may ministry teams minutes

COTN Ministry Teams Meeting Minutes – May 9, 2012

Ministry Team: Finance & Stewardship

Members Present:

Tom McNally Dave McKinnon

John Oldham

Discussion Items:

Finance report for march Agenda for Saturday May 12th expanded team meeting Weekly giving is behind for March and April Streamlining processes for Financial reporting

Action Items:

Communicate actual to budget spending with Vestry liaison and Team leaders to confirm go forward spending – Tom McNally, 6/1

Ensure pledge statements are mailed quarterly – Dave McKinnon, 6/1 Define rules for privacy on stewardship campaign and pledges – John Oldham, 5/15


Ministry Team – Buildings and Grounds

Attendees – Ken Special, Jon Showalter, Susie Holmes

Agenda Items –

A/V Systems Broken Tree limb, sweetgum tree removal Dump Cleanup Leak in 3rd grade classroom Cleaning of church Blinds for education building classroom Parking lot in old playground area Carpet repair in sanctuary Bulletin boards in education building Stair brick repair Nursery painting Coat rails in classroom Landscaping service budget Removal of trash pile

Action items

Action Items Assignee Due Date

Contact Randy Richardson to determine scope of work and equipment requirements and budget for A/V in Corlett Hall and Sanctuary

Susie

Contact Ed Bldg Architectural firm about leak in 3rd grade classroom

Susie

Meet with Dave McKinnon and Stephanie to discuss sweetgum removal

Susie May 14th

Carpet Repair in sanctuary MarcCheck with teachers about Ed Bldg heat problem SusieContact cleaning firms to meet with Dave for church cleaning when Dave is on vacation

Jon and Susie


Communications Team Meeting

5-9-12

Team Members Present:

Becky Christian, Sarah Bernart, Ben Huckaby, Emilie Sigel, Karen Ridout, Ailsa Tessier

Vestry Liaison:

Joel Kamya

Agenda/Items Discussed:

1) Update on Branding Effort, Design Work from Kreative Promotions (Stephanie)

- Looked at round 5 changes from Kreative. Group consensus was to approve the logo design with the text at diagonals, after very minor changes (dots in between Nurture and Inspire and Inspire and Grow, slight tweak to the dots in the i's of Nativity in the main logo).

- Brochures - part of what the contract with Kreative involves is the printing of a number of brochures.

=> Who designs these? We will definitely need to proofread first, content, layout, and design will most likely be in house.

=> Brochures needed:

* General Brochure

* Outreach Brochure

* Stewardship

* Youth/Christian Education

* Spirituality and the Arts

2) Website & Communication Channels

- Idea from Stephanie: ability to blog would be great to have (either integrated into the site or as a peripheral site)--it's important to try and create a community, too. Possible integration of Pinterest, a prayer board, forum, whatever can be done to tie people together and have ways to connect with the church both on and off campus (online).

- What about people of the congregration that aren't as comfortable with things like Facebook, Twitter, Pinterest, etc.? There has been a suggestion that a class or something similar on using


Facebook so that people can see what it's all about and how to use it. It would be pretty easy to extend this idea to other communication channels, too.

- Important thing for us to keep in mind: we can't limit ourselves to any one or collection of communication channels. Not everyone will be online, not everyone will read a printed mailer or insert in the bulletin, etc.

- We decided on Wordpress for the new Nativity website. Ben will get together an email discussion on site features, content, and pages so we can start planning a layout and deciding upon a Wordpress theme.

3) Facebook and Twitter Update

- Where could we go to setup a training class for Facebook, Twitter, etc?

- Can we look to NC State McKimmon Center and the Encore program to rent a computer lab for training?

=> Do you need to be an NC State employee to do this? (Ben can look into it)

- What other options are there? We need to have computers available for people to work on, a PowerPoint alone is not enough.

4) Adding a Youth Member to the Communication Team

- Should we try to find a youth who would want to help out with church communications to join the team?

- Responsibilities:

=> Attend team meetings and offer input and perspectives

=> Assist with the work of the Communications Team

=> Contribute to communication outlets (Glad Tidings, Facebook, etc)

5) Fall Stewardship Campaign

- We will most likely be involved in this.

