mbbs handbook 2018 aiims bhopal · investigations according to national guidelines and local...

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MBBS Handbook

2018

AIIMS Bhopal

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ALL INDIA INSTITUTE OF MEDICAL SCIENCES BHOPAL

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Saket Nagar, Bhopal (M.P.) – 462020

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Table of Contents

Sl.No Contents Page No 1. Welcome 3 2. Mission Statement 4 3. Origin of AIIMS Bhopal 4 4. Anti- Ragging Measures 5 5. MBBS Learning Outcomes

5.1 Clinical and Communications Skill 5.2 Knowledge and critical Thought 5.3 Professional Behaviour

6 - 13

6. Rules and Regulations Pertaining to Under Graduate curriculum 6.1 Duration 6.2 Academic Calendar 6.3 Subjects and Marking

14 – 16

7. Examination 7.1 Professional Examination 7.2 Eligibility to appear in a Professional Examination 7.3 Weightage of Internal Assessment 7.4 Supplementary/compartment examination 7.5 Number of examiners 7.6 Number of attempts 7.7 Declaration of Results

16 – 21

8. Internship 8.1 Regulation for Internship completion and Extension 8.2 Leave rules for Interns

21 - 22

9. Rules and regulations pertaining to Hostel 9.1 Hostel Management 9.2 Hostel Administration 9.3 Allotment of rooms 9.4 Hostel Code of Conduct 9.5 Guest and Visitors 9.6 Disciplinary measures 9.7 Mess Rules

23 - 32

10. Code of Conduct 10.1 Jurisdiction 10.2 Ethics and Conduct

33 - 35

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1. Welcome Congratulations !!! for being selected for MBBS course at AIIMS Bhopal. We the faculty and staff of AIIMS Bhopal welcome you to the family. Bhopal, the capital city of Madhya Pradesh, is a picturesque beautiful city of lakes and is home to various institutions and organizations of National importance. Bhopal has a moderate climate and is well connected by air, rail and road. The distance between AIIMS Bhopal and Airport is 25kms; from Bhopal railway station is 9 kms, and from Habibganj railway station is 3 kms. The All India institute of Medical Sciences Campus is on land area of 143 acres, in the Habibganj area next to Saket Nagar on the south eastern side of the upper lake and old Bhopal city, located on N H 12 - Hoshangabad Road. Subsequent to your allocation, you should arrive in Bhopal as per the dates notified, and report to Medical College building. Your admission is provisional and subject to complete verification of identity and documents. Please refer to the list of original documents to be brought at the time of admission for verification. Admissions area will be sign-posted. You will need to make own arrangements for you and your accompanying parents / guardians ’stay in Bhopal for first few days till the time of allotment of the hostel room for you. Stay in the hostel is compulsory. Hostel accommodation will be provided. The rooms are furnished with a cot, mattress, study table, chair, side table and a built-in cup-board. Bed sheets, pillow, pillow- covers and other personal and daily utility items are advised to be bought on personal basis. Anti-mosquito measures like mosquito net and repellents are strongly advised. MBBS Course begins on 1st August, and in the first few days you will be oriented to the course and to the campus life. You are advised to bring approximately Rs.35, 000 - 40,000/- for buying books, personal belongings and for mess charges etc. We wish you good luck and happy living with fruitful education at the All India Institute of Medical Sciences, Bhopal Wishing you a happy arrival to AIIMS Bhopal.

http://en.wikipedia.org/wiki/Humid_subtropical_climate

http://en.wikipedia.org/wiki/Humid_subtropical_climate

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2. Mission Statement To establish a Centre of excellence in medical education, training, health care and research imbued with scientific culture, compassion for the sick and commitment to serve the under- served.

3. Origin of AIIMS Bhopal

The Pradhan Mantri Swasthya Suraksha Yojana (PMSSY) was announced in 2003 with objectives of correcting regional imbalances in the availability of affordable/ reliable tertiary healthcare services and also to augment facilities for quality medical education in the country. PMSSY was first launched in March 2006, and Six AIIMS-like institutions, one each in the States of Bihar (Patna), Chhattisgarh (Raipur), Madhya Pradesh (Bhopal), Orissa (Bhubaneswar), Rajasthan (Jodhpur) and Uttaranchal (Rishikesh) were setup. In 2012 each of these AIIMS were brought under AIIMS-act, similar to AIIMS New Delhi.

Each of these AIIMS has bed strength of 960 beds with specialty/super specialty departments as follows: a)Basic Sciences i) Anatomy ii) Physiology iii) Biochemistry iv) Pharmacology v) Community and Family Medicine vi) Forensic Medicine b) Specialty and Super Specialty Departments

Specialty Departments Super-Specialty Departments i) General Medicine (including Tropical & Infectious diseases)

i) Cardiology

ii) General Surgery ii) Cardio-thoracic & Vascular Surgery iii) Obstetrics & Gynecology iii) Gastroenterology iv) Orthopedics iv) Surgical Gastroenterology v) Pediatrics v) Nephrology (with dialysis) vi) Dermatology vi) Urology (and Renal Transplantation) vii) Otorhinolaryngology (ENT) vii) Neurology viii) Ophthalmology viii) Neurosurgery ix) Trauma & Emergency ix) Medical Oncology/Hematology x) Pathology with Laboratory Medicine x) Surgical Oncology xi) Microbiology xi) Endocrinology & Metabolic Diseases xii) Radio-Diagnosis xii) Nuclear Medicine xiii) Radio Therapy xiii) Pediatric Surgery xiv) Anesthesiology xiv) Burns & Plastic Surgery xv) Transfusion Medicine & Blood xv) Pulmonary Medicine & Critical Care xvi) Psychiatry xvii) Neonatology xviii)Dentistry

c) Other Departments i) PMR Department ii) AYUSH facilities

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4. Anti-Ragging Measures SUPREME COURT RULES REGARDING ANTI RAGGING As per direction of the Hon'ble Supreme Court of India, the Government has banned ragging completely in any form inside and outside the campus and all the AIIMS Bhopal authorities are determined not to allow any form of ragging. Whosoever directly or indirectly commits, participates in, abets or instigates ragging within or outside any of the AIIMS Bhopal shall have an FIR lodged against him/her and he/she will be suspended or rusticated from the institution and shall also be liable to be fined which may extend to Rs. 10,000/. In case the applicant for admission is found to have indulged in ragging in the past or if it is noticed later that he/she has indulged in ragging, admission can be refused or he/she shall be expelled from the educational institution. The punishment may also include, suspension from attending the classes, withholding/ withdrawing fellowship/ scholarship and other financial benefits or withholding the result. ANTI RAGGING REGISTRATION Selected candidates shall register himself/herself in the websitewww.antiragging.in / www.amanmovement.organd take a print out and submit the self –attested printout to Academic Section with 7 days.

http://www.amanmovement.org/

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5. MBBS Learning Outcomes The overall Learning Outcomes for MBBS are set out below under each of the three essential elements of the competent and reflective practitioner. These overall outcomes are useful in helping you appreciate the knowledge, skills and attitudes which the undergraduate medical program is designed to achieve, based on the burden of disease in our country/ in our local area and the all-cause mortality. The focus is on the core values and skills that needs to be acquired during MBBS for being a competent primary care physician and being able to work independently in rural areas, manage infections and chronic diseases, manage trauma and emergency, ante- natal care, normal delivery, contraception, managing a newborn, be able to do simple procedures, assist in autopsy, and be able to refer when needed.

