Matching Grants

What is a Matching Grants?

• Support international humanitarian service projects

• TRF matches contributions by clubs and districts in two or more countries

• Clubs collaborate

Matching Grants

• Overview of the MG process• Preparing to complete an application• Completing application, step-by-step• Helpful hints

• Clubs drafts application• Application reviewed by Region Coordinator

Latin America & Caribbean – Jim Peterson

Africa & Europe – Denny SkinnerAsia – Rachel Litwiller

• Application approved by DGSC Chair

Overview of Process

• Application received, acknowledged• Application reviewed• Grant approved• Agreement form, contributions, payee

information returned to TRF

Overview of Process

Overview of Process

• Payment issued• Reports submitted• Final report reviewed• File closed

• Read Matching Grant application • Visit the Humanitarian Grants Web Page• Read The Guide to Matching Grants• Inform/request support from the district

MG Region Coordinator

Preparations

Application Deadlines

• Applications received July 1 - March 31

• Applications approved Aug 1 – May 15

Project Description

• Who, what, where, when and how

• Continuity of project after the grant

• Detailed description of Rotarian activities

Host & International Partners

• Club information• Provide all contact

information• Contacts must be in

good standing with RI• All contacts must be in

sponsoring club

Project Budget

• Itemize expenditures• Supplier names must

be provided• Invoices not required,

but may be requested• Indicate exchange rate

Project Financing

• Financing must equal budget

• Calculate in US$• Indicate cash or DDF• DRFC chair and DG

must authorize use of DDF

Project Financing

TRF Match Total

Host Club Cash $100 $50 $150

D6000 Club Cash 2,500 1,250 3,750

DDF 3,750 3,750 7,500

6,350 5,050 11,400

Project Planning

• All questions must be answered

• Equipment cannot be owned by Rotarians or Rotary clubs

• Customs clearance must be arranged

Competitive Grants

• Grant requests from US$25,001-$200,000– Community Needs

Assessment

Authorizations

• Authorizations signed by current year officers

• Club-sponsored vs. district-sponsored

• All signatures must be submitted with the application (otherwise application will not be processed)

Cooperating Organizations

• Cooperating Organization vs. beneficiary

• Letter of participation from Cooperating Org

• Letter of endorsement from host partner

Final Report

• Both sponsors are responsible for reports– Should include input

from both sponsors

• Club / district handling grant funds should take the lead in reporting

DGSC Review

• District grants subcommittee must confirm that the application is complete

• Host or international partner

• Does not guarantee Trustee approval

Completion Checklist

• Helpful to ensure that the application is accurate and complete

MG#71872 – RCs of Sandton, SA & Fairfield & Kalona, IA & Weston, FL

Questions?