we need to make to managing friends groups to achieve insurance requirements and to engage better with them has received extensive information to pass on to the friends group. Groups who are incorporated and who apply for grants to employ contractors need to be insured. They need this protection anyway and this is something they need to arrange – as per the clear advice received by Council on this issue from our insurer. There is no saving in public liability costs to the shire. An alternative or additional choice exists – groups can register the individuals who attend Shire working bees as Volunteer Workers with the Shire under our insurance. We are working comprehensively on a complex matter of improving our support to friends groups which will incur a cost with increased presence at working bees – I am anticipating initiating this within current budgets for 13/14 and assessing whether there is a need to put in a bid for on-going funding going forward.”




9. Submitter – Ms. Doris and Mr. Malcolm Campbell (Cont’d) 9.5 Natural Systems Team Team Leader – Natural Systems provides the following comment:

“ The Natural Systems Team is currently undergoing a review process to identify

opportunities for efficiencies and any potential need to better align staff with tasks.”

Project 3496 – Biodiversity “ The budget allocation of $50,000 for 2013/14 is the second year of a five year program.”

. Project 3496 – Friends Groups Training & Support “ We utilise our recurrent weeding and fire management budgets to support friends

groups. The $25K is for specific training purposes such OHS, weed ID, fauna habitat management, managing contracts – whatever we identify as useful. We have applied for this funding in 2 to 3 year cycles and don’t deliver training every year. Given the new friends group management regime we are introducing and the registration of individuals as Volunteer Workers, our training needs may well increase. $25K is sufficient for 13/14 and usually it is possible to deliver some training without cost except for room hire to large numbers very efficiently.”

Project 3524 – Tootgarook Swamp Survey

Strategic Planner – Natural Systems provides the following comment:

“ This project, which involves establishing an environmental monitoring framework, is

funded by the Shire ($50K), with expected additional direct funding from Melbourne Water and in-kind support from the Department of Environment and Primary Industries (DEPI). This budget is in addition to $50 K in the current financial year that in part has funded a number of preliminary enquires and the operation of the Working Group. Further funding for additional stages of the project will be sought in the future.”

10. Submitter – U3A Mornington inc. (Hans Eisen, President)

Requests that Council considers in the 2013/2014 Budget a more favourable rent arrangement for U3A Mornington.

Officer Comment

Team Leader – Recreation Community Partnerships provides the following comment:

“ The U3A Mornington Inc are an active community organisation providing learning and

social activities for senior citizens. The hire fees that U3A Mornington pay to the Shire for the Currawong facility has two components. There is a $1300 per year flat fee that covers the exclusive use of their onsite office building and music/art room and classroom. The remainder of the fees relate to rooms hired for their activities (Currawong Stables and Community Hall).”




10. Submitter – U3A Mornington inc. (Hans Eisen, President) (Cont’d)

Officer Comment (Cont’d) “ Since the Currawong Stables has been refurbished there are now two additional rooms

that can be hired. The hire fee for the stables has also been reviewed and now reflects the quality of the facility. The increased costs are due to the increased fees for the new larger meeting rooms and the additional rooms being hired. The fees for the meeting rooms range from $5 per hour to $9 per hour. The community hall fees are benchmarked each year with other municipalities and represent value to the community. The fees are kept as low as possible to provide fair and equitable access for all. The hall hire fees that the U3A Mornington pays are the ‘not for profit’ community rate. The Shire halls booking team will continue to work with the Mornington U3A as they continue to grow by assisting with the use other Shire venues within the greater Mornington area for its activities. The U3A is the major daytime user of the Currawong facility but there are other groups that also use the facility during the day and wish to remain tenants. The halls booking team aims to balance the needs of all users and as such giving exclusive use of the facility to U3A would exclude other current users and would not recommend this action. The hall booking team will continue to work with the U3A to ensure that they receive support and are consulted each year to ensure their room hire requests are maximised.”

11. Submitter – ABCD Inc. (Ray Barnard-Brown, Secretary)

The submitter advocates that increased attention be given to reducing the damage caused to the popular beaches of Dromana Bay by discharges of both Council’s and Melbourne Water’s drains.

