meeting agenda - nmc...december 21, 2015 meeting agenda page 2 posted friday, december 18, 9:00 a.m....
TRANSCRIPT
1701 East Front Street
Traverse City, MI 49686
(231) 995-1010
Board of Trustees www.nmc.edu/trustees
Meeting Agenda Monday, December 21, 2015
at NMC Oleson Center, 1881 College Drive
5:30 p.m. Regular Meeting
I. GENERAL BUSINESS
A. Call to Order
B. Roll Call
C. Pledge of Allegiance
D. Review of Agenda and Approval of Additions, Deletions, or Rearrangements
II. REPORTS (Most reports are also provided to the Board in their materials packet, which can be
accessed on the nmc.edu Board of Trustees website.)
E. Program Focus—Native American Coach Program—Todd Parker, Academic Coach
F. Enrollment Report—Chris Weber, Vice President for Enrollment Management and
Student Services
G. Housing Update—Paul Wills, Plante Moran
H. Financial Report—Vicki Cook, Vice President of Finance and Administration
I. Foundation Report—Doug Bishop, Board Representative
J. Legislative Issues Report—Timothy Nelson, President
III. UPDATES
K. President’s Update—Timothy Nelson, President
L. Board Chair Update—Doug Bishop, Chair
IV. DISCUSSION ITEMS
V. PUBLIC INPUT
Request forms for public input are available at the meeting location. Any individual of the
public may speak for up to three (3) minutes. The Board will not receive public input from
individuals unless they are present at the meeting. The Board will take public remarks into
consideration, but will not comment at time of input.
Northwestern Michigan College provides lifelong learning
opportunities to our communities.
1
1701 East Front Street
Traverse City, MI 49686
(231) 995-1010 [email protected]
Board of Trustees http://www.nmc.edu/trustees/
December 21, 2015 Meeting Agenda
Page 2
Posted Friday, December 18, 9:00 a.m.
VI. CONSENT ITEMS (Pursuant to Policy A-105.00 Consent Agenda Items)
These items will be adopted as a group without specific discussion. When approving the
meeting agenda, any Board member may request that a consent agenda item be moved to the
regular agenda for discussion or questions.
Recommend that the following items be approved:
M. Minutes of the November 23, 2015, regular and closed meetings
N. SEIU 2016 Wage Re-Opener Proposal
VII. ACTION ITEMS
O. Board Policies (Pursuant to Policy A-106.00 Other)
Recommend adoption of the following Board Policies on a second-reading basis as
presented:
Board Policy A-101.00 Board of Trustees Responsibilities with no changes after
review
Amended Board Policy C-104.00 Institutional Effectiveness Criteria
New Board Policy 700.01 Political Activities
Policy C-100.00 Mission with no changes after review
Policy C-102.00 Values with no changes after review
P. Foundation Board Appointments (Pursuant to Policy A-106.00 Other)
Recommend approval of the reappointment of Bonnie Alfonso, Barbara Benson, Kim
Hagerty, Sara Harding, Randy Kiessel, Bill Marsh, Jr., Paul Maurer, Wendy Steele,
Marty Watts, and Al Zelinski to three-year terms on the Foundation Board commencing
January 2016 and expiring December 2018.
Q. Native American Grant Application (Pursuant to Submission Requirements)
Recommend authorization for administration to submit application for the 2% grant from
the Grand Traverse Band of Ottawa and Chippewa Indians video gaming revenue as
presented for the period of January 31 through August 31, 2016.
R. Closed session (Pursuant to Policy B-106.00 Other)
Recommend that the Board convene in closed session as permitted by Section 8(c) of the
Open Meetings Act, MCL 15.268(c), to discuss strategy connected with the negotiation
of collective bargaining agreements between the College and the Michigan Education
Association. (Roll Call Vote)
S. Reconvene Regular Meeting (Pursuant to Policy A-106.00 Other)
Recommend the closed session adjourn and the open session of the regular meeting be
reconvened.
(Roll Call)
2
1701 East Front Street
Traverse City, MI 49686
(231) 995-1010 [email protected]
Board of Trustees http://www.nmc.edu/trustees/
December 21, 2015 Meeting Agenda
Page 3
Posted Friday, December 18, 9:00 a.m.
VIII. REVIEW OF FOLLOW-UP REQUESTS
Confirm requests made by the Board that require administrative follow-up for information to be
provided to the Board at a later date.
IX. ADJOURNMENT
Upcoming Board Meeting Dates: All board meetings are open to the public.
January 25, 2016 - Oleson Center Room A/B, 1881 College Drive
February 22, 2016 - Oleson Center Room A/B, 1881 College Drive
March 21, 2016 - NMC Hagerty Center, Great Lakes Campus, 715 E. Front Street (3rd Monday)
April 25, 2016 - Oleson Center Room A/B, 1881 College Drive
May 23, 2016 - Oleson Center Room A/B, 1881 College Drive
June 27, 2016 - Great Lakes Campus Room 112, 715 E. Front Street
3
MEMO Office of Admissions _________________________________________________________________________________________ To: Timothy J. Nelson, President Chris Weber, VP for Enrollment Management & Student Services From: Cathryn Claerhout, Director of Admissions Date: December 11, 2015 Subject: Enrollment Update – Spring Semester 2016 _____________________________________________________________________________________ Spring 2016 Enrollment Spring semester starts in four weeks on January 8, 2016. Registration for current students shows a decrease of 8% (231 students lower than last year). New student enrollment shows an increase of 9% (39 students more than last year). Re-admitted student enrollment is down 10% (22 students lower than last year). New Student Orientations started November 6th and continue into the first week in January. Currently orientation numbers show a 6% decrease (8 students lower than last year). The next NSO is Friday, December 18th. Sign up is consistent with last year’s numbers (101 students as opposed to 113 last year same date). Students registered for the January 6th NSO will have the opportunity to pilot a pre-orientation called NMC Welcome. This new on-line resource helps students connect with NMC before they arrive on campus. It includes the following vital information: How to use NMC technology, how to apply for financial aid, how to complete the placement process and identify learning options, and what is needed to prepare to meet with an Academic Advisor. Along with this new pre-orientation initiative, Enrollment Management and Student Services departments have continued collaborative efforts to increase enrollment with our current student population. Emails, phone calls, robo calls, campus wide notices, faculty announcements in classes, and registration outreach in West Hall and the lobby of Health Sciences are some of the strategies we have been using to increase retention and enrollment. Currently, housing capacity is at 257 students in East Hall and Hawk’s Nest. Thirteen students are confirmed to be moving out the end of this semester. In reference to Spring 2016, we have 17 applications for East Hall. We anticipate both East Hall and Hawk’s Nest will continue to be at capacity for Spring 2016. The Spring 2016 Enrollment Report will be produced by the Records & Registration Office January 18, 2016.
4
Statistics (Resources: Digital Dashboard – Same Date Comparison SP2013-2016)
Spring 2013 2014 2015 2016 New Students Registered 172 477 451 490 Prior Admits Registered 38 21 13 10 FA Students Registered for SP 3111 3139 2894 2663 Re-Admit Students Registered 313 258 227 205 Average Credit Hrs/student 10.03 9.79 9.90 9.63 Contact Hrs 11.50 11.14 11.32 11.05 Total Headcount 3635 3896 3585 3368 Tuition Revenue 5,418,784 6,181,940 6,253,674 6,038,937
(Resources: Digital Dashboard and Recruiter– Same Date Comparison SP 2015-2016) 2015 2016
Inquiries 2025 2434
Admissions Applications 1198 1243
Admits 761 818
5
December 2015
Northwestern Michigan College Proposed Student Housing Development
Capital Planning Report
6
2
December 21, 2015
Mr. Timothy J. Nelson, PresidentNorthwestern Michigan CollegeTanis Building1701 E. Front StreetTraverse City, MI 49686
Dear Mr. Nelson:
In the fall of 2015, Northwestern Michigan College (“NMC”) engaged Plante Moran Cresa (“PMC”) toperform a comprehensive capital planning and nancial analysis report rela ve to NMC’s proposed 3story, 36 unit, 144 bed student housing development to be constructed on NMC’s exis ng campus.
The scope of work rela ve to the engagement included the coordina on and review of due diligenceincluding the ALTA survey and geotechnical inves ga on (refer to Sec on 1). PMC also conductedan assessment of NMC’s proposed site, space program, sample plan/eleva ons, and probable schedule (refer to Sec on 2). Based on the review of the informa on above, PMC constructed a probablecost es mate and nancial funding considera ons rela ve to either self funding the project or apossible Public Private Partnership (P3) approach (refer to Sec on 3).
It is our sincerest hope that this document and its analysis is found to be bene cial to the NMC. Wewould be happy to answer any ques ons that may arise as well as provide clari ca ons to any itemsfound herein
Please feel free to contact me with any ques ons or concerns regarding this report.
Sincerely,Plante Moran Cresa
Pat Podges
Paul R. Wills, AIA, NCARB, LEED AP Patrick Podges, LEED APPartner Senior Vice President
7
3
Table of Contents
1. DUE DILIGENCE
A. ALTA Survey
B. Geotechnical Reports
2. PROGRAM REQUIREMENTS
A. Proposed Site Development Area
B. Sample Floor Plans
C. Sample Elevations
D. Preliminary Schedule
3. FINANCIAL REVIEW
A. Probable Cost Summary
B. Self Development Cash Flow Model
C. P3 Development Cash Flow Model
D. Cost Comparison Worksheet
E. PFM—General Obligation Limited Tax Analysis
4. APPENDIX
A. NMC Board Presentation
8
4
DUE DILIGENCE
9
These documents are prepared in accordance with the contractual terms and conditions for this project.
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NORTHWESTERN MICHIGAN COLLEGETOPOGRAPHIC SURVEY
STUDENT HOUSING PODS A/B COMBINEDSECTION 01, TOWN 27 NORTH, RANGE 11 WEST
TRAVERSE CITY, GRAND TRAVERSE CO., MI
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10
Geotechnical Evaluation Report
Northwestern Michigan College
Student Housing Phases 1A and 1B
Traverse City, Michigan
December 1, 2015
Prepared by:
Gosling Czubak Engineering Sciences, Inc.
1280 Business Park Drive
Traverse City, Michigan
(231) 946-9191
www.goslingczubak.com
GCES Project # 2015070001.02 and 201507002.02
11
SB-1
SB-3
SB-4 SB-6
SB-8
SB-7SB-5SB-2
SB-9
SB-10
Job #:Client: Sheet
Drawn:
Rev.:Chk'd.:
Scale:Date:
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2015
3:26
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ley
11/2
4/20
153:
27PM
Fax: 231-941-4603
Traverse City, MI 49686-86071280 Business Park Drive
231-946-9191 800-968-1062
EngineersSurveyorsEnvironmentalServicesLandscapeArchitecture
e n g i n e e r i n g s c i e n c e s , i n c .
1 of 1 2015070001.0211/20/2015
1" = 100'jrl
ARBPART OF SECTION 1, T 27 N, R 11 W,
GARFIELD TOWNSHIP,GRAND TRAVERSE COUNTY, MICHIGAN
0'
1" =
100' 200'
100'
12
SB-11
SB-18 SB-12
SB-13
SB-14
SB-17
SB-15
SB-16
Job #:Client: Sheet
Drawn:
Rev.:Chk'd.:
Scale:Date:
P:\2
0150
7000
2\C
AD
D-D
ata\
2015
0700
0202
sblo
c.dw
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/24/
2015
3:58
PMP
lotte
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:Jim
Lum
ley
11/2
4/20
153:
59PM
Fax: 231-941-4603
Traverse City, MI 49686-86071280 Business Park Drive
231-946-9191 800-968-1062
EngineersSurveyorsEnvironmentalServicesLandscapeArchitecture
e n g i n e e r i n g s c i e n c e s , i n c .
1 of 1 2015070002.0211/24/2015
1" = 100'jrl
ARBPART OF SECTION 1, T 27 N, R 11 W,
GARFIELD TOWNSHIP,GRAND TRAVERSE COUNTY, MICHIGAN
0'
1" =
100' 200'
100'
13
14
5
10
15
20
25
30
TOPSOIL1
Fine to medium silty SAND (SM) - loose - brown - wet
3.5PEAT (PT) - very loose to loose - dark brown - moist
8MARL (Calcitraceous Silt) (OL) - very soft - gray - wet
14Silty CLAY (CL) - stiff to very stiff - gray - moist
177Silty Clay (CL) - hard - gray - moist
Boring terminated at 20 ft.
