March 8, 2012 TO: Officers and Directors Directors Elect

FROM: Jeanette G. Newton, RCE , CEO RE: Next Board of Directors Meeting

Attached please find the agenda and other related materials for the next Board of Directors Meeting scheduled for Thursday, Mar. 15th, 9:00 AM at the DAAR Office.

Please review the information enclosed prior to the meeting to expedite discussion and block out until 12 N for the meeting. Please bring this packet with you or your computer so you can follow along. I will not have additional copies.

Thank you for your cooperation. See you then.

DULLES AREA ASSOCIATION OF REALTORS7, INC. BOARD OF DIRECTORS MEETING

AGENDA – Mar. 15, 2012 CALL TO ORDER 9:00 AM – DAAR Office APPROVAL OF THE CONSENT AGENDA

CONSENT AGENDA

APPROVAL OF THE SECRETARY’S REPORT –Nov. 18, 2011 Pages 2-3

ACCEPTANCE OF THE FINANCIAL REPORT THROUGH- December, 2011 Pages 4 - 8 APPROVAL OF THE NEW MEMBERS – Page 9 CEO and EXECUTIVE COMMITTEE REPORT - Page 10-12 CHAIR OF PUBLIC POLICY REPORT – Pages 13-15

CHAIR OF FINANCE – Pages 16-17 CHAIR OF MEMBER SERVICES REPORT – Pages 18-20

CHAIR OF PROFESSIONAL DEVELOPMENT REPORT – Pages 21 - 22

NEW BUSINESS > Motion from Budget & Finance: Marketing Flyers – Page 16 > Motion from Budget & Finance: Payroll Budget- Page 16 > Motion from Budget & Finance: Gold Card Extension- Page 17 > Motion from Budget & Finance: Payoff SentriLock Loan- Page 17 > Discussion on RPAC Alternative – Page 11

> Other Updates and Discussion – Homeownership Matters Rally; Gala Sponsors, Affiliate Exception

NEXT MEETING - Executive Committee – May 10, 2012 – 9 AM (DAAR Office) BOD Meeting – May 24, 2012 – 9 AM (DAAR Office)

ADJOURNMENT

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Dulles Area Association of REALTORS® Board of Directors – Minutes

January 26, 2012

CALL TO ORDER – The meeting was called to order at 9:00 AM at the DAAR Offices.

APPROVAL OF THE CONSENT AGENDA: The Consent Agenda was approved after a discussion lead by Ken Shall regarding Affiliate Member attendance at the Gala. Jeanette and Tony will check with the committee to ascertain their specific intentions. A motion was made,

seconded and approved to: Schedule a Town Hall meeting with our 2011 Affiliates to discuss how we can serve them better.

NEW BUSINESS: Motion from Budget & Finance: That we establish a new banking relationship with Access National Bank with the CEO, Chairman, and Treasurer as signatories. Seconded and approved. Motion from Budget & Finance: That the 2013 Dues for Affiliates be established based on the schedule submitted in the Committee report. Seconded and approved. Motion from Budget & Finance: That the BOD adopt the proposed budget for the 50th Anniversary celebration. Seconded and approved. Motion from the Executive Committee: That the Board adopt the attached revisions to our Strategic Plan as produced at our Leadership Conference. Seconded and approved. Motion from the Professional Standards and Grievance Committees: To approved their respective committee rosters for 2012, with the removal of Margaret Halselth as she cannot by policy serve on Professional Standards and the BOD. Seconded and approved. Regional Lockbox Rules and Regs: The Regional REALTOR® Forum discussed minor housekeeping differences in our Rules and Regs. This revision is to make them all the same. A motion was made, seconded and approved to adopt the changes. Awards Committee Recommendation: The Awards Committee is recommending the re-establishment of the production awards as per the attached report. A motion was made, seconded and approved to table this matter until the next meeting of the BOD so that Directors may discuss this at their offices and the Executive Committee can have time to further review the proposal. Forms: A motion was made, seconded and approved, to Formally establish a forms committee for the purpose of obtaining input from the members and making recommendations to NVAR for suggestions to the forms. Available to serve: Ray Rees, Sue Puleo, Gina Parello, Maureen Dabkowski, Jim Sonnhalter, and Charles Fincher is to be asked. A chairman has not yet been determined.