Officer Comment

Manager – Infrastructure Project Management provides the following comment

“ Council’s overall drainage program is focussed on building the capacity and resilience of

the Shire’s drainage network to deal with the impacts of climate change and to reducing the incidence of flash flooding and stormwater discharges that damage houses and other property. The projects referred to in this submission would not directly contribute to enhancing the performance of the overall drainage system and accordingly have a lower priority compared to other drainage projects directed at protecting property and other community assets. The estimated cost of rehabilitation of the Foote Street outfall is $250,000. While undertaking these works would significantly improve the aesthetics of the outfall it would not significantly improve its functionality.”




12. Submitter – Mr Michael Hibbert

The submitter advocates that the proposed increase in post season camping fees is excessive given the current economic climate.

Officer Comment

Team Leader – Recreation Community Partnerships provides the following comment

“ The Shire attempts to balance the need to set affordable fees and charges and at the same

time maintaining a responsible financial position and allowing sufficient funds to improve amenities (funding of Capital Works Program). Foreshore Camping set the post-season package fees with this objective in mind but also considering the relative market and parity with surrounding foreshore camping grounds. Given the current financial climate outlined in Mr Hibbett’s submission and the Council’s Mission Statement to provide affordable camping, Shire officers have reviewed proposed fees in this area and believe the off-season package can be further modified and yet achieve close to anticipated income projections. It is recommended that the post-season package be revised and increased by 10% from last years fees. The revised package is considered attractive to the market and will generate additional sales. The impact of this change would see a slight reduction in the overall camping budget (approximately $5K). The table below summarises these options:

Quantity Price Revenue

Original package proposal 200 $1,200 $240,000 Revised package proposal 240 $979 $234,960

13. Submitter –Ferrero Reserve Users Group (Peter Susovich)

The submission raises a number of comments regarding Ferrero Reserve, Mount Martha in relation to the 2013/14 proposed budget and advocates for increased funding for the Pavilion Strategy.

Officer Comment


“ The Ferrero Users Group are very passionate about young people participating in sport

and have been very proactive in developing facilities for sports ground users. The junior football club hosted the junior football finals last season and will host the finals again this season. The clubs at Ferrero pride themselves on the level of volunteer involvement and host some of the biggest junior development programs in the state. This is a credit to all those involved with these clubs. The Shire has assisted the clubs in recent years through the installation of new sports ground fencing, portable change rooms and umpires rooms and a contribution towards the sports ground lighting. The pavilion concept design will be completed in the next 6 months but at the current budget estimates the detailed design will be undertaken in 2015/16 with construction expected in 2017/18.




13. Submitter –Ferrero Reserve Users Group (Peter Susovich) (Cont’d)


“ The club is correct in their statements that the current sports pavilion limits their activities, it is recognised however that more funds to the pavilion strategy beyond the additional $500k allocated in the proposed budget for 2013/14 would naturally bring forward additional pavilion projects. The introduction of portables has assisted the club meet demand in the short term. It is also anticipated that the portable toilets from the Elsie Dorrington Netball facility will be moved to this location once the construction of the new netball facility is completed. The Shire has supported the Mount Martha Junior Football Club in a sports lighting grant application to the State Government to complete the sports lighting on the main oval (2 addition light poles). The club will know if it has been successful with this grant application towards the end of the year. This still leaves the second oval with only two lights rather than the required four light poles. Having fully lit ovals enables the club to cope with the additional players and spreads the load out on the two grounds providing a safer playing surface and minimising intensive maintenance. The Shire has an annual program of $100,000 towards sports lighting with an estimated 33 grounds to complete with lighting. The lighting of one ground is estimated to cost $80,000 and as such the program will take some time to complete. Any increase to this program will need to be considered in light of all other Shire priorities. It is anticipated that the master plan for Ferrero and Citation Reserves will be completed this year. The implementation of this master plan will be budget dependant in future years and will also compete with other completed master plans for funding. The roads and car parking will be identified in the master plan. It may be possible to complete some of these works in stages as budgets permit.”

14. Submitter – Mornington Football Netball Club (Robet Smith)

The submission requests Council allocate $10,000 in the 2013/14 proposed budget, specifically to purchase and erect two light towers for courts 1 and 2 at Alexandra Park.

