march department reports - hays, kansas department reports ... attended t.s.a. training on false...

March Department Reports Please click on the department you would like to view

• AIRPORT

• CITY MANAGER

• CONVENTION AND VISITORS BUREAU

• FINANCE - CITY CLERK

• FIRE DEPARTMENT

• HUMAN RESOURCES

• PARKS DEPARTMENT

• POLICE DEPARTMENT

• PUBLIC WORKS

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Message from the Airport Manager, Terry Urban

MARCH 2008 During the month of March we had mild weather with the daytime highs in the 40’s, 50’s, 60’s and 70’s and very little moisture (less than ½ inch). Staff performed maintenance on the runway and taxiway lighting as well as pavement maintenance on Runway 16-34.

General Information Inspections of the two runways, fuel farm, the lighting on the two runways, the generator, and the terminal building were completed during this month. Maintenance and janitorial duties were also performed on the Airport grounds, airfield, terminal building, and hangars.

Staff Information

The Airport Manager attended the Airport Advisory Committee monthly meeting. Dustin Harman attended T.S.A. training on False Identification Credentials.

Statistical Information BOARDINGS Commercial boardings at the Hays Regional Airport for the month of March 2008 were 743, an 11% decrease as compared to the 839 boardings for the month of March 2007. The total boardings for the month of February 2008 were 573. With two flights per day to Denver, Great Lakes Airlines had a total of 499 enplanements for the month of March 2008. This was a 3% increase as compared to the 485 enplanements from the month of March 2007. Great Lakes Airlines has two flights per day to Kansas City and had a total of 244 enplanements for the month of March 2008, which was a 31% decrease as compared to the 354 enplanements from March 2007. FUEL SALES Fuel sales for the month of March 2008 at the Hays Regional Airport were 4,217 gallons of 100LL and 17,387 gallons of jet fuel, with total fuel sales for the month being 21,604. The fuel sales figures for March 2007 were 28,596 gallons and 20,491 gallons in February 2008.

Accomplishments

• Repaired snow removal property damage • Repaired REIL’s Runway 4 • Repaired Taxiway M drain

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Current Projects

• Land acquisition offers for Runway 4-22 property

• Close out the -19 grant

• Construct a fenced-in storage area

• Airport Industrial Park Vortac land acquisition

• FBO lease renewal

• Wind Sock Replacement Project

Completed Projects

• Crack filled Runway 16-34 pavement

• Cleaned and repaired floor drain – Hangar A2

• Made improvements to fuel farm driving area

Upcoming Projects

• Joint repairs to the parking lot and apron

• Expand Terminal parking lot

• Fuel farm improvements

• Develop Airport Master Plan

• Paint Enhanced Taxiway Markings

• Paint Runway 4-22 Markings

• Replace sinks and faucets in women’s restroom – Terminal Building

• Place asphalt chips fuel farm parking lot

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Message from the City Manager, Toby Dougherty

MARCH 2008 On March 29-30, 2008, the City of Hays Executive Team attended a Staff Retreat held at the Courtyard by Marriott in Salina which was facilitated by John Divine of The Leadership Firm. Mr. Divine has 35 years of experience with local government including service as a City Commissioner. The two-day session involved staff participation in a SWOT Analysis (framework for analyzing an organization’s strengths, weaknesses, opportunities, and threats) as well as teambuilding exercises and self-reflection. Team goals were developed, and discussion was held in regard to their implementation. As City Manager, I took this opportunity to give staff a clearer understanding of my philosophy and my vision for the organization. The retreat also allowed staff to get a better understanding of each others’ issues and how they relate to the overall operations of the City. With communication as the key to success, the City team strives to enhance communications within the organization as well as with the citizens of Hays. Also, during the month of March, Human Resources Director Susie Billinger retired after 43 years of service to the City of Hays. City administration and staff wish to thank Susie for her dedicated service and wish her a long, happy retirement! On March 28, 2008, the appointment of Steve Nuss to the Human Resources Coordinator position was announced. Steve currently is employed with Developmental Services of Northwest Kansas (DSNWK) where he serves as Human Resources Manager. Steve will begin his duties the week of April 28, 2008. Please help us in welcoming Steve to the City of Hays. Topics brought before the City Commission for consideration in March included the following. • Self-contained Breathing Apparatus (SCBA) Bids • Zoning Regulations Pertaining to Group Daycare Centers • Development Policy Update • Gating of Right of Way in 500 Block of East 9th Street • Letter Agreement – JBD Waste Hauling • 2008 Street Maintenance Program • Vine Street KLINK Grant – KDOT Agreement • “No Parking” Areas in Hays • Scoreboard Bids for Larks Park • Hike/Bike Trail Master Plan • Cereal Malt Beverage License – Xtra Innings On March 20th, the City Commission met at the Army Reserve Center for a tour prior to the start of the work session. Additionally, Gina Riedel, Pam Mayers, and Lila Montgomery, representing the Hays Childcare Consortium, presented a draft copy of a business plan for a community childcare center.

General Information

MEETINGS The City Manager’s Office is responsible for maintaining the City Commission calendar. Significant dates noted include:

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• The City Commission met in regular session on March 13, 2008 and March 27, 2008.

• The City Commission met in work sessions on March 6, 2008 and March 20, 2008.

• KAYS Radio Forums were held on March 14, 2008 (Commissioner Wasinger) and March 28, 2008 (Commissioner Lytton).

• The City Manager met with the Mayor on a weekly basis and held additional meetings with other Commissioners.

Note: City Commission meeting agendas and minutes can be accessed via the City of Hays website at www.haysusa.com. The City Manager and staff held and/or attended several meetings in March. The list below is only a highlight of scheduled meeting topics. Other meetings occurred involving walk-in visits or items

eeding immediate attention. n

• Airport Operations • Emergency Operations Plan • City Procurement Cards/Purchasing

Policy • Compost Site Operations • 2009 Budget Preparation • Union Negotiations – FOP/IAFF • Buildings & Grounds Operations • Fire Code

• Water Main Issues • City Hall Remodeling Plans • Staff Retreat Planning • Water Issues • Departmental Project Updates • HR Coordinator Interviews • Personnel Matters

The City Manager also attended/participated in the following meetings:

• March 7, 2008 KMIT Meeting held at the Welcome Center, Hays • March 26, 2008 City Employee Birthday Breakfast, IHOP, Hays • Regularly-scheduled Rotary Club Meetings

The Assistant City Manager attended the March 17, 2008 Transportation Committee meeting held at the Welcome Center, Hays.

Additionally, the City Manager, Assistant City Manager, Director of Public Works, Director of Parks, Fire Chief and Chief of Police also attended the March 5, 2008 Semi-Annual Meeting with Fort Hays Sate University held at the Welcome Center.

PRESS BRIEFINGS City press briefings were held each Tuesday in the month of March. While all media outlets/sources receive press releases by fax/e-mail announcing the next day’s press briefing topics, these events are typically attended by staff representing the Hays Daily News, Eagle Radio and Eagle Community Television. In addition to a review of agenda items for the upcoming City Commission meeting/work session, topics discussed at the briefings included:

• Kansas Air Tour • Internet Scams • Sidewalk Rebate Program • Fire Hydrant Inspection Program/Adequate Clearance for Fire Hydrants

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http://www.haysusa.com/

NEWSLETTER The following topics were included in the March edition of the Hays Matters newsletter.

• Parks Department – Need for Seasonal Workers • Fire Hydrant Obstructions • Tree Planting/Tree Rebate Program/Pine Wilt Disease

Staff Information

TRAINING/CONFERENCES The Assistant City Manager attended the Certified Public Manager (CPM) training in Hutchinson, KS, March 24-27, 2008. STAFF MEETINGS Staff meetings occurred every Thursday in the month of March. Topics of discussion included various issues, press briefing topics, and conducting an agenda review for that evening’s meeting. Examples of additional topics covered included:

• Proposed Purchasing Policy/Policy for the Use of City Procurement Cards • Future Use of Army Reserve Center • City Project Updates • Staff Retreat

Statistical Information CITY COMMISSION ACTIVITIES Business Resolutions During the month of March, there were no Business Resolutions presented. Mayoral Board/Committee Appointments The following Mayoral Board appointment was approved in March. Fort Hays Municipal Golf Course Advisory Board

• Ken Haas

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MARCH 2008

With the recent recognition by Progressive Farmer Magazine (2nd Best Place to Live in Rural America) and the Cathedral of the Plains being named to the “8 Wonders of Kansas” list it seemed a good opportunity for the citizens of Ellis County to name their “8 Wonders of Ellis County”. This project, designed as a partnership with Hays Daily News, was launched in March and will culminate with an announcement during Tourism Week the second week of May. It is basically a reader’s choice of the top eight things visitors should do when visiting Ellis County. A promotional piece describing the top 8 will be produced and distributed at the Welcome Center for the year. The objective is to heighten citizens’ awareness of things for tourist to do while visiting the area. The voting takes place every day until the 20th of April. www.hdnews.net INDIVIDUAL/FAMILY TOURISM PROJECTS – BROCHURE PRINTING AND DISTRIBUTION

• Fulfilled requests to provide brochures to Kansas Originals-Wilson, KS and Kansas Travel and Tourism-Topeka, KS.

• Restocked local brochure racks and distributed posters for the Library poetry contest, VFW Craft Fair, Ellis County Historical Society Museum Spring Bus Tour and Ellis County Historical Society Museum annual quilt exhibit.

• Updated the German Events and Festivals brochure and prepared mailing to distribute the brochure to regional contacts from 2007.

• Worked with the translators and graphic artist on the proofing process for the German and Chinese brochures for the Sister Cities foreign language brochure project.

FESTIVALS, EVENTS AND GENERAL TOURISM PROJECTS

• Assisted groups with their events (organization, planning, ideas, publicity, etc…): German Heritage Days (may not be held this year), Edible Book Festival and VFW Craft Fair.

• Worked on photo files to provide graphics, pictures, text or event information for projects: Kansas/Nebraska Travel and Recreation Directory and Midwest Deutsches Oktoberfest website.

• Prepared display advertising proposals for the Amazing 100 Miles and attended monthly meeting at Wilson, KS.

• Worked on compiling 2009 events and festival dates to submit for the Nex-Tech Telephone Directory and the AAA calendar website.

• Submitted brochure approval forms to Kansas Travel and Tourism for Visitor Information Center brochure rack displays.

• Proofread, made corrections and provided updates for the CVB website. SPORTS & OUTDOOR RECREATION PROJECTS

• Attended citizens group meetings concerning the proposed Hays Sports Complex Project.

• Added postcard names to database & mailed out hunting/fishing packets. • Hosted KSHSAA 1A State Basketball Hospitality Room. • Provided 16 coaches bags and 240 blue drawstring bags for athletes. • Hosted KS Special Olympics Adopt-A-Team Sponsors Reception.