Director J M M J S N Director J M M J S N Arko X MacKimm X Bolle X Milletary X Buzzelli Parello X Campbell X Puleo X Cooper Rees X Dabkowski X Sammarco X Halseth X Shall X Harbour X Smith X Jarvis X Sonnhalter X Kroll Yahner X Lawlor X

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CHAIRMAN’S REPORT – Sue and Tony provided an update to the BOD on the discussion at the Broker’s Forum and the Regional REALTOR® Forum (previously the Ethics Dialogue).

ADJOURNMENT: A Motion was made, seconded and approved to adjourn the meeting at 11:05 AM.

NEXT MEETING - Executive Committee – March 8, 2012 9 AM BOD – March 15, 2012 9 AM

Respectfully submitted,

Jeanette G. Newton, RCE Corporate Secretary

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New Member Report

Jan‐Mar, 2012

Date Type First Name Last Name Company City, State

1/23/2012 New Danny Clarke Long and Foster Fairfax, VA

1/23/2012 Secondary Tracy Brown Allison James Estates and Homes Chesapeake, V

1/23/2012 New Kelly Lucero Long and Foster Fairfax, VA

1/24/2012 Secondary Ned Pugh Ned Pugh & Associates Christiansburg,

1/26/2012 New Kelly Cooper Exit Realty Talbot and Co. Ashburn, VA

1/30/2012 New Michael  Wilson Keller Williams ‐ Loudoun Gateway Ashburn, VA

2/1/2012 New Charles Vechery Keller Williams‐Loudoun Gateway Ashburn

2/1/2012 Sec DR Gary  Lange Coldwell Banker  Fairfax

2/2/2012 New Eden Woldegebriel Long and Foster  Fairfax

2/9/2012 New Isabel  Uribe Keller Williams Reston

2/9/2012 New Raj Goraya Keller Williams Loudoun Gateway Ashburn

2/9/2012 New Crystal Johnson Weichert Realtors Ashburn

2/10/2012 AFF Kathy  Knight CertaPro Painters of Loudoun Ashburn

2/14/2012 New Ben Bowman Keller Williams Loudoun Gateway Ashburn

2/14/2012 Sec Tim McGrath Prudential PenFed Hamilton

2/14/2012 AFF Mike Farrell First Home Mortgage Leesburg

2/14/2012 New Carlos Gutierrez Keller Williams Loudoun Gateway Ashburn

2/16/2012 New Jennifer Thoma Long and Foster  Ashburn

2/16/2012 New Gaetano Spiotto Spring Hill Real Estate LLC Vienna

2/23/2012 AFF Dr. Will Sonak Sonak Family Chiropractic Sterling

2/23/2012 AFF Stacey Kauffman Willowsford, LLC Ashburn

2/23/2012 New Leslye Edwards 1757 Real Estate Leesburg

2/23/2012 New Phyllis Robin Post Weichert Realtors Ashburn

2/23/2012 Transfer Mike Jamil Prudential PenFed Hamilton

2/27/2012 New Barbara Schatz Keller Williams Loudoun Gateway Ashburn

3/1/2012 New Michael Brown 1757 Real Estate Leesburg

3/1/2012 New Richard Hampton All the Best Real Estate Purcellville 

3/1/2012 New Christin Lawlor‐Kelly Jack Lawlor Real Estate Ashburn

3/1/2012 New Ricardo Herbas Exit Realty Talbot and Company Ashburn

3/5/2012 Aff Paul Johnson Access National Mortgage Reston 

3/6/2012 New Nick Lutkins Long and Foster Sterling 

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Report of the CEO and Executive Committee

March 8, 2012

Executive Committee Report:

Budget & Finance Motions: The Executive Committee recommends to the BOD the motions from the Budget & Finance Committee regarding the $2K expenditure for marketing, the addition of $5K to the payroll budget for a restructuring of staff, and the extension of the Gold Card Sales during the year all with a termination date of December 31, 2012. Regarding paying off our SentriLock Loan with the funds from MRIS, the Executive Committee wants to make any payment contingent on the information to be obtained regarding a Line of Credit that Jeanette will be investigating. Code of Ethics recommendation: The executive committee reviewed a request from a member to recommend a change to the Article 10 of the COE to NAR, clarifying that all persons, not just protected classes should not be discriminated against. The intent, it is believed is to avoid reverse discrimination. The Executive Committee determined not to forward that request in fear that it could lead to discrimination. Legislative Initiative: The committee reviewed and discussed in great detail a report submitted by CEO, Jeanette Newton on the viability of establishing a fund, possibly in lieu of RPAC, or in concert with RPAC for the funding of candidates, legislative education and other legislative initiatives. The report is included in this report. I believe the report is comprehensive and includes recommendations from the committee. A timeline is also included, and the BOD is encouraged to discuss this matter in depth, get feedback, and determine structure. It is recommended that the BOD not vote on this proposal until the May meeting. The committee wishes this matter to be fully vetted before any decision is made. Professional Courtesies: The committee recommended to staff that we consider re-publishing, after review our pamphlet on professional courtesies. Jeanette will look into this. Affilitates at the Gala: The committee shared concerns about disenfranchising our affiliate members by not permitting them to attend the Gala if they are not a sponsor, which is the policy that the BOD adopted last year. What are your thoughts, would you like to make an exception for this very special event? 50th Anniversary Gala: We need your help! We are short 5 sponsors for the 50th Anniversary Gala. Anything you can do to help us would be greatly appreciated. Attached is the information and sponsorship forms. From the CEO: Most everything I needed to fill you in on is addressed above. One highlight to mention is the May 17th Homeownership Matters Rally on Capitol Hill. How would you like to be a protester, but a peaceful one with a good message? NAR will bus us in, supply us with T-shirts, signs, feed us breakfast and lunch, and perhaps we can send a message to our Legislators (who will also be invited) that Homeownership is important to this country and its economy. I will have more details at the meeting, but will be asking you to sign up volunteers to attend. The only cost will be their time. I have pledged 100 DAAR members to attend, one bus from Leesburg and one from Ashburn. I hope you will join with me in the enthusiasm we will need to convince 100 of our members to attend. Thanks in advance. Respectfully submitted, Jeanette G. Newton, RCE, CEO

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History: Through the generosity of VAR, all RPAC dollars raised through and by a local association are split. 30% is sent to NAR directly and is established in the NAR RPAC Trustee Policy. VAR established a policy a long time ago to keep 30% of the funds raised and share 40% with the local association. These funds are tracked and attributed to the local based on the funds raised. Anything over our annual goal has a higher split, but of late that amount has been rather insignificant. The 40% attributed to the locals is further split and can be only spent as follows: 20% for approved state candidate funding, and 20% for local candidate funding. Some locals have not been spending their allocated funds, and those funds have been accumulating to a high degree. Some associations as much as $73K. Put this together with all of the associations who do not spend their funds, this becomes a significant amount of money. Given the current state of the economy and the membership reductions, VAR is concerned that they may not be able to sustain the funding levels required to make a significant impact in future elections. In response to this concern a Presidential Advisory Group (PAG) was established to examine how to increase available RPAC dollars. One of the suggestions is to force locals to relinquish accumulated funds that remain unused and return them to VAR. We have no issue with this as we spend all of our accumulated funds on candidates. Another suggestion is to reduce our splits from 40% to 20%. This would result in us maintaining our current amount for local candidates but would place the responsibility for allocating funds to state candidates in the hands of the VAR RPAC Trustees. (not necessarily adverse as we always work collectively on this and Christine does her best to make sure our delegation gets its fair share.) We may however, have restrictions placed up the use of the funds which would be totally out of our control. It should be noted that the three large associations (NVAR, RAR and HRRA) have their own PACs and would not be subject to any of these changes. Additionally there has been some disenchantment with NAR over the $40 dues increase (RPPSI) and our RPAC contributions this billing cycle are significantly down. Options: DAAR has basically three options with regard to this matter. We can:

1. Do nothing and accept what VAR offers us. 2. Form our own PAC and seek the protection of a separate agreement. (VAR could refuse to give us the same

agreement that the other three associations have) Very time consuming. 3. Establish a “Loudoun Legislative Initiative Fund” (LLIF). (Non PAC)

Concerns:

1. If we opt to do nothing, we will live with whatever decisions are made in the future by VAR and the VA RPAC Trustees. In Scott’s presentation he made it clear that the 20% that VAR gives to the locals is considerably higher than what most states allocate. (In my previous state of Connecticut, we received no allocation for local races). Additionally there is the potential of us losing “clout” with some of our state delegation whose funding is currently controlled by NVAR under VAR’s rules.

