material inspection portal - mip.mahadiscom.in
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1. URL
https://mip.mahadiscom.in/InspectionPortal/
Support Email ID: [email protected]
For login enter username & password then select Employee or Vendor checkbox and click Login button.
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2. Vendor Registration • For vendor, it is mandatory to register an user account in Inspection Portal before login.
• To register and account click on Vendor Registration on Login page.
• Vendor Registration page will be displayed as per below
• Enter your e-Tender system username i.e. Email ID for registration. Only vendors having account in
e-Tender system will be able to register in this portal.
• After Submit, a below page will be displayed and a temporary password will be sent to your Email
ID.
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• Enter password received in mail. Then enter your new password and same in conform password
then click submit.
• Please note that new password must be minimum 8 characters and max 20 characters long.
• On submit, registration is complete and now you can login using your email id and password.
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3. Vendor Login/Password Change
3.1. Vendor Login • Enter username (i.e. email id) & password then select Vendor checkbox and click Login.
• After login homescreen will be displayed.
• On left side of homescreen, menu options are displayed as per below:
o Dashboard – Under development
o Create – To generate inspection call
o Edit – To edit calls saved in draft
o Delete – To delete a call
o View – To view call details
o Search – To Search inspection calls
• On clicking your username at top right corner, details of currently user will be displayed along with
option to logout.
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3.2. Vendor Forgot Password • If vendor has forgot his login pasword, he can use forgot password link to set new password
• Click on Vendor Forgot Password link on login page.
• Enter your username i.e. email ID and click on Submit button.
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• If username is correct, a one time password will be sent to your email ID.
• Enter your one time password received on email and your new password.
• Enter new password again in Confirm password then click Submit button.
• Your password is now changed and you can login with new password.
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3.3. Vendor Password change • If you want to change your current password, use Change Password.
• Click on your username in top right corner then select Change Password from dropdown menu.
• Enter your current password
• Then enter new password and again enter new password in Confirm password.
• Click on Change Password.
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• Your login password is now changed.
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4. Create New Inspection Call • To create a new inspection call, select Create menu option under Inspection Call.
• On create page, select Departmet and call Type
• There are three departments
o Project
o Material Managemen Department
o O&M Field Office
• Type of call for vendor are
o Pre Dispatch
o Stage
• For O&M Field office department, user also have to select Office Location as per below.
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• Then click on Submit button.
• Depending on call type selected, new page will be shown.
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4.1. Pre Dispatch Inspection Call
• Select Contractor/Vendor from dropdown list
• For MMD department - Enter Contract Number then click Get PO List button. Purchase order list
will be fetched from SAP and shown in Purchase Order No. dropdown list.
• Select Purchase Order number from dropdown list then click Get Details from SAP button.
• For Project and O&M department - Enter PO number manually and click Get Details from SAP
button to fetch materials.
• List of materials present in PO will be fetched and displayed as per below.
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• You can select one or more materials for inspection. After selection click Select button.
• Enter quantity of material ready for inspection.
• If you want to add/delete materials then click Change Materials button.
• Select scheme from dropdown list and then enter LOA details.
• For MMD department - Manufacturer list will be autimatically populated from e-Tender database
based on selected materials.
• For Project & O&M department – All manufacturers will be shown irrespective of selected
material.
• User will select one manufacturer from dropdown list.
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• After manufacturer selection, list of factory units of the manufacturer will be populated list as per
below. User will select one of the factory unit from list.
• After selecting factory, its address, city and pincode will be populated in respective field. User can
change these details if required.
• Based on factory pincode, factory location will be automatically fetched
• Enter material readyness date and Contact person details. Atleast one contact persons details are
required to submit call.
• Enter additional remark, if any.
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• Click on Save Draft button to save the call details.
• Please note that contract no., PO no. and materials can not be changed after a call is saved.
• Material ready quantity and other call details can still be changed after call is saved in draft by using
Edit menu.
• After call is saved, a call ID is generated and message is shown as per above.
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4.2. Stage Inspection Call
• Select Contractor/Vendor from dropdown list
• For MMD department – Enter Contract Number then click Get Details from SAP button
• For Project and O&M department - Enter PO number then click Get Details from SAP button
• List of materials will be fetched from SAP and displayed as per below.
• Select one or more materials and click Select buton.
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• Enter material ready quantity and other details as shown in Pre Dispatch call creation.
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• After all the details are filled click Save Draft button to save call.
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5. Edit Inspection Call • To edit inspection calls saved in draft, use Edit menu option.
• All new calls will be saved in draft and user must use Edit option to submit the call to authority.
• Select call id from dropdown list and click Submit to edit.
• Inspection call will be opened opened in Edit mode as below.
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• User can change details which are available in edit mode.
• At the bottom of page, user has to upload call letter file. Click Select to select file then click Upload
to upload the file.
• Click Save Draft button to save the call details or Submit Call to submit & forward call to respective
department.
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• Once a call is submitted, user can not make changes to call.
• After call is submitted, notification will be sent to respective department via e-mail and SMS.
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6. Delete Inspection Call • User can delete a inspection call using Delete menu option.
• Vendor can delete calls created by him which are not yet completed.
• Select call id from dropdown list and click Submit to view call.
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• Inspection call details will be shown as per above.
• Enter reason for deletion and click Delete Call button.
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• Inspection call deleted message will be shown as per above.
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7. View Inspection Call • User can view details of a inspection call using View menu option.
• Vendor can view calls created by him and calls created by MSEDCL employee involving the vendor.
• Select call id from dropdown list and click Submit to view call.
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• Current status of inspection call will be shown in upper right side.
• If inspection test result are present then it will also be shown as above.
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8. Search Inspection Call • User can search inspection calls using Search menu option.
• User can search calls by entering/selecting various search parameters as shownbelow.
• Enter or select any combination of search parameters then click on Search button.
• List of inspection calls matching given criteria will be displayed as per below.
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• User can click on a call to view details.