Message from the Director, Jana Jordan

General Department Information

http://www.hdnews.net/

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MOTORCOACH/TOUR OPERATOR PROJECTS • Worked on tour arrangements and tour follow up for American State Bank, Total Travel

Tours, Group Travel Planet and Abbott Tours. • Updated motorcoach contacts and worked on the motorcoach database adding new fields

and entering new contacts. • Worked on promotional “motorcoach event package” flyer obtaining menu information

from the restaurants. CONVENTIONS/CONFERENCES/MEETINGS/WORKSHOPS/REUNIONS The following items represent CVB related events/groups the department is assisting:

• Ness City High School Reunion • Kansas Independent Oil & Gas Association • Hays Medical Center • Eucharistic Adorers Ministry • Rural Telephone/Nextech • Ellis County Farm Bureau • Retired Federal Employees Training Session • Kansas Pipeline Association • Western Kansas Rural Economic Development Alliance • Delta Tau Alpha Honor Society National Conference • Women’s Leadership Conference • Ladies Fair • Kansas Society of Radiological Technologists • Families Together • Warehouse Inc • Fort Larned Old Guard Dual Historical Society Meeting • Singles in Agriculture • Kansas Electric Cooperatives • Little Big Horn Associates • Knights of Columbus • Begler Family Reunion • American Meteorological Society • Ness City High School Class Reunion • Kansas Native Plant Society • Kansas Association for Family & Community Education • Kansas State Fire Chiefs Association

The department has submitted proposals for the following events/groups:

• Kansas Wheat Conference • Healzer/Sandbo Wedding Rehearsal Dinner • Bentley/Schrant Wedding • Kansas Christmas Tree Growers Association • Seitz Cousins Reunion • Hickert/Schippers Wedding • Harley Davidson 105th Ride Home • Kansas Economic Development Alliance • Kansas Foundation for Medical Care

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The department has made contact with the following groups requesting opportunity to place bid: • Kansas Grain & Feed Association • Kansas Veterinary Medical Association • Associated General Contractors of Kansas • Kansas Funeral Directors Association • Kansas Chiropractic Association

SPECIAL PROJECTS

• Secured vendors for the new employee incentive program and delivered sample buck along with a letter introducing the program to each vendor.

• Met with National Association of Postmasters of the United States members to tour Holiday Inn and encourage them to host a future convention here.

MEDIA PLACEMENT/PRESS RELEASES

• Worked with several groups on publicity and distributing press releases for: Edible Books Showcase, Bunny Fest, Fairview Farms Alpacas, Poetry Contest and 8 Wonders of Kansas Architecture.

• Distributed March calendar of events to local contacts and the regional media. • Recorded the calendar of events for KBSH TV and Mike Cooper in March.

• Named by Progressive Farmer Magazine as the 2nd Best Place to Live in Rural America.

GENERAL INQUIRES/FULFILLMENT FIGURES

Source of Contact

• AAA YTD

• Advertisement (Radio/TV) YTD

• Answering machine – 2 YTD – 3

• E-Mail – 25 YTD – 61

• Festival/Event Promo – 1 YTD – 2

Department Awards/Recognitions

Statistical Information

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• FHSU YTD

• Gun Dog/Hunting magazine YTD

• Internet/Website – 9 YTD – 23

• Magazine ad/article – 1 YTD – 3

o AAA /Midwest Traveler YTD

o AAA Home & Away YTD

o AAA Journeys – 20 YTD – 20

o AAA Living YTD

o Arthur Frommers Budget Travel YTD

o Best of the Midwest YTD

o Country Living Magazine YTD

o Home and Away YTD

o Spring Newspaper Insert Co-op YTD

o Budget Travel YTD

o Midwest Living YTD

o National Geographic Traveler YTD

o Travel America YTD o Woodall’s – 13 YTD – 23 o Travel 50 & Beyond YTD o True West YTD o Vacations YTD o Misc. YTD

• Newspaper ad/article – 2 YTD – 2

• Other – 2 YTD – 2

• Kansas T & T Get Away Guide – 2 YTD – 3

• Pheasants Forever YTD

• Post Card Promotion – 1 YTD – 2

• Referral/Word of mouth – 1 YTD – 4

• State Travel & Tourism Leads for Hays – 30 YTD – 65

• Trip/I-70 or previous trip to Hays – 7 YTD – 12

• TV (ad/program) – 1 YTD – 1

• Welcome Center Visitors – 91 YTD – 124

• March Web-site visits – 2,487 Year-to-date total – 6,945

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STATISTICAL INFORMATION FOR CONVENTION MAILINGS/SERVICES • Distributed 590 visitor/convention packets • Provided 136 printed name tags • Assisted 3 group with transportation • Distributed 10 Meeting Planner Handbooks • Provided 3 VIP gifts for conferences

• Work on a comprehensive citywide “Wayfinding” program.

2008 Upcoming Projects

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MARCH 2008

March is the beginning of the budget process. Finance staff has been working on document preparation for the 2009 budget. This procedure will carry into August when the budget is formally adopted by the City Commission and then presented to the Ellis County Clerk. City Clerk staff have been working on a brochure called The City of Hays at a Glance. Once completed, this will be available in our office for the public to pick up. It is a wonderful resource for residents that want a better understanding of what each department within the city does.

The attached report contains the financial summaries of the revenue and expenditure activities of the City of Hays for the month ended March, 2008.

Period to Date Financial Performance

Revenues in March totaled $1,970,457.00, an increase of $103,796.00 compared to the same period as last year.

• Notable areas of increased revenue compared to March 2007

o Local Alcoholic tax collections were up $23,283 across all pertinent funds

o Building permit fees were up $6202 over last year’s collection.

o Local sales tax collections continue to be strong and Ad Valorem property taxes were up over March 2007

• Notable areas of revenue decrease compared to March 2007

o Misc revenue in the Bond and Interest fund shows a decrease of over $47,000 given First Assembly of God paid on a special assessment last year

o State Aid in the General Fund shows a decrease of $13,501 resulting from payment from FEMA in March of last year for the 2006 ice storm

o R9 Ranch revenue was down due to the timing of their receipt of payment

Expenditures in March totaled $1,148,913, which is a decrease of $138,872 compared to 2007.

• Notable areas of expenditure increases compared to March 2007

o Golf Course and Parks purchased chemical in March showing an increase of $27,508 over last year

o Electricity and Natural Gas expenses show an artificial increase due to the fact two successive bills were paid in March of 08

Message from the Director, Kim Rupp

General Information

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o New Equipment expense is up in the IT department by $14,427 for the purchase of copiers for the CVB and Public Works departments

• Notable Areas of expenditure decreases compared to March 2007

o The CVB paid the annual renewals for numerous association and travel publications in March of last year explaining a drop of $9,092 in the legal publications and printing line item

Investments on March 31, 2008 totaled $39,400,000.00, which is a $3,750,000.00 increase when compared to March 2007. Interest due at maturity on current investments totals $920,655 which is a decrease of $856,033.00 compared to March 2007. In March, the Finance/City Clerk’s Office invested $10,750,000.00 of maturing CDs with a weighted average interest rate of 2.38%.

Sales tax collected for the General Fund, in March, totaled $735,602.00, which was an increase of $79,107 when compared to 2007. To date, sales tax collections are up 13.1% compared to 2007.

Staff utilized 78.00 hours of paid time off during March.

. .

CITY CLERK

• Issued 182 pet licenses

UTILITY BILLING

• Billed 7,512 accounts for water usage totaling $176,419 • Billed the water conservation tier of charges generating $9,739 • Billed 7,484 accounts for sewer service totaling $146,782 • Billed 6,143 accounts for sanitation service totaling $98,731 • Assisted 1,173 walk-in customers paying utility bills • Processed/receipted 4,566 utility payments totaling $379,917 • Processed 78 final bills • Processed load service for 88 new customers • 334 water bill reminders were mailed • $1,554 in late penalties were applied to 630 accounts • 55 meters were turned off for non-payment • 49 meters were turned on generating $980 in reconnect fees • Processed 1,545 account payments through electronic fund transfer process • Sold 27 sets of yard waste tags • 59 new meter deposits were paid in March totaling $4,130 • 236 meter deposits were refunded in March totaling $16,435 • YTD meter deposits as of March 31, 2008 total $132,510 • YTD interest on meter deposits as of March 31, 2008 totals $18,326 • March water usage for City properties totaled 15,100 cubic feet • March residential water usage totaled 2,945,800 cubic feet • March business water usage totaled 2,613,930 cubic feet


Staff Information

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INFORMATION TECHNOLOGY

• Total employee service calls 227 • Cellular/landline related issues 13 • File restores 1 • GIS related issues 22 • Hardware related issues 10 • Printer related issues 7 • Software related issues 61 • User account related issues 10 • Website updates (non-routine) 18

FINANCIAL

• 752 invoices were processed for payment • 363 accounts payable checks were disbursed totaling $1,048,291 • 387 purchase orders were generated • Receipted golf course green fees totaled $60,463 • Prepared 2 bi-weekly payrolls for 177 employees totaling $494,933 • Processed 4 insufficient fund checks • Approved 17 rebates for purchase of low water usage wash machines • Receipted Midwest Energy gas franchise fees totaling $55,205 • Receipted Midwest Energy electric franchise fees totaling $49,171 • Receipted Ellis County March tax disbursement totaling $172,034 • Receipted March disbursement of state alcohol tax money totaling $91,831 • Receipted February distribution of sales tax totaling $751,412

CITY CLERK

• Process resolutions/ordinances as needed • Transcribe minutes of City Commission meetings/work sessions • Issue permits and licenses as needed • Scan City documents into Laserfiche file • Booklet containing informational items about Hays to be distributed to new customers

UTILITY BILLING

• Process April 2008 utility billing/collection operations


• Edit GIS data for the current system enhancement project • Continue work on a project for the Census bureau • Prepare the 2009 I.T. Division budget requests • Start installing the 2008 replacement computers in various departments • Complete moving projects for the Fire Department and I.T.

Current Projects

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FINANCIAL

• Perform all necessary job duties related to Accounts Payable for April 2008

UTILITY BILLING

• Completed all jobs related to utility billing/collection for March • Completed end-of-the-month reports and balancing of utility accounts and meter

deposits for March


• Aided City staff with various Microsoft Office applications • Moved the Police Detectives to a new location • Installed a new server for the Police Department • Arranged to have seven aerial photos of the City framed • Updated the Emergency Operations Map • Replaced a cellular phone for the Water Treatment Plant • Aided in the remodel of the City Manager’s Office • Worked to resolve two billing issues with our Financial software • Installed a newer version of the mapping viewer used by PD Dispatch • Worked with the Parks Department to allow online Kansas One Call requests

FINANCIAL

• Completed all jobs related to Accounts Payable for March • Completed end-of-month reports and balancing of accounts and bank statements

CITY CLERK

• Put cemetery records on website INFORMATION TECHNOLOGY

• Move IT to a new area in City Hall • Secure initial startup equipment for GIS Specialist • Prepare for phone system installation for Parks and Public Works divisions

Completed Projects

Upcoming Projects

Message from the Director, Gary Brown

MARCH 2008 Firefighters make frequent responses to reports of traffic crashes with injuries. Firefighters assist with providing emergency medical care to the injured, work to control the many hazards that are present and extricate victims who are trapped in the wreckage. When persons are trapped or seriously injured in a traffic crash, time is critical to their survival. It is generally recognized that such seriously injured victims must be rescued from the wreckage, transported to the hospital and be in the care of a trauma physician with 60-minutes of the crash. This 60-minute period can quickly pass while bystanders call 9-1-1, the emergency responders are dispatched, the necessary hazards are controlled, the rescue is completed, the victim is transported to the hospital and the necessary trauma medical care is completed. To this end, the goal of the fire department is to extricate the victim from the wreckage within 15 minutes of arrival on the scene. There are many hazards that must be controlled in order for firefighters to safely rescue traffic crash victims. These include on-coming traffic, darkness, unstable vehicles, spilled fuel, broken glass and sharp metal, battery acid, downed power lines, un-deployed air bags and similar dangers. All six of the city’s fire trucks are equipped as a basic rescue truck with medical emergency equipment and basic tools and equipment to control hazards, gain access to trapped victims and perform simple extrication tasks. In addition, two of these fire trucks carry advanced rescue tools to complete more difficult traffic crash rescue work. The fire department, in its role as the community “rescue squad”, spends a great amount of time in training for these emergencies. In addition to EMT training, each firefighter completes a 24-hour course in vehicle crash rescue and a 10-hour annual refresher course. This annual refresher training is conducted in March and April of each year.