Officer Comment


“ The Shire’s Recreation team has been working closely with the Mornington Netball

Association and the Mornington Football Netball Club to submit an application to the State Government for a Community Facilities Funding minor grant to redevelop all seven netball courts to meet Australian Standards. Currently the courts do not meet Australian Standards for netball. The project will include the design of new light towers and the laying of new conduits but new towers will be included at a later stage. The light towers on courts one and two are too old to recommission and as such will be removed.”




14. Submitter – Mornington Football Netball Club (Robet Smith) (Cont’d)


“ The Mornington Netball Association has over 1200 young women playing netball each Saturday and the Mornington Football Netball Club will have approximately 40 next year. This facility would be one of the Shire's largest (if not largest) centres for sport within the municipality. The Shire has completed detailed design of the Elsie Dorrington Pavilion with construction starting early in the next financial year. If the State Government grant application for the netball court redevelopment project is successful then construction is likely to start in March 2014. The Mornington Netball Association has pledged $50,000 towards the netball court redevelopment if the state government grant is successful. All new lighting will need to meet Australian Standards. The Mornington Football Netball Club has sought $10,000 from the Shire to purchase and erect two new towers. It is unclear if the club is contributing funds to this project proposal. Shire officers believe that four (4) light towers are required to light courts one and two and as such believes the minimum costs would more likely be between $40,000 - $50,000.”

15. Submitter – Mornington Peninsula Ratepayers’ and Residents’ Association (Dr. Alan Nelsen, President) The submitter wishes to comment on a number of specific items with regard to the proposed 2013/14 budget at the Section 223 Committee Hearing. Officer Comment Manager – Finance provides the following comment: “ All matters raised by Dr Nelsen, whether comments or questions, are given due respect

and consideration. The fact that Council is not supportive of an issue does not imply that the matter has not been given appropriate consideration.”

15.1 The Shire’s strategy for increasing rates is deliberately designed to mislead the

general public “ Dr. Nelsen has previously made this comment. The budget clearly states that the rate in

the dollar increase is proposed to be 5.9% and the Municipal Charge is proposed to increase by $20 to $180.”

15.2 The Shire’s additional “bucket of cash” to spend in 2013/14 increases by 7.92%, is

excessive, and contradicts the shire’s claims of improved efficiency.

“ As above.”

15.3 The Shire’s strategy of massively increasing the Municipal Charge penalises the Shire’s low socio-economic community.

“ Dr. Nelsen’s analysis has not been verified, but his comment with regard to the effect of

the Municipal Charge is noted.”




15. Submitter – Mornington Peninsula Ratepayers’ and Residents’ Association (Dr. Alan Nelsen, President) (Cont’d)

Officer Comment (Cont’d) 15.4 We support the proposed $4.466 million reduction in Council debt “ For the 2013/14 year, Council will take out new borrowings of $11.865m, to fund its

Unfunded Superannuation Liability ($10.865m) and borrowing for major capital works projects ($1.000m), specifically funding the acceleration of the Pavilion Upgrade Strategy, deferred from 2012/13. After making loan payments of $4.886m, (Capital Works $2.854m, Unfunded Superannuation $2.032m), Council’s loan liability will be $37.463m. When Finance Leases ($515k) and Unfunded Superannuation payments (2010) ($469k) are included, Council’s liability will be $37.538m).”

15.5 Shire has lost control of the losses of the Pelican Park Recreation Centre Manager – Recreation and Leisure provides the following comment: “ Any financial modeling undertaken by an organisation represents a best endeavor to

make predictions about the future, whilst considering all available information and data at any given time. The Shire engaged, SGL Consulting and Associates to assist with initial planning and financial model for PPRC. The SGL and Associates financial/business planning model has been developed through industry consultation and implementation. This includes a number of International and Australian Aquatic Facilities projects. The following impacts on financial performance account for variances in reporting since March 2001 when the draft Financial Business Plan was presented to Council. Council was also presented with revised financial projections by Recreation Officers at its Forward Planning Meeting in May 2003. Impacts include:

The estimated Total Visitations for the first full year of operations was 165,220

(2004/05), however with overwhelming support/visitors from the community, the actual figure recorded was 270,124.The nature of the service provision with community pools usually means that increase in visitations will have a flow-on effect in operational expenditure e.g. pool chemicals, utility charges as the frequency of backwashing increases. Pelican Park has been able to sustain equivalent operating subsidy levels similar to those facilities that that have 10 times the primary population catchment. That is, the Centre has serviced double the amount of visitations for the equivalent amount of subsidy for like facilities.

