material management presentation (new 1)

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Materials Management

FUNCTIONAL OVERVIEW

Integrated solutions

SDSales & Distribution

FIFinancial Accounting

Comprehensive functionality

MM

PP Open systems

Materials Mgmt.

COControlling

Production Planning

AM

R/3Client / Server ABAP/4HR ISIndustry Solutions

Fixed Assets Mgmt.

QMClient / server architectureQuality Mgmt.

PSProject System

PM

Designed for all types of business

Plant Maintenance

WFWorkflow

Human Resources

Enterprise data model

Multinational

Presentation AgendaPresentation Contents: .The Integrated Supply Chain.Organization Structures .Master data Structures - Configuration .MM-MRP Planning . Release Strategy for Purchase Requisition .MM-Purchasing Process .Source List , Info record, Quota arrangement .RFQ, Maintain Quote .Purchase order .Scheduling Agreements .Inventory Management .Physical inventory .Invoice Verification .Warehouse Management .Other issues repair processing, hard allocation, shelf life, project stores, vendor consignment processing .Valuation .Reporting , Information system

Material Management

MM SD

Material Management . . . . . . .SAP R/3

The Integrated Supply Chain

long-term

short-term

Capital resourcesLogistic processes procurement production sales

vendor

client

Material resources

Capacity resources

Organizational Levels : Logistics

Group

001

Company Code

001

002

Valuation level

001

002

003

Purchasing Organization

3000

4000

Sales Organization

001

001

Plants 0001 Warehouses special stocks 0001 LVS 0002 0003

0002

Organizational Structure Company Code A legally independent unit within a client that prepares its own balance sheet Is the central organizational unit in financial accounting

Purchasing Organization A organizational unit that procures materials or services, and negotiates general purchasing conditions with vendors Responsible for procuring materials and services for the plants to which it has been assigned Uniquely allocated to one company code

Purchasing Group A purchasing organization is divided into purchasing groups (groups of buyers) that are responsible for operational tasks

Organizational Structure... Plant An operating unit concerned with production and planningor Simply a combination of locations with material stocks, known as storage locations

Is a central organization unit in materials management

Storage Location The total of all storage bins in a plant that are managed together

MM - Organizational Units

Group

001

Company code

0001

0002

Purch.Org.

1000

2000

3000

Plant

Plants

0001

0002

0003

0004

0005

Storage Location

0001

0002

WM 0088

OverviewMRP

Purchasing

Master dataMaterial Batches Vendors Customers :

Goods receipt

Invoice receipt

Warehouse managementsystem

Inventory Management Material ValuationGoods issue Transfer posting

Invoice verification

Accounting

Organizational Structure & Master DataMRPOrganisation Structures

Procurement

MM Master Data

Inventory Management

Materials Vendors Information Records

Purchasing ViewClient AAAA Company code BBBB Company code XXXX Company code YYYY

Purch.Org CCCC

Plant 111

Plant 222

Purch.

Materials ViewClient AAAA Company code BBBB Company code XXXX Company code YYYY

Plant 111

Plant 222

Storage Loc 555 Warehouse 999 Storage Type Bin 1 Bin 2

Storage Loc 666

Storage Loc 777

Master data structures configuration

Master Data - MaterialConfiguration Issues Material Number structure Material type Material groups Classification Price control Split valuation Material description / texts Screen sequence / control Field selection Define match codes Batch management Shelf life management MRP / Forecast profile Engineering change management Changing critical fields - Unit of measure, valuation class, material type Deletion / archiving material Authorization for views

Material Type - Design Considerations

Material Type Stock Material, Direct Material, Project Material, Trading Goods etc.Attributes of Material Type Field Selection , Material Number range Views of Master data - engineering, Procurement, MRP, Accounting etc Qty / Value basis Internal / External procurement allowed Accounting assignments - Account categories - Valuation classes Price control - Moving average, standard price