- The challenge: how do we make this personal and make people feel like they are involved in the success of the church?

6) Misc

- Gail and Alfred will be in charge of signage

- Joel will report back to the group on Saturday's finance meeting


Open Action Items:

Description (person assigned, due date)

1) Start team discussion on new Nativity site features, areas, and content (Ben, May 16th)

2) Investigate places where we could hold a Facebook training class (Karen, June 13th)

3) Coordinate brochures (Ailsa, summer)


Ministry Team Minutes - Adult Formation

May 9, 2012

Attendees: Nancy Terry, Carl Terry, Ken Tessier, George Douglas

Agenda items discussed:

Deacon David Lynch has agreed to lead adult ed class on June 3 and 10 on the subject of sacred music.

George Clifford and Carl Siegel will lead a discussion of environmental issues and religion on the last two Sundays in the month, June 17 and 24.

Jesse Lowe will lead an adult education discussion on four Sunday evenings from July 1 through July 29. This will occur adjacent to the special Sunday evening programs now being planned by the worship committee

All Sundays from July 1 through September 2 (Labor Day weekend) will feature a lectio divine discussion lead by various volunteers who are interested. There are nine Sundays total. Dates assigned at this point include: July 15- George Douglas; July 22- Carl and Nancy Terry; Harlan Hagge has agreed to lead at least one Sunday. Others to be asked include Jane Vella, Karen Ridout, Gail NcNally, Phyllis Barnwell and more as needed. Our objective will be to fill in all nine Sundays by the time of our June meeting.

The fall adult education program for Sunday's currently shows the following schedule:

September 9 - Kickoff with preview of subjects to be covered (similar to last year)

September 16 - Special outreach committee program (content TBD)

September 23 - Five Languages of Love with Nancy and Carl Terry

September 30 - Week two of the above

October 7 - Church picnic

October 14 - Visit by Bishop Curry

October 21 - Stewardship program

October 28 - Vestry discussion

November 4 - George Clifford - religion and politics

November 11 - Interfaith guest series



December 2 - Annual meeting

December 9 - Advent program (TBD)

December 16 - Advent program


A week night series, Midlife Directions, will be held on Tuesday evening, September 18 - November 6, to be lead by Carl Terry

Harlan Hagge has been trained to mentor EFM and Gail McNally will be trained within the next 60 days to serve as a co-mentor. Several people have expressed interest in participating. The list should be finalized by the time of our June meeting

In preliminary discussion about 2013, we would like to schedule three more interfaith guests for three weeks prior to lent. We also discussed a possible book study based on the book Two Visions of Christ by Marcus Bork and N. T. Wright. Clay Stalmacher, a professor at NC State, has lead a class there in the Encore program for adults. It was mentioned that we might be able to have him come to kick off the discussion. It was agreed that we will need an alternative program for Lent as well.


Ministry Team – Children’s Formation

Members Present – Becky Showalter, Megan Douglas, Lisa Avery

Agenda Items Discussed –

Nursery coverage – Nina and Kristen will communicate with each other re:schedule Sunday School curriculum – Kellum has info from one church VBS on track Need SS teachers Decide on curriculum for PS class for Fall 2012

Action Items –

Clock in nursery, check NVAC in PS room – Megan Send sheet for summer Sunday School, to Laura Cashion – Megan Ask for SS teachers for 2012-2013 through Yahoo group email– Lisa SS teachers survey – Becky Info into Google Docs - Becky


Ministry Team: Youth Education

Members Present:

Sally BloomStephen HollisOlivia HerrickGail Till

Group reviewed comments from youth leaders about draft guidelines for youth group activities. It was decided that categories of commitments would be suggested by leaders at the beginning of each youth group next fall. Youth will decide actual amount of commitments needed for participation at certain events. Parents will be made aware of these changes. Stephanie attended for part of the meeting and discussed upcoming confirmation plans and a general discussion about youth leaders and leader training was held.