General Information

Public Fire Safety Education Program: In March, firefighters used the mobile fire safety house to conduct severe weather safety training for 5 adults and 51 children at Kennedy middle School. Firefighters also assisted in the “DUI Drama” at the Hays High School for 800 students and 50 adults. Twenty-six children and 4 adults from the High Plains Christian School came to the fire station for a fire safety tour. • Year to date, firefighters have made five public education presentations contacting 934

children and 86 adults. • In 2007, firefighters made presentations with the mobile fire safety house contacting 851

children and 162 adults. • During 2006, firefighters made sixteen presentations with the mobile fire safety house,

contacting 1,122 children and 203 adults. Firefighter Darin Myers is the fire safety public education coordinator. He is assisted by Firefighter Justin Choitz and Firefighter Brandon Zimmerman.

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Smoke Alarm Program: No smoke alarms were installed in March. Since the smoke alarm program started in 2005, firefighters have installed 165 smoke alarms to better protect the people of Hays. Using donations, the smoke alarm program provides free smoke alarms for senior citizens or persons on fixed incomes and the installation of smoke alarms for persons who need assistance. Firefighter Ross Meder is the program coordinator. At this time the smoke alarm program has suspended door-to-door surveys because of a lack of smoke alarms. The fire department is seeking donations to continue this program. Target Hazard Familiarization: Firefighters conducted target hazard tours of the TMP Billinger Field House, the wastewater treatment plant, 101 Main Street and the CVB building in March. Target hazards are buildings with high numbers of occupants or special hazards or buildings that require special emergency control tactics. Target hazard tours provide an opportunity for firefighters to learn about these buildings to be better prepared for emergency response. The target hazard tour program is coordinated by Deputy Fire Chief Schumacher. Regional Hazardous Materials Emergency Team: There was no training scheduled for the hazardous materials response team in March. April training is planned to include the control of leaks from pressure vessels. Captain Stegman conducted hazardous materials awareness training for the City of Hays Public Works Department. The hazardous materials team is sponsored by the Kansas State Fire Marshal and responds to emergencies throughout northwest Kansas. The team coordinator is Captain Chris Stegman. Regional Technical Rescue Team: The City of Hays Fire Department and Ellis County Rural Fire Department members of the regional rescue team continue work to complete the basic rescue operations training course. Hays firefighters are working to complete the medium to heavy building collapse rescue unit training. The Ellis County firefighters are working to complete the light building collapse rescue unit. The order of special rescue equipment being purchased with a Homeland Security Grant through the Northwest Kansas Regional Homeland Security Council is complete. The council’s fiscal agent has purchased the equipment trailer and the crew carrier pick-up truck and these deliveries are pending. The regional rescue team is not yet operational but is being organized to respond to building collapse, confined space, high angle, trench cave-in and similar emergencies in northwest Kansas. Captain Justin Kilian is the regional technical rescue team coordinator. Fire Department General Order No. 11.1 Regional Rescue Team was finalized and approved as the standard operating procedure for the regional rescue team.

Staff Information

• Engineer Aaron Ditter completed the 80-hour Interpersonal Dynamics management course at the National Fire Academy in Emmitsburg, Maryland.

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• Engineer Ryan Hagans and Firefighter Ryan Mauch completed the 80-hour tank car and highway hazardous materials specialist course at the Emergency Response Training Center in Pueblo, Colorado.

• All firefighters completed refresher training on disaster operations; especially tornado response procedures.

• Deputy Fire Chief Wendy Schumacher attended the International Codes Council conference in Denver, CO.

• Captain Justin Kilian completed the 40-hour University of Maryland Fire and Rescue Training Institute Staff and Command Course in Nashville, TN.

Statistical Information Work Indicators Annual

TargetMarch Year To Date

Fire Inspections 900 61 217 24% Deputy Fire Chief 360 18 55 A-Shift Inspectors 240 9 30 B-Shift Inspectors 240 2 20 C-Shift Inspectors 240 32 112

Fire Hydrant Inspections 927 413 413 45% A-Shift 309 62 62 B-Shift 309 197 197 C-Shift 309 154 154

Pre-Emergency Plans 800 0 0 0% A-Shift 267 0 0 B-Shift 267 0 0 C-Shift 267 0 0

Training 5690 724 1588 28% A-Shift 1680 218 520 B-Shift 1680 267 514 C-Shift 1680 209 481 Volunteer Fire Company 650 30 73

Emergency Alarms 244 777 Fire 12 45 6% Rescue/EMS 107 347 45% Hazardous Conditions 9 39 5% Airport Standby 116 346 44%

Building Fire Response Firefighters Fire Trucks Response

Time Last 20 building fires average 20 5 5 minutes*

*Response time starts when the 9-1-1 call is answered and ends when the first fire truck arrives at the emergency.

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Current Projects

Training • Firefighter A.J. Simon, Firefighter Greg May and Firefighter Aaron Dome are working to

complete the 130-hour Firefighter II training course; target for completion is January 2008. • All career firefighters are working to complete the 80-hour Rescue Operations course.

Target for completion is June 2008. Unit 7 Medium and Heavy Building Collapse Rescue in progress.

• Career firefighters are completing the annual vehicle rescue refresher training. • VFF Tyler Brungardt and VFF Lucas Everett are working to complete the 45-hour VFC

Driver Training Program.

Completed Projects

• Fire Department General Order No. 9, Firefighting SOP was revised, approved and reissued for use.

• Fire Department General Order No. 11.1, Regional Rescue Team, was approved and issued for use.

• Firefighters assisted HMC and other public safety responders in presenting a “DUI Drama” at Hays High School.

• The city commission approved the purchase of new self-contained breathing apparatus to completely re-equip the fire department.

Upcoming Projects • April: Engineer Kirk Klein and Firefighter Justin Summers will be attending the 40-hour

Hazardous Materials Highway Emergency Specialist Course at the Emergency Response Training Center in Pueblo, Colorado.

• April: Captain Justin Kilian will be attending the “How to Supervise People: seminar in Hays. • May: Firefighter Mike Simmons will be attending the MSA breathing apparatus repair

technician course in Kansas City. • June: Firefighter Justin Choitz will be attending the Fire, Burn & Life Safety Public

Educators’ Conference in Salina.

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Message from the Director, Susie Billinger

MARCH 2008

The Department of Human Resources continues to be involved, on a daily basis, with the administration of benefits, the compilation and implementation of personnel policies, maintenance of personnel records, and recruitment of quality employees. Prior to the retirement of the Director on March 21, 2008, much time was spent reviewing daily procedures, benefit administration processes, and department policies with the Human Resource Administrative Assistant as well as assisting with the hiring process of a new Human Resource Coordinator. The department received over ninety resumes from applicants interested in the position, and conducted interviews with five selected candidates.

General Information

• Employment applications/resumes were accepted for the positions of Refuse and Recycling Collector, a full-time and Seasonal Maintenance Workers for the Parks Department, and a Communications Officer for the Police Department.

Staff Information

• The Director and department supervisors met with Renee Rhoades from IMA on March 5, 2008 to review the City’s safety policies and procedures. This meeting was followed by a facility tour of each department.

• On March 6, 2008, the Director and staff hosted a KMIT Safety Training Seminar for supervisory personnel of various agencies. Attendees were provided with instructional information concerning worker’s compensation policies and procedures.

• The Human Resource Administrative Assistant attended the 2008 Woman’s Leadership Conference on March 28, 2008 hosted by Fort Hays State University.


• A monthly report on employment was submitted to TMHC Services, Inc., the consultant that administers the City’s drug and alcohol program. Sixty-three employees are included in the City’s random drug and alcohol testing program.

• Sixteen checks were issued for the month of March to employees participating in the Flexible Benefit Plan for 2008.

• KPERS retirement paperwork was submitted for two employees during the month of March.

• Two employees were enrolled in the City’s health insurance program and four cancellation of coverage forms were filed.

• One verification of employment was completed upon request during this month.

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• One employee resigned from employment during the month of March, and three new employees were hired to fill vacancies within the Public Works Solid Waste, Service, and Utilities divisions.

• Three worker’s compensation claims were filed during this month. One employee remains on light duty work after experiencing a surgical procedure due to a worker’s compensation injury which occurred in November, 2007.

• A monthly report was submitted to Freedom Claims Management, Inc., the consultant that administers the City’s short term disability insurance program. Coverage was provided to 158 employees for the month of March. Three short term disability claims are currently active.

• The monthly invoice was processed for Lincoln Insurance Group, the City’s voluntary dental insurance provider. There are ninety-six employees currently participating in the program.

• The monthly invoice for AFLAC Cancer Insurance was processed, with 26 employees participating. This is an optional benefit provided to employees through payroll deduction.

Current Projects

• Conduct the interview/hiring process for the positions of Volunteer Firefighter and Welcome Center Part-time Receptionists.

• Distribute letters notifying Volunteer Firefighter applicants of the date for the written and physical exam associated with the hiring process of this position.

• Make arrangements and send out invitations for the monthly employee birthday breakfast scheduled for March 26, 2008.

• Schedule interviews with select candidates and assist in the hiring process for the position of Human Resource Coordinator.

• Contact the Hess Clinic to schedule prospective new employee physical exams and required drug testing.

• Conduct orientation with three new employees to complete employment paperwork and provide an explanation of available benefits.

• Provide correspondence to unsuccessful Maintenance Worker and Plant Operator applicants informing that the positions have been filled.

• Distribute annual KPERS and KP&F account statements to active members. • Schedule / conduct exit interviews with those employees leaving the employment with

the City of Hays as necessary. • Order testing materials, make necessary arrangements, and conduct the written testing

procedure for the position of Volunteer Firefighter. • Attend negotiation sessions and prepare the minutes of meetings conducted with the

City’s Fire and Police unions. • Enroll new employees in the health insurance program and process change orders as

required. • Enroll new employees in the KPERS and KP&F programs as they become eligible.

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• Review and monitor employment evaluations completed by both the employees and supervisors.

• Process Flexible Benefit Election forms, pay adjustments, short term disability insurance applications, and other changes in accordance with each payroll.

Upcoming Projects

• Review applications and assist with the interview/hiring process for the positions of Refuse and Recycling Collector, full-time Parks Maintenance Worker and Seasonal Parks Maintenance Workers.

• Prepare and distribute invitations for the April employee Birthday Breakfast scheduled for April 30, 2008.

• Distribute letters notifying Communications Officer applicants of the scheduled date for the written examination associated with the hiring process for this position.

• Order testing materials and administer the written examination for Communication Officer applicants.

• Prepare and distribute a press release announcing the hiring of a new Human Resource Coordinator.

