“Measuring High School Graduation and Dropout Rates”

Community Service Council

John Kraman and Duane Brown

December 12, 2013

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The Mission of the Office of Student Information

1. To strengthen the State Student Information System in order to provide teachers, school leaders and school partners with timely, high quality, relevant and actionable data.

2. To support local data use by teachers, school leaders and school partners in order to improve student outcomes.

Student Information System Framework

Data Pipeline

Data Quality Data Use Data

Support

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CSC Discussion Topics

1. Wave Student Information System 2. Dropout Rate3. Cohort Graduation Rate4. Data Use Tools5. Support and Intervention6. Community Partnerships

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Progress over Time

• Past• Present • Future–Plans–Challenges

Progress over Time

OSDE SIS Framework

CSC Discussion

Topics

Putting the Pieces Together

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The “Wave” and How It Works

Data Pipeline

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The Wave and How It Works

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District Application (e.g., Local Student Information System)

District Staff

Vendor SIF Agent

Zone Integration Server

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The Wave Collection

1.Address2.Attendance Code Info 3.Calendar Date 4.Calendar Summary 5.Demographics6.Discipline Incident7.LEA Info 8.Room Info 9.School Course Info 10.School Info 11.Section Info

12.Staff Assignment 13.Staff Personal 14.Student Academic Record15.Student Attendance Summary16.Student Contact 17.Student Daily Attendance 18.Student Personal 19.Student School Enrollment 20.Student Section Enrollment 21.Student Section Marks 22.Term Info

http://ok.gov/sde/wave-system

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Assessments: the Other Wave Data

• State Test Results (e.g., 3-8 OCCT and EOI)• College Admissions Test Results• Other College and Career Ready Test Results• Interim/Benchmark Assessments ???• Early Literacy / Kindergarten Assessments ???

• …more to come on the additional data

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2012 Data Pipeline Survey

Districts need from the OSDE:• More transparency and engagement• Better communication:–Adequate advanced notice– Fewer last minute changes

• Better processes and documentation• Better prioritization and better pacing• Clearer roles and responsibilities

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“Health” of the Data Pipeline

83.0%

12.4%

4.5% 0.2%

Districts Reporting Early Warning System Data Objects (June 2013)

All 14 EWIS ObjectsMissing 1 ObjectMissing 2-5 ObjectsMissing All Objects

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Data Quality

Addressing Data Quality

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Addressing Data QualityData Entry

Data Validation

Data Certification

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“Wizards” and Validation

Validation

Wizards

STN

Ownership

XSD

Data Validation

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Data Certification Projects*

•Spring 2013 Data Certification Projects•2013 A-F Report Card•Fall 2013 Data Certification Projects–October 1 Consolidated Report–Comprehensive Exit Report

•Spring 2014 Data Certification Projects* …with the help of the SDE’s District

Accountability Data Workgroup

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Data Quality

Addressing Data Quality:Drop Out Rate and

Cohort Graduation Rate

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Drop Out Rate: The Past

•Entered by school districts•The ability to locate students limited•Duplicate dropouts in the system in the same year and over multiple years

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Drop Out Rate: The Present

•Drop out pre-populated – districts able to find reentered dropouts across the state • The ability to remove duplicate dropouts in the same year across districts and only count the student once as a dropout in a four year period for the cohort •Only the last school accountable in the graduation rate

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Drop Out Rate: The Future

•Better reporting•Possible links with other states to assist in finding dropouts •Possible links with Higher Ed to see if/when how dropouts fare

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Dropout Rate

School District Reporting Site

The Wave’s Portal

• Prepopulated – Less Data Entry/Cleaner Data• Assistance in finding Dropouts

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Dropout Rate

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Dropout Rate

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Cohort Graduation Rate

• The five-year implementation plan will cover the graduation cohorts of 2012 (entering 9th graders in 2008-09) through 2016 (entering 9th graders in 2012-13).

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Old Graduation Rate(pre-2012)

2010-11 graduates (aggregate counts)

2010-11 graduates (aggregate counts) + 12th grade dropouts (2010-11) + 11th grade dropouts (2009-10)+ 10th grade dropouts (2008-09)+ 9th grade dropouts (2007-08)

+ other completers

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Cohort Graduation Rate: 2008-2012 Cohort

• Using student-level data to calculate a Four-Year Adjusted Cohort Graduation Rate for the graduating class of 2012:

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Cohort Graduation Rate: 2012-2016 Cohort

• Using student-level data to calculate a Four-Year Adjusted Cohort Graduation Rate for the graduating class of 2016: 2016:

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Cohort Graduation RateFY2013 October 1 Consolidated