1SS1
SS2
SS3
SS4
SS5
SS6
444
1252
311
111
222
359
18
0
0
18
18
18
1.00
4.5+
Engineers SurveyorsLandscape Architecture
Environmental and Drilling Services1280 Business Park Dr., Traverse City, Michigan 49686
(231) 946-9191
PROJECT: NMC Phase 1A Student Housing LOG OF BORING: SB-4PROJECT NO.: 2015070001 GROUND ELEVATION: N.A. DATE: 11/12/15PROJECT LOCATION: Traverse City, MI DRILLING LOCATION: Refer to Boring Location PlanCLIENT: Northwestern Michigan College DRILLING METHOD: 4.25-inch ID HSADRILLING COMPANY: Gosling Czubak RIG: CME-75 BOREHOLE DIAMETER (IN): TOTAL DEPTH (FT): 20DRILLER: M. Allen LOGGED BY: R. Farve STATIC WATER LEVEL: 10.5 CAVING DEPTH: 18.5
Borehole backfilled with augered soil cuttings.
Gra
phic
Soil Description(See Boring Log Key) D
epth
(feet
)
Sam
ple
Type
Sam
ple
No.
Blow
Cou
nts
Rec
over
y(in
)
Notes
Pock
etPe
netro
met
er(ts
f)%
<#2
00
TEST RESULTS
10 20 30 40 50SPT RESULT - N ValueWater Content - %Plastic Limit Liquid Limit
Figure
This
info
rmat
ion
pert
ains
only
toth
isbo
ring
and
shou
ldno
tbe
inte
rpre
ted
asbe
ing
indi
citiv
eof
the
site
.
PAGE 1 of 1
SAMPLE
15
5
10
15
20
25
30
12 inches Sandy TOPSOIL1
Silty fine to medium SAND (SM) - trace gravel - loose -reddish brown - dry
2.5Silty CLAY (CL-ML) - little sand - trace gravel - very
stiff - gray and brown mottled- dry
5.55Silty fine to medium SAND (SM-SC) - trace clay and
gravel - occasional gravelly sand layers (4in thick at 9ft,5in thick at 14ft) - medium dense - dark brown - moist/
wet below 14 ft
Boring terminated at 20 ft.
SS1
SS2
SS3
SS4
SS5
SS6
235
51218
465
355
6814
81316
14
18
18
18
18
18
4.5+
Engineers SurveyorsLandscape Architecture
Environmental and Drilling Services1280 Business Park Dr., Traverse City, Michigan 49686
(231) 946-9191
PROJECT: NMC Student Housing Phase 1B LOG OF BORING: SB-14PROJECT NO.: 2015070002 GROUND ELEVATION: N.A. DATE: 11/23/PROJECT LOCATION: Traverse City, Michigan DRILLING LOCATION: North end of South BuildingCLIENT: Northwestern Michigan College DRILLING METHOD: 4.25-in Hollow Stem AugerDRILLING COMPANY: Shepler Well Drilling RIG: 7822DT BOREHOLE DIAMETER (IN): 8 TOTAL DEPTH (FT): 20DRILLER: Eric Shepler LOGGED BY: A. Biteman STATIC WATER LEVEL: 14 CAVING DEPTH:
Borehole was backfilled/abandoned with augered soil cuttings.
Gra
phic
Soil Description(See Boring Log Key) D
epth
(feet
)
Sam
ple
Type
Sam
ple
No.
Blow
Cou
nts
Rec
over
y(in
)
Notes
Pock
etPe
netro
met
er(ts
f)%
<#2
00
TEST RESULTS
10 20 30 40 50SPT RESULT - N ValueWater Content - %Plastic Limit Liquid Limit
Figure
This
info
rmat
ion
pert
ains
only
toth
isbo
ring
and
shou
ldno
tbe
inte
rpre
ted
asbe
ing
indi
citiv
eof
the
site
.
PAGE 1 of 1
SAMPLE
16
5
PROGRAM REQUIREMENTS
17
feetmeters
900200
Area of ProposedHousing
18
SAMPLE LAYOUT
19
SA
MP
LEE
LEV
ATIO
N
20
NMC Student Housing Development – Probable Program Schedule
Board Review / Approval of Proposed Student Housing Development December 21, 2015
Architectural / Engineering Selection Process January 2016
Design Development / Construction Documents February through May 2016
Bidding / Permitting April through May 2016
Commencement of Construction June 2016
Completion of Construction July 15, 2016
Occupancy August 1, 2017
Plante Moran Cresa analysis of Proposed Housing Development.............December 21, 2015
2017
21
6
FINANCIAL REVIEW
22
Cost Data = 2nd QTR 2016Specification Factor = 1.00Geographic Factor = 0.87
Cost Escalation Factor = 1.06 (2nd QTR 2016) CONCEPTUAL
Area No. of Total Base Effective As % ofLine Required Room(s) Area Unit Program Area TotalNo. Program Area (in Sq. Ft.) Required (in Sq. Ft.) Cost ($) Cost ($) Cost
1 Division 1 General Requirements 46,200 1 46,200 $5.25 $224,313 3.37%General Conditions of ConstructionAdministrative RequirementsTemporary Facilities and ControlExecution and Close Out Requirements
2 Division 3 Concrete 46,200 1 46,200 $7.75 $331,128 4.97%Forms and AccessoriesReinforcing SteelCast in Place ConcreteGrouting
3 Divisoin 4 Masonry 46,200 1 46,200 $3.25 $138,860 2.09%MasonryManufactured Assemblies
4 Division 5 Metals 46,200 1 46,200 $1.08 $46,144 0.69%Metal FabridationsDecorative Metal
5 Division 6 Wood & Plastics 46,200 1 46,200 $17.75 $758,390 11.39%Rough CarpentryFinished CarpentryArchitectrual Woodwork
6 Division 7 Thermal & Moisture Protection 46,200 1 46,200 $5.86 $250,376 3.76%Dampproofing and WaterproofingThermal ProtectionWeather BarriersFlashing and Sheet MetalRoofing and Siding PanelsJoint Protection
7 Division 8 Openings 46,200 1 46,200 $5.10 $217,904 3.27%Doors and FramesEntrances and StorefrontsHardwareWindows / SkylightsLouvers and Vents
8 Division 9 Finishes 46,200 1 46,200 $11.65 $497,760 7.48%DrywallTilingCeilingsFlooringWall FinishesAcoustic TreatmentsPainting and Coatings
9 Division 10 Specialities 46,200 1 46,200 $2.12 $90,580 1.36%Interior SignageToilet & Bath AccessoriesStorage / Shelving SpecialitiesFire ExtinguishersMail BoxesEntry Mats
10 Division 11 Equipment 46,200 1 46,200 $0.16 $6,836 0.10%Collection and Disposal Equipment
11 Division 13 Special Construction 46,200 1 46,200 $1.00 $42,726 0.64%
NORTHWESTERN MICHIGAN COLLEGEPROPOSED NEW STUDENT HOUSING PLANNING SUMMARY
MI Traverse City
Run Date=12/15/2015File=NMC - Student Housing Project Planning Template 12-21-2015 FINAL.xlsx
Copyright 2006All Rights Reserved
Plante Moran CRESA, LLCSouthfield, Michigan
23
Special Purpose RoomsSpecial Structures
12 Division 14 Conveying Systems 46,200 1 46,200 $2.15 $91,861 1.38%Hydraulic Elevators
13 Division 21 Fire Supression 46,200 1 46,200 $2.50 $106,816 1.60%Water Based Sprinkler System
14 Division 22 Plumbing 46,200 1 46,200 $7.60 $324,719 4.88%PlumbingPlumbing Piping, Equipment & Fixtures
15 Division 23 HVAC 46,200 1 46,200 $6.70 $286,266 4.30%HVAC SystemExhaust Ventilation
16 Division 26 Electrical 46,200 1 46,200 $9.84 $420,426 6.32%Primary Service w/SwitchgearFire Panel2000 Amp Panel and DistributionWire, Plugs and SwitchesLighting and Emergency LightingGeneratorSecurity System
17 Division 31 Earthwork 46,200 1 46,200 $3.75 $160,223 2.41%Site Preparation / GradingEngineered FillFoundation ExcavationSediment ControlTesting
18 Division 32 Exterior Improvements 130000SF 1 130,000 $5.12 $615,794 9.25%Drive/Drop Off and Parking Lot ImprovementsConcrete Sidewalks / PadsLandscaping / Irrigation
19 Division 33 Utilities 46,200 1 46,200 $5.74 $245,206 3.68%Water MainSanitary SewerNatural GassStorm DranagePrimary Electrical
20 Building Sub Total: 46,200 $105.12 4,856,329 72.95%21 Circulation & Overhead Area:22 Unit Fixtures, Furnishing & Equipment Cost: 46,200 $4.30 $183,723 2.76%23 Building Total: 46,200 $109.09 $5,040,052 75.71%24 Site Development & Improvement (Allowance): 4.0 Acres at per acre cost of $20,000 $80,000 1.20%252627 Building & Site Cost Total: $110.82 $5,120,052 76.91%28 Building Project Contingency: 10.00% Of Building & Site Budget $512,000 7.69%29 Construction Management OH&P and Costs: 6.00% Of Building & Site Budget $338,000 5.08%30 Architect / Engineer Fees and Expenses: 5.50% Of Building & Site Budget $328,000 4.93%31 BUILDING GRAND TOTAL: $136.32 $6,298,052 94.61%32 Loose Building Furnishing and Equipment Cost: 2.75% Of Building & Site Budget $141,000 2.12%33 Technology Equipment 3.00% Of Building & Site Budget $154,000 2.31%34 Building Permits & Inspection Fees: 1.25% Of Building & Site Budget $64,000 0.96%353637 Site Acquisition: 4.00 Acres at per acre cost of38 PROJECT TOTAL: $144.09 $6,657,052 100.00%39 Program Manager 2.73% of Project Total $182,00040 Financing & Capitalized Interest: 6.50% of Project Total $433,00041 Legal & Accounting Costs & Fees, etc.: 0.50% of Project Total $33,00042 PROJECT GRAND TOTAL: $158.12 $7,305,052
Run Date=12/15/2015File=NMC - Student Housing Project Planning Template 12-21-2015 FINAL.xlsx
Copyright 2006All Rights Reserved
Plante Moran CRESA, LLCSouthfield, Michigan
24
NORT
HWESTERN
MICHIGA
NCO
LLEG
ECA
SHFLOW
ANAL
YSIS
20YEAR
,$7,30
5,00
0DE
BTISSU
EDe
cembe
r201
5
FiscalYe
arEn
dJune
3020
1720
1820
1920
2020
2120
2220
23
Revenu
es:
RentalIncome
Incomefro
mRe
ntal
972,00
099
6,30
01,02
1,20
81,04
6,73
81,07
2,90
61,09
9,72
9Less:
Ope
ratin
gExpe
nses
(162
,000
)(166
,050
)(170
,201
)(174
,456
)(178
,818
)(183
,288
)Interestearnings
onreservefund
s36
977
01,20
21,67
1Ca
shFlow
from
Ope
ratio
ns81
0,00
083
0,25
085
1,37
687
3,05
189
5,29
191
8,11
2
Debt
ServiceExpe
nditu
res:
Debt
Service
:Princip
al23
5,00
024
5,00
025
5,00
026
5,00
028
0,00
029
0,00
0Interest
328,72
531
8,15
030
8,12
529
5,65
028
3,72
527
1,12
5
TotalD
ebtS
ervice
Expe
nditu
res
563,72
556
3,15
056
3,12
556
0,65
056
3,72
556
1,12
5
NetR
even
uestoNM
C24
6,27
526
7,10
028
8,25
131
2,40
133
1,56
635
6,98
7
NetIncrease(Decrease)
toRe
serve
246,27
526
7,10
028
8,25
131
2,40
133
1,56
635
6,98
7
Beginn
ingRe
serveBa
lance
246,27
551
3,37
580
1,62
61,11
4,02
71,44
5,59
3
Ending
ReserveBa
lance,June
30$
246,27
5$
513,37
5$
801,62
6$
1,11
4,02
7$
1,44
5,59
3$
1,80
2,58
0$
Annu
alPresen
tValue
ofCa
shFlow
235,78
6$
250,22
0$
264,22
1$
280,19
4$
290,98
1$
306,54
6$
NetP
resent
Valueof
Cash
Flow
toNMC
$7,205
,643
TotalCashFlow
toNMC
9,55
9,13
8
Assumptions:
Inflatio
n3.00
%De
btissue
amou
nt(in
clude
sissuancecost)
7,30
5,00
0$
Date
ofbo
ndissue
5/1/20
16Lifeof
debt:
20years
Interestrate
onde
btissue
d:4.50
%Interestrate
oncash
reserve
0.15
%
Buildingcompletiondate
August1,20
17To
talnew
floor
space
42,600
square
feet
Totalnum
bero
funits
36un
itsTotalnym
bero
fbed
s14
4be
dsCo
stof
rent
perb
ed75
0$
perb
edOpe
ratin
gcosts
4,50
0$
peru
nit
(inclu
dessecurity
,utilities,insurance,capita
lreserves,etc.)