Action items: brainstorm leader recruitment


Ministry Team – Newcomers Ministry Team

Attendees - Geyer Longenecker, Sue Young, Kari Marotta

Agenda Items Discussed –

Re-organizing in Narthex and Estill House Greeters dinner – early September Guest register –follow up with scheduling callers by months Ways to show announcements/bulletin boards Coordinate with the office the input of completed forms

Action Items –

1. Contact administrative office to coordinate newcomer registration –Geyer, 6/132. Schedule with administrative office to confirm a date for newcomer team dinner to recruit

greeters and review procedures – Kari, 6/133. Re-visit narthex and draft plan changes for space – Sue, 6/134. Print additional copies of campus maps – Geyer, 6/13


Outreach and Parish Life Ministries Teams (Joint Meeting)

Present: Fran Kenney and Sandy Entrup from Parish Life team; Carl Sigel, Harlan Hagge, Pete Crow, Jane Heyward from Outreach team

The entire meeting focused on preparations for the Outreach Fiesta, Sunday, June 3, beginning at 5:30 pm (a collaboration between the Parish Life team and the Outreach team).

Goals: Parish Life’s goal is intergenerational fellowship; Outreach’s goal is a cross-cultural kickoff of this year’s outreach theme, Hunger and Poverty

Planning Team: those listed above as present

Decisions/Brainstorming:

1. Program outline: 5:30 Dinner

6:30 music and dance (and dinner cont.)

7:00 game—jeopardy

2. There will be a concerted effort to include youth:

Kid’s piñata

Serving

Decorations

Jeopardy

3. Pamphlet—hunger/poverty information and link to COTN outreach programs

4. Possible categories for jeopardy: (include some Latino leaning questions)

Ministries at nativity

World affairs

Local and national

Key nativity activities related to hunger and poverty

Starts w letter “?”

Surprising facts


Child’s play (youth activities)

5. Food: cover dish w COTN cookbook recipes suggested but not necessary ; El Buen Pastor dishes (money? Pete find out)

6. Next meeting: Wednesday, 5/23 7:00 pm

NOTE FROM AFTER MEETING: Beth suggested we consider not having festive decorations but rather reminders we might come up with of hunger and poverty. What are your thoughts on that?

Areas of Responsibility/Action Items:

1. Building preparation and cleanup: room(s) setup and audio-visual setup (Ken/Jesse): Carl, Harlan: have building layout sketch, consulting w food people, 5/23 deadline

2. Decorations and pinata: Beth and kids: have plan and cost estimate, 5/23 deadline

3, Food setup: Sandy and Fran; Sandy talk w Kerrs @ drinks; consult w Carl and Harlan @ building layout, 5/23 deadline]

4. Program MC: Pete check w Stephanie on her involvement and prepare an outline for next meeting, 5/23 deadline

5. Pamphlet on Hunger and Poverty: Jane 5/20 deadline

6. Games (led by youth): Beth and unnamed youth 6/3 deadline

7. Liaison with El Buen Pastor (Irma, Victor, Salvador): Pete 5/23 deadline [find out about pa system and if someone could teach some salsa]

8. Promotion with kids and teens; and get kids to participate: Fran and Beth will consult with each other , 5/23 deadline

9. Publicity and promotion for all: Jane 5/10 deadline for beginning this

NOTE: By the 5/23 meeting, everyone should bring a list of any supplies they will need and estimated costs.


Ministry Team: Worship (no meeting held in May)


Ministry team – Pastoral Care

Attending: Chuck Till, David Lynch, Gail McNally, Susan Garrison, Carolyn Kerr, Annette Hughes

1. There will be a meeting of Lay Eucharistic Visitors on Sunday May 20.2. Carolyn Kerr is well along in planning a transportation ministry. It will operate on Sunday mornings, and it will match those who desire transportation with those who have volunteered to provide it. Look for a launch in 30-60 days when she completes recruiting. 3. Let's generalize the concept of a card ministry into a contact ministry and launch it in the autumn.4. The Memorial Garden is a target for 2013.

Actions1. Chuck to visit Vestry and inform them about the transportation ministry (and ask about the survey again).2. Carolyn to write up the transportation ministry.

may ministry teams minutes

Spiritual

parish life team

2012ministry team

communication channels

george clifford

encore program

transportation ministry

gail mcnally

carolyn kerr