5.1 Clinical and Communication Skills

5.1.1. Clinical Skills i. Take history, which:

• Is patient centered, • Is sensitive, structured, and thorough in approach • Recognizes and takes account of the age and state of the patient,

and a range of contexts including multicultural factors • Using skilled communication

ii. Undertake physical & mental state examination of patients, which is:

• General and systems-based • Appropriate for age, gender, culture and state • Thorough, sensitive and systematic

iii. Integrate results of history, examination & common investigative tests, so as to facilitate diagnosis iv. Make diagnosis

• By gathering and interpreting relevant clinical information • By recognizing the patterns of presentation of core conditions

v. Record findings, such that records:

• Are accurate, legible, concise, dated and signed • Include all relevant communications with patients / relatives

and Colleagues / seniors

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5.1.2. Practical Procedures i. Measure & record a range of common clinical parameters e.g. peripheral pulse

rate, blood pressure, blood glucose ii. Be able to perform a range of tasks commonly used in medical practice e.g. BLS,

suturing, IV injection, ante natal care, normal delivery, assist in autopsy, manage trauma and emergency cases

5.1.3. Patient Investigation

i. Follow general principles, by:

• Making evidence-based choice of relevant investigations, with awareness of limitations

• Requesting relevant investigations according to national guidelines and local protocols

• Obtaining informed consent

• Preparing patients practically & with adequate information

ii. Be able to request, justify and interpret appropriate and relevant laboratory-based investigations according to national guidelines and local protocols e.g. CBC, RFT, LFT etc.

iii. Be able to order, package and label appropriate and relevant samples for laboratory

based investigations e.g. arterial and venous blood, urine, stool iv. Be able to write a prescription for a range of commonly prescribed drugs e.g.

antibiotics, CVS, CNS drugs v. Be able to interpret a range of common x-rays.

5.1.4. Outcomes for Patient Management i. Follow general principles, recognizing:

• The patient’s safety at all times • Effect on patient & concordance • Age and social circumstances when determining treatment • Requirements for informed consent • Need for team work • Need for appropriate referrals to right professionals

ii. Formulate management plans:

• Which focus on patient’s needs & involve patient in decision making • Involving other health care professionals as appropriate • Recognizing one’s own limitations

iii. In relation to critical care, be able to demonstrate

• Effective working in the emergency care team

iv. In relation to acute and chronic care be able to formulate a management plan for

• Chronic diseases • The dying patient • Pain control

v. Be able to accurately write up a drug chart for a newly admitted patient according to information supplied in the patients notes

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vi. Be able to calculate drug dosages for individual patients and work out

loading and delivery rates

vii. Be able to request and justify appropriate and relevant radiological

investigations according to national guidelines and local protocols viii. Demonstrate ability to prioritise the patient’s care, including the

management of tasks, events and time

5.1.5. Communication

i. Follow general principles of good communication, including:

• Active listening

•Gathering and giving information with good record keeping and correspondence skills

• Mediating, negotiating & dealing with complaints

• Making oral presentations & writing reports

• Safeguarding confidentiality

• Recognising own limitations, extent of personal knowledge

ii. In communicating with patients / relatives, be able to:

• Demonstrate empathy

• Elicit patient’s ideas, concerns & expectations

• Achieve a shared understanding

• Build and maintain a relationship

• Answer questions & give explanations

• Deal with challenging consultations

• Make requests

• Obtain valid informed consent for appropriate procedures

iii. In communicating with other health professionals, be able to:

• Transfer information (oral, written & electronic)

• Write a good referral letter

• Write good discharge summaries

• Refer patients appropriately

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iv. In communicating with other agencies (e.g. police), and the media/press:

• Follow proper procedures without breaking rules of confidentiality

• Act as a patient’s advocate when appropriate

• Write a death certificate

v. Be able to communicate as a teacher and mentor

5.1.6. Data & Information Handling Skills i. In relation to patient records:

• Maintain high quality of recording (whether by writing or on computer)

• Write up patient notes in a legible and structured format

• Demonstrate an awareness of the different types of records and how they are stored and retrieved

• Maintain confidentiality

• Demonstrate awareness of legislation governing access to medical records and data

ii. In accessing and manipulating data, demonstrate ability to use:

• Library and other information systems to access data

• Information from primary sources to inform evidence-based practice • Information from secondary sources (e.g. professional guidelines)

iii. Demonstrate C&IT skills, including use of:

• E-mail

• Word-processing

• On-line databases

• Spreadsheets& statistical packages • Search engines and decision support tools

iv. Maintain records for personal & professional development including records that are specified in the curriculum

5.1.7. Health Promotion and Disease Prevention i. In relation to health promotion be able to • Assess the health, health care and health promotion needs of individual patients ii. Be able to take appropriate action in communicable disease control

according to national guidelines and local protocols iii. Implement evidence-based risk reduction strategies for individual patients be able

to recommend appropriate vaccination regimes for individuals iv. Plan and implement, where appropriate, health promotion taking into account

barriers to disease prevention and health promotion both in the individual & population especially among the under privileged and in rural setting

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5.2 Knowledge and Critical Thought 5.2.1. Understanding of basic and clinical sciences and underlying

principles i. Demonstrate knowledge and understanding of:

• Normal structure and function of the major organ systems and how they interrelate

• The different stages of the life cycle and how these affect normal

structure and function • Behaviour and relationships between individuals and their

family/partners, immediate social groups, and society at large • Molecular, biochemical and cellular mechanisms important in

maintaining homeostasis • Causes of disease and the ways in which diseases affect the body • Disease aetiology and relationships with risk factors and disease

prevention • Alteration in structure and function of the body & its major organ

systems • Pharmacological principles of treatment using drugs & efficacy of

therapeutic measures in management and symptomatic relief of diseases

• Principles of disease surveillance and screening, disease prevention,

health promotion, and health needs assessment • Principles of healthcare planning, prioritisation of service and

communicable disease control, including basic concepts of health economics

• Epidemiological principles of demography and biological variability • Educational principles through which learning takes place (for

patients, students and colleagues) ii. Define public health problems at a population level or in clinical practice

• Recognise the causes of disease & threats to health of individuals & populations at risk

iii. Appreciate that health promotion & disease prevention depend on team-working

and collaboration with other professionals & agencies iv. Demonstrate knowledge of the appropriate use of drugs:

• For all ages and with awareness of underlying chronic diseases

• In prescribing, calculating dosages & in methods of delivery their interactions & adverse effects

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v. Recognize opportunities for screening, disease prevention, health education, health promotion

5.2.2.Understanding of patient investigation and management i. Demonstrate knowledge of the range of interventions and indications, for

surgery, including the principles of pre-, peri- and post- operative care

ii. Demonstrate knowledge of the indications for the provision of range of

interventions and therapies provided by other health care professionals e.g. Occupational therapists, dieticians, complementary therapists

iii. Demonstrate knowledge of the range of more common clinical investigations

and procedures and their appropriate use e.g. echocardiography, cystoscopy, skin biopsy

iv. In relation to acute & chronic care, demonstrate knowledge of the

management of:

• Conditions not immediately life threatening but requiring early treatment

• Appreciation of impact of acute illness on chronic disease and the

transition between acute and chronic conditions • Chronic diseases • Rehabilitation in recovery from major illness • Impairment & disability • Pharmacological, physical and psychological interventions in pain

control • Care of the dying

v. Demonstrate knowledge of the circumstances in which the commoner laboratory -

based investigations are indicated, and procedure required to obtain the necessary material for investigation

vi. Demonstrate knowledge of the range of more common radiological

investigations available and their appropriate use in different circumstances vii. In relation to critical care, demonstrate knowledge of the management of:

viii. Life threatening conditions due to trauma or disease intensive care, indications for

intervention/monitoring

5.2.3.Appropriate ethical understanding and knowledge of legal responsibilities i. Students should be able to demonstrate an appropriate and developing understanding

of:

• Methods of ethical reasoning that inform decisions in medical practice • The legal and professional frameworks within which medicine is

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practiced in India • The implications of the practice of medicine in a diverse multicultural

society • The importance, scope and implications of the doctor’s duty of care the

influence of values, assumptions, attitudes and emotions on their decision-making and practice

ii. Students should be able to:

• Identify values of different stakeholders involved in, or affected by, decision-making, including the student’s own values

• Describe and adhere to legal responsibilities, with respect to: human

rights

• Drug prescribing

• Physical and sexual abuse of children and vulnerable adults

• Patients who lack capacity

• End of life issues

• Death certification

• Reporting of adverse medical care/standards involving other practitioners

iii. The need to recognise and avoid all forms of unfair discrimination in relation to patients, colleagues and other healthcare professionals iv. Demonstrate in practice the requirements to ensure patient safety

5.2.4. Appropriate decision making, clinical reasoning and judgment i. Demonstrate proficiency in clinical reasoning, through ability to:

•Recognise, define and prioritise problems

•Analyse, interpret and prioritise information, recognising its

limitations in making a diagnosis

•Describe the differential diagnosis of core conditions iii. Demonstrate ability to think critically, by

• Adopting an inquisitive and questioning attitude and applying rational processes • Recognising irrationality in oneself and in others • Recognising importance of own value judgements and those of patients

iv. Demonstrate insight into research & scientific method, through the:

• Appreciation of quantitative and qualitative methodology

• Choosing and applying appropriate methodologies and statisticaltests with some understanding of the underlying principles

• Recognising the relationship between evidence based medicine, audit and the observed variation in clinical practice

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v. Exhibit creativity / resourcefulness, by:

• Demonstrating self-reliance, initiative and pragmatism • Demonstrating preparedness to think out with conventional boundaries when appropriate

5.3 Professional Behavior 5.3.1. Professional Development and Attitudes i. Recognise and contribute to meeting patients’ needs within the health care system ii. Behave in such a way as to maintain patient safety at all times iii. Demonstrate acceptance of the professional responsibilities and role of the doctor, through:

• Commitment to the “Duties of a Doctor” as defined by the MEDICAL COUNCIL OF INDIA and local codes including clinical governance • Participation in clinical governance and valuing professional self-reflection • Contributing to and outlining the roles, contributions of and benefits from other health care professionals and the, the multi professional team • Appreciating the value of, and opportunities for medical research and its role in career progression • Participation in teaching and mentoring students, colleagues and other health care professionals • Fostering a culture of life-long learning in the health service • Appreciating the role of the doctor as manager both in one’s own practice and in the health care system • Appreciating the medical profession as a voice in society and an agent of change

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6. Rules and regulations pertaining to undergraduate curriculum

Duration of MBBS course is 5 ½ years, which includes 4 ½ years of teaching years and 1 year of compulsory internship. MBBS at AIIMS Bhopal is a full time course. Internship is not allowed outside AIIMS Bhopal. MBBS course is divided into nine semesters. The semester wise distribution of subjects is as follows: Pre-clinical 1st and 2nd Semesters: Anatomy, Biochemistry, and Physiology Para-clinical 3rd, 4th & 5th Semesters: Forensic Medicine and Toxicology Microbiology, Pathology and Pharmacology Clinical 6th, 7th, 8th & 9th Semesters: Community and Family Medicine (including

Ophthalmology), General Medicine (Including Dermatology and Psychiatry), General Surgery (Including ENT and Orthopaedics), Obstetrics and Gynaecology, and Paediatrics

The MBBS session will begin on 1st August for every year. First two weeks comprises of a foundation / introduction to the MBBS course, its structure, orientation to the campus, hospital and a settling in period for transition to the professional course. There will be end-semester evaluation in the first pre-clinical semester and mid-semester evaluations in the second semester. The pre-final and final examinations are held at the end of the second semester. There are two vacation periods in December and in August before students move to the Para-clinical semesters. In the para-clinical semesters, students will have end-semester and mid-semester examinations. Students will also have clinical postings beginning 5th semester, with ward-leaving evaluations at the end of the clinical postings. The pre-final and final examinations are held at the end of the fifth semester. There are three vacation periods, two in December and one in June before students move to the Clinical semesters. Next four semesters are clinical semesters. There is a four week period for elective postings at the end of eighth semester, and pre-final and final examinations at the end of the ninth semester. The academic calendar for the MBBS course which delineates normative time periods for semesters, end semester examination, final professional examination, and vacation periods is detailed as follows:

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6.3. SUBJECT AND MARKS Completion of MBBS requires passing three professional examinations in the following order:

Examination Subject Total marks*

Number of Theory papers

Internal assessment*#

Professional examination*

1st Professional

Anatomy 400 2 200 200 Biochemistry 400 2 200 200 Physiology 400 2 200 200

2nd Professional

Forensic Medicine and Toxicology

200 1 100 100

Microbiology 400 2 200 200 Pathology 400 2 200 200 Pharmacology 400 2 200 200

3rdor Final Professional

Community and Family Medicine (Including Ophthalmology)

600 2 300 300

General Medicine (Including Psychiatry and Dermatology)

400 2 200 200

General Surgery (Including ENT and Orthopaedics)

600 2 300 300

Obstetrics and Gynaecology

400 2 200 200

Paediatrics 200 1 100 100 *50% of the marks in each of the assessments as above are from Theory, and remaining 50% from practical’s. #In internal assessment, 50% of the marks are from formative assessment, and remaining 50% from summative assessment. (Ref Agenda items 6 and 12 of 1st Academic committee meeting) 7. Examinations

7.1 Professional examinations: 1st Professional examination will normally be conducted in July 2nd Professional examination will normally be conducted in Nov/ Dec 3rd Professional examinations will normally be conducted in Nov/ Dec

If needed, supplementary examination in concerned subjects will normally be conducted as:

1st Professional examination in November 2nd Professional examination in April 3rd Professional examination in February

Students will be allowed to appear in their III Professional examination only if they clear ALL their II Professional subjects at least 6 months before the scheduled date of III Professional examinations. (Subject to fulfillment of attendance & internal assessment criteria)

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(Ref: Agenda 2.6 and 2.10, 2nd Academic committee meeting)

7.2. Eligibility to appear in a Professional examination

A) Attendance Attendance to MBBS course is compulsory Every MBBS student must obtain 75% attendance in aggregate of Theory and Practical in a subject before they are permitted in the 1st, 2nd and Final Professional examination. Students will be allowed to write the examination for that subject in which they fulfil the attendance criteria, and NOT in other subjects.

