material manager leadership reports & processes an overview and discussion regarding the most...
TRANSCRIPT
Material Manager Leadership Reports & Processes
An overview and discussion regarding the most critical reports and information material managers should be reviewing in the course
of every-day operations
Logistician or Material Manager
Material Manageror
Medical Logistician
FOR OFFICIAL USE ONLY2
The Goal
Make a Scheduled Plan!
Keep your schedule!
Know you were successful and made a difference!
FOR OFFICIAL USE ONLY3
Med. Logistician Processes
Inventory Management: SOP for CPD Management
IM/LOG Max Order Quantities
IM NIS Deadstock
Purchase Card Reduction: ISR – PC to PVCustomer Effectiveness:-Unexecuted CAIM ordersPCReconciliation validation with PC Close-out
ReportCatalogs without current Transactions
FOR OFFICIAL USE ONLY4
Data Accuracy
Are these numbers for your activities accurate?
These numbers are what is reported.If these values are wrong; different from the
physical reality, the Command has a problem with its data management, which is what this symposium is all about:
Audit Readiness.Each Command is responsible for managing
its processes and the audit ability of those processes…
FOR OFFICIAL USE ONLY5
Resources - NMLC
FOR OFFICIAL USE ONLY6
Resources – BUMED SOPs
Good References:
Missing: Checklists, for Material Manager Validation
Comprehensive End-to-End Steps for Staff
Make your own Checklist for tasks to be completed
- You cannot know everything that happens in your Department- You can engage your staff to stay fully
aware, but you have to ask the questions…
FOR OFFICIAL USE ONLY7
Logistics Requirements Tracker
The Big PictureWhat are the Total Requirements/Deliverables
How can you get your staff to “Get It” Effective Management vs. Micro Management
8FOR OFFICIAL USE ONLY
Staffing Review
Are your staff:- Effectively productive- Appropriately Manned for the Requirements- Applying Appropriate Time to Most Critical Areas
Perform Staffing Assessment for FTEs per Process- Submit to DFA
- Manning Requirements to DFA- Capabilities Assessment/Shortfalls
FOR OFFICIAL USE ONLY9
Material Manager SOP
Process Under Development
Perpetual Process Improvement
Potential for Something Great
Take the Initiative…
FOR OFFICIAL USE ONLY10
CO Spotlight Metrics
FOR OFFICIAL USE ONLY11
Personal Service Contract Fill Rate
What makes up the issues for this metric?-NMLC contracting position in timely manner-NMLC ensuring contractor performs
effectively and keeps position filled-Customer Command completes
Credentialing and Security Requirements in a timely Manner
-Customer Command COR communicates issues, problems, shortfalls with Contractor with NMLC for effective Contract Oversight
FOR OFFICIAL USE ONLY12
Appropriate Assignment of Acquisition of Priorities
Effective Contract Management vs.
Crisis Management
- Proper lead time
- Effective and Timely contract closeout and planning
- Effective communication between MMD and Customer Departments.
FOR OFFICIAL USE ONLY13
Preventive Maintenance Completion Rate (PMCR)
Primary Objective: Safe Equipment for Patients
How do you achieve it: Effective utilization of Biomedical RepairmenActive Management of BIOMED and Eqp Mgt
FOR OFFICIAL USE ONLY14
Unable to Locate Equipment
Purpose: 1. Patient Safety2. Financial Accountability
How do You Achieve It? 1. Active Management of BIOMEDs2. Active Management of DD200’s3. Greater Visibility of Weak Mgt Controls
FOR OFFICIAL USE ONLY15
Undelivered Orders (Due-Ins)
Source: JMARJMAR Source: DMLSSPurpose: Customer Effectiveness & Proper
Financial MgtHow to Achieve: Active Management and Education
for Purchase Agents and Ordering Officers
FOR OFFICIAL USE ONLY16
PC Use ReductionSource: JMAR
JMAR Source: DMLSS
Objective: Reduce Orders and Dollars for PC Buys to Levels Below Same Orders and Dollars from Previous Month of Previous Year
Purpose: Increase eCommerce Use and Save Time&Money
How to Achieve: Sourcing Purchases to eCommerceStocking Supplies in CPD/LOG
FOR OFFICIAL USE ONLY17
Enterprise Logistics Metrics
eZ SAVeLOG Inventory Mgt and Cust. Support
Effectiveness-Dead Stock -ESD RRD-IM NIS-Inventory turnover
PV Credit Losses
FOR OFFICIAL USE ONLY18
eZ SAVe Use
FOR OFFICIAL USE ONLY19
Deadstock
Deadstock BO Report:
- Shows all items not issued past 6 - 12 Months, & Greater than 12 Months
- Replaced Inventory IM Zero Demand Report
How much Funds are tied in your Stock?
How Much Space is Wasted?
FOR OFFICIAL USE ONLY20
ESD RRD
Purpose: Ensure Separation of Functions
Process: DMLSS ESD-RRD BO Report- ESD: Establish Due In / RRD: Receipt
Regulation:3-Way Separation, min. 2
DMLSS is the Official Logistics System
Violations in DMLSS “seen” as actual
FOR OFFICIAL USE ONLY21
Inventory turnover
LOG Purpose: Customer Support w/Prompt Delivery
BUMED Standard: >2 Turns per Month (1-OCONUS)
Warehousing vs. Warehouse
Wasted Funds: Tied to - Excess Stock Warehouse Storage SpaceManningExpired Stock
Automated Ordering = Reduced Manning
FOR OFFICIAL USE ONLY22
IM - Safety Stock Consolidation
FOR OFFICIAL USE ONLY23
Customers over stock
Safety-Stock
CPD/LOG Consolidates
Risk and Safety-Stock
Reduces Excess
Supplies and Costs
Excess Stocked SuppliesHow much is enough?
24
FOR OFFICIAL USE ONLY
How much is too much?
IM NIS
NIS = Indicator of non-effectiveness for Customer
Purpose: Identify the items Customers Need, and Keep Customer Confidence
Review:IM NIS BO
Process: Change Levels
FOR OFFICIAL USE ONLY25
What and How Much to Stock
PV Usage Report
FOR OFFICIAL USE ONLY26
What and How Much to Stock
FOR OFFICIAL USE ONLY 27
DMLSS BOs:
-IM NIS &-IM Stocked
Usage
LOG Funding – Funds Change
Stocking in LOG is best practice (most of the time)
LOG Funding must exist
Free Issue is not Free
How to get Funds?
Communication is Key
FOR OFFICIAL USE ONLY28
Resources
FOR OFFICIAL USE ONLY29
Questions
?FOR OFFICIAL USE ONLY
30