1of
3
25
FiscalYe
arEn
dJune
30
Revenu
es:
RentalIncome
Incomefro
mRe
ntal
Less:
Ope
ratin
gExpe
nses
Interestearnings
onreservefund
sCa
shFlow
from
Ope
ratio
ns
Debt
ServiceExpe
nditu
res:
Debt
Service
:Princip
alInterest
TotalD
ebtS
ervice
Expe
nditu
res
NetR
even
uestoNM
C
NetIncrease(Decrease)
toRe
serve
Beginn
ingRe
serveBa
lance
Ending
ReserveBa
lance,June
3 0
Annu
alPresen
tValue
ofCa
shFlow
NetP
resent
Valueof
Cash
Flow
toNMC
$7,205
,643
TotalCashFlow
toNMC
9,55
9,13
8
Assumptions:
Inflatio
n3.00
%De
btissue
amou
nt(in
clude
sissuancecost)
7,30
5,00
0$
Date
ofbo
ndissue
5/1/20
16Lifeof
debt:
20years
Interestrate
onde
btissue
d:4.50
%Interestrate
oncash
reserve
0.15
%
Buildingcompletiondate
August1,20
17To
talnew
floor
space
42,600
Totalnum
bero
funits
36To
talnym
bero
fbed
s14
4Co
stof
rent
perb
ed75
0$
Ope
ratin
gcosts
4,50
0$
(inclu
dessecurity
,utilities,insurance,capita
lreserves,etc.)
2024
2025
2026
2027
2028
2029
2030
1,12
7,22
21,15
5,40
31,18
4,28
81,21
3,89
51,24
4,24
21,27
5,34
81,30
7,23
2(187
,870
)(192
,567
)(197
,381
)(202
,316
)(207
,374
)(212
,558
)(217
,872
)2,16
82,70
43,27
23,88
14,52
65,20
95,93
194
1,52
096
5,53
999
0,17
81,01
5,46
01,04
1,39
41,06
7,99
91,09
5,29
1
305,00
031
5,00
033
0,00
034
5,00
036
0,00
038
0,00
039
5,00
025
8,07
524
4,35
023
0,17
521
5,32
519
9,80
018
3,60
016
6,50
0
563,07
555
9,35
056
0,17
556
0,32
555
9,80
056
3,60
056
1,50
0
378,44
540
6,18
943
0,00
345
5,13
548
1,59
450
4,39
953
3,79
1
378,44
540
6,18
943
0,00
345
5,13
548
1,59
450
4,39
953
3,79
1
1,80
2,58
02,18
1,02
52,58
7,21
43,01
7,21
73,47
2,35
23,95
3,94
64,45
8,34
5
2,18
1,02
5$
2,58
7,21
4$
3,01
7,21
7$
3,47
2,35
2$
3,95
3,94
6$
4,45
8,34
5$
4,99
2,13
6$
317,97
7$
333,94
2$
345,90
9$
358,24
5$
370,91
2$
380,11
3$
393,60
3$
2of
3
26
FiscalYe
arEn
dJune
30
Revenu
es:
RentalIncome
Incomefro
mRe
ntal
Less:
Ope
ratin
gExpe
nses
Interestearnings
onreservefund
sCa
shFlow
from
Ope
ratio
ns
Debt
ServiceExpe
nditu
res:
Debt
Service
:Princip
alInterest
TotalD
ebtS
ervice
Expe
nditu
res
NetR
even
uestoNM
C
NetIncrease(Decrease)
toRe
serve
Beginn
ingRe
serveBa
lance
Ending
ReserveBa
lance,June
3 0
Annu
alPresen
tValue
ofCa
shFlow
NetP
resent
Valueof
Cash
Flow
toNMC
$7,205
,643
TotalCashFlow
toNMC
9,55
9,13
8
Assumptions:
Inflatio
n3.00
%De
btissue
amou
nt(in
clude
sissuancecost)
7,30
5,00
0$
Date
ofbo
ndissue
5/1/20
16Lifeof
debt:
20years
Interestrate
onde
btissue
d:4.50
%Interestrate
oncash
reserve
0.15
%
Buildingcompletiondate
August1,20
17To
talnew
floor
space
42,600
Totalnum
bero
funits
36To
talnym
bero
fbed
s14
4Co
stof
rent
perb
ed75
0$
Ope
ratin
gcosts
4,50
0$
(inclu
dessecurity
,utilities,insurance,capita
lreserves,etc.)
2031
2032
2033
2034
2035
2036
2037
1,33
9,91
31,37
3,41
11,40
7,74
61,44
2,93
91,47
9,01
31,51
5,98
81,55
3,88
8(223
,319
)(228
,902
)(234
,624
)(240
,490
)(246
,502
)(252
,665
)(258
,981
)6,68
87,48
88,32
89,21
510
,147
11,123
12,148
1,12
3,28
11,15
1,99
71,18
1,44
91,21
1,66
51,24
2,65
71,27
4,44
71,30
7,05
5
415,00
043
0,00
045
0,00
047
0,00
049
0,00
051
5,00
053
5,00
014
8,72
513
0,05
011
0,70
090
,450
69,300
47,250
24,075
563,72
556
0,05
056
0,70
056
0,45
055
9,30
056
2,25
055
9,07
5
559,55
659
1,94
762
0,74
965
1,21
568
3,35
771
2,19
774
7,98
0
559,55
659
1,94
762
0,74
965
1,21
568
3,35
771
2,19
774
7,98
0
4,99
2,13
65,55
1,69
26,14
3,63
96,76
4,38
87,41
5,60
38,09
8,96
18,81
1,15
8
5,55
1,69
2$
6,14
3,63
9$
6,76
4,38
8$
7,41
5,60
3$
8,09
8,96
1$
8,81
1,15
8$
9,55
9,13
8$
403,72
0$
417,89
6$
428,79
6$
440,15
8$
451,94
0$
460,87
4$
473,61
0$
3of
3
27
NORT
HWESTERN
MICHIGA
NCO
LLEG
ECA
SHFLOW
ANAL
YSIS
PUBLIC
PRIVAT
EPA
RTNER
SHIP
DEVE
LOPM
ENT
Decembe
r201
5
FiscalYe
arEn
dJune
3020
1720
1820
1920
2020
2120
2220
2320
24
Revenu
es:
RentalIncome
Incomefro
mRe
ntal
972,00
099
6,30
01,02
1,20
81,04
6,73
81,07
2,90
61,09
9,72
91,12
7,22
2Less:
Ope
ratin
gExpe
nses
(162
,000
)(166
,050
)(170
,201
)(174
,456
)(178
,818
)(183
,288
)(187
,870
)Interestearnings
onreservefund
s23
3Ca
shFlow
from
Ope
ratio
ns81
0,00
083
0,25
085
1,00
687
2,28
189
4,08
891
6,44
193
9,58
5
Develope
rPayba
ckPaym
enttoDe
velope
rfrom
NMC
(683,672
)(683,672
)(683,672
)(683,672
)(683,672
)(683,672
)(683,672
)(683,672
)Ca
shFlow
toNMC
(683
,672
)12
6,32
814
6,57
816
7,33
418
8,61
021
0,41
723
2,76
925
5,91
3
Debt
ServiceExpe
nditu
res:
Debt
Service
:Co
nstructio
nLoan
Interest
(32,23
9)(256
,685
)
TotalD
ebtS
ervice
Expe
nditu
res
(32,23
9)(256
,685
)($50
6,81
7)($50
6,81
7)($50
6,81
7)($50
6,81
7)($50
6,81
7)($50
6,81
7)
Cash
Flow
toDe
velope
r65
1,43
342
6,98
717
6,85
517
6,85
517
6,85
517
6,85
517
6,85
517
6,85
5
NetIncrease(Decrease)
toRe
serve
(683
,672
)12
6,32
814
6,57
816
7,33
418
8,61
021
0,41
723
2,76
925
5,91
3
Beginn
ingRe
serveBa
lance
(683,672
)(557,344
)(410,765
)(243,431
)(54,82
1)15
5,59
538
8,36
4
Ending
ReserveBa
lance,June
30(683
,672
)$
(557
,344
)$
(410
,765
)$
(243
,431
)$
(54,82
1)$
155,59
5$
388,36
4$
644,27
7$
Annu
alPresen
tValue
ofCa
shFlow
(668
,955
)$
120,94
8$
137,31
5$
153,38
5$
169,16
5$
184,66
1$
199,88
0$
215,02
3$
NetP
resent
Valueof
Cash
Flow
toNMC
$4,584
,730
TotalCashFlow
toNMC
6,38
2,73
5
Assumptions:
Inflatio
n3.00
%De
btissue
amou
nt(in
clude
sissuancecost)
7,36
8,94
9$
Date
ofbo
ndissue
5/1/20
16Lifeof
debt:
20years
Interestrate
onde
btissue
d:6.00
%Interestrate
oncash
reserve
0.15
%
Buildingcompletiondate
August1,20
17To
talnew
floor
space
42,600
square
feet
Totalnum
bero
funits
36un
itsTo
talnym
bero
fbed
s14
4be
dsCo
stof
rent
perb
ed75
0$
perb
edOpe
ratin
gcosts
4,50
0$
peru
nit
(inclu
dessecurity
,utilities,insurance,capita
lreserves,etc.)
1of
3
28
FiscalYe
arEn
dJune
30
Revenu
es:
RentalIncome
Incomefro
mRe
ntal
Less:
Ope
ratin
gExpe
nses
Interestearnings
onreservefund
sCa
shFlow
from
Ope
ratio
ns
Develope
rPayba
ckPaym
enttoDe
velope
rfrom
NMC
Cash
Flow
toNMC
Debt
ServiceExpe
nditu
res:
Debt
Service
:Co
nstructio
nLoan
Interest
TotalD
ebtS
ervice
Expe
nditu
res
Cash
Flow
toDe
velope
r
NetIncrease(Decrease)
toRe
serve
Beginn
ingRe
serveBa
lance
Ending
ReserveBa
lance,June
30
Annu
alPresen
tValue
ofCa
shFlow
NetP
resent
Valueof
Cash
Flow
toNMC
$4,584
,730
TotalCashFlow
toNMC
6,38
2,73
5
Assumptions:
Inflatio
n3.00
%De
btissue
amou
nt(in
clude
sissuancecost)
7,36
8,94
9$
Date
ofbo
ndissue
5/1/20
16Lifeof
debt:
20years
Interestrate
onde
btissue
d:6.00
%Interestrate
oncash
reserve
0.15
%
Buildingcompletiondate
August1,20
17To
talnew
floor
space
42,600
Totalnum
bero
funits
36To
talnym
bero
fbed
s14
4Co
stof
rent
perb
ed75
0$
Ope
ratin
gcosts
4,50
0$
(inclu
dessecurity
,utilities,insurance,capita
lreserves,etc.)
