M A R YA M B O R T O N , L A B S A F E T Y A D V I S O RE N V I R O N M E N TA L H E A LT H , S A F E T Y A N D E M E R G E N C Y M A N A G E M E N T

S E P T E M B E R 2 0 1 4

Laboratory Safety Officer Training

Outline

Roles and Responsibilities Principle Investigators Environmental Safety Compliance Officer Lab Safety Advisor Lab Safety Officers

Resources Contacts Key Documents Key Equipment Training How often do I update…?

Hazardous Waste SAA Lab Waste Guide Sharps

Principle Investigators

Each Principal Investigator plays a critical role in the implementation of the Chemical Hygiene Plan.

The PI has primary responsibility for chemical hygiene and EH&S compliance in his or her laboratory.

Environmental Safety and Compliance Officer

Under the authority delegated by the Deans and Senior University Administration, the ESCO for each school or administrative unit is responsible for promoting and maintaining a safe, healthful and environmentally responsible workplace.

The ESCO for SEAS is Dr. Anas Chalah.

Lab Safety Advisor

That’s me!Works with laboratories to integrate safety into lab operations and

promotes safe work practices Conduct inspections, compliance reviews, and hazard assessmentsAssist laboratories in performing risk assessments for new

projects, and make recommendations on appropriate lab safety practices.

Prepares and conducts Lab Safety trainingsResponds to, and investigates laboratory-related accidents and

exposures.Prepares, updates, and drafts policies, guidelines, and procedures

for biological, chemical, and physical hazards and processes.

Lab Safety Officers

That’s you!

Be familiar with Chemical Hygiene Plan contents and Department-specific lab safety policies/procedures.

Assist your principal investigator in assuring that your lab group complies with the Chemical Hygiene Plan and develops Standard Operating Practices.

Assist Department Chemical Hygiene Officer and/or local EHSEM (EH&S) representative as needed.

Lab Safety Officers

Weekly

• Conduct or delegate weekly Satellite Accumulation Inspections • Test emergency eye wash stations• Ensure that new lab members are taking required EHS trainings and document the lab-specific

orientation• Disseminate information between EHS staff / SEAS Safety Committee Chair and your lab group.

Monthly

• Attend SEAS safety committee meetings from August to June. Be sure to send a substitute if you are unavailable.

• Work on follow-up items between meetings. • Disseminate information between EHS staff / SEAS Safety Committee Chair and your lab group

Annually

• Accompany EHS staff and on-site vendors during lab audits. Provide follow up to recommendations after your lab has been inspected.

• Conduct and host peer lab inspections. Report on peer lab inspections that you performed. Provide follow up to recommendations after your lab has been inspected.

• Disseminate information between EHSEM staff / SEAS Safety Committee Chair and your lab group

Lab Safety Officers

When necessary

Report all accidents / incidents to Principal Investigator, EH&S staff and SEAS Safety Committee Chair.

Communicate training requirements to group members

Serve as emergency evacuation monitor for your lab group

Update LabPoint Door Signage and Department of Homeland Security CFATS list

Disseminate information between EH&S staff and SEAS Safety Committee Chair and your lab group

Resources

Contacts

SEAS Safety Committee Chair and ESCO: Dr. Anas ChalahDesignated EHS Staff for SEAS: Maryam BortonSEAS Building Manager: Don ClaflinHoffman and LISE Building Manager: Tom Tribble and Mitra NathasinghDesignated EHS Staff for EPS and LISE: John SweeneyDesignated EHS Staff for Physics: Tiffany LeeDesignated EHS Staff for Northwest: Brad ParsonsFire Safety/Life Safety: Mark Collins Ergonomics: Mary Streeto Biosafety: Sid Paula Laser Safety: Xiaowei Yan Radiation Safety: Corinne ManceviceHazardous Waste: Lance Schumacher

Key Documents

Chemical Hygiene PlanEmergency Response GuidePeer Review Lab Inspection Form

This has been updated – make sure to use the 2014 version!Laboratory Safety Orientation ChecklistPPE Assessment ReportAccident Report formLabPointEmergency Evacuation Plans

Key Equipment

Emergency showersEyewash stationsFire extinguishersChemical spill kitsFirst aid kits

Training

Laboratory Safety Training – required of all new laboratory personnel (unless working in lab that is only computational)

Biosafety / Bloodborne Pathogens Training - required for Cambridge lab personnel who work with recombinant DNA, human cell lines and/or potentially infectious materials.

