marks melissa drerup dasl state support. topics 1. automatic marks. 2. calculating gpas. 3....

MarksMarks

Melissa DrerupMelissa Drerup

DASL State SupportDASL State Support

TopicsTopics

1.1. Automatic Marks.Automatic Marks.2.2. Calculating GPAs.Calculating GPAs.

3.3. Troubleshooting why Troubleshooting why students aren’t getting a students aren’t getting a

GPA.GPA.4.4. Troubleshooting the Troubleshooting the

calculated GPA.calculated GPA.

Automatic MarksAutomatic Marks

Automatic MarksAutomatic Marks Automatic Marks don’t automatically Automatic Marks don’t automatically

calculate when the last day of the calculate when the last day of the term arrives. The Automatic Mark job term arrives. The Automatic Mark job needs to be kicked off and then the needs to be kicked off and then the marks will calculate.marks will calculate.

To kick off the Automatic Marks job To kick off the Automatic Marks job edit and save an Automatic Mark edit and save an Automatic Mark Rule.Rule.

Automatic Marks Automatic Marks continuedcontinued

Automatic Marks will not calculate until Automatic Marks will not calculate until the last day of the Reporting Term the last day of the Reporting Term unless you have an early calculation day unless you have an early calculation day set up. See Task #4 of the Automatic set up. See Task #4 of the Automatic Marks Step by Step Checklist.Marks Step by Step Checklist.

Issue:Issue: Graduating Seniors need their report cards early. The school Graduating Seniors need their report cards early. The school wants to hand-out the Seniors’ report cards on their last day, which is 5 wants to hand-out the Seniors’ report cards on their last day, which is 5 days sooner days sooner than the last day of school for the rest of the high school.than the last day of school for the rest of the high school.

Problem:Problem: Automatic Marks won’t calculate until the last day of Automatic Marks won’t calculate until the last day of school.school.

Solution:Solution: Set up an Automatic Mark Calculation Date for Seniors.Set up an Automatic Mark Calculation Date for Seniors.


Each mark must have a different Each mark must have a different Point ValuePoint Value. . Alternate MarksAlternate Marks allow you to have marks with the same point allow you to have marks with the same point

value.value. DASL can’t automatic mark DASL can’t automatic mark Alternate MarksAlternate Marks together. together. Numeric Schools: It is very important that there are no gaps or Numeric Schools: It is very important that there are no gaps or

overlaps in the overlaps in the Min and Max NumericMin and Max Numeric columns. columns. If the If the Missing Marks HandlingMissing Marks Handling option is set to option is set to Ignore Ignore

StudentStudent and the student has at least one missing mark in any and the student has at least one missing mark in any current or prior reporting term automatic marks will not be current or prior reporting term automatic marks will not be calculated for the student.calculated for the student.

If automatic marks aren’t calculating delete the automatic If automatic marks aren’t calculating delete the automatic mark members and add the members back.mark members and add the members back.


Review the new Review the new

Automatic Automatic Mark Step by Mark Step by

Step Step ChecklistChecklist

GPAGPA

How to calculate a GPAHow to calculate a GPA

Reasons why students Reasons why students aren’t getting a GPAaren’t getting a GPA

Questions to ask yourselfQuestions to ask yourself

Question #1Question #1

Question:Question: On the GPA Set Maintenance page is the On the GPA Set Maintenance page is the Missing Marks Handling set to Ignore Student?Missing Marks Handling set to Ignore Student?

Explanation:Explanation: If the student is missing any marks in If the student is missing any marks in the current or any prior reporting term the the current or any prior reporting term the student will not get a GPA.student will not get a GPA.This is a known issue and has been reported.This is a known issue and has been reported.

Resolution:Resolution: Change the Missing Marks Handling Change the Missing Marks Handling to Ignore Mark or Use Zero or fill-in the missing to Ignore Mark or Use Zero or fill-in the missing marks.marks.

Recalculate the GPA.Recalculate the GPA.

Is the student getting a GPA now? Is the student getting a GPA now?

If the student still isn’t getting a GPA If the student still isn’t getting a GPA continue onto Question #2.continue onto Question #2.


Question:Question: Are you running the GPA for a middle school Are you running the GPA for a middle school or elementary who doesn’t have credit amounts on the or elementary who doesn’t have credit amounts on the courses in course maintenance?courses in course maintenance?

Explanation:Explanation: The Course Count formula is the only The Course Count formula is the only formula that doesn’t take the credit value on the formula that doesn’t take the credit value on the courses into account.courses into account.

Resolution:Resolution: Edit the GPA Set and change the formula to Edit the GPA Set and change the formula to Course Count or edit each course and put a credit Course Count or edit each course and put a credit value on the course. Remember as long as the course value on the course. Remember as long as the course isn’t marked as Is High School Credit it won’t be isn’t marked as Is High School Credit it won’t be included in the student’s high school GPA.included in the student’s high school GPA.

Recalculate the GPARecalculate the GPA




Question:Question: On the General tab of the GPA Set On the General tab of the GPA Set are the proper grade levels selected?are the proper grade levels selected?

Explanation:Explanation: Occasionally a grade level will Occasionally a grade level will be unchecked by accident. If the grade be unchecked by accident. If the grade level is not checked the GPA will not level is not checked the GPA will not calculate for that grade level.calculate for that grade level.