2025
2026
2027
2028
2029
2030
2031
2032
1,15
5,40
31,18
4,28
81,21
3,89
51,24
4,24
21,27
5,34
81,30
7,23
21,33
9,91
31,37
3,41
1(192
,567
)(197
,381
)(202
,316
)(207
,374
)(212
,558
)(217
,872
)(223
,319
)(228
,902
)58
396
61,38
61,84
22,33
62,86
93,44
14,05
496
3,41
898
7,87
31,01
2,96
51,03
8,71
11,06
5,12
61,09
2,22
91,12
0,03
51,14
8,56
3
(683,672
)(683,672
)(683,672
)(683,672
)(683,672
)(683,672
)(683,672
)(683,672
)27
9,74
630
4,20
132
9,29
335
5,03
938
1,45
540
8,55
743
6,36
346
4,89
1
($50
6,81
7)($50
6,81
7)($50
6,81
7)($50
6,81
7)($50
6,81
7)($50
6,81
7)($50
6,81
7)($50
6,81
7)
176,85
517
6,85
517
6,85
517
6,85
517
6,85
517
6,85
517
6,85
517
6,85
5
279,74
630
4,20
132
9,29
335
5,03
938
1,45
540
8,55
743
6,36
346
4,89
1
644,27
792
4,02
31,22
8,22
41,55
7,51
81,91
2,55
72,29
4,01
12,70
2,56
83,13
8,93
1
924,02
3$
1,22
8,22
4$
1,55
7,51
8$
1,91
2,55
7$
2,29
4,01
1$
2,70
2,56
8$
3,13
8,93
1$
3,60
3,82
2$
229,98
8$
244,71
0$
259,19
3$
273,44
2$
287,46
3$
301,25
9$
314,83
6$
328,19
9$
2of
3
29
FiscalYe
arEn
dJune
30
Revenu
es:
RentalIncome
Incomefro
mRe
ntal
Less:
Ope
ratin
gExpe
nses
Interestearnings
onreservefund
sCa
shFlow
from
Ope
ratio
ns
Develope
rPayba
ckPaym
enttoDe
velope
rfrom
NMC
Cash
Flow
toNMC
Debt
ServiceExpe
nditu
res:
Debt
Service
:Co
nstructio
nLoan
Interest
TotalD
ebtS
ervice
Expe
nditu
res
Cash
Flow
toDe
velope
r
NetIncrease(Decrease)
toRe
serve
Beginn
ingRe
serveBa
lance
Ending
ReserveBa
lance,June
30
Annu
alPresen
tValue
ofCa
shFlow
NetP
resent
Valueof
Cash
Flow
toNMC
$4,584
,730
TotalCashFlow
toNMC
6,38
2,73
5
Assumptions:
Inflatio
n3.00
%De
btissue
amou
nt(in
clude
sissuancecost)
7,36
8,94
9$
Date
ofbo
ndissue
5/1/20
16Lifeof
debt:
20years
Interestrate
onde
btissue
d:6.00
%Interestrate
oncash
reserve
0.15
%
Buildingcompletiondate
August1,20
17To
talnew
floor
space
42,600
Totalnum
bero
funits
36To
talnym
bero
fbed
s14
4Co
stof
rent
perb
ed75
0$
Ope
ratin
gcosts
4,50
0$
(inclu
dessecurity
,utilities,insurance,capita
lreserves,etc.)
2033
2034
2035
2036
2037
1,40
7,74
61,44
2,93
91,47
9,01
31,51
5,98
81,55
3,88
8(234
,624
)(240
,490
)(246
,502
)(252
,665
)(258
,981
)4,70
85,40
66,14
76,93
37,76
61,17
7,83
01,20
7,85
51,23
8,65
81,27
0,25
71,30
2,67
2
(683,672
)(683,672
)(683,672
)(683,672
)(683,672
)49
4,15
852
4,18
355
4,98
658
6,58
561
9,00
1
($50
6,81
7)($50
6,81
7)($50
6,81
7)($50
6,81
7)($50
6,81
7)
176,85
517
6,85
517
6,85
517
6,85
517
6,85
5
494,15
852
4,18
355
4,98
658
6,58
561
9,00
1
3,60
3,82
24,09
7,98
04,62
2,16
45,17
7,15
05,76
3,73
5
4,09
7,98
0$
4,62
2,16
4$
5,17
7,15
0$
5,76
3,73
5$
6,38
2,73
5$
341,35
1$
354,29
7$
367,04
1$
379,58
8$
391,94
2$
3of
3
30
General Assumptions Operating ExpensesTotal Units 36 UnitsTotal Beds 144 Beds Controllable Expenses 3,000$ Per UnitMonthly Rent Per Unit 750.00$ Per Bed Utilities 600
Insurance 400Total Monthly Income 108,000$ Replacement Reserves 500Total Annual Income 972,000$ Real Estate TaxesMonths Utilized 9 Total Operating Expenses 4,500$ Per UnitConstruction Period 12 Months
Self Develop Private DeveloperProject Cost Breakdown Project Cost BreakdownConstruction 6,394,992$ Construction 6,394,992$Total Hard Costs 6,394,992$ Total Hard Costs 6,394,992$
% of HardCosts
% of HardCosts
Architecture 5.50% 351,725$ Architecture 5.50% 351,725$Owner's Representative 2.73% 174,583$ Owner's Representative 2.73% 174,583$Construction Manager 6.00% 383,700$ Development Fee 7.00% 447,649$Total Soft Costs 910,007$ Total Soft Costs 973,957$Total Development Costs 7,304,999$ Total Development Costs 7,368,949$
Financing Assumptions Financing AssumptionsSource of Funds 20 Year Bond Financing Source of Funds Construction/Perm LoanBond Interest 4.50% Construction LoanBond Amount 7,304,999$ Loan Amount 80% 5,895,159$Bond Term 21$ Equity Required 1,473,790$
Construction Loan Interest 5.00%
Permanent LoanTerm 240 MonthsAmortization 20 YearsInterest Rate 6.00%Loan Amount 5,895,159$Monthly Perm Loan Debt Service ($42,235)Annual Permanent Loan Debt Service ($506,817.04)
Northwestern Michigan College Facility Development Cost Comparison
31
$7,305,000 Average Life = 0.43 yearsNORTHWESTERN MICHIGAN COLLEGE
COUNTY OF GRAND TRAVERSE, STATE OF MICHIGAN2016 COMMUNITY COLLEGE FACILITIES BONDS
(GENERAL OBLIGATION - LIMITED TAX)
SCHEDULE OF ESTIMATED CONSTRUCTION FUND EARNINGS
EXPENDITURE ACTIVITY Construction ProjectedConstruction Other Fees Fund Interest Interest
Date Projects and Costs Totals Month Payout % Balance Rate EarnedMay 16 $7,305,000May 16 $569,833 $471,699 $1,041,532 1 14.25% 6,263,468 0.15% $783Jun 16 569,833 569,833 2 22.04% 5,694,418 0.15% 712Jul 16 569,833 569,833 3 29.84% 5,125,296 0.15% 641
Aug 16 569,833 569,833 4 37.64% 4,556,103 0.15% 570Sep 16 569,833 569,833 5 45.43% 3,986,840 0.15% 498Oct 16 569,833 569,833 6 53.23% 3,417,505 0.15% 427Nov 16 569,833 569,833 7 61.02% 2,848,099 0.15% 356Dec 16 569,833 569,833 8 68.82% 2,278,621 0.15% 285Jan 17 569,833 569,833 9 76.61% 1,709,073 0.15% 214Feb 17 569,833 569,833 10 84.41% 1,139,453 0.15% 142Mar 17 569,833 569,833 11 92.20% 569,762 0.15% 71Apr 17 569,833 569,833 12 100.00% (0) 0.15% (0)
May 17 0 0 13 100.00% (0) 0.15% (0)Jun 17 0 0 14 100.00% (0) 0.15% (0)Jul 17 0 0 15 100.00% (0) 0.15% (0)
Aug 17 0 0 16 100.00% (0) 0.15% (0)Sep 17 0 0 17 100.00% (0) 0.15% (0)Oct 17 0 0 18 100.00% (0) 0.15% (0)
$6,838,000 $471,699 $7,309,699 $4,699
Breakdown of Estimated Other Fees and CostsOTHER FEES: OTHER COSTS:Municipal Advisory Council Fee $400 Election, Notice of Sale, etc. $4,391Auditor's Subsequent Events Review 2,500 Capitalized Interest: x mos. @ x% 328,725Bond Attorney 22,000 Bond Discount 1.000% 73,050Construction Manager (Incl. in Construction Costs) 0 Bond Insurance ( incl. in Bond Discount) 0Financial Consultant 17,031 Other 0Other 0 TOTAL OTHER COSTS: $406,166
Other: TOTAL OTHER FEES AND COSTS $471,699 Credit Ratings $17,102 Official Statement Printing & Mailing 5,500 Total Project Cost $7,309,699 Treasury Filing 1,000 23,602 Less Construction Fund Earnings 4,699TOTAL OTHER FEES $65,533 AMOUNT OF BOND ISSUE $7,305,000.00
Estimated Construction Fund Deposit $6,833,301
PUBLIC FINANCIAL MANAGEMENT, INC.3989 Research Park Drive
Ann Arbor, Michigan 48108 prsPhone (734) 668-6688 Fax (734) 668-6723 12/14/15
Table 4a Housing LTGO Bonds.xls, Draw 12/14/15 7:25 AM
32
Tabl
e 4
LTG
OD
ated
:M
ay 1
, 16
INTE
REST
CAP
ITAL
IZED
DUR
ING
HO
USIN
G C
ONS
TRUC
TIO
ND
eliv
ery:
May
1, 1
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33
PMC CAPITAL PLANNING AND FINANCIAL ANALYSIS CLARIFICATIONS:
1. PMC performed the Services in accordance with the standard of professional skill and careexercised by other consultants performing similar services under similar circumstances.
2. PMC does not warrant or guarantee the outcome of project pro formas, budgets or other financialprojections developed by PMC for use in connection with its Services. Budgets, cost estimates,schedules, and financial projections prepared by PMC represent PMC's best professionaljudgment as a consultant. It is recognized, however, that neither PMC nor NMC has control overthe cost of labor, materials or equipment, market conditions, contractors’ methods ofdetermining bid prices or other competitive bidding or negotiating conditions. PMC cannot anddoes not warrant or represent that the outcome of bids or negotiated prices will not vary fromany project budget proposed, established or approved by NMC, or from any cost estimate,projection or evaluation prepared by PMC.
3. PMC's Services do not include professional architectural or engineering services. PMC shall notbe responsible for the design of any project, for any errors, omissions or other deficiencies in theconstruction drawings and specifications for a project, for any other error or omissions ofarchitects or other design professionals, if any, in connection with a project, or for the failure ofthe construction drawings and specifications for a project to comply with the requirements ofNMC or NMC's landlord or subtenants or with applicable codes or legal requirements. It shall bethe responsibility of NMC's architect, not PMC, to identify building code and other legalrequirements pertaining to the design of a project for NMC.
34
7
For More Information Please Contact:
Paul R. Wills, AIA, NCARB, LEED AP Patrick Podges, LEED AP
Partner Senior Vice President
Ph: 248.223.3316 Ph: 248.603.5108
Email: [email protected] Email: [email protected]
35
______________________________________________________________________________
To: Timothy J. Nelson, President
From: Vicki Cook, VP Finance and Administration
Date: December 11, 2015
Subject: Summary Report for the General Fund as of November 30, 2015
The attached reports summarize the financial results for the General Fund as of November 30,
2015. The fifth month represents 41.6% of the year.
Month End Results
The month end reports are interim and not a reflection of actual year-end results. The timing
of revenue and expenses fluctuates throughout the year and will affect year end results. The
general fund ended the month with an excess of revenue over expenses in the amount of
$1,435,354. Revenue decreased by 5% when comparing November 2015 to November 2014.
Expenses increased by 3% when comparing November 2015 to November 2014.
Revenue (letters refer to the attached General Fund summary)
A. Tuition and Fees revenue: Tuition and fees represent a 5% decrease from those of November
2014. For Fall 2015, the budget was set at 49,921 billing hours for budgeted revenue of
$7,811,563. Actual billing hours are at 45,561 hours for total tuition revenue of
$7,475,804. This is a shortfall of $335,759. We anticipate a decrease in adjunct/overload
contracts to partially offset this shortfall. Additional savings will need to come from a
combination of reductions in supplemental wages, delay in COAT purchases, reduction in
professional development, and reduction in transfers.
B. Property Taxes: Tax revenue is recorded as payments are received. We expect an overall
increase over the previous fiscal year.
C. State Sources began in October with receipt of the first state aid payment.
D. Federal Sources, which consist primarily of the MARAD grants, are not expected to be
received until May 2016.
E. Actual year-to-date investment income recorded for fiscal year 2016 reflects interest income
only.
F. Both Private Sources and Other Sources are timing and event dependent.
MEMO
Administrative Services
36
Expenses
G. Salary and benefit changes correspond with budgeted increases.
H. All expenses are under budget with the exception of COAT.
I. Capital outlay is timing related. Capital Outlay reflects expenditures budgeted through the
allocation of COAT dollars and BBQ funds.