1. Those students who obtain 70% attendance in each subject will be permitted in the professional examination with the permission of Dean / Director

2. Condonotion of 5% attendance will be made by the Dean / Director for ONLY ONE SUBJECT. Such cases will be considered on the merit of each case. Non-appearance due to shortage of attendance will be counted as an attempt

Students with deficient attendance will not be eligible to appear in the professional examination. The same eligibility criteria for appearance in Professional examination apply to both the regular and supplementary examinations. Students with deficient attendance who have not fulfilled the eligibility criteria for the professional examination must attend the theory and practical classes / clinics with their next (junior) batch in order to make up for the lost attendance to be eligible in the subsequent supplementary examination. (Note: As an exception for year 2017, the denominator for counting the attendance towards eligibility in the professional examination will be the aggregate of theory and practical classes conducted between July and October 2017. This exception will not be applicable for any examinations held in year 2018 onwards.) (Ref: Agenda 2.3, 2nd Academic committee meeting; AIIMS New Delhi guidelines, Minutes of meeting of Heads of Departments with Dean (Academics) dated 24th June and 10th July 2017) B) Internal assessment A minimum of 40% in internal assessment separately in theory and practical in each subject is necessary to be eligible to appear in Professional examination

1. Students with less than 40% internal assessment will NOT be allowed to appear in Supplementary examinations also

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2. Students will not be allowed to appear ONLY in that subject in which he/she has deficit of internal assessment marks, and allowed to appear in other subjects

3. ONE Improvement internal assessment will be conducted by the individual departments for students who are short of internal assessment marks between the pre-final & final Professional examination in 1st, 2nd, and 3rd MBBS examination. However, the total internal assessment marks obtained after improvement tests will be capped at 50% for any particular subject. The Improvement test will include the entire syllabus of the subject and will be on the pattern of Pre-final examination (Ref: Agenda 2.4, 2nd Academic committee meeting)

4. Attendance criteria need to be met as an essential eligibility criteria for

mid and end-semester examinations conducted by all departments. (Ref: AIIMS New Delhi Guidelines)

5. The students who are not able to appear in a particular mid or end-semester/end posting examinations due to illness or any other valid reason and who want to avail of another opportunity should apply within 15 days after the commencement of the semester/end posting examination to the Dean through the Head of the Department of the Specialty in which they missed the semester/end posting examination supported with a medical certificate from a Faculty member (in case of illness) or along-with a documentary proof of valid reasons for their absence

6. The students who do not apply within the prescribed time limit shall not

be allowed any further consideration. They will be awarded zero out of the maximum marks allotted for that examination

7. The Academic Section will fix a date for the re-examination in

consultation with the Head of the respective Department immediately after 15 days of the commencement of the regular examination. No further re-examination will be held for any student under any circumstances

8. The students who remain absent from the end-semester/end posting

examinations which are followed by vacations and want to avail of another opportunity shall have to re-appear at the examination before they proceed on vacation. No request for arranging further examination will be entertained during or after the vacations

9. Those students who are ill for long periods and are not able to reappear

at the examination arranged by the Academic Section after 15 days of the commencement of the regular examination, may be exempted only by the Dean from taking the examination on the production of a medical certificate from Head of the Department/Unit under whom the student has been under treatment. This certificate should be issued within one or two days of the date of illness and should clearly indicate that the student

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is not fit to appear at the examination on that day. Non completion of a posting may entail a repeat posting in that area. In such cases the students may be exempted by the Dean from the pertinent semester examinations

10. If a candidate does not appear in the examination due to illness, he/she will be required to submit certificate from the Consultant of AIIMS for first time and if it is repeated for 2nd time, then it should be certified by the Medical Board of the Institute (Medical Board is to be constituted by the Dean). The Dean is authorized to take a decision whether there is a genuine case or not. If the Dean is satisfied then this will not be counted as an attempt, otherwise it will be counted as an attempt on account of absenteeism. Status of supplementary examination will be status quo but the internal assessment marks will be counted and the candidate is required to obtain atleast minimum 40% marks before he/she is allowed to sit in the supplementary examination for 1st MBBS professional examination.(Ref: AIIMS New Delhi Guidelines)

7.3. Weightage of Internal assessment A) Regular Professional examination Weightage of internal assessment is 50% in the regular professional examination. (Ref Agenda item 12 of 1st Academic committee meeting) B) Supplementary examination For all supplementary exams, 25% of weightage will be carried forward from internal assessment and 75% will be allotted to the Supplementary examination in ALL subjects, even though student may have internal assessment marks more than 50% in any individual subject (Ref: Agenda 2.5, 2nd Academic committee meeting) 7.4. Additional rules for supplementary/compartment examination A) 1st professional First MBBS students who do not clear the 1stProfessional Examination will be allowed to take the supplementary Examination (Conducted in November) only if they have 40% marks in their internal assessment in each subject independently in theory and practical components. Once they are found eligible for the supplementary exam, 25% of weightage will be carried forward from internal assessment and 75% will be allotted to the Supplementary examination in ALL subjects, even though student may have internal assessment marks more than 50% in any individual subject:

1. In case internal assessment is less than 40% the student will not be allowed to sit in the supplementary examination and will be made to repeat the 1styear but this non-appearance will not be counted as an attempt

2. The same weightage of marks (50% internals & 50% professional) will be applicable when they appear for the exam in the next year

(Ref: Agenda 2.6 and 2.8, 2nd Academic committee meeting)

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B) 2nd Professional Supplementary examinations will be conducted in April. Improvement internal assessment should be conducted in March by individual departments (Ref: Agenda 2.6, 2nd Academic committee meeting) C) 3rd Professional Compartmental Examination for Final MBBS is given when the candidates fails in only one subject of III MBBS (Final) Professional Exam

Eligibility: 1. Failure in one subject (Provided):

a) He/she should have more than 40% marks or more marks in aggregate in that subject

b) Should have 50% or more in internal assessment in that subject

2. Student who could not appear in December, because of: a) Bereavement in immediate family or b) Illness at the time or just preceding (Provided) c) Has more than 50% marks in Internal Assessment

Marks: Internal Assessment-50% Final 50% breaks up as in regular December Exam. The compartment Exam will normally be conducted in 2nd or 3rdweek of January. Compartmental Exam will not be counted as an attempt. (Ref: Agenda 2.7, 2nd Academic committee meeting) Supplementary examination is given when the candidate fails in more than one subject and will be conducted in third week of February. Improvement internal assessment should be conducted in January by all the concerned departments. Internal Assessment will constitute only 25% of marks while 75% will be by Final examination. (Ref: Agenda 2.7, 2nd Academic committee meeting) 7.5. Numbers of examiners Number of examiners in a supplementary / compartment examination will be same as that for main Professional examinations irrespective of the number of students appearing for these examinations (Ref: Agenda 2.9, 2nd Academic committee meeting) 7.6. Numbers of attempts If a student does not qualify/pass MBBS 1stProfessional Examination in 4 attempts (regular & supplementary) and 2nd Professional Examination/3rdProfessional Examination in 4 attempts i.e. 2 regular plus 2 supplementary Examinations (for all subjects) for each phase, then the name of such students will be struck off from the rolls of the Institute:

1. Number of attempts: 4 in 1st Year (1st Professional examination) 2. 4 in 2nd Year (2nd Professional examination) 3. 4 in 3rd Year (3rd Professional examination)

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In exceptional cases the decision will be taken at the discretion of the director based on merit of each case. (Ref: Agenda 2.11, 2nd Academic committee meeting) 7.7. Declaration of result Before declaration of each professional examination results, all the heads of the departments of the concerned subjects will be called for a meeting along with the Dean Academics & Dean Examinations i.e. “Moderation Committee”

1. MBBS: Five marks will be awarded as grace on the recommendations of the above committee, if the student has failed in any of the MBBS examinations by 5 marks or less either in theory or practical in ONE subject only.