Resolution:Resolution: Edit the GPA Set and mark the Edit the GPA Set and mark the appropriate grade levels.appropriate grade levels.


Question:Question: Are marks entered for the Are marks entered for the reporting term selected in GPA Set?reporting term selected in GPA Set?

Explanation:Explanation: If the GPA Set is marked If the GPA Set is marked to include Quarter 3 but no grades to include Quarter 3 but no grades have been entered yet the students have been entered yet the students will not receive a GPA.will not receive a GPA.

Resolution:Resolution: Enter marks in Quarter 3 or Enter marks in Quarter 3 or edit the GPA and choose another edit the GPA and choose another reporting term with marks.reporting term with marks.


Question:Question: Is the combination of reporting terms, Is the combination of reporting terms, mark types, and mark credit types valid mark types, and mark credit types valid according to the marking patterns set up?according to the marking patterns set up?

Explanation:Explanation: If the GPA Set is marked to include P1 If the GPA Set is marked to include P1 marks in Quarter 1, with a mark type of average marks in Quarter 1, with a mark type of average no student will get a GPA because quarter marks no student will get a GPA because quarter marks are a mark type of quarter mark not average are a mark type of quarter mark not average mark.mark.

Resolution:Resolution: Edit the GPA Set and make the Edit the GPA Set and make the reporting terms, mark type, and mark credit type reporting terms, mark type, and mark credit type a valid combination.a valid combination.


Question:Question: Are the courses marked as Include Are the courses marked as Include in GPA?in GPA?

Explanation:Explanation: If a course should be in the GPA If a course should be in the GPA calculation the course should be marked as calculation the course should be marked as Include in GPA in Course Maintenance.Include in GPA in Course Maintenance.

Resolution:Resolution: Edit each course and mark the Edit each course and mark the course as Include in GPA on the Marks tab.course as Include in GPA on the Marks tab.



If the student still isn’t getting a GPA If the student still isn’t getting a GPA create a Help Desk ticket.create a Help Desk ticket.

The calculated GPA is The calculated GPA is incorrect. What should I incorrect. What should I

check?check?

Questions to ask yourselfQuestions to ask yourself


Question:Question: Is the credit multiplier of each mark set Is the credit multiplier of each mark set to 1.0 on the Marks Maintenance page?to 1.0 on the Marks Maintenance page?

Explanation:Explanation: All marks should have a credit All marks should have a credit multiplier of 1.0, even failing marks.multiplier of 1.0, even failing marks.

Resolution:Resolution: Edit the Marks Maintenance table and Edit the Marks Maintenance table and correct any credit multiplier that isn’t 1.0.correct any credit multiplier that isn’t 1.0.


Is the GPA correct now?Is the GPA correct now?



Question:Question: Is the correct GPA formula being used? Is the correct GPA formula being used?

Explanation:Explanation: Marking the Use Prorated Credit Marking the Use Prorated Credit checkbox on the 2checkbox on the 2ndnd tab of the GPA Set tab of the GPA Set Maintenance will yield a different GPA Maintenance will yield a different GPA calculation as opposed to not checking Use calculation as opposed to not checking Use Prorated Credit.Prorated Credit.

Resolution:Resolution: Edit the GPA Set and uncheck Use Edit the GPA Set and uncheck Use Prorated Credit or check Use Prorated Credit.Prorated Credit or check Use Prorated Credit.


Question:Question: Is the Precision set to the Is the Precision set to the correct amount on tab 2 of the GPA Set?correct amount on tab 2 of the GPA Set?

Explanation:Explanation: If the Precision is set to If the Precision is set to zero each student will receive a GPA of zero each student will receive a GPA of 4.000, 3.000, etc. If the Precision is set 4.000, 3.000, etc. If the Precision is set to 1 every student will receive GPA of to 1 every student will receive GPA of 3.9, 3.8, 3.7, etc.3.9, 3.8, 3.7, etc.

Resolution:Resolution: Edit the GPA Set and correct Edit the GPA Set and correct the Precision.the Precision.


Question:Question: Have you calculated the GPA by hand Have you calculated the GPA by hand and compared it to the DASL calculation, are the and compared it to the DASL calculation, are the point or credit amounts used by the DASL point or credit amounts used by the DASL calculation different than your hand calculation?calculation different than your hand calculation?

Explanation:Explanation: Knowing exactly what numbers are Knowing exactly what numbers are divided helps determine where the difference lies divided helps determine where the difference lies between the DASL calculation and the hand between the DASL calculation and the hand calculation.calculation.

Resolution:Resolution: After calculating the GPA by hand After calculating the GPA by hand compare each course to see which course is compare each course to see which course is different between the the two calculations.different between the the two calculations.


Is the GPA correct now? Is the GPA correct now?

If you believe the GPA calculation is If you believe the GPA calculation is still incorrect create a Help Desk still incorrect create a Help Desk

ticket.ticket.

Look for the new GPA / Honor Roll Look for the new GPA / Honor Roll Step by Step Checklist coming Step by Step Checklist coming

soon.soon.

ThanksThanks

marks melissa drerup dasl state support. topics 1. automatic marks. 2. calculating gpas. 3....

Documents

automatic marks slide

automatic marks step

automatic marks arent

automatic marks job

automatic marks dont

automatic marks wont

automatic mark alternate

automatic mark members