37
Unaudited
2015-2016 YTD % ofFunds Accounts Adjusted Budget Activity Annual Budget
TOTAL GENERAL FUND
50 Revenues
Tuition and Fees 24,834,033 11,198,080 45.09% A
Property Taxes 9,763,411 4,349,306 44.55% B
Other Local 0 0 *
Local Sources 34,597,444 15,547,387 44.94%
State Sources 9,195,100 2,090,756 22.74% C
Federal Sources 524,000 199,898 38.15% D
Private Sources 375,000 115,137 30.70% F
Investment Income 274,000 116,212 42.41% E
Other Sources 298,250 204,831 68.68% F
Total Revenues 45,263,794 18,274,220 40.37%
60 Labor
Salaries & Wages 21,916,532 8,583,749 39.17% G
Benefits 9,505,515 3,727,412 39.21% G
Total Labor 31,422,047 12,311,161 39.18%
70 Expenses
Purchased Services 2,316,558 964,653 41.64% H
Supplies & Materials 2,899,990 1,157,063 39.90% H
Internal Services 80,995 -1,365 -1.69% H
Other Expenses 1,856,773 722,564 38.92% H
Institutional Expenses 1,735,684 620,958 35.78% H
Maintenance & Renovation 1,533,128 551,477 35.97% H
Prof Develop, Travel & Events 769,012 271,811 35.35% H
Capital Outlay 262,941 180,490 68.64% I
Total Expenses 11,455,081 4,467,650 39.00%
Total Expenditures 42,877,128 16,778,811 39.13%
80 Transfers
Transfers 2,383,573 60,054 2.52%
Total Transfers 2,383,573 60,054 2.52%
Total Expenditures and Transfers 45,260,701 16,838,865 37.20%
Net Revenues over (under) Expenditures 3,093 1,435,354
Northwestern Michigan College
Summary Report for General Fund Accounts
Fiscal Year 2016, Period 05
Month end reports are interim and not a reflection of final year end results.
Copy of Summ Gen Fund_Nov_2015.xls
for internal use only 12/11/2015 1:33 PM Page 1 of 1
38
Northwestern Michigan College
Comparative Statement
November 2015 to October 2015
General Fund Activity Only
Difference between current month and previous month
Revenue Yr. To Date Yr. To Date Month of Month of Explanation
30-Nov-15 31-Oct-15 30-Nov-15 31-Oct-15 November
Tuition and Fees 11,198,080 7,793,872 3,404,208 2,427,517 Spring 2016 course and general fees recognized in November
Property Taxes 4,349,306 4,289,146 60,160 489,438 Winter tax collections begin in December
State Sources 2,090,756 1,022,278 1,068,478 1,022,278 State aid payments for 2015-16 began in October; MPSERS payment
received in November
Federal Sources 199,898 199,898 - - Consistent with prior month
Private Sources 115,137 - 115,137 - Timing of Foundation Support
Investment Income 116,212 92,451 23,761 23,004 Consistent with prior month
Other Sources 204,831 169,127 35,704 46,496 October higher for NJT grant admin fees, rentals, and prior year write off
reversals
Total Revenue 18,274,220 13,566,772 4,707,448 4,008,733
Expenses
Salaries and Wages 8,583,749 6,625,506 1,958,243 2,824,468 3 pays in October 2015
Benefits 3,727,412 2,922,141 805,271 1,127,999 3 pays in October 2015
Purchased Services 964,653 833,998 130,655 229,142 Timing related
Supplies & Material 1,157,063 1,003,951 153,112 309,724 October higher due to timing of payments for classroom, fee related
supplies, and general supplies
Internal Services (1,365) (2,187) 822 209 Consistent with prior month
Other Expenses 722,564 585,176 137,388 241,372 Timing of payments for helicopter rental, bank & charge card fees
Institutional Expenses 620,958 450,403 170,555 141,028 Timing of utility and insurance payments
Maintenance & Renovation 551,477 546,206 5,271 156,832 November less due to moving aviation equipment expense to aviation
equipment plant fund.
Prof Develp, Travel, & Events 271,811 228,953 42,858 84,233 Timing of professional development
Capital Outlay 180,490 176,661 3,829 135,409 $535 library books; $3,294 Audio tech equipment (Universal Audio Apollo
Twin DUO w/ cables and interface)
Total Expenditures 16,778,811 13,370,809 3,408,002 5,250,419
Transfers 60,054 60,054 - - Consistent with prior month
Net Revenues over/(under) 1,435,354 135,909 1,299,446 (1,241,686)
Month end reports are interim and not a reflection of final year end results.
Month end reports are interim and not a reflection of final year end results.
39
Northwestern Michigan College
Comparative Statement
November 2015 to November 2014
General Fund Activity Only
Difference between November 2015 and November 2014 (GENERAL FUND)
Revenue Yr. To Date Yr. To Date INCRE/DECRE. Percentage Explanation
30-Nov-15 30-Nov-14 Difference
Tuition & Fees 11,198,080 10,695,489 502,591 5%FY16 less in fall tuition and flight fees offset by higher training services
revenue
Property Taxes 4,349,306 4,190,247 159,059 4% Budgeted increase for FY16
State Sources 2,090,756 2,063,016 27,740 0% Consistent with previous year
Federal Sources 199,898 8,000 191,898 100% Timing of MARAD funding
Private Sources 115,137 125,104 (9,967) -8% Timing of Foundation support
Investment Income 116,212 116,404 (192) 0% Consistent with previous year
Other Sources 204,831 164,846 39,985 24%Reimbursements received in Sept 2015 from MARAD for shipyard drydock
hotel & per diems
Total Revenue 18,274,220 17,363,107 911,114 5%
Expenses
Salaries and Wages 8,583,749 8,310,622 273,127 3% Budgeted increase for FY16
Benefits 3,727,412 3,609,006 118,406 3% Budgeted increase for FY16
Purchased Services 964,653 843,722 120,931 14% Timing of contractual payments
Supplies & Material 1,157,063 1,182,723 (25,660) -2% Timing of Outreach Services trip expenses
Internal Services (1,365) 47,904 (49,269) -103%Aviation and training services internal revenue; fewer internal charges
from events
Other Expenses 722,564 682,775 39,789 6%Higher expenses in FY16 for recruiting, non-professional development and
travel partially offset by lower expense from differential tuition scholarships
Institutional Expenses 620,958 666,035 (45,077) -7% Timing of utility payments
Maintenance & Renovation 551,477 553,444 (1,967) 0% Consistent with previous year
Pro. Develop, Travel & Events 271,811 256,847 14,964 6% Timing of professional development
Capital Outlay 180,490 163,216 17,274 100% Timing of COAT and capital purchases
Total Expenditures 16,778,811 16,316,293 462,518 3%
Transfers 60,054 97,638 (37,584) Loan fund and aviation transfers
Net Revenues over/(under) 1,435,354 949,175 486,179
Month end reports are interim and not a reflection of final year end results.
Month end reports are interim and not a reflection of final year end results.
40
Northwestern Michigan College
Summary by Program
November 2015
General Fund Activity Only
Revenue Percent 2015-16 Yr. To Date Percent of
of Total Annual Budget 30-Nov-15 Total Spent Definition
Tuition & Fees 55% 24,834,033 11,198,080
Property Taxes 22% 9,763,411 4,349,306
State Sources 20% 9,195,100 2,090,756
Federal Sources 1% 524,000 199,898
Private Sources 1% 375,000 115,137
Investment Income 1% 274,000 116,212
Other Sources 1% 298,250 204,831
Total Revenue 100% 45,263,794 18,274,220
Expenses
Instruction 39% 16,889,334 6,894,575 41% Produce educational change in a learner or group of learners; includes both credit and non-credit offerings
Information Technology 7% 2,959,368 1,075,766 6% Provide technology to benefit instructional activities and the institution as a whole
Public Service 1% 235,427 86,721 1% Provide public with unique resources and respond to community needs or solve community problem
Instructional Support 16% 6,814,156 2,601,285 16% Support instructional programs
Student Services 12% 5,095,512 1,995,287 12% Contribute to well-being of students and their intellectual, cultural, & social development
Institutional Administration 14% 6,126,872 2,308,401 14% Provide for organizational effectiveness and continuity; day-to-day functioning and long-range viability
Plant Operations and Maintenance 11% 4,756,459 1,816,775 11% Maintain existing facilities, provide utility and safety services, and plan/design future facilities
Total Expenditures 100% 42,877,128 16,778,811 100%
Transfers 2,383,573 60,054
Net Revenues over/(under) 3,093 1,435,354
Month end reports are interim and not a reflection of final year end results.
Month end reports are interim and not a reflection of final year end results.
41
1701 East Front Street, Traverse City, MI 49686 231-995-1021
MEMO
Resource Development
To: The Board of Trustees and President Timothy J. Nelson
From: Rebecca Teahen, Executive Director for Resource Development
Date: December 14, 2015
Subject: Foundation Update for December 2015
Celebrating a Special Gift
The Foundation, College, and Dennos Museum Center recently celebrated a special gift from some of our most generous donors. Barbara and Dudley Smith have made a $1 million gift to expand the Inuit-art gallery at the Dennos. This transformational gift will allow members of our community improved access to enjoy and study the Dennos’ renowned collection of Inuit art. The Smiths have also shared that their personal collection of Inuit art will be bequeathed to the Dennos through their estate plans. It is a great honor and pleasure to be part of this history in the making! It is fitting to celebrate the power of philanthropy in this way during this season of giving.
Fund Raising – a “check” on FY16 goals
To date, $115,525 has been raised for the Annual Fund; our goal is $250,000. All our direct mail appeals have been sent. Two Email appeals will go out in December also.
The overall fundraising goal for FY16 was set at 1,500,000 excluding events and bequests.
Total dollars raised to date (FY16):
$3,629,263 Total received (including the Annual Fund and new pledges)
- $835 Received through bequest gifts
= $3,628,429 Raised toward FY16 goal of $1,500,000 in gifts & new pledges
+ $91,205
$3,719,633
Gross event revenue vs goal of $250,000
Total of gifts + events
Foundation Initiatives
Staff have begun the process of updating all Foundation policies. As part of the process, the Bylaws were updated and a new MOU adopted in December. The Foundation Finance and Audit Committee began a review of its investment policy which was adopted in 2010. Staff and Foundation board committees will review gift acceptance policies next.
Staff and committee members continue to plan for a future campaign. We are currently refining our case for support and developing budget models.
42
1701 East Front Street, Traverse City, MI 49686 231-995-1021
Meetings and Events for your calendars:
Finance & Audit Committee – Wed., 2/17/2015 at 7:30 am, Founders Hall, Room 110.
Foundation Board meeting – Wed., 2/24/2016 at 7:30 am (breakfast at 7:00), Oleson Center.
“Taste of Success” event, formerly Tasters Guild Scholarship Auction – February 19, 2016
43
State & Legislative Matters
Capital Outlay Advances: Last week, the Senate Appropriations Committee unanimously approved House Bill 4095 (Pscholka), which grants planning authorizations for capital outlay projects at Lake Michigan College and West Shore Community College, as well as Ferris State University and several state police posts. HB 4095 now goes to the full Senate for consideration. Performance Funding Task Force: The Legislative Taskforce established to make recommendations for improving the current funding formula for community colleges held its final meeting Thursday, and unanimously approved the funding formula as recommended by the MCCA. While the State Budget Office did not sign on to the agreement, it is a very positive step that the legislators approved the recommendations unanimously. The assumption is that the Legislature will now apply this formula in allocating future annual increases in State appropriations to community colleges. Many thanks to community college taskforce members Tim Nelson (chair), Rose Bellanca, Laura Coleman, and Jim Jacobs for their hard work in crafting this recommendation. Massage Therapy Licensure: Last Wednesday, the House Regulatory Reform Committee reported out House Bill 5001 (Lauwers), which would increase the number of class hours required for massage therapy licensure from 500 to 625. The change is being proposed by therapy schools that require even more hours, which are running afoul of financial aid rules that restrict qualifying programs to 150% of the minimum time required under state law. It is our understanding that all community college massage therapy programs currently meet or exceed the proposed threshold of 625 hours; please contact Mike Hansen or Erin Schor immediately if you see any concerns for your college. Dark Stores: The House Tax Policy Committee took further testimony this week on the issue of commercial real estate valuation, or “dark stores.” Testimony is available on the Committee website. Chair Jeff Farrington announced that the Tax Policy Committee will not meet again this year. Bills to Watch: A quick reference of all the bills relevant to community colleges introduced in the 2015 Legislative Session is available on the MCCA website. Statewide News/Reports Miller College, Small Private College on Kellogg Community College’s Campus is Closing: The college primarily offers upper division courses. Recent audits revealed financial challenges far greater than officials realized they faced, and that there was no way to get the college financially solvent. Among the problems appears to be that hundreds of thousands of dollars in federal aid may have been distributed in unauthorized ways. Western Michigan University announced that it will offer assistance so that Miller students can complete their degrees (see Battle Creek Inquirer article).
