MEMBERSHIP MEETING Where: DoubleTree Hotel

When: Wednesday

May 3, 2017

Social: 11:30 am

Lunch: 11:45 am

Cost: $15.00 for Members paying in advance

via PayPal paypal.me/NCMAEastTennessee

$20.00 for Non-Members paying in

advance via PayPal paypal.me/NCMAEastTennessee

The charges for paying at the door with cash, personal check or

company check are:

$17.00 for Members $22.00 for Non-Members

Speakers: HEIDI TIMMERMAN

LANDON HILL

Topic: CONTRACTS DIVISION METRICS:

WHAT TOOLS ARE IN YOUR TOOLBOX

Menu: Fresh Garden Salad

Ranch or Honey Dijon Dressing

Chicken Parmesan

Steamed/Roasted Vegetable Medley

Garlic Mashed Potatoes

Assorted Dinner Rolls with Butter

C Chocolate Cake with Raspberry Sauce

Coffee, Decaf, Iced Tea, and Water

~ Now accepting payment in advance through 11:00am EST

the day before event. If you pay after 11:00 am, your payment

may be credited to the following month’s NCMA event.

Just visit paypal.me/NCMAEastTennessee and enter your

amount.~

**You must still make your reservation with Vicki Dyer even

if you use PayPal to make your payment. We apologize, but

refunds cannot be given on advanced payments.**

Reservations UMUSTU be made by Friday,

April 28th by 11:00 a.m. Please contact

Vicki Dyer at 483-9332 or vdyer@scisale.com

Space is limited.

PRESIDENT’S CORNER

Greetings and a Happy Belated Easter to All !!

Although it has been a busy month for the Chapter we have

a mix of additional activities planned for May and June that

will bring our Program Year to a close.

Our annual all-day seminar, which was held on April 5th at

the Doubletree in Oak Ridge, was a HUGE success thanks

to the participation of our membership and your ongoing

commitment to professional development. The feedback

that I have received from participants has been extremely

positive and I would like to extend a special thanks to

Professor Bill Peterson for offering his time and expertise to

the NCMA of East Tennessee and to our NES Committee

(Edye Watt and Mark Bryan) for their tireless efforts in

coordinating and conducting this event in such a

professional manner.

For the month of May, to close out the Program Year with a

bang, we have three activities planned. The first will be

our General Membership Meeting on Wednesday May 3rd

and the topic of “Contract Division Metrics – What Tools

are in Your Toolbox” will be presented by two of our own

(Heidi Timmerman and Landon Hill). Heidi and Landon

provided this presentation at the 2016 NCMA World

Congress and it is extremely informative.

The second planned event is the “NCMA Bowling

Challenge” which will be conducted the evening of

Wednesday May 10th at the Oak Ridge Bowling Center.

This is a social event that will give us all a chance to network

and have some fun in a less formal environment. The event

will also be our first ever fundraiser for a local charity and

100% of the proceeds will be donated to the Oak Ridge Free

Medical Clinic. I hope to see you all there.

Finally, we will be hosting a Webinar on May 22nd at the

Pollard Auditorium. Participation in this educational

opportunity will be free to chapter members and the topic is

“Managing Risk through Contract Type Selection.”

Details on each of the above mentioned events are contained

in this newsletter and I look forward to seeing everyone on

May 3rd.

Mike Vermeulen

President

MEMBERSHIP SPOTLIGHT KATHERINE BUMGARDNER President

LB Services (LBS)

This month, the National Contract Management

Association, East Tennessee chapter wishes to

recognize Katherine Bumgardner for her contribution

to the contracts profession.

Katherine Bumgardner is a Veteran of the United

States Airforce and President of LB Services. Her

company started in 1992 and has a Civil Division and

Technical Services Division. Her clients include

UCOR, TVA, Y-12, ORNL, the State of TN and KY,

Scientific Sales, Mason Security and a variety of

small to medium size businesses.

Ms. Bumgardner has been a member of the East

Tennessee chapter for 20 years and has served in

several positions on the board, including Past

President. Katherine values the wealth of knowledge

she has received from the NCMA training programs

and the networking opportunities has attributed to her

success as a Program Director and Business Owner.