Report

FY2013 SMART Report

+Comprehensive

Exit Report

+Dropout Report

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Cohort Graduation Rate

Graduation Cohort

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Cohort Graduation Rate• Graduated• Exited to another Diploma Issuing School• Dropped Out• Emigrated• Died• Exited to a Non-Diploma Issuing School• Exited to Homeschooling• Exited – Received their GED• Exited – Reached the Maximum Age for Services• Exited – Suspension• Exited – Completed IEP, but did not receive a diploma• Finished Out the Year – Returned next fall (same school)• Exited – Over Compulsory Age• Permanently Incapacitated

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Cohort Graduation RateFY2012 – 8th

GradeFY2013 – 9th

Grade+ = FY2016

FY2012 – 8th Grade

FY2013 – 8th Grade+ = Not Yet

Determined

FY2011 8th Grade + = FY2015

FY2012 9th Grade

FY2013 9th Grade+

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Data Use

Providing teachers, school leaders and school partners with timely, high

quality, relevant and actionable data

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Data Use Projects

PAST:MyDATA,

EWI, Direct

Certification

PRESENT: ACE

Cumulative, Ed-Fi Pilot,

Dropout Report, Direct

Certification

FUTURE:ACE

Cumulative

Expanded,

Ed-Fi Statewide, Dropout

Report expanded

, Direct Certificati

on expansion

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Data Use Tools - MyDATA

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Data Use Tools - MyDATA

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Data Use Tools - EWI

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Data Use Tools - EWI

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Data Use Tools:ACE Cumulative

1. HS Course Grades and Credits2. State EOI Assessment Results3. Alternative Assessment Results

(ACT, SAT, Out of State, etc.)4. EOI Alternative Projects5. Financial Literacy

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Ed-Fi Pilot Districts

1. Durant PS2. El Reno PS3. Norman PS4. Oklahoma City PS5. Prague PS6. Putnam City PS7. Tulsa PS8. Union PS (TBD)

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Phase 1 & 2 Dashboards

Dashboards• Overview Information• Academic Overview• Attendance/Discipline• State Assessments• Local Assessments• Grades and Credits• Advanced Academics• College/Career Ready

Levels/Views• District Information• Campus Information• Classroom Information• Student Information• Trend Data• District-Set Targets• Data Export• Multi-Directional Links

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Phase 3 & 4 Dashboards

• ACE Graduation Requirements Dashboard• A-F Report Dashboard• Assessment Standards Aggregate View• Early Warning System Dashboard• State Level Dashboards• P-20 Dashboards• ACT and SAT College Questionnaire• Tribe Breakout

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Community Partner Dashboards

Dashboards• Overview Information • Partner Dashboard:

District Level • Partner Dashboard:

Campus Level • Partner Dashboard:

Student Level

Additional Information • Program Eligibility• Program Participation

Phase 3 & 4• “Dosage” Information• Student Performance

Comprehensive snapshots: Districts, Schools and Students

Comprehensive snapshots: Districts, Schools and Students

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Data Use Tools

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Data Use Tools

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Data Use Tools

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Oklahoma Ed-Fi Pilot Next Steps

• Statement of Work and Development–Dashboard Development–Additional Requirements Gathering– Federated Access Requirements – Implementation / Community of Practice

• Governance Decision-Making• Implementation

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Data Use Workgroup / Ed-Fi Pilot Timeline

•Launched in July 2013•Requirements Gathering through October 1st •Phase I Goal is to develop initial dashboards for the five Ed-Fi pilots by early 2014•Phase II and beyond: additional data, new and dashboards new local pilots•Expand to other districts based on demand in 2014-15, available statewide in 2015-16

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Support and Intervention

Data Support

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Oklahoma Tiered Intervention System of Support (OTISS)

• OTISS, the Oklahoma Tiered Intervention System of Support, is Oklahoma’s intervention model for identifying and addressing academic and behavioral difficulties that interfere with Pre-K-12 student success.

• Karie Crews-St.Yves, Tiered Intervention Specialist, Christa Knight, SPDG Project Director, and LaDonna Shirley, Administrative Assistant. For more information about OTISS, please contact LaDonna Shirley by telephone at (405) 522-1461.

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Putting the Pieces Together

Training

Road-

map

Resources

Data

Community Partnerships

Data Pipelin

eData Quality Data Use Data Support

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Community Partnerships – School Partner Data Tool

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Ed-Fi Pilot Districts with Local Partner Organizations

• Durant PS• The Choctaw Nation

• Oklahoma City PS • Community Partners (TBD)

• Putnam City PS • Francis Tuttle Tech Center

• Tulsa PS & Union PS (TBD) • CSC and the Schusterman Foundation

SDE Office of Student Information

John KramanExecutive Director

John.Kraman@sde.ok.gov

Duane Brown Data Coordinator

Duane.Brown@sde.ok.gov