Proposed Membership Joining Fee - $100 abolished by Council as part of their

commitment to minimise barriers to participation. Approximately 6,000 eligible new members have joined Pelican Park since December 2003. Industry suggests that the presence of Joining Fees has a significant impact as to whether a community member will make a decision to take out a membership. Affordability/ ‘Value for Money’ is significant in the Customer decision to attend health/sporting/wellness centres. A joining fee is likely to have led to a reduction in the amount of new members joining the facility. Private operators will effectively run “No Joining Fee” call to action campaigns to boost membership sales.”



WRITTEN SUBMISSIONS LODGED (CONT’D) 15. Submitter – Mornington Peninsula Ratepayers’ and Residents’ Association

(Dr. Alan Nelsen, President) (Cont’d)

15.5 Shire has lost control of the losses of the Pelican Park Recreation Centre (Cont’d)

“ Requirement to comply with National Competition Policy and the change of methodology in calculating internal recharges. This full cost accounting method is not strictly applied to like facilities within the industry and accordingly makes it difficult to make a definitive cross centre comparison.

Changes in staffing ratio legislation in business areas such areas of Childcare

(2005) have meant that greater staff numbers have been required to meet operating conditions. Whilst this additional expense was not significant (in terms of overall annual expenditure for the Centre), many private operators did close their occasional care operations. Centres like Pelican Park have continued to provide this service, ensuring that new mothers/ single parents realize the benefits of establishing and/or maintain a healthy lifestyle

Significant increase in the implementation of a range of community programs that

are not offered by commercial operators e.g. MS Active, KOORI Swim classes. These programs do not deliver the similar financial returns of that of traditional fitness classes but, consistent with the Council’s Community Plan Goals and Objectives, the Centre prides itself in leading the way in the development and implementation of such services that enable all groups of the local community to establish physical activity as part of their healthy lifestyle. These programs are not normally provided by the commercial sector as they are not financially profitable but seek to establish opportunities for the Shire’s residents who would not normally pro-actively engage in physical activity as part of their daily lifestyles. e.g. people of social and economic disadvantage, the elderly and disabled.

Recent Council decision to purchase Green Energy Power has led to an increase in

electricity costs. It is should be noted that this estimate is not driven by increased consumption. The Centre continues to explore all avenues to implement sustainable operation measures to minimize its carbon footprint e.g. introduction of timed showers.

It is important to also understand that the past gross revenue at Pelican Park did not include any significant secondary spend income from food and beverage sources consistent with traditional business operating models. This relates to the Council decision to establish and support Pelican Pantry as a stand alone facility. However since 2012/13, income will be realised from a leasing arrangement to a commercial operator. The new commercial lease re-directs rental income in lieu of net food and beverage (secondary spend) lost revenue. While a number of current Council pools are managed by external contractors there is a growing industry trend of services ‘coming back in’ to be directly managed by Council and a number of current YMCA contracts are due for renewal in the coming years. Recent industry trends indicate that the Aquatic Centre management provider market has become significantly less competitive over the past 10 years. Companies such as LeisureCo. and RANS have ceased operations, leaving most Councils with just three options/companies to market test i.e. YMCA, Belgravia Leisure or Council established companies. External providers are becoming more selective as to which facilities they will submit tenders for.”