She enjoys establishing and maintaining relationships

by attending the membership meetings and volunteer-

ing on the board. In addition, Katherine contributes

the 20 years of experience with the NCMA to her

success in managing business operations and

programs.

When asked what personality trait has benefited her

most in her career, Katherine responded, that

maintaining integrity in the most diverse situations

has benefited her most in the long run. And, making

decisions based on what is right, even when it hurts,

always pays off.

When Katherine is not in the office, she stays busy

doing the things she enjoys such as hiking, backpack-

ing, Pilates, yoga, world travel and spending time with

family.

CHAPTER NEWS

NOMINATIONS & ELECTIONS

COMMITTEE Election for Officers for the East Tennessee Chap-

ter of NCMA for the 2017-2018 Program Year will

be held at the monthly meeting on May 3, 2017. The

following individuals have been nominated to these

positions:

President: Tim Melberg

President Elect: Cynthia Morgan

Secretary: Angela Winegar

Treasurer: Ted Hotz

Chapter Advisor: Michael Vermeulen

CHAPTER BY-LAWS REVISIONS The National NCMA office has required us to make

some minor changes to our chapter By-Laws. The

proposed changes are included in this newsletter.

Those changes are indicated by un underline. Please

review these as they will be voted on in the General

Membership Meeting.

LEADERSHIP DEVELOPMENT

OPPORTUNITY Do you or someone you know have a strong desire to

be a leader in the Contract Management profession? If

you answered ‘YES’ then NCMA has a great

opportunity for you! The Contract Management

Leadership Development Program (CMLDP) is now

accepting applications for their 2018-2019

class. CMLDP is a great training program for

developing leaders of tomorrow, and is very

affordable (you only pay for travel). Please click here

for the NCMA program information, or ask Landon

Hill or Tim Barras of the East Tennessee Chapter

Board of Directors (and previous CMLDP) graduates

for more information. Landon and Tim’s contact

information can be found at the bottom of this

newsletter in the list of Board of Directors.

AWARDS & HONORS

AWARDS & RECOGNITION OPPORTUNITIES:

Are you or someone you know deserving of an award

or recognition for making significant contributions to

the Contract Profession and NCMA? NCMA has sev-

eral opportunities for awards and recognition cur-

rently.

Upcoming opportunities and deadlines are:

(1) Advancing Professionals Award – recog-

nizes rising starts and top performers who will

eventually be leaders in the contract manage-

ment profession and NCMA. Nominations are

due June 1.

(2) Chapter Excellence Award - The Chapter

Excellence Award is designed to recognize the

most outstanding chapters based on a set crite-

ria for determination. Chapters with com-

pleted Chapter Annual Reports on file for the

2016-2017 Program Year are eligible. Nomi-

nations are due July 31.

(3) Outstanding Chapter Volunteer Award -

The Outstanding Chapter Volunteer Award

provides a means of giving special recognition

at the national level to those volunteers who

demonstrate dedicated service to NCMA and

its members. Nominations are due July 31.

Find all of the National Award details at:

http://www.ncmahq.org/discover-our-profes-

sion/awards

EDUCATION OPPORTUNITY

PRE-RECORDED WEBINAR: Managing

Risk through Contract Type Selection A wide selection of contract types is available to the

government and contractors in order to provide

needed flexibility in acquiring supplies and services

required by agencies. Contract selection during the ac-

quisition planning phase is critical in selecting the

compensation arrangement to motivate both parties to

mission success.

Key Take-Aways:

• Determine who will have least and maximum

cost risk in different types of contracts,

• Policies for selecting contract types,

• Distinguishing words and terms used to de-

scribe pricing arrangements from words and

terms used to describe delivery/quantity ar-

rangements, and

• Appropriate uses of incentive contracts.

Presenter: Michelle M. Currier, CPCM, CFCM

WHEN: May 22nd -11:30 AM - 1:00 PM (EST)

WHERE: Oak Ridge Associated Universities

Pollard Technology Conference Center -

Rooms 240/242

210 Badger Ave.

Oak Ridge, Tennessee 37830

PRICE: NCMA Members – Free

Non-Members - $10.00 at the door

CPES: 1.5

REGISTRATION: Please email Allen Wash at

allen.wash@orau.org to register.