• Provide correspondence to unsuccessful Human Resource Coordinator candidates informing that the position has been filled.

• Attend a KPERS Designated Agent workshop on April 3, 2008. • Prepare and post an employment advertisement for the position of Inspector for the

Public Works Planning, Inspection, and Enforcement division. • Conduct a meeting with two employees returning to work from active military duty in

order to re-enroll these employee’s in City provided benefits. • Meet with the City’s Fire and Police union negotiating teams and prepare/distribute the

minutes of these sessions. • Confer with employees on short term disability insurance payments and worker’s

compensation insurance payments regarding the status of their claims, as necessary. • Schedule pre-employment tests and hold orientation with new employees, as required.

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Message from the Director, Jeff Boyle

MARCH 2008 Staff completed numerous tasks in March including the installation of drip irrigation at three (3) locations, installed Sister Cities sign and plaques, leveled lot at 43rd and Sherman, set up goals and bleachers at Pratt-Optimist Soccer Complex and assembled five (5) new bleachers. Precipitation in March was 0.41 inches which is 0.87 inches below normal for the month. The total precipitation for the year is 2.16 inches which is 0.32 inches below normal.

General Information

GENERAL ADMINISTRATION The Director of Parks attended the following meetings:

• Attended a Golf Course Advisory Board Meeting. • Attended a Hays Beautification Committee meeting. • Attended three (3) staff meetings. • Attended one (1) City Commission work session and one (1) regular meeting. • Conducted four (4) employee meetings. • Conducted three (3) administrative park staff meetings. • Attended a 2009 Budget Meeting. • Attended a meeting concerning Stockton Correctional Facility workers. • Attended a Buildings and Grounds meeting. • Attended joint meeting between Fort Hays State University and the City. • Attended KMIT Meeting concerning Workman’s Compensation. • Attended meeting concerning US Army Corp report and trees. • Attended Tree City USA recognition ceremony in Manhattan. • Attended two (2) meetings with the Kansas Department of Transportation and contractor

concerning North Vine Street median installation. • Attended weekend staff retreat. • Met with Assistant Director of Public Works and Fort Hays State University Staff at Larks

Park concerning outfield fence. • Met with Ballfield Foreman concerning bleachers and the 2009 Budget. • Met with Cemetery Caretaker concerning the installation of a new waterline at Mount

Allen Cemetery. • Met with City Manager and Director of Public Works concerning mower maintenance. • Met with Service Division Superintendent and Service Division Foreman concerning

mower maintenance. • Met with City Manager concerning tree limbs. • Met with District Forester to look at trees at numerous locations. • Met with Fort Hays State University Athletic Director concerning Larks Park scoreboard

bids.

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• Met with Golf Course Superintendent concerning various issues. • Met with Hays Recreation Commission Staff and Ballfield Foreman concerning ballfields. • Met with a consultant concerning planning initiatives. • Met with Park Supervisor and Park Technician concerning pool items and spraying. • Met with Park Supervisor in West Frontier Park concerning proposed restroom

installation. • Met with surveying contractor concerning golf course bridge. • Met with two (2) citizens concerning tree planting recommendations.

The Director of Parks completed the following items:

• Conducted one (1) interview for full-time employment. • Contacted a parent to extend appreciation for his daughter and her friends picking up

trash at Aubel-Bickle Park at their own initiative. • Discussed concrete under bleachers at Speier Ballfield with Service Division

Superintendent. • Discussed Eagle Project with an Eagle Scout and parent. • Discussed Golf Course fence with Golf Course Foreman. • Discussed mower repair needs with staff. • Discussed picnic tables and trash receptacles with local business. • Filled out questionnaire for City Manager. • Gathered information for surveying contractor concerning golf course property. • Hauled equipment from City Hall to the Golf Course. • On-site review of dripline irrigation installation at the Convention & Visitor's Bureau. • Opened bids for Larks Park scoreboard. • Participated in conference call with Hike-Bike Trail Consultant. • Prepared a portion of the monthly report. • Prepared Golf Course Advisory Board agenda. • Prepared information and discussed residential grass change over with City Manager. • Prepared information concerning cemetery mower purchase. • Prepared information for the Hays Beautification Committee concerning the Commercial

Improvement Award and Adopt-A-Spot program. • Prepared three (3) memorandums and two (2) agenda item cover sheets. • Reviewed and offered suggestions to one (1) employee evaluation. • Reviewed Hike-Bike Plan. • Reviewed information concerning proposed sign at the Hays Aquatic Park. • Reviewed insurance listing for possible changes. • Reviewed list of pump and motor numbers. • Reviewed proposed purchasing card policy. • Reviewed quotes for office flooring. • Reviewed status of repairs to the Hays Aquatic Park. • Took pictures of trees at the Golf Course.

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The Park Supervisor completed the following items:

• Completed all weekly and monthly reports. • Completed all routine and non-routine scheduling for the department. • Attended three (3) administrative staff meetings. • Attended four (4) employee meetings. • Attended KMIT Meeting concerning Workman’s Compensation. • Attended two (2) meetings concerning mower maintenance. • Met with Historic Fort Hays Site Administrator and Ellis County Environmental Sanitarian

concerning proposed restroom facility for West Frontier Park. • Met with contractor concerning coating for the grandstand bleachers at Larks Park. • Completed 2009 budget. • Researched options for grandstand seating sealant for Larks Park. • Assisted with loading limestone posts for Sister Cities Plaza signs. • Coordinated the placement of signs at Sister Cities Plaza. • Assisted with trencher issues at Mount Allen Cemetery. • Completed and assisted with conducting one (1) employee evaluation. • Coordinated the placement of compost at 43rd and Sherman Avenue. • Hauled picnic tables and trash receptacles to Seven Hills Park. • Installed light in the greenhouse. • Participated in a conference call/online training with Kansas One Call. • Reviewed and verified list of pump and motor numbers. • Reviewed park conditions and checked for vandalism. • Reviewed quotes for office flooring.

PARKSPark staff completed all routine activities involving park and general public grounds maintenance.

Park staff also completed the following items:

• Park Staff attended four (4) employee meetings. • Horticulturist attended a Hays Beautification Committee meeting. • Horticulturist continued preparations for the Arbor Day celebration. • Horticulturist attended Tree City USA recognition ceremony in Manhattan. • Greenhouse work. • Cut down pampas grass at numerous locations. • Completed monthly equipment mileage/hour report. • Completed monthly playground equipment safety inspections. • Fed and watered bison • Cleaned out the bison shed and feed bunks. • Hauled and leveled rock for under the bulk fuel tanks.

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• Hauled dirt to Seven Hills Park to place in area where slide was removed. • Hauled picnic tables to/from 10th and Elm Street. • Installed dripline irrigation at the Tree Nursery and the Convention & Visitor's Bureau. • Picked up donated limestone posts for Sister City Plaza. • Installed sign at Sister Cities Plaza. • Leveled chat rock in shop parking lot. • Leveled compost at 43rd and Sherman Avenue. • Painted over graffiti at Aubel-Bickle Park. • Picked up trash. • Repaired bulk fuel tank. • Repaired water fountain in East Frontier Park. • Replace ball valve on effluent water line in front of shop. • Replaced a broken door vent on the restroom facility in East Frontier Park. • Replaced broken boards on bleachers at Aubel-Bickle Park. • Replaced several boards on the privacy fence in front of the restroom facility at Seven

Hills Park. • Sorted old residential trash can at the Reserve Center and hauled off remaining. • Unload shipment of chemicals for parks, golf course, cemetery, and ballfields.

BALLFIELD Ballfield staff completed all routine activities involving ballfield maintenance. Ballfield staff also completed the following items:

• Ballfield Foreman attended four (4) employee meetings. • Ballfield Foreman attended KMIT Meeting concerning Workman’s Compensation. • Ballfield Foreman met with Hays Recreation Commission Superintendent concerning

vandalism to beverage machine at Speier Ballfield. • Ballfield Foreman met with the Director of Parks concerning the 2009 Budget. • Completed 2009 budget. • Completed monthly equipment mileage/hour report. • Completed all weekly and monthly reports. • Obtained numerous quotes on 2008 budgeted items. • Checked heat systems at Speier Ballfield and Glassman Ballfield for needed

maintenance. • Completed annual service to generator. • Dug up hose bib at Stramel Ballfield to repair a shut off valve. • Marked out and called Kansas One Call for valve repairs at Stramel Ballfield. • Measured dugout seat boards and met with local vendor concerning replacement. • Met with vendor concerning automating irrigation system at Speier Ballfield. • Organized and put away bulk chemical and bulk supplies purchased. • Picked up trash and cleaned restrooms.

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• Repaired batting cage net cables and installed batting net at Glassman Ballfield. • Set up goals and trash receptacles at Pratt-Optimist Soccer Fields. • Set up polycarts at Glassman Ballfield for sno-ball tournament. • Set up aluminum bleachers at various locations in preparation for spring activities. • Began repairing bleachers throughout the ballfields. • Hauled bleacher to welding company for repairs with the assistance of Park Staff. • Unloaded and checked in all parts for new aluminum bleachers. • Assembled new bleachers with the assistance of Park and Cemetery Staff.

CEMETERY Cemetery staff completed all routine activities involving cemetery maintenance. Cemetery staff also completed the following items:

• Completed one (1) full burial with the assistance of Park Staff. • Cemetery Caretaker attended three (3) employee meetings. • Completed monthly equipment mileage/hour report. • Completed all weekly and monthly reports. • Completed 2009 budget. • Cleaned and organized maintenance shop. • Cleaned out flowerbeds. • Cut back pampas grass at Mount Allen Cemetery. • Equipment repairs and maintenance. • Trimmed trees and shrubs. • Cleaned gutters at Memorial Gardens Cemetery. • Reset headstone removed for burial. • Filled dirt around settled graves. • Obtained quotes and prepared information concerning the installation of a waterline at

Mount Allen Cemetery. • Installed waterline with hydrants and drip irrigation at Mount Allen Cemetery with the

assistance of Park Staff.

SWIMMING POOLS Park Staff completed the following items:

• Miscellaneous repairs and maintenance in preparation for the upcoming swim season. • Obtained quotes on various items.

GOLF COURSEGolf Course staff completed all routine activities involving grounds maintenance. Golf Course staff also completed the following items:

• Golf Course Superintendent completed one (1) monthly employee evaluation.

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• Golf Course Superintendent attended three (3) employee meetings. • Golf Course Foreman and Golf Course Maintenance Worker attended four (4) employee

meetings. • Golf Course Superintendent attended monthly Golf Course Advisory Board meeting. • Trained Golf Course Maintenance Worker on the operation of irrigation clocks. • Completed monthly equipment mileage/hour report. • Completed all weekly and monthly reports. • Completed the 2009 budget. • Golf Course Superintendent attended KMIT Meeting concerning Workman’s

Compensation. • Changed pins. • Charged up irrigation system. • Cleaned and organized shop. • Cut down pampas grass. • Equipment maintenance and repairs. • Installed new tee markers. • Installed new valve box on back-nine. • Mowed and verti-cut. • Organized and put away bulk shipment of chemicals. • Picked up down tree limbs. • Prepared equipment for upcoming top dressing. • Repaired water leak. • Sprayed greens. • Watered greens. • Relocated the bulk fuel tanks with the assistance of Park Staff. • Park Staff hauled equipment to/from the Service Department to/from the Golf Course. • Park Staff replaced several planks on the cart path bridge. • Park Staff removed dead trees.