2. Although Christine has experience running a PAC, and is more than capable of performing all of the legal requirements necessary, this would take a huge bite into her workload which is already strained. Organizing and running a PAC requires a great deal of government bureaucracy and reporting requirements. Further, there is no guarantee that VAR would offer us the same terms they gave to the big 3.

3. Through the same court decision that NAR based their $40 dues increase on, and has been the case in Virginia for a long time, we too as a corporation have the right to contribute to state and local campaigns. An idea would be to offer to our members the option of contributing to RPAC or to the DLAF where 100% would stay at DAAR and be used for local and state candidates. Depending on the choices of the members we could easily raise $20K per year. The BOD would have full and total oversight of the funds and disbursements. We could pay for

RPAC Executive Summary February, 2012

Prepared by: Jeanette G. Newton, RCE,

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events with candidates and even a portion of our GAD salary with little or no restrictions except those promised to our members.

Pros and Cons of Option #3: Pros:

1. Complete control of the funding 2. Greater acceptance by the membership (many are negative to PACs) 3. Higher amounts of dollars to use for our political purposes 4. Local decision making 5. No bureaucracy 6. No negative impact on the budget of DAAR 7. Great PR for DAAR among the candidates

Cons: 1. Disfavor with VAR 2. Disfavor with NAR 3. Fewer committee appointments at both levels is possible 4. Slight increase in staff time due to management of the account 5. No State and National recognition for major donors

Can We Do This? Accountant: I questioned the accountants regarding any potential affect on our not for profit status and the filing of our taxes. She has indicated none, we would need to change the answers to a few questions on our return, but she sees no reason for concern that our not for profit status would be impacted. Attorney: I consulted Dave Moyes who referred me to Steve Stockman, who, in Dave’s opinion knew much more about this matter. I met with Steve and was assured that legally we could do this. If asked (and paid for) Steve has agreed to offer a written legal opinion on this matter to us. NAR: I reviewed (yawn) the 2012 NAR Constitution, Bylaws, and Interpretations. There are no references to RPAC in any of these documents, so no NAR mandates on this one. I further researched the NAR RPAC Trustee Policies and found only requirements for setting up our own PAC, but nothing prohibiting us from establishing our own “fund”. It is my strong opinion that Option #3 is viable to DAAR as an RPAC alternative if that is the desire of the Board of Directors. Suggested Timeline: February 2012 Email report to the Executive Committee for Review March 8, 2012 Executive Committee Discussion at the regular meeting March 15, 2012 Presentation to the Board of Directors for discussion – No vote April 20, 2012 Discuss with DAAR Brokers at the Broker Breakfast – Get Feedback May 10, 2012 Further review with Executive Committee and possible recommendation to the BOD May 24, 2012 Up for a vote before the BOD July 1, 2012 Implementation –Notify members, include with December 1 Billing Possible Mission Statement/Purpose of the “Fund” DLAF mission statement is to provide education and training for politically involved REALTOR® members of DAAR, to develop appropriate structures for effective communication with elected officials at the state and local level, to provide for events at which to discuss issues with elected officials, to foster an effective environment for meeting with elected officials, to fund issue campaigns for REALTOR® issues, and to provide campaign funding for state and local candidates. Recommendation from the Executive Committee Tony has appointed a Work Group consisting of the Executive Committee, Alan Kroll, Chair of Governmental Affairs, and Tom Jewell, Chair of RPAC Fundraising to design the program, determine marketing of the program, function and structure for Option #3. They will report back to the Exec. Committee and eventually to the BOD at the May meetings.