2. Grace marks will not be awarded if the student has failed in more than one subject or in the same subject, both in theory & practical.

3. In each professional examination grace marks should not be reflected in the marks sheet.

4. Marks sheet will show only theory & practical aggregate with no separate column for internal assessment.

(Ref: Agenda 2.12 and 2.13, 2nd Academic committee meeting) 8. INTERNSHIP 8.1 Regulations for Internship completion and Extension

1. All interns must obtain a no-dues certificate from the respective

departments as mentioned in the internship log-book

2. Internship completion certificate will be issued only after completion of

internship duration and obtaining no-dues from all the departments.

3. Interns must vacate the hostels within 10 days of completion of

internship, failing which a penalty will be applicable as per prevailing

rules.

4. Extension of internship will be permitted only under exceptional

circumstance with the following procedure:

a. Internship extension application must be forwarded from the parent

department to the Dean (Academics).

b. Extension duration must be in continuity to the previous anticipated

date of completion of internship. Planned discontinuity in internship

duration will not be allowed.

c. Such a discontinuity will be allowed in exceptional circumstance such

as illness (certified by medical board at AIIMS Bhopal), or a

bereavement in the immediate family etc. Allowing such exceptions

will be at the discretion of the Director/ Dean (Academics).

8.2 Leave rules for Interns

1. Interns are allowed total 15 days leave during one year of Internship.

In exceptional cases, due to some personal work or on medical

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ground, they can, however, be granted more than 4 days of Dean.

Further it was decided that special sickness leave period of 15 days in

a year. In such cases where an intern has been hospitalized for an

ailment, he/she may send an application for leave along with the

medical certificate through the Head of the Unit/Department, where

he/she is posted and the dean will have the authority to either partly

or totally condone the period of absence for which the intern was

admitted to the hospital.

2. In case of all those interns who attend OPD/EHS/causality for an

illness which does not require hospitalization, a similar application

should be sent to the Dean with Medical Certificate duly signed by

either the faculty Member working in the OPD on that day , or by the

Faculty posted in the EHS, or by the CMO on duty. The Dean shall have

the power to condone either a part or the whole period of such

absence on medical grounds. The Dean shall also have the power to

stop the payment of the stipend due to an intern for the period for

which he has extended the period of 15 days, due to him, as leave in a

year.

3. In case of an unsatisfactory performance of an intern during the

period of his/her posting in a Unit/ Department, the Head of such

Unit/Department should periodically inform the intern regarding

his/her unsatisfactory performance. This recommendation is being

made so that an interns should be properly warned during their

posting regarding their unsatisfactory performance. This will also

enable them if they so desire to compensate for their previous lapses

and try to improve during the period of their posting so as to secure a

satisfactory assessment at the end of the posting.

4. If the Academic section receives as unsatisfactory report about the

performance of an intern in a Unit/Department, such an intern will be

informed that he/she will be withheld till such time that his/her

performance is graded as satisfactory.

5. The intern may be asked to put extra hours of work in the

department/Unit where the performance has been unsatisfactory.

Such an arrangement should have the prior approval of the Heads of

Units/Department.

6. The entire block of posting may be repeated subsequent to the

completion of one year’s internship.

7. The internship will be required to complete within one year but

repeat posting will not be allowed more than six months later under

any circumstances. The interns will require to join immediately after

passing the MBBS examination but they will not be allowed to join the

same beyond 31st March. However, such cases will be considered on

its merit by the Dean.

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9. Rules and Regulations pertaining to Hostels All India Institute of Medical Sciences Bhopal (AIIMSB) is an apex medical teaching institute of the country and presently offers MBBS and BSc Nursing courses. Currently, a total of 160 undergraduate students (100 MBBS and 60 BSc Nursing)are being given admission each year. The institute provides residential facility to the students. General rules and regulations regarding hostel administration and code of conduct are briefly outlined in this manual. There are four hostels at AIIMSB. The total accommodation to be available in these hostels is as follows:

Sno Hostel Number of rooms

1 Undergraduate Girls 132

2 Undergraduate Boys 260

3 Postgraduate 404

4 Nursing students 202

5 Staff Nurses 310 Total 1308

9.1. Hostel Management Overall management of the hostel is by a “Hostel committee” which comprises of the following members:

a) Director AIIMSB Chairperson b) Honorary Chief Superintendent(s) Member(s)

c) Honorary Associate Superintendent (s) Member(s)

d) President ABSA Member e) General Secretary ABSA Member

f) Dean (Student Welfare) Member g) Vice-Dean (Student Welfare) Member

Secretary

Hostel committee is responsible for framing of overall management of the hostel, and its functions include:

1.1 Overall management of the hostel, including framing rules for the hostels, hostel mess, recreational facilities, and security personal. 1.2 Allocation of hostels or its parts to student groups, and to frame rules regarding allocation of rooms. 1.3 Overall supervision of hostel mess, award of contract to the agency running these services, mechanisms to ensure quality, hygiene and appropriateness of services offered.

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1.4 Overall management of security services and arrangements for the hostels. 1.5 Human resource allocation in the hostels, including that of residential wardens, Junior wardens, and workers.

All the decisions taken by the Hostel committee will be executed by the Hostel administration. Hostel committee will meet at least four times in a year. An additional meeting may be convened by the Member Secretary as and when necessary.

9.2 Hostel Administration

2.1 The hostel administration comprises of the following officers/staff in the order of hierarchy:

2.1.1 Honorary Chief Superintendent (s) 2.1.2 Honorary Associate Superintendent (s) 2.1.3 Residential Warden(s) 2.1.4 Junior Wardens(s) General duties and responsibilities of the various post holders in the hostel administration are defined here. If required, the duties and responsibilities are subject to changes at any time with the approval from the Hostel committee.

9.2.1.1 Honorary Chief Superintendent (HCS)

a. The Honorary Chief Superintendent (HCS) is responsible for overall administration of the hostel and is the authority in charge for all hostel related issues. HCS is responsible for implementation of decisions taken by the hostel committee, through Honorary associate Superintendent (HAS), residential wardens (RW), and Junior wardens (JW). b. HCS will constitute sub-committees for smooth functioning of hostel services. These committees will have one Junior /Residential Warden (JW) as a member secretary, and HCS as a chairperson. HCS will hold monthly review meetings of these committees. There will be four student representatives in each committee. These committees include:

i. Hostel mess sub-committee ii. Hostel maintenance sub-committee iii. Common Room sub-committee iv. Cleanliness sub-committee

c. HCS is responsible to enquire into any acts of indiscipline, misconduct or inappropriate behaviour brought to the notice of Wardens, and take an appropriate action in consultation with Dean (Student Welfare). Dean (Student Welfare) may consider discussing the matter with the hostel committee on a case-to-case basis. d. Honorary chief Superintendent shall have the administrative control over the staff assigned to the hostel to work for welfare of the students and ensure better facilities, and ambience of the hostel premises.

