MAS/FPS Fall Directors’ Workshop

MDE OFS Updates October 2014

Office of Field Services

Regular Carryover

Earliest Date to obligate funds for 14-15 7/01/14

Last day to obligate funds for 2013-14 9/30/14

Deadline for filing the FER 11/29/14

Deadline for applying for funds 11/30/14 1/15/15

Date on which districts that have not yet applied will receive an email notification that the funds will be recaptured and reallocated in 15 days

11/30/14 1/15/15

Deadline for Comparability Certification 12/10/14

Important Dates

Month Action

August-September 2014

• Training of LEA staff on Program Evaluation Tool• Program/Activity selection• Identification of evaluation criteria• Student baseline assessment collection• Monitoring fidelity of program

October 2014 • Student assessment collection• Monitoring fidelity of program

November 2014 • Student assessment collection• Monitoring fidelity of program• Build stakeholder surveys based on guiding questions in the Program Evaluation

Tool

December 2014-January 2015

• Student assessment collection• Monitoring fidelity of program• Review Program Evaluation Tool and progress• Continue building surveys

Sample Program Evaluation Calendar

Month Action

February 2015

• Program/Activity Refresher PD • Student assessment collection• Monitoring fidelity of program• Release survey to stakeholders (Staff, Parents, Students)

March 2015 • Student assessment collection• Monitoring fidelity of program• Collect and analyze survey results (possibly include in School Process Rubrics 40/90)

April 2015 • Student assessment collection• Monitoring fidelity of program

May/June 2015

• Final student assessment collection• Analyze data• Monitoring fidelity of program• Review Program Evaluation Tool and progress• Upload Program Evaluation Tool in ASSIST

Sample Program Evaluation Calendar

Final Expenditure Report (FER)

• The FER must be submitted and certified by November 29, 2014.

• The program and finance officials should review FER together for accuracy before submitting.

• Pay special attention to items in red; they signal a potential deviation issue.

04/19/23 8

ComparabilityFor districts with Title I schools and overlapping grade spans:

•Download the 2014-15 Comparability Worksheets from the OFS website.•Initiate and certify the FY2015 Title I, Part A Comparability Certification in MEGS+.•Upload your completed Excel worksheets.•Submit by December 10, 2014.

Easy Approval for Modifications and Amendments

• Read the Help Information provided in the CA and TISS.

• Read and address all comments from the consultant(s).

• Apply for 100% of the posted allocations.

• Make sure all budget detail items tie directly to the DIP/SIP/SBDIP.

More Hints

• Check that each activity being funded is supplementary, reasonable, necessary, allowable, allocable, and meets the intent and purpose of the grant source.

• Use budget detail descriptions that are consistent with the samples provided by MDE.

AmendmentsThe district must amend the TISS and CA if:

•It is not currently approved for its full allocation.

•It has carryover funds not expended during the initial year of availability.

•It chooses to add or delete staff, or increase/decrease staff FTEs in its approved budget.

Amendments• Provide an Amendment Justification to

detail changes/updates/reservations made to the budgets of each funding source.

• Upload job descriptions for any new positions in the Consolidated Application.

• Align Program Information screens with the budgets in the CA.

Amendments

•Ensure that the Title I School Selection is completed correctly and is consistent with the amended Consolidated Application.

•Adjust required reservations for Priority/Focus Schools, Private Schools, and Parent Involvement.

•Submit no later than January 15, 2015.

Title I, Part A Carryover Waiver

LEAs that do not obligate 85% of their Title I, Part A funds may be granted a waiver from this limitation only once every three years.

See the MDE/OFS website for the waiver request.

Private School Reminder• Private school consultations should be

ongoing and documented.

• Private schools should be included during the amendment process, if applicable.

• Payments are not to be made directly to private schools.

• Private school programs must be monitored and evaluated by the LEA.

Focus School Set-Aside Requirements• Year Two

– School-10% of the school’s current year Title I, Part A allocation

• Year Three– School-10% of the school’s current year Title I, Part A

allocation– District-10% of each of the Focus School’s previous

Title IA budget, up to a maximum 10% district-set aside. During Year 4, it increases to 15%.

Focus School Set-Aside Requirements (School)

Allowable Uses:

•Professional Learning

•Weekly/daily teacher collaboration time

•Surveys of Enacted Curriculum

•Culture/climate interventions

•Professional learning on implementation of Essential Elements for teachers of MI-ACCESS students in the bottom 30%.

•Contract with local ISD/ESA for a School Improvement Review or AdvancED Michigan for a School Diagnostic Review, which will provide an external perspective on process that best support student achievement.

Focus School Set-Aside Requirements (District)

Allowable Uses:•Provide a multi-tiered system of supports that includes scaffolded instruction for SWD and EL students if the school does not currently implement one. If the school already implements such a system, deepen or broaden the scope or enhance the fidelity of its implementation.

•Professional learning on research-based interventions aligned to building’s needs assessment.

Priority School Set-Aside Requirements• Year One

– School-10% of the school’s current year Title I, Part A allocation• Year Two

– School-10% of the school’s current year Title I, Part A allocation– District-Sum of 10% of each Priority school’s previous year

school-level budget, up to an aggregate maximum not to exceed 10% of the current year District Title I, Part A allocation

• Year Three– School-10% of the school’s current year Title I, Part A allocation– District-Sum of 15% of each remaining Priority school’s previous

year school-level Title I, Part A budget up to an aggregate maximum not to exceed 15% of the current year District Title I, Part A allocation.

Priority School Set-Aside Requirements(School)

Allowable Uses:•Professional learning aligned to the Reform-Redesign Plan.•Contract with local ISD/ESA for a School Improvement Review or AdvancED for a School Diagnostics Review•Daily/weekly teacher collaboration time•Culture/climate interventions

Priority School Set-Aside Requirements(District)

Allowable Uses:

•Increased Learning Time

•Implement or strengthen MTSS for SWD and EL

•Professional learning for staff aligned to building needs assessment, especially SWD and EL

•Process improvement consultation for district system-level redesign for rapid school turnaround

•Release time for a teacher-leader from the Priority School for one year to provide technical assistance to the school and district stakeholders

•Supplemental interim baseline assessments

MDE/OFS Website

www.michigan.gov/ofs

Questions and AnswersContact the Office of Field Services:

• Regions 1-5………………….517-373-4004

• Special Populations…….…..517-373-6066

Homeless, Migrant, Section 31a, Section 41, Title I, D and Title III

•Finance…….…………………517-373-2519