MCCA WEEKLY UPDATE MCCA Legislative Liaisons Group &
Michigan Community College Marketing and Communications Association
[Report #076 December 14, 2015
44
12/14/2015 MCCA Update - 2
Federal Legislative Matters
Reprieve in Federal Budget Talks: With current fiscal year funding expiring at midnight Friday, Congress has passed a stop-gap measure that will keep the government funded through December 16th. The five-day continuing resolution will provide negotiators with additional time to put together a final FY 2016 omnibus package. Reports indicate that agreement has been met on funding levels, but there are a number of policy riders that leaders of the House and Senate Appropriations Committees have yet to agree upon. It is expected that a final bill could be posted by Monday. The bill will likely be tied to a tax extenders package. Workforce Innovation and Opportunity Act Webinar (December 15 at 3pm): The U.S. Labor Department is hosting a webinar on strategies for effective state teaming to implement the Workforce Innovation and Opportunity Act (WIOA). To register, click here. National News/Funding Opportunities Help Improve the National Credentialing System: Through funding from Lumina Foundation, the American Association of Community Colleges (AACC) has been tapped to work with approximately 20 community colleges over 18 months to design and begin implementing the use of integrated multiple credentials. If your college already has experience in this area, consider submitting a proposal to be part of this initiative. Proposals are due January 29, 2016. TechHire Grants: The U.S. Labor Department (DOL) is accepting applications for grants under the new TechHire program, which is geared to largely underserved populations across the country to help quickly train them to qualify for well-paying tech jobs. March 13 is the deadline. Training After Prison: DOL's Training to Work grant competition will award about 14 grants to expand access to tech jobs and other high-growth occupations for adults 18 and older returning from correctional facilities. Feb. 14 is the deadline.
MCCA Centers for Excellence News
Michigan Center for Student Success (MCSS) Guided Pathways Cohorts Convene at Macomb Community College: The Guided Pathways Cohort, including 12 colleges from Cohort I and 11 colleges from Cohort II, met on December 9-11 at Macomb Community College with more than 120 participants registered. Participants met in cross- college conversations, engaged in individual college planning sessions, and learned about emerging research on transfer, focus groups, and developmental education. Cohort II colleges also learned about challenges and success from Cohort I colleges. The Guided Pathways colleges will convene again in April 2016 at Washtenaw Community College.
45
12/14/2015 MCCA Update - 3
Michigan Colleges Online (MCO) New Opportunity…MCO IT Help Desk Pilot Project: The MCO is engaging in a pilot project to help colleges extend the capacity of their existing help desk services or to help implement a help desk service for their students and faculty. The MCO is entering into an agreement with BlackbeltHelp - an IT help desk provider with five years of experience handling help desk services for higher education. They have 200 clients globally and 400 full-time technical and counseling staff handling 600,000+ support requests per year. Their clients include community colleges, universities and liberal arts colleges and services cover LMS help, password resets, ticketing and call escalation. Colleges interested in participating in this pilot project should contact Ronda Edwards. Michigan New Jobs Training Program (MNJTP) MNJTP by the Numbers: 113 employers have been served in 125 MNJTP contracts to date. The number of projected new jobs supported by existing MNJTP agreements is 13,980. Eighteen community colleges are currently taking advantage of MNJTP funding to support new job training. Center for Global Initiatives (CGI)
Interested in Joining the Contract for Internationalization with Carol Stax-Brown? Carol has been working with five lead colleges in developing international projects, partnerships, grants, and opportunities. This is a low-risk, cost effective way to launch or expand opportunities for students, faculty, staff and leadership to develop global competencies. Current members are taking part in an MSU sponsored program with Indonesia to internationalize business curriculum. Also in development is an innovative program called "Corporate Culture Exchange" which will provide opportunities for students to participate in cross cultural teams while tackling challenges posed by private sector partners. The Center has also partnered on a proposal that has been shortlisted by the Asian Development Bank to develop technical training programs for a university in China. Please contact Carol Stax Brown for additional information (319-210-8541; [email protected])
Community Solutions Program Accepting Applications: The Community Solutions Program (CSP) is a professional development program for the best and brightest global community leaders working in Transparency and Accountability, Tolerance and Conflict Resolution, Environmental Issues, and Women and Gender Issues. Community leaders participating in the program will come from over 60 countries. CSP is a program of the Bureau of Educational and Cultural Affairs of the U.S. Department of State. If your institution is interested in hosting a 2016 CSP leader, please complete the Host Interest Form by March 31, 2016.
Community Colleges in the News
Community College leader: 3 steps to economic security. See Mike Hansen’s editorial in The Detroit News. Alpena Community College, consortium hosts drone display (see Alpena News article).
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12/14/2015 MCCA Update - 4
Mid-America Economic Development Council awarded top honors to the Jackson Area College and Career Connection Early Middle College Program as a best practice in workforce development. Jackson College’s partnership with schools, economic development, regional manufacturing association, and employers has created an Early Middle College pathway for high school students to gain an Associate degree and work experience in the skilled trades, information technology and engineering.
Upcoming Events for 2015 Calendar
Please click here to see all MCCA events.
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NORTHWESTERN MICHIGAN COLLEGE
BOARD OF TRUSTEES
MINUTES
Monday, November 23, 2015
at Oleson Center, 1881 College Drive
CALL TO ORDER—Chair Douglas S. Bishop called the regular meeting to order at 5:30 p.m.
ROLL CALL Trustees present: Douglas S. Bishop, Chris M. Bott, Robert T. Brick, K. Ross Childs, Marilyn
Gordon Dresser (joined at 7:15 p.m.), Steven G. Rawlings, Kennard R. Weaver
Trustees absent: None
Also present: President Timothy J. Nelson, G. P. Achenbach, Ed Bailey, Marcelo Betti, Jerry
Cannon, Vicki Cook, Marguerite Cotto, Dorothy Eisenstein, Joy Evans, Diana
Fairbanks, Holly Gorton, Mike Hochscheidt, Bronwyn Jones, Mark Liebling, Todd
Neibauer, Susan Odgers, Jonathan Patterson, Paul Perry, Stephen Siciliano, Cheryl
Sullivan, Brian Sweeney, Rebecca Teahen, Hans Van Sumeren, Chris Weber
REVIEW OF AGENDA—The agenda was accepted as presented.
REPORTS
Power Systems Program—Stephen Siciliano, Vice President for Educational Services provided
information about a new Power Systems major under the Bachelor of Science in Maritime
Technology that the Board is being asked to approve at this meeting. He explained it moves the
program from the current associate of science degree to a major to allow students to receive a BS
degree. Only a small number of students are anticipated to participate in this program, but it
prepares a cadet for a potential land-based job.
Yellow River Conservancy Technical Institute Update—Marguerite Cotto, Vice President for
Lifelong and Professional Learning, and Chris Weber, Vice President for Enrollment Management
and Student Services, shared a presentation on their recent trip to China where they visited our sister
school Yellow River Conservancy Technical Institute (YRCTI). This trip allowed for collaboration
of faculty on specific programs being explored by the two institutions for faculty and student
exchange. The NMC team of Cotto and Weber, along with Ed Bailey, Director of Technical
Academic Area, and Hans Van Sumeren, Director of Great Lakes Water Studies Institute, were very
impressed with the scale of YRCTI’s training equipment and laboratory facilities that could provide
great opportunities for NMC students. YRCTI will visit NMC in the near future and students and
instructors could potentially participate in the collaborative program as early as next fall.
Sensitive Information Report—Vicki Cook, Vice President of Finance and Administration,
provided the annual update of incidents related to identity theft protection to the Board as required
by the Fair and Accurate Credit Transactions Act of 2003. The report noted there were no incidents
of this type during the past twelve months.
Enrollment Report—Chris Weber, Vice President for Enrollment Management and Student
Services, provided the monthly enrollment update, noting that enrollment for spring semester 2016 is
well underway. She indicated that a recent weekly MACRO report shows that 9 other Michigan
community colleges, of 15 reporting, show a greater headcount loss than NMC. Weber also shared
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Northwestern Michigan College November 23, 2015
2
that residence halls at NMC are retaining full housing status for spring, indicating a great need for
housing.
Financial Report—Vicki Cook, Vice President of Finance and Administration, provided the
monthly financial report, indicating trending about the same as the previous month’s report. She
explained that more a more detailed report would be shared in January.
Policy Committee Report—Committee chair Kennard Weaver reported that the Board Policy
Committee had met the previous week and reviewed updated Foundation Bylaws and a
Memorandum of Understanding between the College and Foundation that are on this meeting’s
agenda for approval. Two NMC Board policies were also reviewed and are being recommended for
approval without change under this meeting’s action items.
ACCT 2015 Leadership Congress—Trustee Ross Childs shared that his written report of the
ACCT Leadership Congress was provided in the Board meeting materials.
Foundation Report—Doug Bishop shared that the Foundation update for November 2015 was
provided in the Board meeting materials, noting that the Foundation is being well run.
Legislative Issues Report—In addition to the MCCA update provided in the Board meeting
materials, President Timothy Nelson shared he had provided testimony in Lansing at the joint
hearing of the House Higher Education Appropriations Committee and the Community College
Appropriations Committee regarding potential reasons for declining enrollment in the state. He also
testified on the MCCA recommended changes to the performance funding formula for community
colleges. President Nelson noted that NMC is fortunate to be able to participate in this process, and
he will continue to report on the progress. Nelson also shared he had cast the NMC Board vote as an
abstention related to the legislative bill introduced on concealed weapons, with the explanation that
NMC is in favor of closing the loophole for allowing open carry and to allow local decision
regarding gun free campuses. The MCCA did vote to oppose the introduced legislation.
UPDATES
Board Chair Update—Chair Doug Bishop provided a brief update.
President’s Update—President Timothy Nelson shared that NMC students had engaged in activities
to gain a better appreciation of being on restricted funding for food and in understanding homeless
issues. They had excellent, and very professional, presentations displayed in Scholars Hall. The
Board supported those positive comments regarding these student activities and recognized NMC
faculty for reaching out to the community for involvement in these student activities. President
Nelson concluded by thanking the group who traveled to China to continue building our relationship
with partners to benefit our students’ experience.
PUBLIC INPUT—There was public input offered by Marcello Betti, Jerry Cannon, Dorothy
Eisenstein, Susan Odgers, and Jonathan Patterson.
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Northwestern Michigan College November 23, 2015
3
DISCUSSION ITEMS—None
CONSENT ITEMS—On a motion by Kennard Weaver, supported by Bob Brick, the following
items were approved by a unanimous vote as a group without discussion:
Minutes of the October 26, 2015, regular meeting and closed session.
ACTION ITEMS
Power Systems Major—On a motion by Steve Rawlings, supported by Kennard Weaver, the Board
approved a BS in Maritime Technology – Power Systems Major offering effective with the 2016-17
academic catalog offerings. The motion passed with a unanimous vote.
Harbor Consultant Contract—On a motion by Ross Childs, supported by Kennard Weaver, the
Board authorized administration to contract with K & L Gates at a rate of $5,000 per month for the
next 12 months for consultation work to seek passage of a new provision in the Water Resources
Reform and Development Act (WRRDA), to be funded through the Strategic Fund. The motion
passed with a unanimous vote.
NMC Foundation Bylaws—On a motion by Kennard Weaver, supported by Ross Childs, the Board
approved amended NMC Foundation Bylaws as presented. The motion passed with a unanimous
vote.
NMC/NMC Foundation MOU—On a motion by Ross Childs, supported by Kennard Weaver, the
Board approved a Memorandum of Understanding between Northwestern Michigan College and the
Northwestern Michigan College Foundation as presented. The motion passed with a unanimous
vote.