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9.2.1.2. Honorary Associate Superintendent (HAS) a. To assist the Honorary Chief Superintendent in maintaining the discipline of the hostel and all other works. b. To give permission to the Guests for residing in the common room on the request of the students c. Regular visit to the hostel to solve the problems of the students. d. Ensure better interaction between the students, residential warden and hostel staff e. To supervise the work of residential warden f. To take decision on the requests forwarded by the residential warden. g. Make duty roster of the wardens and support staff and take regular feedback from the students regarding the same. h. Report any act of indiscipline/non-performance of the hostel staff to the Honorary Chief Superintendent for necessary action i. To supervise various ledgers and registers of the hostel office j. Communicate with the parents/guardians of the

inmates. k. To work closely with all hostel sub-committees.

9.2.1.3 Residential–Warden (RW) a. Room allocation to the students, and to issue furniture/electrical items to each student for placement/installation in the room. The residential warden shall seek approval from the HS/HAS for the same. b. Forward all the applications on hostel matters from students to the HAS. c. To ensure proper maintenance of the hostel rooms, common room, toilets, mess and premises i.e. coordination with Electrical maintenance section, building section and sanitary department. d. Maintain the proper record and recovery of hostel dues. e. To ensure proper water supply and drinking water arrangement in the hostel. f. Maintain the Hostel stock register g. To report to the Superintendent the names of the students who are violating the mess rules and defaulters in clearing the mess dues. h. To maintain the leave record of the students (To keep a watch on the In and Out register) i. Supervise the work of hostel support staff and security guards j. To take a daily roll call and to maintain attendance registers. k. Arrange for visit of students to the library during night (Hostel No1) l. Regular visit to students rooms to solve the day to day problems of the students m. To advise and guide in the smooth running of the mess i.e. display of the menu of the week and maintaining the quality of the food n. Take action on the complaints noted in the complaint register o. To maintain leave register for workers and forward their leave application to the honorary warden p. To arrange for medical help (doctor/ambulance) to the students in case of any medical emergency.

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q. To arrange for transport of students (Hostel No1) to airport/railway station during odd hours of night r. Daily report to the Honorary Superintendent about the maintenance of the civil and electrical works, discipline of the students, guest/visitor record and any other noticeable information. A consolidated report regarding the same should be mailed to the Honorary Chief Superintendent/Associate Superintendent daily. s. RW will ensure that the security guards and mess supervisors perform the following tasks

a. Security Guards 1. To maintain the entry and exit register of all hostel inmates (students and residential wardens) 2. To maintain a visitor register of all hostel inmates. 3. To keep a watch so that no unwanted student/person resides in the hostel without the permission of the Honorary Superintendents 4. To report any untoward incident to the Honorary Superintendents

b. Mess supervisor 1. Preparation of the menu for the week in consultation with the student mess committee. Days for special meals or non vegetarian meals should be fixed and notified to the students. 2. To avoid inconvenience to vegetarians, care should be taken in using separate utensils and refrigerators for veg and non-veg items. Mess workers should be instructed to handle these separately. 3. Supervise and coordinate the mess workers 4. To maintain the quality of food 5. Maintain the mess premises in clean and hygienic condition 6. To make available the sick diet to students on request.

9.2.1.4 Junior Warden a. To assist the residential Warden in the above mentioned work b. To directly supervise the workers in maintaining the cleanliness of the rooms, corridors, toilets and mess. c. To act as a back-up for the residential warden when the residential warden is on leave.

9.3. Allotment of Room a. At the time of admission of a student into the hostel and at the

beginning of every year, each resident is required to submit a duly completed Personal Data Form. Local Guardian’s address and phone number is optional. Email of the student and parent should also be provided. Any change of address / telephone number of the parent / local guardian, at any point of time, has to be intimated to the hostel office in writing. b. The Hostel administration will generally provide for each occupant one cot with mattress, table, chair and almirah. On arrival a student will report to the assistant warden and will take possession of the room after signing the inventory of the furniture,

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electrical and other items in the room.

c. Room once allotted to a student for an academic year will not be changed, except on special situations with the permission of Warden. d. The Hostel administration, in case of shortage of rooms, can allot more than the capacity of the room. e. If the status of any student changes during the period of stay in the hostel, he/she is required to inform the assistant warden/Superintendent immediately and should vacate the hostel. If the Hostel administration finds that any hostel resident is not eligible for hostel accommodation and is residing in the hostel without due permission from the Warden, disciplinary action will be taken against such illegal occupants. f. Before vacating the rooms, all the installations should be handed over intact, in addition to the furniture to the assistant warden. The student should fill up the Room Vacating Slip in duplicate and take no dues slip from assistant warden.

9.4. Hostel Code of conduct (for students)

a. Ragging is strictly prohibited as per the relevant directives of the Hon’ble Supreme Court. Any Student found involved in ragging shall be suitably punished including FIR with the Police and expulsion from the Hostel and Institute. b. Every student shall maintain a high standard of discipline, have respect for the Institute and conduct himself in a dignified manner. c. Student shall not do any such thing which may cause disturbance in studies or may be deemed vulgar in any way. d. All residents are required to always carry their valid Identity Cards issued to them by the Institute. e. The rooms, common areas and surroundings of the hostel should be kept clean and hygienic. Notices shall not be pasted on walls and walls shall not be scribbled on. f. Rooms are allotted to each student on his/her personal responsibility. He/she should see to the upkeep of his/her room, hostel and its environment. g. Students should bring to the notice of the assistant warden any pending maintenance work (Civil, Carpentry, Electrical, Sanitation) to be carried out in rooms, corridors, toilets or other areas in hostel premises. h. Students should co-operate in carrying out maintenance work and vacate their rooms completely when the Hostel administration requires the rooms for this purpose. On such occasions, the management will try to provide alternate accommodation. If any maintenance work is to be carried out when the room is under occupation, it is the occupant’s responsibility to make the room available for the maintenance work. i. The students should not carry unauthorized/illegal movies in their rooms. Any violation will be dealt as per the legal provisions of the country. j. Students are not permitted to keep any fire arm (even licensed).

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k. Students are not allowed to leave station without prior permission of warden. l. Students are required to vacate their rooms while proceeding for

summer vacation and also as and when required. m. Warden is authorized to open any locked room in case of an emergency. n. The resident of a room is responsible for any damage to the property in the room during his / her occupancy of that room and will be required to replace/repair at their own cost the damage, if any. o. In case of damage to or loss of hostel property the cost will be recovered from the students responsible for such damage or loss, if identified, or from all the students of the wing/hostel, as decided by the appropriate authority. p. The resident shall not move any furniture from its proper allotted place and also not damage them in anyway. If there are any additional items other than the above belonging to the hostel in a room, the occupant of the room shall hand over them to the Assistant warden, failing which he/she will be charged a penal rent as decided by the appropriate authority. q. The resident shall not remove any fittings from any other room or common area and get them fitted in his/her room. r. In the hostel premises following are strictly prohibited –

a. Smoking b. Consumption of alcoholic drinks/drugs. c. Gambling d. Intimidation or violence e. Willful damage to property f. Entering the hostel premises in intoxicated state. g. Shouting and using abusive language in their own hostel or in other hostel premises and campus. h. Employing unauthorized persons for personal work such as washing clothes, etc. i. Cooking in room.

s. Room services are strictly prohibited. However, sick diet may be

served in room after taking permission from Warden. t. Residents should not participate in any anti-national, antisocial or undesirable activity in or outside the campus. u. The use of electrical appliances such as immersion heaters, electric stove /heaters are not allowed in the rooms. Such appliances, if found a fine will be imposed. The use of audio systems which may cause inconvenience to other occupants are not allowed. The students should not view objectionable videos. v. When the students go out of their room they should switch off all

the electrical / electronic appliances, and keep it locked. Violation will attract suitable penalty and punishment as decided by authorities.

w. In case any student has to stay out of hostel for a day or more for any reason, he/she has to inform the warden and take his permission.

x. All residents of hostels must be back in the hostel by 9.00 PM. if

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late he/she has to give written explanation. Residential warden will maintain the records of such events and report such events to the honorary superintendent for further action. If a student needs to stay out of the hostel after 9.00 pm due to any reason, s/he has to apply for and take prior written permission from the Warden. Violation of this rule may lead to disciplinary action including expulsion from the hostel. y. Water should be conserved, any leakage should be reported to hostel authorities. z. In case of a medical emergency, the residential warden needs to be informed urgently.