15.5 Shire has lost control of the losses of the Pelican Park Recreation Centre (Cont’d)

“ Recent evidence shows some rural Shire Councils (e.g. Ararat Rural City Council) have not received any bids when they have put pool operations to the market. As external service providers place an increasing value on the assurance that the contractual arrangements between both parties are financially viable across the life of the contract Councils are required to pay for operating losses and other significant commercial costs such as insurances, maintenance and off-site costs. While the writer asserts that “Council wage costs are 20% more expensive than a private manager”… this statement does not take account of Pelican Park is located on Crown Land, public liability insurance is covered by the State Government, given that the Centre is operated by local government. If YMCA was the operator, they would need to have their own insurance and would not have the advantage of this State scheme. This insurance cost would generally be charged back to the Council as well as a management fee. Council would incur some form of supervision cost that comes with engaging third party commercial operators to manage the facility on their behalf, therefore representing a likely cost shift rather than a cost saving. There are a series of important considerations that Council would need to thoroughly investigate as part of any possible change in service delivery which involves the outsourcing of Council services:

It is unlawful for Council to dispose of a business or activity to avoid the financial

implications of an enterprise agreement or award that applies to its employees The Fair Work Act 2009 would apply when operations transfer to a new employer.

An industrial award will continue to apply to the new employer. The award will only cease to apply if it is replaced by an enterprise agreement or Fair Work Australia make an order that the award should not apply (a transmission of business will occur where the work being undertaken by employees is outsourced to another entity)

Equally, it is unlawful for an organisation to refrain from hiring former Council

employees to avoid having to observe the existing Enterprise Bargaining Agreement (EBA) and Award.”

15.6 Rating windfall and efficiency savings of $500,000 Officer Comment

Manager – Finance provides the following comment:

“ Dr. Nelsen’s comment is in reference to the 2012/13 budget, in which Council resolved:

‘ That Council note the finalisation of the 2012 General Revaluation will generate an additional $591k in rates (using the adopted rates in the $ as published in the Proposed Budget), noting that in 2012/13, those funds will be directed towards the reduction of Unfunded Superannuation liability.’”





15.6 Rating windfall and efficiency savings of $500,000 (Cont’d) Officer Comment (Cont’d)

“ ‘ Council also note that subject to formal consideration by Council, it is

proposed that for future budgets, those funds will form part of the Unfunded Superannuation repayment strategy, together with the ‘locking in’ of organisational efficiency savings of $500,000k’.

This approach was adopted to ensure that the repayment strategy will not impact on future Council decisions. Dr. Nelsen’s comments are noted.” 15.7 CCTV for Mt Eliza and Mt Martha

Officer Comment Director – Sustainable Infrastructure provides the following comment:

“ The need for, and provision of, CCTV cameras in Mount Eliza and Mount Martha was

determined by the State Government. Funding for these projects is facilitated through the Department of Justice (DoJ). The Shire has been assisting DoJ in the implementation of these projects by providing project management services and some engineering advice.

Delays in installation are the result of two significant issues. First was the need to resolve some difficult technical issues, particularly in regard to achieving direct communication with the Mornington Police station; and secondly dealing with a number of legal issues regarding access to and utilisation of poles not owned by Council. To date the Shire has been unable to finalise agreements with United Energy and AGL regarding power supply and use of their poles to mount the CCTV cameras and to allow future access for their maintenance. The draft agreements recently received by the Shire from United Energy are excessively cumbersome and potentially expose the Shire to unspecified costs associated with accessing the poles and power. The Shire is continuing to work towards resolving these outstanding matters and to assist the DoJ in these projects.”

15.8 Savings on Monthly Reports

Officer Comment Manager – Communications provides the following comment: “ The monthly report is an important document that provides the community with regular

updates on Council activities, initiatives and financial performance. There is very minimal cost involved in its production, and savings achieved by ceasing its production would therefore be minor.”




(Dr. Alan Nelsen, President) (Cont’d) 15.9 Savings on Peninsula-Wide Officer Comment Manager – Communications provides the following comment: “ With the recent closure of one local newspaper and the reduction in distribution of others

- coupled with the significant parts of the municipality that do not receive any local newspaper, and the number of non-permanent residents - Peninsula Wide is the only way that many of our residents receive information about Council activities and initiatives. While we will continue to develop other means of communicating with our residents (website, social media etc) there are no plans to reduce the number of editions of Peninsula Wide at this stage.”

15.10General comment on the 223 Budget process. Officer Comment: Manager – Finance provides the following comment: “ As per previous correspondence, the MPRRA is aware that the requirements of Section

223 of the Local Government Act are followed in relation to submissions to the budget. Council follows these processes to the letter of the law.