Board Policies—On a motion by Bob Brick, supported by Kennard Weaver, the Board adopted the
following Board Policy Committee recommendations, as presented, on a first-reading basis:
Policy C-100.00 Mission with no changes after review
Policy C-102.00 Values with no changes after review
The motion passed with a unanimous vote.
Closed session—Ross Childs made a motion, supported by Kennard Weaver, that the Board
convene in closed session as permitted by Section 8(c) of the Open Meetings Act, MCL 15.268(c),
to discuss strategy connected with the negotiation of collective bargaining agreements between the
College and the Michigan Education Association. The motion passed with the following roll call
vote: Yes—Steve Rawlings, Ross Childs, Kennard Weaver, Bob Brick, Chris Bott, Doug Bishop;
No—none; and the Board went into closed session at 6:43 p.m.
Reconvene Regular Meeting—Ross Childs made a motion, supported by Kennard Weaver, to
adjourn the closed session and reconvene the open session. The motion passed with a unanimous
vote, and the regular open session reconvened at 8:13 p.m. A roll call was conducted and the
following trustees were present: Chris Bott, Ross Childs, Kennard Weaver, Bob Brick, Marilyn
Dresser, Steve Rawlings, Doug Bishop.
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Northwestern Michigan College November 23, 2015
4
REVIEW OF FOLLOW-UP REQUESTS—Confirmed requests made by the Board that require
administrative follow-up for information to be provided to the Board at a later date.
ADJOURNMENT—The meeting adjourned a 8:15 p.m.
Recorded by Holly Gorton, Executive Assistant to the President and Board of Trustees.
SIGNED
Douglas S. Bishop, Chair
ATTESTED
K. Ross Childs, Secretary
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To: Timothy Nelson, President
From: Mark Liebling, Executive Director of Human Resources
Date: December 15, 2015
Subject: Tentative Agreement for SEIU Local 517M 2016 wages Action Requested Approval of the tentative agreement between the Service Employees International Union, Local 517M and NMC regarding 2016 wages for Maintenance/Custodial employees.
Policy and Contractual Framework The agreement allows for annual re-opener provision in Article XXIII, Duration and Agreement, Section 3, Termination or Amendment. This agreement requires notice 90-days prior to the annual extended date of July 1. Per Article XVIII, Wages; Section 6, Wage Increases; the college conducts an annual salary survey to ensure wages remain externally equitable. NMC Board Policy A-105.00, Consent Agenda, calls for negotiated employee contracts to be placed on the consent agenda.
Background Human Resources conducted the wage survey in the summer of 2015. College representatives met with the union bargaining committee on November 19, 2015 to discuss wages effective January 1. 2016. The attached proposal was presented and tentatively agreed upon. The union voted and ratified the tentative agreement on December 7, 2015.
Summary of the Proposal The proposal addresses the following items. First, it awards steps for individuals who are successfully performing their job. Second, it adjusts scales based on the market data compared to the 2015 scales. Attached: 2016 Wage Re-Opener Proposal
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2016 Wage Re‐Opener Proposal Custodian, Courier & Warehouse Clerk Classifications: Survey results
Indicate that the scale is above the comparable group approximately 1.8%.
The average increase of the comparable group was 0.95% excluding those outside of 2 Standard Deviations.
Proposed adjustment for 2016 1 Step increase as appropriate
Adjust the scale by a total of 1.25%
CUSTODIAN WAREHOUSE/COURIER
Step January
2015 January
2016 Step January
2015 January
2016 11 16.76 16.97 11 18.80 19.04 10 16.02 16.22 10 18.02 18.25 9 15.74 15.94 9 17.70 17.92 8 15.46 15.65 8 17.39 17.61 7 15.18 15.37 7 17.08 17.29 6 14.91 15.10 6 16.78 16.99 5 14.65 14.83 5 16.48 16.69 4 14.39 14.57 4 16.19 16.39 3 14.13 14.31 3 15.90 16.10 2 13.88 14.05 2 15.61 15.81 1 12.83 12.99 1 14.57 14.75
Avg Step Increment steps 2-10 1.0181 1.0181
Avg Step Increment steps 2-10 1.0181 1.0181
Scale Increase 3.13% 1.25% Scale Increase 3.13% 1.25%
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Maintenance Mechanic, Painter and Boiler Mechanic Classifications Survey results
Indicate the scale is above comparable group approximately 3.0%
Average increase of the comparable group was 0.96% excluding those outside of 2 standard deviations
Proposed Pay adjustment for 2016 1 Step increase as appropriate
Adjust the scale by a total of 1.25%
MAINTENANCE MECHANIC/PAINTER BOILER MECHANIC
Step January
2015 January
2016 Step January
2015 January
2016
11 20.66 20.92 11 22.02 22.30
10 20.11 20.36 10 21.44 21.71
9 19.59 19.83 9 20.88 21.14
8 19.07 19.31 8 20.33 20.58
7 18.57 18.80 7 19.80 20.05
6 18.09 18.32 6 19.28 19.52
5 17.61 17.83 5 18.78 19.01
4 17.15 17.36 4 18.28 18.51
3 16.70 16.91 3 17.81 18.03
2 16.27 16.47 2 17.34 17.56
1 15.24 15.43 1 16.31 16.51
Avg Step Increment steps 2-10 1.0269 1.0269
Avg Step Increment steps 2-10 1.0269 1.0269
Scale Increase 1.01% 1.25% Scale Increase 1.01% 1.25%
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Groundskeeper Classification Survey results
Indicate the scale is above comparable group approximately 1.1%
Average increase of the comparable group was 1.02% excluding those outside of 2 standard deviations
Average effective rate earned at NMC is higher due to the longevity in the position; most incumbents are at the
top of the scale
Proposed Pay adjustment for 2016 1 Step increase as appropriate
Adjust the scale by a total of 1.25%
GROUNDS
Step January
2015 January
2016 11 18.81 19.05
10 18.32 18.55
9 17.85 18.07
8 17.39 17.61
7 16.94 17.15
6 16.50 16.71
5 16.08 16.28
4 15.66 15.86
3 15.26 15.45
2 14.86 15.05
1 13.80 13.97
Avg Step Increment steps 2-10 1.0265 1.0265Scale Increase 4.26% 1.25%
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Board Policy A-101.00 Board of Trustees Process
Board of Trustees Responsibilities The primary responsibility of the board is to represent the public in determining and demanding appropriate organizational performance. To distinguish the board's own unique responsibilities from the responsibilities of the faculty and staff, the board will concentrate its efforts on the following job "products":
1. Serve as the link between the College and the public. 2. Adopt written governing policies which, at the broadest levels, address:
a. Board of Trustees Policies: Specification of how the board conceives, carries out and monitors its own task.
b. Board-President Relationship Policies: How authority is delegated from the board to the president; the president's role authority and accountability; how the president's performance will be monitored.
c. Ends: What organizational products, impacts, benefits and outcomes will be achieved for what recipients at what cost.
d. Parameters: Constraints on presidential authority which establish the prudence and ethics boundaries within which all staff activity and decisions must take place.
3. Select, employ and delegate the appropriate powers and authority to the president of the College.
4. Monitor and assure the president's performance in achieving the College's Ends and Parameters.
5. Participate in appropriate professional development and training to ensure effective and competent service as a community college trustee.
If any provisions(s) of this policy or set of bylaws conflicts with laws applicable to Northwestern Michigan College, including the Community College Act of 1966, the Freedom of Information Act, or the Open Meetings Act, as each may be amended from time to time, such laws shall control and supersede such provisions(s).
Adopted by the Northwestern Michigan College Board of Trustees October 23, 1995
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Board Policy C-104.00
Ends Policy
Institutional Effectiveness Criteria It is the policy of Northwestern Michigan College to establish ends policies which state the overall institutional goals toward which the activities of administration, faculty, and staff are to be directed. The ends policies of Northwestern Michigan College are as follows.
1. Learning a. Scholarship
NMC promotes the acquisition of knowledge, skills, and attitudes that all students need to function effectively in a changing world through outstanding academic programs recognized for their regional and national level competencies. NMC is committed to helping students acquire the ability to communicate effectively, to think critically, and to be aware of diversity in our world. The scholarship criterion measures the effectiveness of how well NMC prepares students for success in the workplace related to their chosen field and the extent to which NMC provides credible transfer and articulation programs for those students who choose to continue their education at other colleges and universities. Furthermore, in support of our open access philosophy, NMC encourages the academic success of under-prepared college students in their pursuit of basic educational skills and abilities.
b. Enrichment NMC provides lifelong learning opportunities to regional residents by offering quality educational opportunities for all ages. Programs are designed to be flexible, convenient, and responsive to the needs of the community. Moreover, NMC is committed to enriching and broadening the knowledge base and cultural life of the community. It does so by offering a wide range of programs and curricula that emphasize continuing education, skill enhancement, professional development, and cultural and personal enrichment. The enrichment criteria measures how effectively NMC performs in responding to the community's learning needs in those areas.
c. Workforce NMC is a significant contributor to regional economic development. The College supports economic development by providing programs responsive to key economic drivers and in support of business and partnership needs. NMC is committed to working collaboratively with community agencies, assessing the economic climate, and providing excellent and reputable training and research programs and services. The workforce criterion assesses how well NMC serves in this capacity.
2. Organization a. Partnership
NMC develops and maintains collaborative relationships with the communities it serves to create a learning-centered College that meets the needs of its students and stakeholders. To this end, NMC effectively communicates with its communities. It successfully raises resources to support strategic initiatives. NMC develops meaningful relationships with partners in seeking out potential areas for improvement. The partnership criteria assesses the extent to which NMC effectively builds relationships with educational institutions, businesses, service organizations, external agencies, alumni and the general community to fulfill its mission.
b. Operations NMC conducts College operations in a manner reflecting the highest standards of business and professional ethics, legal compliance, and accountability to the public trust. College leaders guide the institution in establishing and accomplishing institutional directions and action plans and in seeking opportunities to build and sustain an effective learning environment. NMC promotes a goals and outcomes related culture by collecting and using data to responsibly manage its operations and to continuously improve.
c. Champion NMC is committed to supporting (championing) students in a learning-centered environment. NMC seeks to
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understand student and stakeholder needs and expectations through a variety of methods. NMC provides quality academic and support services with the goal of meeting students’ needs in an environment of continuous improvement. The champion criterion evaluates how well NMC understands its students’ and stakeholders’ needs and as well as how well it supports those needs.
d. Culture NMC fosters a work environment that reflects the College's values and leads to an effective work culture. NMC is committed to the development of the talents and continuous learning of all its faculty, staff, and administrators. NMC manages its employees through effective personnel processes.
If any provisions(s) of this policy or set of bylaws conflicts with laws applicable to Northwestern Michigan College, including the Community College Act of 1966, the Freedom of Information Act, or the Open Meetings Act, as each may be amended from time to time, such laws shall control and supersede such provisions(s). Adopted by the Northwestern Michigan College Board of Trustees March 26, 2007
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Board Policy 700.01 Institutional Effectiveness Criterion: Culture
POLITICAL ACTIVITIES As a public educational institution, both Michigan and federal law govern the behavior of Northwestern Michigan College and individuals representing it when engaged in campaign or other political activities and communications. It is the policy of NMC that any activities affecting political campaigning and ballot measures be conducted in compliance with applicable federal and Michigan laws and regulations. Under state and federal law, NMC employees may exercise their rights of free speech and association by participating in political activities on their own time and employing their own resources. And nothing in this policy restricts the ability of an NMC employee to engage in political activities, including running for elected office, on their own time. Section 57 of the Michigan Campaign Finance Act, however, prohibits public employees from using public funds, personnel, office space, computers, or other public resources to make a contribution or expenditure for political purposes. Thus, faculty and staff are prohibited from participating in political activities during working hours or utilizing NMC funds, personnel, equipment, materials, facilities, or other NMC resources in furtherance of political activities. If any provisions(s) of this policy or set of bylaws conflicts with laws applicable to Northwestern Michigan College, including the Community College Act of 1966, the Freedom of Information Act, or the Open Meetings Act, as each may be amended from time to time, such laws shall control and supersede such provisions(s).
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Board Policy C-100.00Ends Policy
Northwestern Michigan College provides lifelong learning opportunities to our communities.
If any provisions(s) of this policy or set of bylaws conflicts with laws applicable to Northwestern MichiganCollege, including the Community College Act of 1966, the Freedom of Information Act, or the OpenMeetings Act, as each may be amended from time to time, such laws shall control and supersede suchprovisions(s).