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GOVERNMENTAL AFFAIRS MEMORANDUM

TO: DAVID HARBOUR, VICE CHAIR, PUBLIC POLICY

FROM: CHRISTINE WINDLE, DIRECTOR, PUBLIC POLICY AND COMMUNICATIONS

SUBJECT: UPDATE ON GOVERNMENT & POLITICAL AFFAIRS, COMMUNICATIONS COMMITTEE AND RPAC ACTIVITIES

DATE: 03/06/2012

GOVERNMENT & POLITICAL AFFAIR COMMITTEE UPDATE

LOUDOUN COUNTY ELIMINATES VOLUNTEER SIGN COLLECTION PROGRAM In early 2009, the Loudoun County Board of Supervisors authorized the establishment of the volunteer sign collection program to remove illegally placed signs within the Commonwealth of Virginia's right-of-ways located in the county. The Code of Virginia (33.1-373; 33.1-375) prohibits advertising within the limit of any highway, which includes the roadway, shoulders and median strips. Enforcement is typically handled by local government staff in most jurisdictions. Since the program’s inception over 52,000 signs have been collected by volunteers and disposed of in the County’s landfill. Although the volunteer collection group’s purpose was to promote “clean views” in the rights-of-way, DAAR received numerous complaints from members and the public regarding the illegal taking of signs off of private property. DAAR expressed to public officials that there was inadequate protection of compliant signs, collection of signs unnecessarily hurts businesses and authorizing volunteers to pick up signs in the rights-of-way may contribute to hazardous road situations. As a result of our efforts and others who expressed concern over the program, the Loudoun County Board of Supervisors voted to disband a volunteer group charged with collecting signs in the rights-of-way due to concerns over liability and instances of selective enforcement. DAAR REALTOR® DAY ON THE HILL/50th RESOLUTION DAAR’s leadership attended and participated in VAR’s REALTOR® Day on the Hill on Wednesday, February 15th. Members helped to advocate VAR’s legislative issues and were recognized in the House Gallery by Delegate Randy Minchew for DAAR’s 50 years of service to the real estate industry. DAAR will receive a framed resolution signed by all members of the General Assembly representing parts of Loudoun County. DAAR 2012 LEGISLATIVE PRIORITIES The Virginia Association of REALTORS® in concert with several local association of REALTORS®, including DAAR, are working to support several legislative measures affecting real estate during the 2012 General Assembly including making improvements and technical changes to agency and professionalism-related statutes, ensuring proper licensing of Appraisal Management Companies, clarifying that those who “owner-finance” do not have to be licensed, preventing localities from imposing onerous insurance, bond and escrow requirements on alternative septic systems, making consistent federal foreclosure provisions with the Residential Landlord Tenant Act and related technical corrections, further clarifying disclosure-related exemptions for auction properties and COA/POA required response time to lenders and opposing costly eminent domain legislation. LIMESTONE OVERLAY DISTRICT In response to member concerns over the costs of complying with regulations associated with making real property improvements, perceived stigma of properties in the Limestone Overlay District and the County’s refusal to explain the LOD regulations to members during a January Public Policy Forum on Environmental Overlay Districts, the Government and Political Affairs Committee (GPAC) is researching ways to minimize the impact of the LOD. At the March 2nd GPAC meeting, Mike Banzhaff, an attorney with Reed Smith LLC in Great Falls, VA, provided an update on the lawsuit challenging the LOD and ways to modify the regulations to ensure adequate protections but removing the property stigma of the LOD. DAAR staff will work with Mr. Banzhaff in an effort to develop a proposal to minimize the impact of the LOD. LOUDOUN COUNTY HOMEBUYER EDUCATION RESOURCE Put together by a work group appointed by the LCBOS and led by DAAR, Loudoun County staff continue to work on revising web-based portal for potential homebuyers to easily access information on how a property may be impacted by environmental regulations, transportation projects, future development and zoning rules. Almost all of this information is readily available on-line, but the County is looking for a way to direct homebuyers to it and assist them once they get there. The resource is expected to be available sometime early 2012. LUNCH MATTERS/PUBLIC POLICY FORUM/SPECIAL EVENTS In an effort to raise awareness about issues, programs and activities of interest to the real estate industry, several Lunch Matters and Public Policy Forums are scheduled throughout the year. While Lunch Matters classes focus primarily on existing programs and areas of interest, Public Policy Forums are geared toward highlighting upcoming changes to legislation and regulation impacting real estate. These complimentary events also provide an opportunity for DAAR to showcase education offerings, programs, events and the benefits of RPAC. In 2011-2012, the following topics have or will be presented:

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Event Date Sponsor Registered PPF – Environmental Overlay Districts

1/27 Jeff Houck, PMSI 40

LM – LC RE Assessments 2/3 Eric Zicht, Zicht Engineering 50 LM – Septic Regulation Update 3/7 Mike Lynn, SES, Laurie MacNaughton,

Middleburg Mortgage 60

LM – Conservation Easesments 4/11 PPF – Rail to Loudoun 3/23 LM – Working with New Home Construction

5/2

LM – Homeownership Opportunity Programs

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7TH ECONOMIC SUMMIT AND ANNUAL MEETING For the seventh year, DAAR will host an Economic Summit State of Real Estate and the Economy event to discuss residential, commercial, financial and economic trends in our region. The summit takes place on Friday, September 14th, 2012, 8AM-11:30AM at the Loudoun County School Administration Building, Ashburn, VA A panel of top economic and government experts will highlight housing market and economic trends in Northern Virginia, review regional and national housing statistics and discuss the future of residential and commercial financing. Featured confirmed speakers include Dr. Stephen Fuller, Director, Center for Regional Analysis, George Mason University, The Honorable Scott York, Chairman, Loudoun County Board of Supervisors and Dr. Andrew Bauer, Regional Economist, Federal Reserve Bank of Richmond. $20 member ($35 non-member) registration fee includes breakfast and materials. Sign-up on-line at www.dullesarea.com. Sponsorship opportunities are available for this event.

RPAC FUNDRAISING COMMITTEE

RPAC FUNDRAISING CAMPAIGN In 2012, DAAR has raised 41% ($7,700) of its fair share goal of $18,620 and 14% (128) of DAAR members participated in RPAC. In an effort to boost fundraising efforts for the 2012 DAAR RPAC Campaign, the committee is conducting a past major contributor campaign, RPAC bowling tournament and non-contributor electronic mailing. New brochures were also printed and will be distributed to new members and past major contributors. The committee is also outreaching to all members of the Board of Directors who have not contributed in an effort to demonstrate that there is 100% participation in RPAC at the leadership level.

COMMUNICATIONS and TECHNOLOGY COMMITTEE

DAAR LIST SHARE FORUM IDEA At their March 1st meeting, the Communications and Technology Committee discussed the idea of DAAR putting together a List Share Forum for members who are interested in raising awareness about their listings and buyer needs. The DAAR List Share forum, chaired by a TBD DAAR member, would meet the second Friday of each month at DAAR . The criteria for participation was discussed:

Membership is open to all DAAR REALTORS® and producing brokers. Non-members may participate at the non-member rate.

Members are permitted to discuss their listings and buyer needs at meetings. Members can only submit "1" one listing for the Power Point Presentation per meeting and are permitted to speak for two-

three minutes about that listing. Members cannot resubmit a listing for a meeting. Members can distribute flyers regarding listings or buyers at meetings. In accordance with anti-trust laws, there will be no discussion of commissions or pricing. Cost to Participate: Member fees - $8 a meeting/$96 per year; Non-Member fees - $20 a meeting/$240 per year)

The CATC is interested in feedback from the Executive Committee, Board of Directors and DAAR’s Membership Awareness Task Group on this idea. DAAR MEMBERSHP SURVEY DAAR will conduct a membership services survey in March via Survey Monkey. The purpose of the survey is to obtain feedback from the members on educational offerings, events, customer service, awards programs and legislative issues of interest that will help guide the Association in an effort to improve all services and programs offered to members. 14

DAAR WEBSITE Over the past year, the website has attracted nearly 15,000 unique visitors and has had over 56,000 page views. Ad space has sold and will continued to be marketed through our affiliate program. DAAR’s FACEBOOK Page – The DAAR Facebook Page, launched on February 2, 2011, now has 277 “likes” and continues to receive favorable impressions on news posts.