Submissions are précised for the public agenda (for information privacy reasons) but are circulated in full to all Councillors, not just the Section 223 Committee members nominated by Council for the purpose of hearing submissions. This is the process used by Council for all Section 223 submission hearings. As a whole, Council then spends some time in reviewing the submissions, and considering the merit of requests and arguments. There are examples every year where persuasive argument convinces Council that variations to the draft budget have merit. . As is always the case, Council will consider enhancements to its budget process in the early stages of the 2014/15 budget.”

16. Submitter – Mr. Barry Robinson

The submitter wishes to comment on a number of specific items with regard to the proposed 2013/14 budget at the Section 223 Committee Hearing.

Officer Comment Manager – Finance provides the following comment:



WRITTEN SUBMISSIONS LODGED (CONT’D) 16. Submitter – Mr. Barry Robinson (Cont’d)

Officer Comment (Cont’d) 16.1 Rate increase

“ During the development of the 2013/14 budget, Council spent considerable time

analysing the competing needs for all services and facilities and the impact of the proposed rate increase for ratepayers. Council concluded that given the community’s dependence on the services and infrastructure that Council provide, and with no desire to reduce service levels or the provision and maintenance of our infrastructure, that the proposed increase in rates and charges is warranted. Unfortunately the common perception is that the Shire’s cost increases are similar to CPI. Municipal Association of Victoria studies (Local Government Cost Index) indicate that Local Government costs are significantly affected by employee costs and Road Construction and Maintenance (BTR) indexes, which are historically higher than the CPI. The MAV has recently noted ‘There are often expectations that council rates should move in line with the CPI, despite local government costs not being similar to a basket of common household goods and services.’ We know through extensive community consultation that there is an increasing demand for services and infrastructure improvements beyond what is currently provided. Council has worked diligently to absorb external cost pressures and levels of service beyond that externally funded. This desire to maximise community benefit by Council requires an increase in rates and charges outside the CPI, however maintaining our status as a low rating council. As per 15.1 above, Mr. Robinson has previously made this comment with regard to the proposed rate increase. The budget clearly states that the rate in the dollar increase is proposed to be 5.9% and the Municipal Charge is proposed to increase by $20 to $180. Mr Robinson’s comments with regard to the proposed rate increase are noted.”

16.2 Shire Debt

“ Mr. Robinson correctly states that Council’s interest bearing non-current liability as at 30 June 2002 was $20.386m (Total Interest Bearing Liability as at 30 June 2002 was $22.777m) and that the proposed budget for 2013/14 states that Council’s interest bearing liability is estimated to be $37.538m (as at 30 June 2014). In referring to the CEO’s budget summary, Mr Robinson neglected to say that the comment was prefixed by the words “over many years”. Council’s highest amount of interest bearing liability was in fact at 30 June 2006 at $45.881m. Since that date, over the next eight years, Council’s debt has steadily declined when you consider that the $37.538m as at 30 June 2014 includes next year’s borrowing of $10.865m to repay Council’s liability for Unfunded Superannuation, i.e. $45.881m to $26.67m ($37.538m-$10.865m). Mr. Robinson’s submission fails to mention the many community assets that Council’s past borrowing strategy has provided for today’s ratepayers and residents, like the Pathlinks program, major buildings (Pelican Park, Mornington library, Bentons Square Community Centre, Safety Beach Community facility), major building refurbishment and many other important community infrastructure. Mr. Robinson’s comments are noted.”




Officer Comment (Cont’d) 16.3 Proposed Budget

“ Mr. Robinson’s has contributed to the budget process for many years and his views on

Council’s Rating structure is noted.

As stated in the current Rating Strategy, detailed in the Strategic Resource Plans and the 2013/14 proposed budget, Council’s past practices and decisions regarding rating have been underpinned by: Equitable distribution of the rate burden across the community according to assessment of property value; simplicity in the levy of rates and charges; consistency with Council’s strategic, corporate and financial directions and budgetary requirements; and compliance with relevant legislation. Mr Robinson is advised that a comprehensive review of Council’s Rating Strategy is planned to commence during 2013/14 as part of the development of a long term financial plan (10 years).”