AREA JOB OPENINGS First TN Bank – Supply Management VP

Ameresco – Contracts Administrator

CNS – Pantex Contract Specialist

ORNL – Sr. Project Manager & Controls Specialist

CoreChem – Supply Chain Coordinator

Atkins Global – Procurement Specialist

Kelsan – Buyer

NEW MEMBER INITIATIVE PROGRAM BRING A FRIEND!

In an effort to grow membership and networking

opportunities, the NCMA East Tennessee chapter is

now starting a new member initiative program to

encourage current members to invite a guest (peer or

co-worker) who is a non- member to one of our

monthly membership meetings. If the guest joins the

chapter within 3-months of attending the initial

meeting, the member and guest who joined will

receive a credit that would entitle both to attend a

future lunch meeting at no cost. In order to qualify for

the credit, the guest who joins must complete and

submit the member application attached to this

newsletter.

NEWSLETTER As always, if you have any thoughts or suggestions

on how to make our newsletter more informative

or useful, please let us know!

Tracie Miller tracie@edwardssupply.com

Stephen Weigel stephen@edwardssupply.com

SOCIAL MEDIA

Please like our Facebook Page!

EAST TENNESSEE FACEBOOK PAGE

Join our LinkedIn Page!

EAST TENNESSEE LINKEDIN PAGE

NCMA Bowling

Challenge

You Are Invited

To Have Fun For A Cause

When: Wednesday, May 10. 2017

Where: Oak Ridge Bowling Center

Time: 5:00pm to 7:00pm

Cost: $20 per person (includes shoe rental and 2 games)

Call or Email Vicki at SSI to reserve your spot by May 5th!

Join your NCMA friends for a fun night of bowling and fundraising for a great cause! Proceeds will be donated to

the OAK RIDGE FREE MEDICAL CLINIC!!

vdyer@scisale.com — 865-483-9332

1

CHAPTER

EAST TENNESSEE CHAPTER

APPROVED: May 4, 2016DRAFT April 2017

ARTICLE I: NAME, ORIGIN, AND PLACE OF BUSINESS

A. The name of the Chapter is the East Tennessee Chapter, National Contract

Management Association (NCMA-ET) and the mailing address is NCMA-ET, Post

Office Box 523, Oak Ridge, TN 37831-5234. The chapter number is 062 and the

date of the chapter charter is August 19, 1976.

B. These chapter by-laws are consistent with the national association by-laws and

national association policies (and all revisions thereto), which are incorporated into

this document by reference. In the case of any inconsistency between the NCMA

by-laws and the chapter by-laws, the NCMA by-laws shall govern.

C. The fiscal year of the chapter shall be the same as the national association, which is

from July 1 through June 30. The fiscal year and program year shall be the same

dates.

ARTICLE II: CHAPTER OFFICERS

A. The elected officers of the ET-NCMA Chapter shall be: Chapter President; Chapter

President-elect, Chapter Secretary, Chapter Treasurer, and Chapter-Advisor. The

elected chapter officers shall be called the Chapter Executive Council.

B. Additionally, the officers shall appoint the following committee chairs: Membership

Chair, Programs Chair, Education Chair, Nominations and Elections Chair, Public

Relations and Webmaster Chair, Scholarship and Community Relations Chair,

Employment Chair, Social Chair, Volunteer Recruiter, Honors and Awards Chair,

and Newsletter Chair.

C. Elected officers and committee chairs must be current members of NCMA. The

duties of the chapter officers and committee chairs are as stated in NCMA policy

and procedure documents.

ARTICLE III: ELECTION OF CHAPTER OFFICERS

A. The chair and members of the Nominations and Elections Committee shall be

responsible for filling the slate of officer candidates. The committee shall operate

within the guidelines of the NCMA policy on "Nominations and Elections

Committee" and ensure that chapter elections are completed by May 15 of each

program year.

B. Officer Candidates shall be nominated from the general chapter membership and

elected by an affirmative vote of the majority of chapter members casting ballots.

Formatted: Thick underline, Underline color: Dark Red

2

C. Chapter elections may be held at a chapter meeting or may be conducted by mail

or electronic ballot. Association members in good standing, whose dues are paid

in full and assigned to the NCMA-ET Chapter, as of the date of the chapter

election are entitled to cast a ballot in chapter elections.