9.4.1. Additional Rules for Girls Hostel The Following rules in addition to the rules given above will be in force in girls’ hostels: a. If any girl student has to go to the town for any work, she must write the purpose, place, time of leaving and time of return in the register with the security guard on duty. She must return to the hostel latest by 9:00 p.m In case a further delay is anticipated, She must seek prior permission from the Honorary Superintendent. b. A girl student must enter all the columns in the register regarding participation in curricular activities and extracurricular beyond the working hours of the Institute. c. A girl Student must submit the names and addresses of the local guardians with their signature, if any, duly authorized by the parents (or authorized guardian as per declaration in the admission form) in the prescribed form available with the warden. d. For late night stay at local guardians’ residence or night halt, prior written permission of the Superintendent must be obtained. In addition, the local guardian must submit a letter stating that the student had stayed with them. e. Prior permission of the warden must be taken by the girl student for leaving to their homes. If she has to board a train/flight at odd hours, she needs to coordinate with the residential warden to facilitate for the same. f. No male person will be allowed inside the Girl’s Hostel. Close family relatives (family, brother) can meet their ward in the visitor’s room upto 7:30 p.m g. Other visitors may meet the Girl student outside the gate of the girls hostel up to 7:30 PM. with the permission of the Hostel Warden h. Permission must be taken from the warden regarding stay of a female relative in the Girls’ Hostel. i. For visiting library after 9:00 p.m, the students shall move in a group (not less than four students) and co-ordinate with the residential warden regarding a security guard to facilitate their movement. j. Modification or addition of rules may be made and communicated as and when necessary.

9.4.2.Code of conduct for Residential Wardens a. The residential wardens are expected to observe highest standards of moral and ethical values as deemed appropriate by the society.

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b. They shall refrain from indulging into such activities like partying, playing loud music etc which may disturb the inmates of the hostel. c. Residential Wardens are expected to be on duty 24X7. d. Residential Warden shall be available in their office from 9:00 A.M to 5:00 P.M. e. Smoking, gambling, consumption of alcoholic drinks/drugs are strictly prohibited in the rooms of residential wardens. f. The residential wardens shall seek prior permission from the Honorary Chief Superintendents before proceeding on leave; they shall make suitable arrangement for their duties (via back-up wardens) in lieu of same. g. Under no circumstances, the residential warden (hostel no 1) can leave the hostel premises at night (9:00 p.m-6:00 am) without seeking prior written permission from the honorary chief Superintendent. h. Immediate family members (parents, siblings and their spouses) can visit the residential warden(hostel no 1) in her room, however prior written approval from the chief Superintendent is required in case an immediate family member/female friend wants to stay in her room. Other male visitors are not allowed in the room of residential Warden. They can meet her in the visitor’s room after making entry in the visitor’s register till 7:30 p.m.

9.5 . Guests and Visitors

a. Subject to availability of proper accommodation facility, the guest of a resident may be permitted, with the prior written approval by the Superintendent to stay in hostel for not more than two days on payment of the necessary charges, as fixed by the Hostel administration from time to time. b. No overnight guests are allowed in a student’s room without permission of the Warden. c. In boys’ hostels, the parents of students and other male guests may visit the student in his room after due permission from senior warden/warden and after making proper entry at the hostel gate. d. Male students/visitors are not allowed inside the girls’ hostel, Immediate male family members can meet the female students in the visitor’s room after seeking warden’s permission and making proper entry at the hostel gate. e. Female visitors are not allowed in boys’ hostels, however, lady family members may be allowed to visit a student in the visitors’ room in the hostel between 9.00 a.m. to 7.00 p.m. with prior permission from the Warden. f. Violation of any of the above rules regarding stay in the hostels will lead to disciplinary action including expulsion from the hostel.

9.6. Disciplinary Measures

Any breach of the conduct rules or any act of indiscipline will invite an enquiry that will be conducted by the Hostel Administration. If the student is found guilty, then the Hostel Administration will take disciplinary action that it deems fit. Depending on the case, the

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administration reserves the right to take direct disciplinary action, amounting to even expulsion at short notice from thehostel/rustication from the institute.

9.7. Mess Rules a. Students should sign the Mess Joining Register kept in the messes at the time of their joining the mess. b. Students should sign the Mess Leaving Register kept in the mess whenever they leave the mess. Otherwise they will be deemed to be present and charged accordingly. c. Students are not permitted to dine in the mess without signing the Joining Register or after signing the Leaving Register. d. Lunch/Dinner will be served on buffet basis. e. The quantity of food will be unlimited except in the case of special items. f. Non-vegetarian items will be served as extra on specified days of the week. g. Mess rebate is admissible to the residents of Hostels on the following grounds:

a. Approved Study Holidays and Semester Vacation declared by the Institute. b. Periods duly recommended by the Head of the Department and availed by the students for purposes such as participation in sports, competitions, seminars, educational tours, etc. c. Period of absence due to serious illness requiring hospitalization, subject to the production of medical certificate, in genuine cases. d. Any other valid reason with prior permission of Honorary Supdtt

h. Application for mess rebate should be made in the prescribed form and it should be submitted three days in advance. The application should be forwarded by the Warden. An acknowledgement may be obtained from the Mess Supervisor for having applied for mess rebate. i. In addition, students applying for mess rebate should also sign the Mess Leaving Register kept in the messes at the time of their leaving the mess. j. Minimum fixed charges will be applicable to the students applying for mess rebate. Such permission should be obtained from the senior warden and the Mess Supervisor be intimated well in advance of the absence. k. Students proceeding on medical Leave from the campus should produce the Medical Certificate issued by the concerned specialist at the time of their leaving. l. In case of sudden illness, information on leaving the mess should be made available to the Hostel Office immediately and the application for mess rebate should be submitted within the next 3 days. m. No student can claim mess rebate unless he/ she had intimated his / her absence in advance by applying for mess rebate in the prescribed form and signed the Mess Leaving Register at the time of his/ her leaving the mess.