Staff Information

• One (1) full-time employee terminated employment at the Parks Department. • Two (2) seasonal employees began work for the Parks Division. • Two (2) seasonal employees began work for the Ballfield Division. • One (1) seasonal employee began work for the Golf Course Division.

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Statistical Information TREE REBATES

Mar 05 2 9

Mar 06 3 6

Mar 07 1 4

Mar 08 0 6

Planted # Removed #

Mar 05 $67.84 $450.00

Mar 06 $150.00 $300.00

Mar 07 $50.00 $180.00

Mar 08 $0.00 $300.00

Planted $ Removed $

Number Rebate AmountYTD Planting Rebate Totals 0 $0.00 YTD Removal Rebate Totals 12 $600.00 PERCENTAGE OF TIME SPENT ON VARIOUS ACTIVITIES

Bison Care1.5%

Tree Care6.0%

Facility Clean-Up6.0%

Playground Equipment

0.5%

Other23.8%

Vandalism0.9%

Struct. & Equip. Maint.7.6% Cemetery Work

1.2%

Flow er, Landscape & Turf Care

15.7%

Irrig./Plumb. Repairs5.6%

Mow , Weed Trim, Verti-Cut & Spray

2.2%New Construction

29.0%

VANDALISM

• Damage to grill on restroom facility in East Frontier Park: o $10.14 for supplies. o Four (4) labor hours

• Graffiti on skate park walls at Aubel-Bickle Park: o $4.58 for supplies. o Two (2) labor hours

• Damage to bleachers at Aubel-Bickle Park: o $64.80 for supplies. o Eight (8) labor hours

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• Cut ropes and removed United States flag and China flag at Sister Cities Plaza: o $52.90 + freight for the replacement of flags. o Repaired by the Fire Department

Current Projects PARKS

• Perform routine park maintenance. • Staffing Methodology Study. • 2009 Budget preparation. • Conduct seasonal employee interviews. • Build plaque holders for Sister Cities Plaza. • Contractual improvements as outlined by the Park Master Plan at Seven Hills Park. • Repair picnic tables. • Replace boards on trash can holders with composite decking. • Seed area at 43rd & Sherman Avenue. • Finish updates to written tree exam for licensing needs.

BALLFIELD

• Perform routine ballfield maintenance. • Obtain quotes and prepare information for 2008 budgeted purchases. • Assist with seasonal employee interviews. • Adjust and tighten gates and hinges on outfield and dugout fences at Glassman Ballfield,

Stramel Ballfield, and Speier Ballfield. • Aluminum bleacher repairs. • Apply pre-emergent to various locations at all ballfield facilities. • Finish turning on restroom facilities for 2008 season. • Level and seed areas in the outfield at Stramel Ballfield. • Remove and replace hot water heater in Stramel Ballfield concession area. • Repair batting net hooks and cables for batting net at Speier Ballfield. • Replace burned out field bulbs in infield/outfield lights at all ballfield locations. • Spread and roto-till in sand to the infields at Speier Ballfield to assist with drainage

issues. • Turn on all irrigation systems at all ballfield locations.

CEMETERY

• Perform routine maintenance of cemetery. • Contractual installation of a columbarium at Mount Allen Cemetery. • Contractual improvements to columbarium area at Mount Allen Cemetery. • Complete dirt work where waterline was installed at Mount Allen Cemetery. • Trim back roses and clean flowerbeds.

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SWIMMING POOLS

• Routine maintenance of swimming pools. • Prepare pools for 2008 swim season. • Repairs and purchases as approved by the City Commission on January 24, 2008.

GOLF COURSE

• Perform routine maintenance of all areas. • Obtain quotes and prepare information for 2008 budgeted purchases. • Assist with seasonal employee interviews. • Install privacy fence around fuel tanks. • Install new water stations. • Rebuild ball washers. • Plant 150 cedar trees and dripline at the Fort Hays Municipal Golf Course. • Obtain code requirements, quotes and install handrails on the golf course bridge. •

Completed Projects

• Completed all routine and non-routine maintenance to parks, ballfields, cemetery, golf course, and other City-owned ground.

• All division heads completed the first draft of the 2009 Budget. • Installed dripline irrigation at Tree Nursery and Convention & Visitor's Bureau. • Installed water line with hydrants and dripline at Mount Allen Cemetery. • Assisted Public Works with sorting and hauling off old residential trash receptacles. • Installed gate at bison pen. • Removed two (2) large trees and thirty (30) small dead trees at the Golf Course. • Installed “Sister Cities Plaza” sign at 13th and Hall Street. • Opened restrooms throughout the parks. • Turned on the water at the Hays Aquatic Park. • Installed new batting cage net at Glassman Ballfield. • Set up ballfield facilities for spring activities. • Assembled five (5) new aluminum bleachers and placed them at Glassman Ballfield. • Dug up and repaired waterline shut off at Stramel Ballfield. • Opened and prepared restrooms and concession building for spring soccer games at

Pratt-Optimist Soccer Fields. • Charged up Golf Course irrigation system. • Relocated fuel tanks at the Golf Course.

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Upcoming Projects PARKS

• “Edge” all park sidewalks. • Apply pre-emergent to various parks. • Build water tank heater. • Clean debris from the burn pit. • Install drinking fountain and hose bib at Seven Hills Park. • Remove graffiti on picnic tables and shelter houses in various parks. • Remove twelve (12) large, dead trees by the Pteranodon sculpture. • Repair leaking roof on maintenance building. • Repair wood picnic tables.

BALLFIELD

• Install various warning signs at all ballfield facilities. • Aerate and over-seed various areas at all ballfield facilities. • Install batting net at Speier Ballfield. • Complete set up at all ballfield locations for summer ballfield activities. • Replace dug out seat boards at all ballfield locations.

CEMETERY

• Form and pour entrance into “babyland”. • Reset “babyland” memorial. • Plant wild flower seed. • Begin preparations for Memorial Day. • Take a damaged fence panel to a local business for repairs.

SWIMMING POOLS

• Perform tasks outlined on the maintenance schedule at the Hays Aquatic Park. GOLF COURSE

• Aerate greens. • Top dress greens and tee boxes. • Spring seeding. • Mow down native roughs. • Contractual front-nine renovations.

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Message from the Police Chief, James Braun

MARCH 2008

March 2008 brings with it thoughts of the upcoming severe weather season. During the month of March, the Department reviews emergency response procedures, making sure all employees are familiar with their role and responsibility should a disaster strike. As the weather begins to warm up, so do the outdoor parties. Officers are kept busy with the increased amount of noise disturbances and party calls. They are paying particular attention to underage alcohol violations and are spending a number of hours monitoring liquor stores, bars and private parties. One of the recently-hired officers is in basic training at the Kansas Law Enforcement Training Academy in Hutchinson Kansas and will graduate on May 9th. The other three new officers have just completed the Department’s Field Training Program. Additionally, the 2009 budget preparations are underway, and the new patrol cars and associated equipment has been ordered. General Information

• The Hays Police Department and Hays Daily News are continuing to join efforts to bring informative and educational “Police” issues to the readers of the Hays Daily News. Articles written by Hays Police Officers discuss topics related to law enforcement and are being published on a weekly basis under the heading Cop Corner. Look for the Cop Corner in the Hays Daily News for these articles. As of March 27, 2008, a total of 175 Cop Corner articles have been published.

Staff Information

TRAINING

• Sixteen members of the Hays Police Department attended an eight hour seminar on either March 6 or 7, 2008 on Gizmos & Gadgets Training (Tools for Criminal Investigations).

• Officers Ridgway, Vilaysing and Burkholder attended a Field Training Officer course March 10-12, 2008, in Dodge City, Kansas.

• Sergeant Berens and Officers Shupe and Dreiling attended a Weapon Control and Retention training on Thursday, March 13, 2008, in Hays.

• Officer Shupe attended a KLETC Defensive Tactics training in Hays on Friday, March 14, 2008. • Hays Police Department officers attended training presented by the Transportation Security

Administration concerning ‘Identification Security Screening Procedures’ on Friday, March 14, 2008.

• Lt. Scheibler and Inv. Dryden attended the Kansas Narcotics Officer Conference and Training, March 17-20, 2008, in Topeka, KS.

• Assistant Chief Hartsfield attended the Kansas Certified Public Manager Program in Topeka, Kansas, from March 18 – March 20, 2008. This is a year long course meeting for three days the third week of each month.

• The Hays Police Department conducted Firearms Qualification of pistols and shotguns on Friday, March 21, 2008, from 8:00 a.m. to 5:00 p.m.

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• Officers Vilaysing, Hill and Richmeier attended Special Weapons and Tactics Training, March

24-28, 2008, in Russell, Kansas. • Dispatchers Jurgensen and Alkire attended Dispatch Training, March 24-28, 2008, in Salina,

Kansas. • School Resource Officer Ridgway attended Cell Phone and Portable Storage Forensics Class,

March 24-27, 2008, in Lansing, Kansas. • Detective Baczkowski attended Concealed Carry training at the Hays KHP headquarters on

March 26, 2008. • The Special Situation Response Team conducted their monthly training on Sunday, March 30,

2008. The training emphasis was on building entry and building searches. • Dispatchers Jurgensen and Alkire attended Dispatch Training, March 31-April 4, 2008, in Salina,

Kansas. • Officer Shupe attended Verbal Judo Training in Aurora, Colorado, March 31-April 4, 2008.

VACANT POSITIONS, PROMOTIONS, NEW HIRES

• Officers Brandon Hauptman, Suzanna Augustine, and Sean Swords began work as Hays Police Officers Thursday, August 9, 2007. All three officers attended the Kansas Law Enforcement Training Center’s (KLETC) Basic Police Training Academy which began September 10, 2007 and concluded December 21, 2007. They completed the Field Training Program requirements in March 2008. They will complete their probationary period on May 9, 2008.

• Officer Wade Park began work as a Hays Police Officer on January 2, 2008. He is attending the KLETC Basic Police Academy from February 4, 2008 – May 9, 2008. He is expected to complete all Field Training requirements in late July, 2008.

• The department has 6 employees on probationary status.

• Two of the five new communications officers authorized to be hired in 2008 have been hired and are getting an early start on their training. Ashley Alkire began her employment on December 17, 2007, and Kyla Jurgensen started on December 18, 2007.

Current Projects • The 2008 Training Plan and Matrix is being developed as the state-offered courses become

available. The majority of training, which is conducted locally, is being scheduled.

• Federally-required Airport Security is being conducted daily.

• Residential patrol checks are being conducted upon the request of Hays residents.

• The Humane Society of the High Plains and the City of Hays entered into an eighteen-month agreement to provide animal shelter services for Animal Control impounds for 2007 / 2008.

• School Resource Officer Jeff Ridgway is working with I.T. on the Police Department’s portion of the City website to add photos and information.

• Preparation is underway for 2008 patrol car purchases.

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Completed Projects/Events

• The Supervisors attended the monthly Local Emergency Planning Committee meeting and the bi-weekly Ellis County Communications Group meetings.

• Assistant Chief Hartsfield interviewed with Eagle Radio’s “Coming of Age” on topic ‘Driving Tips for Seniors’ on Monday, March 3, 2008, at 9:00 a.m.