16.4 Source of Rate revenue 16.5 Differential Rating system 16.6 Agricultural Rate 16.7 Business & Industrial properties

“ Refer 16.3 above.”

16.8 Budget comments generally 16.8.1 Omissions from Budget document “ Reference to 4.3.1 is noted and will be corrected.”

16.8.2 Other Issues

“ The asset conversion program for 2013/14 plans to generate at least $5.485m in sales

(refer page 74) of which $5.4m is committed to fund project 1998/2470 Civic Reserve Master Plan development (refer page A17). Council has resolve to sell two properties to fund this project: 1. Mornington Tennis Club site, Main St, Mornington; and 2. Mornington Youth Club site, Wilsons Rd Mornington.”

16.8.3 Major Building program “ In reference to Council’s acquisition of properties in Wannaeue Place / Ninth Avenue,

Rosebud, the purchase and asset recognition will be included in the 2012/13 financial year, (payments to date - refer ‘Monthly Report to the Community – April 2013’, page 139 and 141).”




Officer Comment (Cont’d) 16.8.4 External Influences

“ Reference is made to pressures on local government through reduced or withdrawn

funding arrangements. Until the full detail of the State and Federal budget is advised to Council, any impact is yet to be determined. The proposed budget has been prepared on the basis of known service levels.”

16.8.5 Additional items for inclusion in the Budget “ The submitter requests that sections of the kerb and channel in Burrell St, McCrae

require remedial works and be referred to the 2013/14 rehabilitation program.. This request will be forwarded to Council’s Infrastructure team for investigation and response back to Mr. Robinson.”

16.8.6 Natural Systems section “ The submitter requests that addition funding be allocated to support friends groups.” 16.8.7 Rotunda on McCrae Foreshore “ The submitter requests that the Rotunda on the McCrae Foreshore is in need of urgent

maintenance, in addition to the work carried out last year. This request will be forwarded to Council’s Infrastructure team for investigation and response back to Mr. Robinson.”

16.9 Summary “ All matters raised by Mr Robinson, whether comments or questions, are given due

respect and consideration. The fact that Council is not supportive of an issue does not imply that the matter has not been given appropriate consideration.”

17. Submitter – Mr. Peter Avery

The submitter wishes to comment on a number of specific items with regard to the proposed 2013/14 budget at the Section 223 Committee Hearing.

Officer Comment Manager – Finance provides the following comments: 17.1 Shire debt reduction must be the overall and overarching goal, without compromise

to the basic obligations of Shire. The figure must be less than the $22.5million by 2017 as quoted in recent Council communications and activities.

“ The submitter does not substantiate why the figure must be less than the $22.5million by

2017. Referring to page 62 of the Shire Strategic Plan 2013/17 - Council’s various prudential ratios indicate that Council’s debt is very manageable. The Victorian Auditor-General’s financial assessment of Mornington Peninsula Shire is ‘low risk’, indicating “Low risk of financial sustainability concerns – no high risk indicators”, the best rating available under the Auditor General’s assessment.”



WRITTEN SUBMISSIONS LODGED (CONT’D) 17. Submitter – Mr. Peter Avery

Officer Comment 17.1 Shire debt reduction must be the overall and overarching goal, without compromise

to the basic obligations of Shire. The figure must be less than the $22.5million by 2017 as quoted in recent Council communications and activities.

“ Ultimately, Council’s borrowing strategy is a decision for Council.” 17.2 The proposed borrowings in 2015/16 and 2016/17 as an indicative provision for SPAC

must be eliminated from any budget documents. “ The indicative provision for Southern Peninsula Aquatic Centre in the Strategic Resource

Plan 2013/17 simply assists in the future financial planning for the facility. It should be noted that project timing is not confirmed, no formal design, quantity survey or estimate of cost has been completed and other funding options have not been confirmed.”

17.3 In the current draft document there is a lack of exposure of the current debt

situation. The proposed budget document does not reflect the true debt situation. “ All ‘Statutory Disclosures’ required by the Local Government Act for the Proposed

2013/14 Budget are contained in pages 84-99 of the document.” 17.4 The previous budget document states the debt position. This current draft document

does not. “ The section “Long Term Strategies” has not been included in the 2013/14 Proposed

budget, as in past budgets. Due to the strategic nature of the borrowing strategy, the equivalent to this information is now included Council’s Strategic Plan 2013/17 (Strategic Resource Plan, p47). Further information will be provided in the adopted 2013/14 budget.”