D. Newly elected chapter officers should be installed at the last meeting of the

program year, if possible, to ensure proper authority to act on behalf of the

chapter and in planning actions for the next program year.

E. Chapter officers may be removed from office for cause in accordance with the

NCMA by-laws.

F. Vacancies in any elected chapter officer position caused during the program year

by resignation, succession or other reasons, shall be filled by a vote of the

members of the Chapter Executive Council, and not the membership as described

above. The chapter member elected to fill such vacancy shall serve until the

completion of the term of the vacated office.

ARTICLE IV: TERM OF OFFICE/EXECUTIVE MEETINGS

A. The Chapter Executive Council. The Chapter Executive Council shall convene

on a regularly scheduled monthly basis and conduct the business of the chapter.

B. The term of office for chapter officers shall be one (1) or two (2) years.

C. Once elected to a chapter officer position, an officer may be reelected for additional

term(s) for the same officer position as long as years of service for the same officer

position shall not exceed four (4) consecutive years.

D. The chapter president shall conduct the executive council meetings and will

provide each council member with an agenda for the meeting.

E. Each member of the executive council is responsible for reporting on the

activities in their area of responsibility.

ARTICLE V: CHAPTER MEETINGS

A. The chapter shall have regularly scheduled membership meetings. The chapter

shall meet monthly starting September through June of each program year.

B. The time, day and place of chapter meetings shall be established by the Chapter

Executive Council and will be provided to the membership via the chapter

newsletter and other regular methods of chapter communication.

ARTICLE VI: CHAPTER ASSETS

A. The National Contract Management Association is a 501(c)(6) nonprofit

association chartered in accordance with the Internal Revenue Service Code of

1954 and the Articles of Incorporation filed under the Virginia Non-Stock

Corporation Act. Therefore, it is imperative that the NCMA-ET Chapter and all

of the NCMA-ET Chapter officers adhere to the fiduciary responsibility

conferred on them in the operation of the chapter. They shall ensure that the

chapter assets are utilized in accordance with the NCMA Chapter Guidelines

and Article IT of the NCMA By-laws.

B. Each chapter officer shall submit a budget to the chapter treasurer at the

beginning of the program year in accordance with guidelines provided by the

treasurer. The budget shall consist of intended program year expenditures and

3

estimated income from planned chapter activities for their area of responsibility.

C. The chapter treasurer shall prepare an overall chapter budget from the officer

inputs and shall submit the program year budget to the Chapter Executive

Council. The NCMA-ET executive council shall approve the chapter budget at

the beginning of the chapter program year.

D. The chapter treasurer shall prepare a monthly report of the financial balance sheet and income/expense sheet for review by the Chapter Executive Council. The financial report shall include the event attendance report from the Chapter Secretary, and any other sources of income.

E. Specific guidance on disbursement of chapter funds will be developed and reviewed at the beginning of each chapter year and address at a minimum the use of checks and debit cards by chapter officers.

F. An independent audit shall be initiated by the chapter treasurer and approved by the chapter president at the end of each program year. The independent audit shall be performed by an individual outside of chapter leadership; that is, the individual cannot be an officer, committee chair or serve in any other official volunteer capacity. A formal audit report shall be submitted to the NCMA Headquarters within 90 days of the end of the program year.

G. In the event of charter revocation or chapter dissolution in accordance with NCMA Policy 5-7, all residual chapter funds and tangible property acquired by the chapter shall be forwarded to the principal office of NCMA and the chapter shall cease the use and display of the NCMA/chapter logo immediately following revocation.

ARTICLE VII: BY-LAWS AND AMENDMENTS

A. The chapter by-laws shall be revised when there are major changes to the NCMA

by-laws or other sections of the NCMA policy that create an inconsistency

between that document and these by-laws, or every five years. Failure to revise

the chapter by-laws shall not, however, render these by-laws invalid.

B. Amendments to the chapter by-laws shall be proposed in writing to the chapter

president.

C. The chapter secretary shall be instructed to either mail a ballot of the proposed by-

laws or mail the proposed revisions to the by-laws to the chapter membership

advising them of the vote on the by-laws at a scheduled chapter meeting. Approval

of chapter by-laws and revisions to chapter by-laws shall be determined by either

an affirmative vote of a majority of those members present at a scheduled chapter

meeting, or by an affirmative vote of three-fourths (3/4) of the chapter member

ballots received during the specified voting period.