• Chief Braun, Assistant Chief Hartsfield and Office Manager Patty Wolf attended a budget meeting at the Police Department on Tuesday, March 4, 2008, at 9:30 a.m.

• Chief James Braun attended the retirement reception held by Kansas Highway Patrol for Major Craig Dewell on Tuesday, March 4, 2008, from 1:00 p.m. to 2:30 p.m.

• Chief Braun attended the Hays Neighbors meeting March 4, 2008. • Assistant Chief Hartsfield attended a Safety Inspection meeting at City Hall on Wednesday,

March 5, 2008, at 8:30 a.m. • Chief Braun and other department directors attended a meeting with City Manager Dougherty to

discuss the areas of responsibility for buildings and grounds on Wednesday, March 5, 2008, from 11:00 a.m. to 11:30 a.m. in the City Manager’s conference room.

• Chief Braun attended the semi-annual City of Hays and Fort Hays State University meeting to discuss the interaction between the City and the University on Wednesday, March 5, 2008, from 2:30 p.m. to 4:00 p.m. at the Welcome Center.

• Chief Braun attended the Ellis County Multidisciplinary Team meeting on March 6, 2008. • Assistant Chief Hartsfield attended Workers’ Compensation training on Thursday, March 6,

2008, from 1:00 p.m. to 4:00 p.m. at the Kansas State Highway Patrol Building. • Week 8 of the Citizens Police Academy was Thursday, March 6, 2008, from 7:00 p.m. to 9:00

p.m. at the Law Enforcement Center in the new EOC. Accident Investigations, DUIs and Firearms use and safety. The three classes were taught by Officer Anderson, SRO Ridgway, Sgt Wright and Lt Rounkles.

• The Hays Police Department will conduct a DUI Saturation Patrol on Saturday March 8, 2008. • Members of Dispatch attended the Pipeline Group informational meeting on Wednesday, March

12, 2008, from 9:00 a.m. to 12:30 p.m. • Chief Braun attended the KDOT Click-It or Ticket meeting on Wednesday, March 12, 2008, from

11:30 a.m. to 1:30 p.m. • Local law enforcement participated with the opening ceremonies of the Kansas Special

Olympics on Thursday, March 13, 2008. • School Resource Officers, EMS, Fire and Eagle Med participated in a Mock Fatality Collision at

Hays High School on Thursday, March 13, 2008, from 9:30 a.m. to 11:30 a.m. • Week 9 of the Citizens Police Academy was Thursday, March 13, 2008, from 7:00 p.m. to 9:00

p.m. at the Law Enforcement Center in the new EOC. Topic was Field Training Officer program presented by Sergeant Wright.

• Week 10 of the Citizens Police Academy – there was no class due to Spring Break (will start ride-alongs).

• Chief Braun attended a Kansas Chief’s of Police Regional Quarterly training/meeting in Colby Ks on March 25, 2008.

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• On Wednesday, March 26, 2008, Officer Burkholder spoke with the group ‘Heroes for Life’ consisting of approximately 20-30 first grade through 5th grade students on the topic of rescuing people and what a police officer does to help the public. The majority of the time was spent answering questions that the kids had.

• Week 11 of the Citizens Police Academy was Thursday, March 27, 2008, from 7:00 p.m. to 9:00 p.m. at the Law Enforcement Center in the new EOC. Topics were ‘Building Searches’ and ‘Vehicle Stops’ presented by Officers Greenwood, Larson and Anderson.

• Chief Braun attended the City Department Managers / Staff Planning Retreat March 29 and 30, 2008.

Upcoming Projects

• Chief Braun will attend the Hays Neighbors meeting April 1, 2008. • Assistant Chief Hartsfield will attend Racial Profiling Update training in Colby, Kansas, April 2,

2008. • Chief Braun will attend the Ellis County Multidisciplinary Team meeting on April 3, 2008. • Week 12 of the Citizens Police Academy will be Thursday, April 3, 2008, from 7:00 p.m. to 9:00

p.m. at the Law Enforcement Center in the new EOC. Topics will be ‘Special Situation Response Team Raid Planning, Building Entry and Searches, Hostage & Barricade Situations, Team Equipment and Shooting Drills at the Range’ presented by Assistant Chief Hartsfield, Lieutenant Scheibler and SSRT Team members.

• Chief Braun and Assistant Chief Hartsfield will attend the planning meeting for the 2008 Tornado Drill on Thursday, April 10, 2008 at 11:00 p.m., immediately after the staff meeting.

• Supervisors and Investigators will attend a Northwest Kansas Family Shelter meeting on Thursday, April 10, 2008, at 1:30 p.m. in the Emergency Operations Center to discuss the topic ‘Counseling Rape Victims’.

• Week 13 of the Citizens Police Academy will be Thursday, April 10, 2008, from 7:00 p.m. to 9:00 p.m. at the Law Enforcement Center in the new EOC. This will be the final class of the program. Topics will be ‘Evaluation of the Ride-Along’, ‘Final Questions and Answers’, ‘Certificates’ and ‘Evaluation and Critique of Program’ presented by Hays Police Officers, Chief Braun and Assistant Chief Hartsfield.

• Open house for the newly remodeled Communications Center and Emergency Operations Center will be April 17, 2008 from 4pm to 8pm.

Statistical Information Statistics from Feb 29, 2008 – April 3, 2008 Communications

• Incoming 911 calls received by Communications Officers – 751 (483 wireless) • Incoming calls for service on non-emergency lines – 8072

Investigative statistics

• The four investigators carried a case load between 127 and 131 active major case investigations.

Patrol statistics

• Number of cases/incidents initiated by Communications – County wide – 3665

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• Number of cases/incidents initiated by Communications – Hays Police Dept. – 2484 • Partial breakdown of Police Department cases initiated:

Traffic stops – 562 Criminal Damage – 54 Motor vehicle accidents – 93 Disturbance calls – 92 Airport security – 53 Drug and alcohol offenses – 64 Alarms – 38 Sexual offenses – 4 Animal calls – 138 Suspicious persons – 80 Burglary and theft – 100 Hays Police Department Incident Report – March 2008 Number Call Type Number Call Type

661 March 2 44 - Traffic Stop 11 FCR - Field Contact Report 10 911H - 911 Hang-up Call 1 FIRE - Fire 18 ABAN - Abandoned Vehicle 1 FORG - Forgery 1 ABUS - Abuse of Child 1 FRAUD - Fraud 32 ACC - MV Accident-City Street/Alley 4 HARA - Harassment (All Other) 1 ACCD - MV Accident /DUI 10 HARR - Harassment, Telephone/FAX 14 ACCH - MV Accident-Hit and Run 1 HAZA - Create a Hazard 1 ACCI - MV Accident-Personal Injury 1 IDENT - Identity Theft 12 ACCP - MV Accident-Private Property 2 INCI - Incident, Miscellaneous 9 ACCPH - MV Acc-Private Prop-Hit/Run 2 INDE - Indecent Act/Liberties w/Child 1 ACCPI - MV Acc-Private Prop-Injury 6 INTX - Intoxicated Subject 3 AGGA - Aggravated Assault 17 JUV - Juvenile Complaint 4 AGGB - Aggravated Battery 1 LEWD - Lewd/Lascivious Behavior 3 ALARBA - Alarm - Bank 1 LIQ - Liquor Off, sell, furnish, transport 7 ALARBU - Alarm - Business 10 MENT - Mental Health Call 1 ALARR - Alarm - Residential 2 MISC - Miscellaneous Investigation 6 ANIM - Animal Call 3 MISS - Missing Person 2 ANIMB - Animal Bite Investigation 1 NCIC - NCIC Hit 5 ANIMC - Animal Cruelty/Neglect 4 OBST - Obstruction of Legal Process 2 ANIMD - Dead Animal Call 10 OPND - Open Door/Window 2 ANIMI - Animal Injured 9 PARK - Parking Complaint 29 ANIML - Animal At Large 24 PROP - Found/Lost Property 6 ANIMLS - Lost Animals ONLY 1 PROW - Prowler 3 ANIMT- Tethering Violation 4 REMOV - Unwanted Person 1 ANIMW - Wildlife Incident 2 SCAM - Phone/Mail Scam 4 ASSI - Assist - Other (not MV) 2 SEAR - Search Warrant 1 BATD - Battery - Domestic 3 SEXU - Sex Offense 1 BATL - Battery on LEO 1 SHOT - Gunshots/Non-Injury Shooting 2 BATT - Battery - simple 1 STOL - Stolen/Recovered Property 2 BIKE - Bicycle - Lost, Found, Stolen 7 SUIS - Suicidal Subject 3 BURG - Burglary/business 14 SUSA - Suspicious Activity 3 BURG - Burglary/residence 6 SUSP - Suspicious Person 14 BURG - Burglary/vehicle 3 SUSV - Suspicious Vehicle 4 CINC - Child in Need of Care 2 THEF - Shoplifting 16 CIVIL - Civil Dispute 3 THEF - Theft of Vehicle 1 COMP - Computer Crime 37 THEF - Theft (general) 1 COUN - Counterfeit currency/document 1 THRE - Criminal Threat 2 CRED - Credit Card Violations 1 TOBA - Tobacco Violation 46 CRIM - Criminal Damage to Property 2 TOW - Towed Vehicle 1 DEATHN - Death by Natural Causes 4 TRAF - Traffic/Driving Complaint

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3 DISF - Disturbance - Fight 4 TRANCR - Criminal Transport 26 DISN - Disturbance - Noise 10 TRANCV- Civil Transport 8 DISO - Disorderly Conduct 1 TRAS - Trash Dumping 15 DIST - Disturbance - General 6 TRES - Criminal Trespass 2 DOCS - Document Service 11 UNDR - Underage Poss of CMB/LIQ 17 DOM - Domestic Disturbance 3 VIRO - Viol of Restraining Order/PFA 7 DRUG - Drug Offenses 13 WARR - Warrant Service (FTA only) 25 DUI - Driving Under the Influence 1 WATR - Water Use Violation 4 DWS - Driving while Susp/Revoked 1 WEAP - Unlawful Use of Weapon 1 FALSE - False Report 11 WELF - Welfare Check

Hays Police Department Comparison Report – March 2008

PARKING VIOLATIONS THIS

MONTHLAST

MONTH

SAME MONTH LAST

YR Y-T-D LAST Y-T-D

Overtime Parking 0 0 0 0 0 Restricted Area Parking 7 2 12 16 31 Improper Parking 21 13 12 44 43 Alley Parking 3 0 0 5 2 Parking/Blocking Sidewalk 21 12 8 42 26 Parking on Private Property 6 8 0 15 5 Parking/Blocking Private Drive 3 3 0 8 1 TOTAL PARKING VIOLATIONS 61 38 32 130 108 (Handicap Parking Violations - 0) MOVING VIOLATIONS D.U.I. 28 27 28 77 67 Reckless Driving 2 1 0 4 2 Inattentive Driving 13 11 11 38 27 Speeding 241 93 217 463 643 Disobeyed Stop Sign/Yield Sign 35 21 21 85 93 Disobeyed Traffic Signal 9 8 9 26 36 Failed to Yield ROW 2 5 3 8 18 Wrong Way on One 21 9 21 41 52 Failed to Yield Red Light & Siren 0 0 0 1 0 Following too Closely 4 3 6 10 9 Illegal U-turn 2 1 1 6 1 Improper Passing 0 0 0 0 0 Improper Backing 1 1 3 3 5 Driving Left of Center 6 5 1 14 9 Obstructed Vision 0 0 0 2 0 Driving While Suspended 12 8 14 35 29 Violations of D.L. Restrictions 2 1 0 5 2 Permitting Underage Operator 0 0 0 0 0 Leaving Scene of Accident 3 2 3 10 12 Fail to Report Accident 3 2 2 11 12 No Protective Headgear or Eye Protection 0 0 0 0 0 Improper Turn 41 29 21 97 64 Transporting Open Container 11 17 7 36 16