Initially adopted by the Northwestern Michigan College Board of Trustees November 23, 1998
Replaces C-101.00, adopted February 24, 1992
Revised March 26, 2007
Reviewed without change November 22, 2010
Board of Trustees & Staff Policies : Mission : Northwestern Michigan Co... https://www.nmc.edu/about/policies/board-staff/C-100.00.html
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Board Policy C-102.00Ends Policy
Our individual and collective efforts create the legacy of NMC. In order to achieve our mission, we areindividually committed and responsible to live these values:
Learning is at the center of all we strive to achieve. It is the foundation upon which an enlightenedcitizenry and a dynamic community are built and is a lifelong process in which we are all engaged.
We will continuously improve the learning experience and its global relevance to those we serve throughinnovation, agility and thoughtful risk-taking.
Our actions are governed by the highest degree of ethics, integrity and personal responsibility,exhibited through transparency, openness and trust.
We each will practice responsible stewardship for the human, physical, financial and environmentalresources entrusted to our care.
Each of us will strive to exceed expectations for quality and service in all that we do.
We value all people and will invest in their personal and professional growth and development.
We will exhibit foresight by monitoring the changing world around us and taking actions today thatprepare us to meet future needs of our communities.
We will seek others who share our vision and values, and collaborate with them on behalf of ourcommunities.
If any provisions(s) of this policy or set of bylaws conflicts with laws applicable to Northwestern MichiganCollege, including the Community College Act of 1966, the Freedom of Information Act, or the OpenMeetings Act, as each may be amended from time to time, such laws shall control and supersede suchprovisions(s).
Adopted by the Northwestern Michigan College Board of Trustees November 23, 1998
Replaces C-102.00, adopted August 28, 1995
Revised March 26, 2007
Revised November 22, 2010
Board of Trustees & Staff Policies : Values : Northwestern Michigan College https://www.nmc.edu/about/policies/board-staff/C-102.00.html
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___________________________________________________________________________ To: The Board of Trustees and President Timothy J. Nelson From: Rebecca Teahen, Executive Director for Resource Development Date: December 15, 2015 Subject: Foundation Board Appointments
The NMC Foundation Board of Directors recommends for Board of Trustees' approval the following Foundation Board reappointments. There are no new members to appoint this year.
REAPPOINTMENTS
The Foundation Board of Directors recommends the following NMC Foundation Board members for reappointment to three-year terms on the Foundation Board (commencing January 2016 and expiring December 2018): Bonnie Alfonso, Barbara Benson, Kim Hagerty, Sara Harding, Randy Kiessel, Bill Marsh, Jr., Paul Maurer, Wendy Steele, Marty Watts, and Al Zelinski.
MEMO Resource Development
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MEMO Enrollment Management & Student Services _____________________________________________________________________________________ To: Timothy J. Nelson, President From: Chris Weber, VP for Enrollment Management & Student Services Date: December 11, 2015 Subject: 2% Grant Proposal This is a request for your support to submit this proposed grant to the Board of Trustees for their approval at their December 21, 2015 meeting. This grant proposal seeks to provide additional support for students as part of our initiatives to positively impact student persistence and completion. The Student Success Center academic success coaches lead in this effort. This grant proposal would further fund the specific efforts of the Native American Success Coach in development and implementation of additional support services focused on improving the retention and graduation rates of our Native American student population. Thank you for your consideration.
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Revised 2% form - approved at the March 25, 2009, Tribal Council Special Session Page 1 of 5
Tribal Council Allocation of 2% Funds Application Form
PLEASE NOTE: Under the terms of the consent decree, which settled Tribes v. Engler (Case No. 1:90-CV-611, U.S. Dist. Ct., West. Dist. Mich.), the Grand Traverse Band of Ottawa and Chippewa Indians, as defined in the stipulation, has agreed to pay 2% of its video gaming revenue to local units of government (i.e., local township, village, city, county board of commissioners, public school system).
*ONLY LOCAL UNITS OF GOVERNMENT LOCATED WITHIN GTB’S 6-COUNTY SERVICE AREA WILL BE CONSIDERED FOR 2% GRANTS.
1. Allocation Cycle: X June X Submission Date – June 30th
December Submission Date – December 31st
2. Name of Applicant: Northwestern Michigan College
Address: 1701 East Front Street
Traverse City, Michigan. 49686
Phone #: (231) 995-1039 Fax #: (231) 995-1253
Authorized Signature:
Printed Name: Chris Weber
Title: Vice-President, Enrollment Management & Student Services
Contact person: Name: Todd Parker – Native American Success Coach
Telephone #: (231) 499- 6891 cell / 995-3025 ofc Fax #: (231) 995-1253
3. Type of Applicant: Local Government Local Court
Township County Commissioner Road Commission
Public School District X College Charter School
Public Library Sheriff/Police Department Fire Department
4. Fiscal Data: Amount Requested: $ 25,500.00 Percent: 41 %
Local Leveraging: $ 35,450.00 Percent: 59 % (Match) Total Budget: $ 60,950.00 Percent: 100 %
5. Target Population: 80 Children 150 Adults 25 Elders
255 Total GTB member Community 30 Others
(Indicate the number of GTB members)
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Revised 2% form - approved at the March 25, 2009, Tribal Council Special Session Page 2 of 5
6. Counties Impacted: X Antrim X Benzie X Charlevoix X Grand Traverse X Leelanau X Manistee
7. Brief Description (purpose of funding); include statement of need:
In order to continue providing academic, social, and community support services to the native student population and the native community, we see a need for the continuation of native support services here at NMC. Our goal is to continue to improve the retention, course success and completion rates of Native American students at NMC. We plan to do this by developing and continuing Native-American-student-focused support programs, student community activities, tribal communication and involvement, high school student campus experiential activities, course development and cultural projects. NEED: The rate of Native American college student success is still below that of the total NMC non-Native population. Unfortunately, the majority of our Native student population is unsuccessful in their attempts to complete a degree, certificate program, or to transfer to another college or university. Many of our tribal students are the first of their families to attend college; many struggle, and many are unsuccessful. Currently, NMC’s Native American student population is among the highest for community colleges and universities within the State of Michigan. In addition, NMC’s student demographics show that the Native American student population is made up primarily of Grand Traverse Band members. We would like to continue, with your support, to provide academic services which enhance educational opportunities for Native American students, and to ensure college involvement and academic success for those students. We hope to design and implement educational opportunities on par with tribal and non-tribal colleges and universities to better serve our student population in the future. Studies in the areas of local Native American history, language, and law would encourage enrollment of Native American students. We hope to continue the development of stronger relationships with Tribal Education programs and youth services, as well as Tribal government in order to support our Native American students. We believe these partnerships are critical to improving the retention, course completion and overall success of currently enrolled Native students and those considering attending Northwestern Michigan College.
8. This question only pertains to Public School Systems. If you are not a Public School system, skip to question 9.
(a) Program formula: (1) $5,000. Per school + ($1,000 x # of GTB member students) = allocation.
Please note: 1) In completing this section, only provide the student numbers of currently enrolled GTB members; do not include the general Native American data of your school system; and 2) there will be a cap of $100,000 per school, based on the school’s GTB membership count.
(b) Recommendation from Parent Committee: YES NO
(c) Describe parent involvement in project:
(d) Does the school receive Title IX Indian Education Funds? YES NO
If yes, how much:
9. What are the start and completion dates of the proposed project?
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Revised 2% form - approved at the March 25, 2009, Tribal Council Special Session Page 3 of 5
Start: 01/31/2016 Completion: 08/31/2016
10. Has applicant received prior awards through the Tribe’s 2% funding allocation?
X YES NO. If yes, please list the start and end dates and amount:
08/15/2013 - 08/15/2014 and amounts: 15,000
01/31/2015 - 08/31/2015 51,120.00
08/31/2015 - 08/31/2016 26,360.00
11. Are all of the previous allocations expended? YES X NO.
If no, what are the start and end dates and amounts?
08/31/2015 - 08/31/2016 and amounts: 26,360.00
-
-
12. Is the proposed project new or a continuation project X ? If this is a continuation project, please explain why there is a need to continue funding:
This funding will support the continuation of programs that assist college students in academic and social
endeavors on campus, and aid in the implementation of programs that highlight the cultural heritage and increase
awareness of the Native American community, making the academic environment more comfortable for Native
American students and community members attending Northwestern Michigan College.
13. Impact of Gaming on local program: (e.g., increase in student population, resulting from increase in Tribal
employment or increase in emergency services to Casino patrons).
Large numbers of Native American families are moving to and/or staying in the area as a result of better jobs,
higher education opportunities, affordable housing, lower cost of living, and community and family ties and
obligations. We foresee an increase in native people attending college right after high school due to the ever
increasing levels of educational requirements needed for employment both within the Grand Traverse Band as well
as within the greater job market regionally. We also see the potential for increases in returning adult students
seeking career changes or career growth as a response to better employment opportunities made available by
business growth and development as a result of Tribal governance and Tribal employment.
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Revised 2% form - approved at the March 25, 2009, Tribal Council Special Session Page 4 of 5
14. How will the success of the project be assessed (evaluation plan)? The project’s success will be assessed by
measuring the change in student performance via course completion and GPA; student retention, completion, and
transfer rates; and enrollment of Native American high school students and students transferring to NMC from other
institutions.
15. If new staff is required, will preference be given to Native American applicants?
X YES NO
16. Budget: Please attach a one-page itemization of the planned budget. Include explanation for each category of the
budget.
Note: A final report on expenditure of funds and project results will be due to the Tribal Council 30 days after
project completion.
BEFORE YOU MAIL, PLEASE REMEMBER TO:
1) Execute authorized signature
2) Attach 1-page budget
3) Submit before the deadline from the cover letter you received
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Revised 2% form - approved at the March 25, 2009, Tribal Council Special Session Page 5 of 5
Grand Traverse Band Tribal Council, 2% Allocation, Budget Justification - Northwestern Michigan College Native American Interns/ Independent Study Project: (3) Native American students will have an opportunity to participate in a paid independent study program, developed with the Business and Humanities departments and offered through NMC. Interns will work in the areas of Business and Humanities. Our goal is to provide employment for Native American students on campus, in addition to job experience in their field of study. Native American interns will build professional, academic and social relationships with NMC staff and community. (Either Business or Humanities, 20hrs wk x 10 weeks x 3 Interns) $9,000 Native American Student Organization- N.A.S.O. Operating budget: NASO will provide presentations and workshops, focusing on community cultural enrichment, enhancement and awareness for the Native American student population, community members and guests. Students will design and implement programs with the Native American Success Coach to better inform others about native issues, arts, community and cultural aspects of our local Native American population. NASO will provide student-to-student interaction, building upon our program goals for greater academic success and retention by using socially engaging activities based on cultural awareness and identity. The Native American Student Organization gives native students a voice within the student community here on campus; provides a forum to discuss issues and situations in a relaxed group setting; and enhances students’ leadership skills through the planning and facilitating of activities developed by the Native American Student Organization. ($300 per activity x 10 group activities + $3,500 for Traditional Summer Pow-Wow) $6,500 Native American Student “College Campus Immersion” Continuation: A 4-day campus immersion program that would again, provide campus and classroom experience and mentoring for 40 Native American high school students at Northwestern Michigan College. Students would once again experience a total campus immersion, experiencing dorm life (by rooming on campus), the application and enrollment process, Compass practice testing, Student Strengths Finder, Student Life activities, Native American college student mentors, campus meals. Students will also be introduced to NMC programs and resources such as, the Student Success Center, the University Center, Aviation, Maritime, Culinary Arts, Physical Ed. Center, Science and Technology, NMC Radio Station. Students will receive special programming on Tuition Waiver information and instructions, and scholarship and loan information. We will feature academic and career programs offered at NMC as well as our University partners, assist students in becoming familiar with a college environment, meet potential instructors and support staff, in addition to working with our NASO student mentors/ chaperons. Our goal is to help Native students believe college is within their reach. ($250 per student, 4 days and 3 nights x 40 students) $10,000 Northwestern Michigan College (IN-KIND Contributions): Office space and some building use, mailing, basic office equipment and supplies, administrative support for Native American Success Coach, NASO and programs. Notes: Space Costs & Building Use +14,400 NMC In-Kind $35,450
Administration and Staff Support +21,050 GTB 2% Request $25,500
Program Cycle: 01-31-2016 to 08-31-2016 Total Program Budget: $60,950
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