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n. At the time of joining the mess after availing mess rebate, the students should sign the Joining Register kept in the mess. o. Students other than the Mess Committee Members are not permitted to enter the kitchen or store room of the mess on any account. p. Students are not permitted to cook any food on their own accord in the mess or in their rooms. q. Students on no account whatsoever will be permitted to take food outside the mess unless arranged by appropriate authority. Nor can they take mess utensils such as plate, spoon, tumblers, etc, to their rooms. r. No food will be served in the rooms of the hostel for any student unless a permission from the assistant warden to the effect that the students’ condition requires the food to be served in their rooms. s. No diner shall waste food. Paying mess bill does not entitle a diner to waste food. t. Assist in maintaining the mess and surroundings neat and clean. No notices shall be pasted on walls. Notices put up on the notice boards should not be removed by the diners. A separate bill board would be available for the residents to stick their bills. u. All diners shall interact with the mess staff in the dining hall in a courteous manner.

a. After eating food, diners shall leave the cup, plate, waste food etc. in the designated bins. b. If any diner is medically ill and requires a special diet (eg. Oil-less food) he / she can request the assistant warden/mess supervisor to arrange for the same at the mess. c. The guest rates for the hostel mess will be decided by the Mess sub-committee and are subject to revision from time to time. d. Mess Timings

1. The mess timings are as follows and the students should adhere to these timings:

Breakfast : 7:00 AM to 8:00 AM Lunch : 12:30 PM to 2:00 PM Tea time : 5:00 PM to 6:00 PM Dinner : 8:00 PM to 9:30 PM

Subject to variations, if timing of classes change due to any reason.

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10. Code of Conduct 10.1 JURISDICTION The Institute shall have the jurisdiction over the conduct of the students associated/enrolled with the Institute and to take cognizance of all acts of misconduct including incidents of ragging or otherwise which are taking place on the Institute campus or in connection with the Institute related activities and functions. Institute may also exercise jurisdiction over conduct which occurs off-campus violating the ideal student conduct and discipline as laid down in this Policy and other regulations, as if the conduct has occurred on campus which shall include:

a) Any violations of the Sexual Harassment Policy of the Institute against

other students of the Institute.

b) Physical assault, threats of violence, or conduct that threatens the health

or safety of any person including other students of the Institute.

c) Possession or use of weapons, explosive, or destructive devices off-

campus

d) Manufacture, sale or distribution of prohibited drugs, alcohol etc.

e) Conduct which has a negative impact or constitutes a nuisance to

members of the surrounding off-campus community.

The Institute, which determining whether or not to exercise such off-campus jurisdiction in situations enumerated here in above, the Institute shall consider the seriousness of the alleged offense, the risk of harm involved, whether the victim(s) are members of the campus community and /or whether the off campus conduct is part of a series of actions, which occurred both on, and off-campus. 10.2 ETHICS AND CONDUCT This code shall apply to all kinds of conduct of students that occurs on the Institute premises including in University sponsored activities, functions hosted by other recognized student organizations and any off-campus conduct that has or may have serious consequences or adverse impact on the Institute's Interests or reputation. At the time of admission, each student must sign a statement accepting this Code and by giving an undertaking that:

a) He/she shall be regular and must complete his/her studies in the

Institute.

b) In the event, a student is forced to discontinue studies for any legitimate

reason, such a student may be relieved from the Institute subject to

written consent of the Deans.

c) As a result of such relieving, the student shall be required to clear pending

hostel/mess dues and if a student had joined the Institute on a

scholarship, the said grant shall be revoked.

Institute believes in promoting a safe and efficient climate by enforcing behavioural standards. All students must uphold academic integrity, respect all persons and their rights and property and safety of others, etc.

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All students must deter from indulging in any and all forms of misconduct including partaking in any activity off-campus which can affect and Institute's interests and reputation substantially. The various forms of misconduct include: Any act of discrimination (physical or verbal conduct) based on an individual's gender, caste, race, religion or religious beliefs, colour, region, language, disability, or sexual orientation, marital or family status, physical or mental disability, gender identity etc. Intentionally damaging or destroying Institute property or property of other students and / or faculty members. Any disruptive activity is a class room or in an event sponsored by the Institute. Unable to produce the identity card, issued by the Institute, or refusing to produce it on demand by campus security guards. Participating in activities including: a) Organizing meetings and processions without permission from the

Institute.

b) Accepting membership of religious or terrorist groups banned by the

Institute/ Government of India.

c) Unauthorized possession, carrying or use of nay weapon, ammunition,

explosive, or potential weapons, fireworks, contrary to law or policy.

d) Unauthorized possession or use of harmful chemicals and banned drugs.

e) Smoking on the campus of the Institute.

f) Possessing, consuming, distribution, selling of alcohol in the Institute

and/or throwing empty bottles on the campus of the Institute.

g) Parking a vehicle in a no parking zone or in area earmarked for parking

other type of vehicles.

h) Rash driving on the campus that may cause any inconvenience to others.

i) Not disclosing a pre-existing health condition, either physical or

psychological, to the Medical Board which may cause hindrance to the

academic progress.

j) Theft or unauthorized access to others resources.

k) Misbehavior at the time of student body elections or during any activity of

the Institute.

l) Engaging in disorderly, lewd, or indecent conduct, including, but not

limited to, creating in reasonable noise, pushing and shoving, inciting or

participating in a riot or group disruption at the Institute.

Students are expected not to interact, on behalf of the Institute, with media representatives or invite media persons on to the campus without the permission of the Institute authorities. Students are not permitted to either audio or video record lectures in class rooms or actions of other students, faculty, or staff without prior permission. Students are not permitted to provide audio and video clippings of any activity on the campus to media without prior permission. Students are expected to use the social media carefully and responsibly. They cannot post derogatory comments about other individuals from the Institute

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on the social media or indulging in any such related activities having grave ramifications on the reputation of the Institute. Theft or abuse or the Institute computers and other electronic resources such as computer and electronic communications facilities, systems, and services which includes unauthorized entry, use tamper, etc. of Institute property or facilities, private residences of staff/ professors etc. offices, classrooms, computers networks, and other restricted facilities and interference with the work of others is punishable. Damage to, or destruction of, any property of the Institute, or any property of others on the Institute premises. Making a video/audio recording, taking photographs, or streaming audio/video of any person in a location where the person has a reasonable expectation of privacy, without that person's knowledge and express consent. Indulging in any form of Harassment which is defined as a conduct that is severe and objectively, a conduct that is motivated on the basis of person's race, colour, national or ethnic origin, citizenship, sex, religion, age sexual orientation, gender, gender identity, marital status, ancestry, physical or mental disability, medical condition. If there is a case against a student for a possible breach of code of conduct, then a committee will be formed to recommend a suitable disciplinary action who shall inquire into the alleged violation and accordingly suggest the action to be taken against the said student. The committee may meet with the student to ascertain the misconduct and suggest one or more of the following disciplinary actions based on the nature of misconduct: WARNING – Indicating that the action of the said delinquent student

was in violation of the code and any further acts of misconduct shall

result in severe disciplinary action.

RESTRICTIONS- Reprimanding and restricting access to various

facilities on the campus for a specified period of time.

COMMUNITY SERVICE – For a specified period of time to be extended

if need be. However, any future misconduct along with failure to

comply with any conditions imposed may lead to severe disciplinary

action, including suspension or expulsion.

EXPULSION – Expulsion of a student from the Institute permanently.

Indicating prohibition from entering the Institute premises or

participating in any student related activities or campus residences

etc.

MONETARY PENALTY- May also include suspension or forfeiture of

scholarship/ fellowship for a specific time period.

SUSPENSION – A student may be suspended for a specified period of

time which will entail prohibition on participating in student related

activities, classes, programs etc. Additionally, the student will be

forbidden to use various Institute facilities unless permission is

obtained from the Competent Authority. Suspension may also follow

by possible dismissal.

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