Laser Safety Training – required for researchers working with or near Class 3b and 4 lasers.

Radiation Safety Training – required for work with ionizing radiation or use x-ray generating equipment.

Training

Transportation of Hazardous Materials and Dangerous Goods Shipping Training - required for all individuals who package and ship regulated chemical and/or biological materials. Note: Other trainings are required for shipping dry ice, liquid nitrogen, fixed

bio samples, etc.

Use of Machine or Woodworking Tools – If you intend to work with any machine or woodworking tools anywhere on campus you must receive training from the Physics/SEAS Instructional Instrument Lab manager Stan Cotreau. Further information: http://www.physics.harvard.edu/services/machineshop/

How often do I update?ONLINE TOOLS - http://ehs.harvard.edu/tools Update Frequency

Training Management System (TMS) - Hazard Profile Annual, or when work performed in lab changes

Training Management System (TMS) - Lab RosterNew researcher arrival or departure (will receive AAAD email notification)

Personal Protective Equipment (PPE) Assessment ToolAnnual, or when work performed in lab changes

LabPoint Door Placards

Annual, when emergency contacts change, or work performed in lab changes

INSPECTIONS Update Frequency

SEAS Peer Inspection Annual

EHS Inspection Annual

EHS Biosafety Inspection (for COMS-registered labs) Annual, may coincide with EHS Inspection

Laser Equipment Certification Every two years

Fume Hood/Biosafety Cabinet Certification Annual

HAZARDOUS WASTE FrequencySafety Officer SAA Inspection WeeklyEHS Quarterly SAA Inspection QuarterlyEHS 99% SAA Inspection Monthly

ONLINE TRAINING CLASSES FrequencyGeneral Laboratory Safety (LAB100, refresher LAB200) AnnualLaboratory Biosafety (LAB103, refresher LAB203) AnnualLaser Safety (RPO102, refresher RPO202) Every two yearsRadiation Safety (RPO101, refresher RPO201) Every two years

Hazardous Waste

Satellite Accumulation Areas

1. Do containers have an affixed Harvard Hazardous Waste Tag?

2. Do containers have a hazard box checked?

3. Do containers have the correct hazard box checked?

4. Are containers labeled with words and not formulas or abbreviations? (no abbreviations, IUPAC nomenclature or structures)

5. Are containers in secondary containment? (i.e. a plastic tub)

6. Are containers in adequate condition for transport?

7. Are containers properly closed, no funnels left in place or caps left off?

8. Are containers with incompatible materials separated?

9. Are containers of virgin chemicals stored separately from waste, are research chemicals not stored in same plastic tub with waste chemicals?

10.Ensure there are no duplicate undated waste containers.

11.Ensure there are no containers past the MA three day rule. The waste label should be dated when the container becomes filled or otherwise ready for disposal.  The container must be removed from the satellite area within 3 days of this date.

HAZARDOUS WASTE FrequencySafety Officer SAA Inspection WeeklyEHS Quarterly SAA Inspection QuarterlyEHS 99% SAA Inspection Monthly

Can be found online at the EHS website under Lab Waste Management.

Sharps disposal

THERE ARE 2 TYPES OF SHARPS CONTAINERS: Black for chemically contaminated sharps Red for biologically contaminated sharps

Needles: Avoid use if possible Do not recap Place in sharps container after use

Pasteur pipettes Used or clean

Razor blades, ScalpelsAny item considered to be a physical sharp (can puncture or

cut the skin) goes into the sharps container Sharps containers go into the biowaste when 2/3 full