Project Warehouse MATERIAL CONTROL MANAGEMENT

Summarized Workflow

Warehouse Service

2. Unloading 3. Conference 4. Storage 5. Registration 7. Inventory 6. Material

Release 1. Pre-inspection

Inbound Outbound Additional

Control

Pre-inspection of the cargo outside the project gate

house prior to the receiving,

checking visible damages and

documentation.

Unloading the

goods with

cranes and/or

forklifts, based on

the size and

weight,

separating on

pre-defined areas

for further

checking.

Quantity and

quality

conference

based on packing

lists and delivery

notes, identifying

possible non

conformances.

Storage of the

materials in pre-

defined areas,

with pre-defined

locations and

according to the

storage plan and

TAG.

Registration of all

packing lists

received,

confirming the

locations and

comparing the

estimated x

received

quantities and

specs.

Separation and

issuance of

material when

requested by the

contractors.

Periodic

inventories, to

check the

completeness of

the items,

location and

specs.

Main Activities

Warehouse Service

• Management of the warehouse operations, such as, inbound, outbound and inventories of all the items procured

by the client for the project, providing reports and controlling pre-established KPI´s;

• Preparation of storage layouts and storage plans, to define the warehouse locations and position of each

material prior to the receiving;

• Implementation and definition of the barcode labels in steel structures and conveyor systems together with the

suppliers, to guarantee a visual and clear information about each part, improving the warehouse operation and

the erection performance;

• Registration in the Warehouse management system of all inbound and outbound operations, providing reliable

and controlled information over the material received and issued to the contractors at site;

• Provide support to the client for the payment of invoices related to material supply, keeping available all

necessary documents and reports;

• Document control and archiving of all the packing lists, delivery notes, pick slips, Non Conformance Reports,

PO´s, supplier manuals and certificates received during the project;

• Inventories at the warehouses and storage areas to ensure the completeness of the items, avoiding surprises

with missing and damaged parts during the erection;

• Control over the preservation/conservation plan, ensuring the integrity of the materials and equipments during

the storage period;

• Technical support to the erection teams on meetings and action plans, with reports and statistics regarding the

material received;

Warehouse Mangement System

Warehouse Service

Reports / Inventory Sheets

Pick Slips

Packing Lists

Input Output

NCR´s

PO´s

MTO´s

System

Warehouse

Management System

WMS & ERP SAP (Payment and Transfer of Spare Parts) - Example

Warehouse Service

Input Output System

Confirmation of receiving by the

warehouse (TAG, Weight and Quantities)

Goods Receipt in SAP (MIGO) and

Payment according with the

material received by the warehouse

Invoice Payed

The spare parts identified by the

warehouse are transferred to the

SAP system

Warehouse

Management System

Spare Parts are registered and identified

in the WMS using the SAP number from

the Master Data

The Spare parts are now stock

items in SAP and can be physically

transferred to the operation

warehouse

Warehouse

Management System

Warehouse Service

The necessary Preservation

services are carried out

Equipment is TAGGED with the preservation label

The preservation control sheet is

update with relevant

informations

The next preservation

checking dates are defined

Equipment inspected

Cargo is inspected with the

preservation check-list of each discipline

- The equipments that need some kind of preservation during the storage period are checked during the

receiving using the check-list of preservation created based in other projects.

Preservation Process

Jan Feb Mar Apr May Jun Jul Aug Sep Oct Nov Dec

See note 1

Responsible:

2013

Preservation Label of Material and Equipment

TAG: Monthly activities concluded:

E M I

TAG:

Description:

Location: W1 W2 SY1 SY2

Area:

ITEM Yes No NA

1

2

3

4

5

6

7

8

9

10

11

12

13

14

PRESERVATION RECORD - ELECTRICAL EQUIPMENT

Inspector:

Date:

Inspection

Number:

GU-C-013E

Rev.0

The insulation resistance was measured in a period not older than 1 month

from the delivery date?

The non-terminated cable ends are sealed with heat shrink or shrinking

shroud?

All spare cable entrances in panels and boxes are plugged?

Manufacturer:

DESCRIPTION

The electric or electronic equipment exposed to humidity is protected with

desiccant or vapor corrosion inhibitor?

The electrical heater is being preserved according with the supplier's

preservation instructions?

The electrical heater resistance or another anti-condensation system is

safely connected electrically?

Electrical panel cable termination point protected with temporary blind plug?

Lubricate door hinges, grease nipples and fastener?

Sensitive equipment stored indoor in heated and humidity controlled storage

areas?

All the gaskets and O-rings are greased with acid free vaseline or equal?

All exposed unpainted-machined surfaces coated with rust preventive wax?

Stored level for electrical transformer is in recommended hight?

Openings of electrical panels is protected againts moisture or dust

contaminations?

Equipment supplied with inert gas, the pressure is measured periodically

according to the manufacture's instruction?

Preservation/Conservation of Materials (Examples)

Warehouse Service

Conveyor Drives energized and protected from rain and sun. Cold Room for storage of fragile instruments.

Pulleys and Idlers protected

from sun and rain.

Previous Project – Storage Areas

Warehouse Service

Previous Project – Storage Areas

Warehouse Service

Previous Project – Storage Areas

Warehouse Service