MRIS NEWS/DAAR PORTAL– Over the past several months, staff has begun reposting web posts to MRIS news as another way to raise awareness about DAAR’s activities and programs. LOCAL MEDIA PARTNERS In August 2009, DAAR entered into a partnership with the Loudoun Times Mirror to produce a weekly column for inclusion in their Home section. The column, written by a group of DAAR members and staff, helps to promote DAAR community/charity related activities and provides real estate information to consumers and the public. DAAR continues to look for writers to contribute to the column.

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Budget & Finance Committee Meeting MInutes

March 6, 2012

Call to order 3 PM Sue Smith

Review Financial Statements – Recommend adoption by BOD.

MRIS Shareholder buyout update – Tony Arko – Should have our first installment check by April 15th.

Staff Request for Funding: - Jeanette Newton

1. Our Education and Events bring in substantial income to the association. With staff resources at an all time low, and programs at an all time high, the staff (Christine) is unable to spend the time required to properly develop promotional materials. I would like to request up to $2K annually to outsource the production of flyers for DAAR. I am currently researching firms and collecting samples, but I have been told that I can outsource about 4 – 5 flyers a month for under $150 per month. Distribution would be handled by us, but I am asking for all flyers to come to us in three formats, printed, emailed, and website. This would be a great time saver for us, at a time where we are developing new programs for the membership. We need this so we can get them to attend these new programs. Thank you for your consideration. Recommend approval by BOD.

2. I would like to do some restructuring of the staff and I would like to assign additional duties to one staff member so as to provide ample time for another staff member to focus more on Affiliates and Sponsorships as well as Membership Activities. I believe in order to accomplish this I will need to compensate the staff member getting additional work another $5K per year. I believe this will make us more efficient, and help us to reach our goal of increasing Affiliate Members and Sponsorships. Thank you again for your consideration. Recommend Approval by BOD.

3. A Conference Room Table: We continue our search for a table for the BOD room. We are in contact with another vendor who believes she can beat the $4K price tag quoted earlier. I thought this was high, but upon mention at the last BOD meeting, I was encouraged to pursue it. Do you wish to allocate up to $4k for a Conference Room Table? Continue to pursue other options. Several committee members will be checking warehouses for a suitable table.

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Other: A motion was made, seconded and approved to extend the offering of the Gold Card throughout the year, with the understanding that all cards expire on December 31st. Most important that this card be made available to new members.

Recommend to the BOD that we use $48K of the funds from MRIS to pay off our SentriLock Loan.

Jeanette will investigate a $50K collateralized and uncollateralized line of credit from our new back, and the related costs so that if we need the additional funds we will have the option of using a line of credit.

Adjournment

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MEMBERSHIP SERVICES MEMORANDUM TO: SHAWN MILLETARY – CHAIR MEMBERSHIP SERVICES FROM: ALISON LATCHERAN- DAAR MEMBER SERVICES SUBJECT: MEMBERSHIP UPDATE DATE: THURSDAY, MARCH 8, 2012

OVERALL

The membership numbers have been on a rebound since the last report. We have gained 60 members, primarily due to a renewal campaign with the brokers that had unpaid agents. The Affiliate unpaid members were given an extended deadline to pay dues without a late fee. Along with the beginning of a New Year, we have experienced a high volume of our members changing to a new company and broker. By the next report, membership will be gearing up for the mid-year dues renewal that will begin in May.

DAAR AWARENESS TASK FORCE

The new Awareness Task Force has gone directly into action. Led by Karen Cooper, Century 21 Redwood and Board of Directors member, the group has started to visit broker offices to speak to the agents during their sales meetings. One staff member and a representative from the Board are making presentations of key talking points to bring better “awareness” of DAAR member benefits and our role in the real estate community. Meetings are scheduled through May, 2012. The Task Force has also planned an Affiliate Forum to be held on March 29, 2012. All current and 2011 affiliate members will be invited to attend. Charles Fincher of Monarch Title and one of DAAR’s strongest supporters has agreed to speak at the forum.