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THIS

MONTHLAST

MONTH

SAME MONTH LAST

YR Y-T-D LAST Y-T-D

Impeding Traffic 0 0 0 0 0 Unnecessary Wheel Spinning 1 1 1 2 7 Improper Start 0 1 0 2 0 Refusal to Take Breath Test 7 1 3 12 10 Unattended Vehicle 0 0 0 0 0 Failure to Maintain Liability Insurance 66 39 49 174 140 Unlawful Riding 0 0 0 0 1 All Other 13 5 10 30 26 TOTAL MOVING VIOLATIONS 523 291 431 1192 1281

ALL OTHER VIOLATIONS Domestic Battery 12 9 4 28 17 Battery/Agg Battery 8 5 2 19 21 Resisting Arrest 1 0 1 1 1 Disorderly Conduct 17 5 13 27 25 Criminal Damage to Property 5 7 2 27 15 Criminal Trespassing 7 5 2 13 6 Disturbing the Peace/Loud Noise 7 5 6 17 20 Indecent Exposure 0 0 0 0 0 Theft 5 10 6 49 24 Interfering W/Duties of Officer/Obstruct 12 10 2 33 26 Littering 0 0 0 0 0 Picked Up for Other Authorities 0 0 0 0 0 Discharging Firearms/Fireworks 0 0 0 0 0 Possession of Drugs 6 23 14 51 40 Possession of Paraphernalia 6 21 8 39 28 Assault/Agg Assault 2 2 1 7 2 Burglary/Agg Burglary 1 0 1 19 4 Unlawful Possession of Weapon 0 0 0 0 0 Harassment by Telephone 1 2 0 6 0 Robbery 0 0 0 2 0 Permit Minor on Premises 0 0 0 0 0 Purch/Cons/Poss (Underage/Minor) 31 17 16 60 81 Sell to Minors 0 0 0 0 0 Unlawful Use of D.L. 0 0 1 1 4 Public Consumption/Possession 0 0 1 0 2 Allowing Minor to Poss/Consume 0 0 0 0 0 Dog/Cat Running at Large 5 6 17 24 62 No City Regis/No Rabies Vaccination 3 8 16 22 37 Animal Noise Complaint 1 1 0 3 1 Cruelty to Animals 0 0 0 0 0 Dangerous Animal 0 1 0 2 0 Vicious Animal 0 0 0 0 0 Picketing Dogs 0 0 0 0 0 Excessive Water Waste 0 0 0 0 0 Furnishing Alcohol to Minors 0 0 0 0 4 Unlawfully Hosting to Minors 3 0 0 3 0

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THIS

MONTHLAST

MONTH

SAME MONTH LAST

YR Y-T-D LAST Y-T-D

Contributing to Delinquency of Minor 0 0 0 0 0 Criminal Use of a Weapon 3 3 0 9 0 Drawing Weapon Upon Another 0 0 0 0 0 Tobacco Viol (Underage Poss/Purch) 2 3 1 9 5 Criminal Use of Financial Card 3 4 0 13 1 Public Urination 8 1 1 10 4 All Other 22 22 14 71 47 TOTAL ALL OTHER VIOLATIONS 171 170 129 565 477

EQUIPMENT VIOLATIONS Lights 57 40 28 133 107 License Plates 13 11 12 67 51 Brakes 0 0 0 0 1 Mufflers 0 1 2 2 2 Driver's License 8 7 8 29 23 Seat Belt 5 14 5 26 22 Child Safety Restraint 1 0 0 4 0 Window Tint 0 0 0 0 0 Taillights 21 11 15 40 35 Turn Signals/Stop Lamps 43 32 38 138 84 Mirrors 2 0 1 2 1 Windshield Wipers 0 0 0 0 3 TOTAL EQUIPMENT VIOLATIONS 150 116 109 441 329 GRAND TOTAL 905 615 701 2328 2195

ANIMAL CONTROL MONTHLY ACTIVITY REPORT 2008

Jan Feb Mar Apr May Jun Jul Aug Sept Oct Nov Dec Total Hours worked 347.5 347 340.5 1035Presentations 4 0 0 4 Meetings 0 1 0 1 Court Hearings 0 0 0 0 Total Miles Driven 1,500 1,891 1651 5042 Calls Dispatched 124 128 129 381 Self Initiated 11 15 15 41 ACO Handled 105 121 127 353 Police Handled 30 22 17 69 Written Warnings Animal at Large 11 4 4 19 No Registration 1 1 0 2 Dangerous Animal 0 0 0 0 Vicious Animal 0 0 0 0 Other 1 1 1 3

NTA's Issued Animal at Large 2 2 1 5 No Registration 10 7 3 20 Dangerous Animal 1 1 0 2 Vicious Animal 0 0 0 0 Other 0 0 0 0 Animals Dog Impound Fees Collected $210 $60 $40 $310 Impounded Dogs Carried Over 0 1 0 1 Dogs Impounded 22 16 7 45 Dogs Claimed* 13 7 3 23 Dogs Euthanized 0 0 0 0 Dogs Currently in Impound 1 0 1 1 Dogs Transferred to Shelter 8 8 3 19 Dogs Transferred to Other 0 2 0 2

Cat Impound Fees Collected $0 $0 $0 $0 Impounded Cats Carried Over 1 2 0 1 Cats Impounded 7 10 5 22 Cats Claimed 1 3 0 4 Cats Euthanized 1 1 1 3 Cats Currently in Impound 2 0 1 1 Cats Transferred to Shelter 4 8 2 14 Cats Transferred to Other 0 0 1 0 Wildlife Captured 0 0 0 0 Wildlife Released 0 0 0 0 Wildlife Euthanized 0 0 0 0 Wildlife Deceased 0 0 0 0 Wildlife in Rehab 0 0 0 0 Dead Animals Removed 2 4 2 8 Investigations At-Large 112 120 121 353 Bite 2 2 2 6 Cruelty/Neglect 4 4 5 13 Noise Disturbance 8 10 9 27 Injured Animal 5 10 2 7 Dangerous Animal 1 1 0 2 Tethering Violations 1 2 3 6

*Note: (3 pets were registered with the City as a result of ACO enforcement in March

Page 9 of 9

`

Message from the Director, Brenda Herrman MARCH 2008

March presented warmer weather as the month came to an end. The harsh cold winter was a challenge for Public Works employees. Outside work saw much more activity and divisions geared up for spring and summer work. The tour of the Levee system with Public Works, Parks, and Fort Hays State University noted selected locations where vegetation will have to be removed in order to attain an “acceptable” classification from the U.S. Corps of Engineers. The removal will be completed by all parties affected by the Spring of 2009. The Automated Trash Collection system moved along nicely going into the third month of operation. Customer concern calls became less frequent and letters were mailed to customers needing to make adjustments in the collection process. Overall, the customer base responded positively to staff’s request and adjustments were made. Recycling tonnage numbers remain strong compared to previous years.

General Information TRAINING/MEETING INFORMATION

• Director, Assistant Director, Service Division Superintendent and Supervisor met with the City Manager on March 4, 2008 to discuss expectations of the Service Division.

• PIE Superintendent attended the annual ICC Conference in Denver, CO March 3-7, 2008. • Various staff members attended the IMA Safety Inspection meeting on March 5, 2008. • Director, Assistant Director, and the Service Division Superintendent met with the City

Manager, Assistant City Manager, Director of Parks, Fire and Police Chiefs, and the Airport Manager on March 5, 2008 to discuss Building and Grounds expectations.

• Director attended the semi-annual meeting with FHSU on March 5, 2008. • Director attended an Emergency Operations Planning meeting on March 6, 2008. • Director attended a Breakthrough Team meeting at the KDOT building on March 11, 2008. • Director, Assistant Director, and the Service Division Superintendent met with the Director of

Parks on March 12, 2008 to discuss vegetation removal on the levee. • Various staff members met with the Assistant City Manager and the Director of Finance on

March 12, 2008 to discuss the 2009 Budget Project Sheets and Revenue Projections. • Assistant Director attended the landfill pre-bid meeting on March 12, 2008. • Director attended the APWA Executive meeting in Salina, KS on March 13, 2008. • Director met with the Fire Chief on March 14, 2008 to discuss hazmat equipment. • Two Service Division employees attended MUTCD training in Garden City, KS on March 18,

2008. • PIE Superintendent attended the press briefing on March 18, 2008 to discuss the sidewalk

replacement program. • Assistant Director attended a meeting with the Service Division Superintendent and

Supervisor on March 19, 2008 to discuss 22nd and Canterbury Traffic Signals. • Various employees attended the Hazmat training at the EOC on March 20, 2008. • Staff held a going away barbeque for Rick Shanley. Rick retired from the Service Division on

March 21, 2008. • Director attended a meeting at City Hall on March 21, 2008 regarding tree branch burning. • Service Division employees attended a safety meeting on March 26, 2008 regarding

cracksealing and severe weather. Two videos were viewed. • Assistant Director met with the Service Division Superintendent and one inspector on

March 27, 2008 to discuss the Main Street Waterline project. Page 1 of 8

• Utility Division employees attended a division safety meeting on March 28, 2008. • Director met with the City Manager, Assistant City Manager, Fire Chief, and the PIE

Superintendent on March 31, 2008 to discuss waterline issues at Wal-Mart. • Director met with the City Manager and the Director of Parks on March 31, 2008 to discuss

mower maintenance issues.

Service Division Statistics Snow & Ice March Total Storms of >1" of Snow 0 4 Storms of <1" of Snow 0 6 Tons of Salt Used 0 248 Yards of Sand Used 0 85 Gallons of Brine Produced/Used 0 78,400 Signs & Signals March Total Replaced/Repaired Regulatory Signs 19 57 Replaced/Repaired Advisory/Hazard Signs 1 56 Replaced Sign Posts 6 12 Streets & Alleys March Total Crack sealing Material (lbs.) 24,550 24,550 Airport Crack sealing (lbs.) 6240 7,470 Pothole Patching, Asphalt (tons) 8805 8,873.00 Painting (gals.) 0 0

Alley program – alley graded (# of alleys) 22 33 Rock Placed in Alleys (yds) 26 107 Street Sweeping (curb miles) 975.4 1,573.7 Concrete repairs (yds) 11.75 22.8 Fleet Maintenance March Total

All Repairs -Ex. Trans, A/C, Tires, Alignment (Service Div. & Solid Waste Div.)