Material Type - Design Considerations

Restrict number of material types Use material groups to classify materials as far as possible Difficult to change the material type later on Example of Material type - ZSTK, ZDM, ZPRO Configuration specifics - Field reference , material number, account assignments

Materials Master Data -

How Data is OrganizedMaterial TypeGeneral DataMaterials number Description Units of measure Technical Data

PlantMRP type Planned Delv type Purchasing group Batch indicator

ValuationValuation type Valuation price Valuation procedure Valuated quantity

WarehouseUnit of measure Palletization instructions

Raw Material Op-Supplies Trading Goods Spare part Finished goods Etc. PurchasingPurchase group Purchase value key

Sales texts

Storage loc.Storage period Stock fields

Forecast dataForecast model params Consumption data

Vary by material type

Materials Master Data - How Data is ViewedEngineering Data Accounting

Material Type

Sales Data

MRP Data

Purchasing Data

Storage

Warehouse Management

Material Match codes and Classification

Material match codes and classification are two different methodologies used to search for and select materials

Material Class (Classification)...LogicalPumps Butterfly Pump Metal PumpButterfly Pump

SAP Classes

Butterfly Pump Butterfly Pump one two

Characteristics: WEIGHT VOLUME PRESSURE

Material Master Record

Material 100001 Butterfly Pump, one,110bs Values Weight 40kg Volume 20cm Pressure 110 lb

Material 100005 Butterfly Pump, two,120lbs Values Weight 50kg Volume 25cm Pressure 120 lb

REAL CLASS

Material Match codes

Material

Description Old Matl No Matl Group (Class)

Material Material Material ... ...

Description Description Description ... ...

SAP Transaction Screen

List of Selected Materials Material Matchcode

Advantages and DisadvantagesMatchcodesAdvantages Quick to use Easy to setup Disadvantages Not Structured

ClassificationAdvantages Easy to use Follows specific Standards Uses Hierarchies Disadvantages Requires continuous maintenance Slower to use, more screens to enter Not integrated into standard reports

Depends on following naming Does not require conventions and on-going standards maintenance Integrated into standard reports

Vendors - Complex Structures Central vendor master - Material, contract, Finance Vendor Number structure Match codes - vendor number, search term, vendor name Account group which controls field layout / data retention level Partner functions Critical fields GR Based invoice verification Acknowledgement required Order currency Subsequent settlement Business volume comparison Terms of payment

Maintenance Procedure / Authorization control Blocking Vendor

Vendors - Complex Structures Vendor Partner Functions introduced with v3.0 Allows you to link separate vendor address records together in a family Can assign roles to each type of vendor address records Also referred to as business partners in the SAP documentation Configuration sits under Logistics not Material Management

Vendors - Complex Structures...ExampleVendor Record # 100001 Manufacturer A

Vendor Record # 100010 Order From Address A

Vendor Record # 100080 Supplier Primary Vendor Pay To Address

Vendor Record # 100002 Manufacturer B

Vendor Record # 100002 Order from Address B

Vendor TypesVendor Type Controlled by account group Controls field selection Partner Determination Procedure (role) assigned for each type (1:1) Number range assigned for each vendor type Data retention at sub range / plant level

MM MRP Planning

MM Business Activities

MRP

Procurement

MM Master Data

Inventory Management

Purchase Requisitions RFQs Contracts Purchase Orders

Receiving Disbursement Physical Inventory (Raw, Crib, Finished Goods) Warehouse Management

Materials Requirement PlanningConfiguration issues - Plant level MRP Types - V1, V2, VB, PD, VV MRP groups MRP Controllers Planning horizon Available stock PR or Planned order Blocked stock or Disposal store

Materials Requirement Planning

MRP determines the quantity of material required and creates the purchase order proposal based upon:Reorder point planning (Consumption based MRP) Forecast based planning (Deterministic MRP)

MRP General ParametersMRP Parameters are set up at plant level MRP group The MRP group, groups together materials from the planning point of view for allocating special control parameters for the planning run. MRP controller In this field, you must enter a key for a single MRP control