17.5 Rosebud Shopping Centre payment of approximately 5.1 million is due on 1 July.

How is this payment to be funded? In the current draft document this is unclear. “ In reference to Council’s acquisition of properties in Wannaeue Place / Ninth Avenue,

Rosebud, the purchase and asset recognition will be included in the 2012/13 financial year, as Council has an unconditional contract commitment as at 30 June 2013, (payments to date - refer ‘Monthly Report to the Community – April 2013’, page 139 and 141). The funding source for this project is from future asset conversions.”

17.6 With repayment of the unfunded Superannuation, 5.9 million is due for repayment on

1 July. The due date for the balance is not stated in this draft document. “ In reference to Unfunded Superannuation payment, due July 2013, the amount being

borrowed $10.865m will payout Council’s liability in full.”



WRITTEN SUBMISSIONS LODGED (CONT’D) 17. Submitter – Mr. Peter Avery

Officer Comment (Cont’d) 17.7 Funding allocations across the award seem unbalanced and disproportionate. With

sounder budgeting, more money could be spent on infrastructure, coastline and wards rather than unnecessary capital works such as the SPAC.

“ The submitter does not substantiate what ‘sounder budgeting’ means. Ultimately, all

budget decisions are Council decisions. There has been no provision made in the 2013/14 proposed budget for the development of the Southern Peninsula Aquatic Centre.”

18. Submitter – Tyabb & District Ratepayers, Business & Environment Group

(Stefan Berson, President)

The submitter request information on a specific item proposed in the 2013/14 budget, being funds allocated for an Airfield Precinct Plan at Tyabb.

Manager – Strategic Planning provides the following comment: “ The full scope and vision for the Tyabb Airfield Precinct Plan is still to be determined

following confirmation of the Plan as a Priority project for 2013 -2014 and consultation with stakeholders. The bases for proposal of the Precinct Plan as a Priority Project are the recommendations of the Tyabb Township Plan (adopted by Council in May 2012) In the section headed Objectives - Land Use and Development Pattern (p 12) are included the following policies To support the existing use of the Tyabb airfield, including the biennial air show,

while seeking to minimise its impact on the amenity of surrounding residential areas; and

To ensure any extension or intensification of the use and development of Tyabb airfield carefully considers the amenity of surrounding residential areas.

And the following actions: Investigate the establishment of clear and appropriate operational conditions for

the Tyabb airfield, in consultation with all stakeholders, to consider impacts on the amenity of surrounding residential areas; and

Investigate the introduction of a policy and planning framework for the Tyabb airfield and adjoining areas.

These are reinforced by the Plan on page 20 of the report which indicates the Tyabb Airfield Precinct as a future policy area (which includes all airfield land and adjoining areas). The Township Plan also notes that the key stakeholders in relation to these actions are Council, the Peninsula Aero Club, the Community and Landowners. The TDRBEG is recognised as one of the stakeholder groups.”



WRITTEN SUBMISSIONS LODGED (CONT’D) 18. Submitter – Tyabb & District Ratepayers, Business & Environment Group

(Stefan Berson, President) (Cont’d)

“ As with the full scope of the plan, the timing of the project is still to be determined. Given current workload, this Plan would not be expected to be commenced prior to late 2013 or early 2014. At this stage there are no documents, briefs, planners reports etc relating specifically to this project outside of the Tyabb Township Plan. There are, of course multiple documents over many years relating to the airfield itself.”

OFFICER DIRECT OR INDIRECT INTEREST No person involved in the preparation of this report has a direct or indirect interest requiring disclosure. CONCLUSION A further report will be provided to a Council Meeting scheduled for Monday, 15 July 2013. RECOMMENDATION

1. That the Section 223 Submission Committee receives and notes submissions made. 2. That a report addressing the issues raised in the submissions at this Section 223

Submission Committee Hearing be provided to the Council Meeting to be held on 15 July, 2013.

meeting date thursday, 27 june, 2013 prepared by

Documents