190 units 320 hrs

573 unit 1,090 hrs

Most Repairs (Other Depts. & Divs.) 90 units 140 hrs

270 units420 hrs

Repairs (Parks Dept. – Mowers) 23 units 80 hrs

55 units 160 hrs

Monthly Service (Police Dept.) 45 units 70 hrs

135 units210 hrs

Small Equipment (weed eaters, chain & quickie saws) 30 hrs 50 hrs Alley Cleanup March Total Total Tonnage 0 0 C&D Materials (tons) 0 0 Trees (tons) 0 0 Metals (tons) 0 0 E-waste (tons) 0 0 Bicycles (taken to Ellsworth Correctional Facility) 0 0 Municipal Items (tons) 0 0 Total Cost (expenses) 0 0 Number of Days 0 0 Man hours 0 0 Auction March Total Items Sold 0 0 Buildings & Grounds March Total Requests completed 1 9 Compost March Total Tonnage of Compost (yards) 226 638 Compost Screening (yards) 0 0 Yards of Chips 0 0


Page 2 of 8

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Utilities Division Statistics

Water T&D March Total New Taps, Low Water Volume 0 0 New Taps, Residential 3 23 New Taps, Commercial 4 5 New Taps, Municipal 2 2 New Taps, Fire Line 0 0 New/Replaced/Repaired Fire Hydrants 1 2 New Flush Hydrants 0 0 New/Replaced Valves 0 0 Water Main Breaks 4 7 Utility Locates 11 39 Water Meters March Total Meter Change-Out/Insulate (up-grade - touch-read) 19 49 Topside Turnoffs Change-Outs 1 14 Insulated Meters (Foam) 9 40 Meters Tested 0 0 Meters Read (7,000/mo) 7,708 23,087 Delinquent Bills (70/mo) 55 203 Flow Tests 11 42 Cross Connection Inspections 0 0 Sanitary Sewer March Total Camera/Taping, LF (% of Total System) 0 0 Roots Cut in LF of Line 0 0 Manholes or Pipe Locations Repaired 0 1 Ring and Covers Replaced 0 0 Ring and Covers Adjusted 0 0 Sewer Call-Outs 2 9 Monthly Routes, Flush 10 20 Monthly Routes, Check 25 50 Quarterly Routes, Flush 0 0 Annual Sewer Routes, Flush 3,925 3,925 Wastewater and Water Plants March Total Total Effluent Flow 60,345,000 174,614,000 Irrigation Flow 2,351,000 2,366,0000 Effluent to Big Creek 57,994,000 172,248,000 Liquid Sludge Hauled to Farm Ground (gallons) 130,500 130,500

Gallons Pumped from Production Well Field Big Creek Smoky Dakota Air Stripper Total

11,588,700 27,966,400 0 15,052,700 54,607,800

39,152,120 74,496,900 600 43,944,700 157,594,320

Solid Waste Division Statistics

March Total Tons of Refuse Collected (includes alley cleanup tonnage) 340.81 1051.31 Tons of Paper and Cardboard 62.44 212.45 Tons of Co-mingle 17.66 43.56 Special Collections 0 0 Christmas Trees Collection 0 56

PIE Division Statistics

February Total Permits Issued 42 124 Building Inspections Performed 125 336 Nuisance/Alley Obstruction Complaints Opened 85 181 Sidewalk Replacement Applications Received 1 1

Stockton Correction Inmate Utilization

Location/Duties March Total Parks Department – Litter Patrol (N Vine) 3 3

Solid Waste Division – Baling Paper 18 132 Solid Waste – Polycart Delivery Program (2 crews) 0 64

Solid Waste – Can Collection Program 0 39 Service Division – Cleaning Reserve Center 0 3

Service Division – Cleaning Salt Brine Production Units/production 0 6 Service Division – Cracksealing 84 90

Crews were off March 10th (training), 21st (shakedown), 28th, 31st (guard sick)

March 2004-2008

0

10

20

30

40

50

60

70

1

WATER PLANT GALLONSPUMPED

CUSTOMER/CITYFACILITIES CONSUMPTION

WASTEWATER PLANTEFFLUENT

200720062005 20082004

Completed Projects GENERAL ADMINISTRATION • Agenda items presented at the March 6, 2008 work session:

• Group Daycare Centers in C-1, C-2, and C-3 Zoning Districts. • Development Policy Updates.

• Agenda items presented at the March 13, 2008 regular meeting: • Group Daycare Centers in C-1, C-2, and C-3 Zoning Districts. • Development Policy Updates.

• Agenda items presented at the March 20, 2008 work session: • 2008 Street Maintenance Program. • Vine Street KLINK Grant – KDOT Agreement. • “No Parking” Areas in Hays.

• Agenda items presented at the March 27, 2008 regular meeting: • 2008 Street Maintenance Program. • Vine Street KLINK Grant – KDOT Agreement.

Page 4 of 8

PLANNING, INSPECTION, AND ENFORCEMENT • Staff cleanup and organization the upstairs map room March 11, 2008 SERVICE DIVISION

• Turning rows and chipping tree limbs at the Compost Site. • Pot hole repairs. • Sign repairs, city wide. • Street sweeping, city wide. • Alley Maintenance Program. • Yard maintenance. • Concrete and asphalt repairs. • Excavation of south lime pit. • Cracksealing operations. • The following Building and Grounds activities were completed:

• Cracksealing at the Airport. • Fluorescent light repairs at City Hall.

SOLID WASTE DIVISION • Daily collection routes. • Processed recycling items, unloaded trucks, baled materials, and serviced truck. UTILITIES DIVISION • Performed preventative maintenance at both plants. • Collected Kansas Department of Heath and Environment (KDHE) coliform samples. • Collected salt samples. • Vendor tested CFM output of chlorine storage room exhaust fan to comply with the Risk

Management Program for the Environmental Protection Agency. • The following activities were completed at the plants and well fields:

• Repaired the chlorine storage room exhaust fan system. • Finished semi-annual cleaning and augering of sludge lines. • Repaired wiring on the East Primary recirculation drive. • Repaired the secondary sludge pumps. • Repaired the photohelic gauge at the Pack Tower Air Stripper.

• Performed tap installations at 2918 Trinity, 4101 Vine, 4325 Vine, 3701 Post Rd, 2000 Wheatland, 1010 E 41st, 1201 Canterbury, 1027 E. Hwy 40, and 717 E 7th.

• Replaced the fire hydrant at 2703 Vine Street. • Responded to water leaks at 13th and Elm and 1002 Vine St. • Responded to a sewer call at 213 West 20th.

Current Projects US-183 System Enhancement

• Work on median plantings, irrigation, permanent signage and correction of deficient items

remains. All should be complete in April 2008. 22nd Street Construction • Final plans completed. • Condemnation of 2200 Canterbury completed.

Page 5 of 8

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• Waterline work to be completed in April 2008. • Enter Agreement for Construction Engineering (inspection) with Cook, Flatt, and Strobel

Engineers. • KDOT should bid the project in May 2008 • The installation of signal light improvements at 22nd and Canterbury is currently out for bid.

Bid opening in May. Effluent Recovery Study • New reuse pump, motor, and VFD are on order from JCI, and to be installed in May. • Staff working on Plan for Phosphorous removal and data collection as a result of

improvements to Trickling Filter, Blowers, and Mixers. Golden Belt Estates, 2nd Addition • Contractor has started construction on south Vista Drive. Golden Belt Estates, 3rd Addition • The construction of the north phase of Vista Drive expected to begin sometime in 2008. Smoky Wellfield Expansion • Burns and McDonnell finalizing design plans and City Attorney working on Property and

Easement Acquisition. • KDHE is still reviewing the plans. • Received bids for the installation of two Monitoring Wells. Low bid from Karst Water Well

service in the amount of $4,400. Waiting for access permission to drill monitoring wells. Home Depot Project • Warranty work to be completed by APAC in April. 2008 Street Maintenance • Contracts were awarded at the February 14, 2008 meeting of the City Commission. • Crack Seal Material bids awarded at February 28, 2008 meeting of the City Commission. • Polypatch work currently underway by APAC. • Final review of 2008 Street Maintenance approved by the City Commission in March. • Request for additional money to perform more street maintenance approved by the City

Commission. • Contract Change Orders have been issued. 2007 Waterline Improvements • Includes the construction of various waterline improvements including: 22nd Street from

Canterbury to Commerce Parkway (APAC), Commerce Parkway south of 13th Street (APAC), Walnut from 6th to 7th Street (Hi-Plains Sand), Milner from 17th to 18th (Hi-Plains Sand), south Main Street (HI-Plains Sand), and 4” waterline upgrades along Main Street from 18th to 25th Street, 20th from Pine to Canal and Canal from 20th to 27th Street (APAC).

• Work currently underway on South Main, and 22nd St. • Main Street to start in April

Architectural Services • Commission accepted proposal from Woods and Starr for Architectural Services related to

remodeling the former Army Reserve Center to serve as City Offices and the construction of a new fire station.

• Architect continues to meet with staff for information gathering. Golf Course Front 9 Irrigation • Bids opened on December 12, 2007. • Commission approved low bid of $370,000 to United Golf of Tulsa, OK. • Contractor is currently mobilizing. All work to be complete by June 11, 2008. • Irrigation water and electrical service lines to the Front 9 irrigation pump station completed.

M&D had low bid on water service line. Covenant Electric had low bid on electrical service line.

Upcoming Projects

Stormwater Improvements • Develop RFP for repair and lining of Lincoln Draw Tunnel. • Develop comprehensive stormwater improvements plan. Wayfinding Signage Prototype Project • Develop RFP to take to Commission for approval at July 3rd work session. GENERAL ADMINISTRATION • Various staff members will attend the IMA Safety Inspection meeting on March 5, 2008. PLANNING, INSPECTION, AND ENFORCEMENT • Perform inspections, issue permits, and handle nuisance complaints as required. • Sidewalk Replacement/Reimbursement Program. • Continue addressing alley obstructions and nuisances throughout the City. • Attend the Utility Advisory meeting on April 1, 2008. • Staff will attend a pre-construction meeting on April 2, 2008 for the Main St. waterline

project. • Attend the Neighborhood Revitalization meeting on April 2, 2008. • Attend Board of Zoning meeting on April 16, 2008. • Attend the Planning Commission meeting on April 21, 2008. • Monitor the construction of Golden Belt Estates 2nd Addition Phase 2 (Vista Drive). • Monitor the construction of Bainter-Warren Addition Tamarac Circle (sanitary sewer, water,

and street). • One Inspector to attend building code training in Wichita, Ks in late April. • Inspector away on military eave expected to return in April. • Prepare agenda item for the Tallgrass 3rd Addition and the Wind Tower Moratorium. • Complete preparations for the 2009 Budget. • Prepare for the City/County tornado drill on April 23, 2008.

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SERVICE DIVISION • Street sweeping. • Asphalt and concrete repairs. • Pot hole patching (city wide). • Turning rows and chipping tree limbs at the Compost Site. • Various Buildings and Grounds requests. • Sign repairs, replacement, and new installation throughout the city. • Alley maintenance program. • Cracksealing operations. • Routine fleet maintenance and repairs. SOLID WASTE DIVISION • Daily collection routes. • Processing recycling items, unloading trucks, baling materials, and servicing trucks at the

Recycling Facility. UTILITIES DIVISION • Collect KDHE coliform samples. • Collect salt samples. • Work on monthly plant preventative maintenance. • Start replacing bearings on High Service Pump #6. • Install new mag flow meters in City Well C-19 and Smoky Well S-14. • Perform a tap installation at 1409 W 45th. • Vendor finishes installing SCADA equipment at the Wastewater Plant.

march department reports - hays, kansas department reports ... attended t.s.a. training on false...

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