D. Upon resolution adopted by the chapter voting members, the NCMA Governance

Committee, or the individual/body granted the authority, shall be requested to

approve the by-laws or the by-laws as amended, as specified in NCMA’s policy.

E. A copy of the NCMA-ET Chapter by-laws and amendments shall be kept in a

book of record with the chapter secretary.

4

ARTICLE VIII: CONTRACT MANAGEMENT CODE OF ETHICS ANNUAL OBLIlGATION

A. The chapter strongly supports integrity and ethics in the government contracting

profession. Therefore, the chapter will start each program year off with a

reminder to its members of the importance of complying with the Contract

Management Code of Ethics, and NCMA Policy 5-11 Conflict of Interest (COI),

by either ident i fying to pointing members to where these documents it can

be found on the NCMA website, or providing handing out copies at the

beginning of the program year or reading the Code of Ethics aloud at the first

scheduled chapter meeting.

B. At the beginning of the program year all chapter officers, directors, and

committee chairs shall be provided a written copy of the Code of Ethics and

Confl ict of Interest Policy. In accordance with the COI policy,

chapter officers, directors and committee chairs are required to

sign and date the COI policy indicating they have read and

understand the policy and agree to comply with i t . with a signature

block at the bottom of the page which they are required to sign and date. These

signed copies will be retained by the chapter secretary along with the chapter

by-laws in accordance with NCMA’s records retention policy.

Formatted: Thick underline, Underline color: Dark Red

Activity Calendar May 2017 - June 2017

Board of Directors 2016-2017

www.grainger.com

EAST TENNESSEE CHAPTER SPONSORSHIP PROGRAM

Our Honorary Platinum Partner

Scientific Sales, Inc. – A small woman-owned, minority and disadvantaged business supplying laboratory, safety, environmental and industrial items since 1987.

www.scisale.com

www.pughcpas.com

www.firehawksdv.com

Our Gold Partners

Pugh CPAs – Our experienced business advisors provide timely, accurate and comprehensive tax, audit and accounting services for government contractors of all sizes.

Firehawk Product & Services, Inc. (SDVOSB) – Is an Industrial Supply company located right here in Oak Ridge. Firehawk vows to protect its customer’s distribution needs by communicating effectively, managing expectations, and being passionate in its pursuit to maintain total customer satisfaction.

www.scsconsults.com

Strategic Consulting Solutions – Specializes in support for government contractors in the areas of general accounting, complete accounting outsourcing, accounting software sales and system implementations, training, finance, government contract compliance support, and contract administration.

Our Silver Partners

W.W. Grainger – Grainger’s Vision is to be the world leader in offering solutions that help businesses and institutions save time and money as they maintain, repair, and operate their facilities.

www.easyroadhome.com

Easy Road Home – Works closely with home buyers, renters, sellers, agents, and those looking to finance or refinance their home.

www.bassberrygovcontrade.com

www.reihomerealty.com

Bass, Berry & Sims – Bass, Berry & Sims’ Government Contracts Practice Group provides counseling, litigation and transactional support for companies that contract with federal, state and local governments.

REI Home Realty – Whether you need an outstanding Real Estate Agent, a reliable tenant for a residential property, or a reputable business for a commercial space, we're here to help you every step of the way.

University of Tennessee/Haslam College of Business/Office of Graduate & Executive Education - From its top-notch supply chain management and highly regarded accounting programs to its renowned global leadership scholars program and physician EMBA program, Haslam College of Business is 100 years strong in business education. Its six departments, nine centers and institutes and four forums, and graduate and executive education programs reach across the for profit, not-for-profit and governmental sectors of business. No matter your niche, you can find a place to make a difference at UT Haslam. Its students and faculty create the change that changes your world for the better.

http://execed.utk.edu/

BECOMEACORPORATESPONSOROFYOURCHAPTERTODAY!

Gold$750• Upto4additionalattendeesinvitedattheMemberPrice(savingsof$3perattendee)to

amonthlyluncheonofchoice.• AdvertisedwithfullcompanylogobannerastheGoldSponsorinthemonthlyChapter

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East Tennessee Chapter

ContactNathanCrossat865-771-6176ncross@firehawksdv.com

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