maximising your productivity
TRANSCRIPT
Soundlikeyou?
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“My Time Sheets/Expense Claims are always late”
“I was so busy I forgot to…”
“I’m running late because my meeting overran…”
“I haven’t had the time to….”
DevelopingaTrustedSystemforworkputsYOUbackincontrol
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Capture
Clarify
Do
Review Trusted System
Capture– EmptyYourHead
§ Identifyyourpotentialsourcesofactions
§ Consideracapturemechanismforeach(egnotepadbybed)
Digital
Verbal
Physical
Cerebral
Clarify– Isitanaction?What’sthenextstep?
Clarify– WhatIstherightthingtodoNow!§ LOCATION
– HOME– WORK– ERRANDS– COMPUTER– PHONE
§ ENERGY– FULLFOCUS– QUICKTASKS– BRAINDEAD
§ WHEN– THISWEEK– NEXTWEEK– LATER– SOMEDAY
Do– TechniquesforMaintainingFocus
Review- TheGluethatholdsitalltogether1. Processpapersandnotes
(businesscards,receipts,meetingnotes,etc)
2. Reviewpreviouscalendarforactionitemsetc
3. ReviewUpcomingcalendar4. EmptyYourHead5. ReviewProjects6. ReviewActionLists&Contexts7. Review“WaitingFor”list8. Review“Someday”list
EmailTips- Getto“InboxZero”mostdays
§ TurnoffAlerts§ Processemailtoclarifyactions– atsetpointsduringtheday
§ Minimiseyourincoming– UnsubscribefromNewslettersorgroupallintoasingleemail(egUnroll.me)
– AutomaterepetitivetasksviaRules(ortoolslikeIFTTT)andTemplates/Snippets
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CalendarTips– It’snotjustforothers’priorities
§ UseyourcalendarforschedulingtimeforyourPriorities(includingweeklyreview)
§ IncludeObjective,Agenda,Attachmentsinmeetinginvite
§ Avoidoverlapbetweenmeetings– theydon’thave tostartatthetopofthehour
§ Defaultto30minutesratherthan1hour§ Usecoloursfordifferentprojects,responsibilities,typesofmeeting,etc
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TaskListTips– Defineyour priorities,oryou’llworkonsomeoneelse’s§ Makeitclearwhatthetaskistominimisebrain-processingrequired– Addverb– Addtelephonenumberto“CallFred”
§ Writetomorrow’stodo listbeforeyouleavetonight
§ Identifythe3thingsthatrequiresignificantfocustoday,andstartthere
§ Keepyourlistinfrontofyou
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ReferenceStore– noteverythingisanaction
§ Createarepositoryforallthenon-actionitemsthatyouwanttokeepthatyoumaywanttorefertoatsomepointinthefuture– Documents,Checklists,Scannedimages,Quotes,Webclippings,journalsetc(greatlistofideashere)
§ EvernoteandMicrosoftOneNotearethemostpopularapplications
§ Security:Becautiouswithputtingpersonalconfidentialinformationonanycloud-basedsystem
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LearnMore?
§ PurplePatch– WeeklycuratednewsletterofProductivity(andMarketing)content– purplesalix.com/the-purple-patch/
§ PurpleSalixGuidetoProductivityTools– Areviewofover50toolsincludingtaskmanagers,timetrackingutilities,notetakingappsandmuchmore– purplesalix.com/go/productivity-tools-guide/
§ PurpleSalixBlog– acollectionofpostsspanningseveralyearsofmyproductivityjourney– purplesalix.com/category/personal_productivity/
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Thank [email protected]+44(0)7710820512