EVENTS COMMITTEE

The Events Committee has gotten off to a strong start. Along with a few of our reliable past participants we have a group of new and enthusiastic members. The committee is planning a Spring/Summer and a Fall event that should be popular among the members. The details should be confirmed by the next membership report. The committee members have also agreed to assist with the 50th Anniversary events and our Education Day on April 19, 2012 if needed.

COMMUNITY SERVICE

Plans are underway for Christmas in April (Rebuilding Together). The date is April 28th at a location yet to be determined.

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DAAR’s 50th ANNIVERSARY COMMITTEE

Five Anniversary sponsors have been secured so far.

Stacy Kauffman

Willowsford, LLC

Charles Fincher Monarch Title

Laurie Carriger Access National Mortgage

Mara Bauserman eTitle Agency Inc

Jim Sonnhalter & Rick Cockrill Keller Williams

Our goal is to acquire ten sponsors. Any and all suggestions or help would be greatly appreciated by the committee. The search is on for any information that can be found on the whereabouts of DAAR's past presidents. We want to send them a special invitation to the gala. Any help will be greatly appreciated. A save the date for the gala is now on the DAAR website and an email was sent to all REALTOR® members.   The event is now open for registration online at the DAAR website and was in the DAAR Matters newsletter for March. The formal invite will be done through Evite.com on March 14th.

AFFILIATE MEMBERS

An invitation to the Affiliate Forum will be sent to all current and past members on March 13, 2012. The agenda will be determined and confirmed at the next Awareness Task Force meeting on March 23, 2012. So far for this year, there is $19,750 in billed sponsorship fees (including Anniversary sponsors) that cover DAAR events through April, 2012.

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PROFESSIONAL STANDARDS & EDUCATION MEMORANDUM

TO: MELISSA MCKIMM, VICE CHAIR, PROFESSIONAL STANDARDS,

AND EDUCATION

FROM: ALLAN MARTENEY, DIRECTOR, PROFESSIONAL SERVICES

SUBJECT: UPDATE ON GRIEVANCE, PROFESSIONAL STANDARDS & EDUCATION

DATE: March 6, 2012

GRIEVANCE COMMITTEE/PROFESSIONAL STANDARDS

The Grievance Committee has reviewed 2 Complaints since January, one Ethics and one on a lockbox violation. Both were forwarded to Professional Standards for Hearing. The Committee will meet this week to review 3 more complaints that have been filed.

The Professional Standards committee convened an Expedited Hearing on a lockbox matter brought before them and found the Respondent in Violation of the Regional Sentrilock lockbox rules. The parties have been notified and we are now waiting for the appeal time frame to expire before bringing the findings and recommendations to the BOD for affirmation.

The Grievance and Professional Standards committees held a joint meeting in February

and reviewed the DAAR policy and procedures as outlined in the NAR Code of Ethics and Arbitration Manual. The committees updated the areas where our Association had to establish policy and are now finalizing their recommendations to the BOD. The recommendations will be brought before the Board this spring. The last time the policy was reviewed and updated was in 2001.

The Committees decided that this was such a valuable gathering that they will be holding more joint meetings this year as an educational tool for the committee members.

EDUCATION COMMITTEE

Principles of Real Estate Our January principles course has ended and we have 8 graduates. The next course will

begin April 12, 2012. Broker License Courses

Our next broker courses are scheduled to begin in March with Real Estate Law and Real Estate Appraisal. The enrollment continues to be good.

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Agency Update We have submitted the Residential Standard Agency Course to DPOR for approval for our school and expect the approval to be granted in mid March. The first offering will be to the brokers at our next broker breakfast on April 20th. We will offer the class once every two weeks starting April 27th through July then once a month through the remainder of 2012. VAR has established a statewide education calendar for the agency course that will have our classes at DAAR posted.

Mini Trade Show and Education Day

o We have schedule a mini trade show and education day to be held at the Association office on Thursday April 19th. The Education Committee has finalized the schedule and most of the details. Christine Windle booked Lem Marshall to speak at the trade show on Short Sales. Watch for more details soon.

Gold Card

o The final total amount of Gold Cards sold stands at74 for total revenue of $9,250.00.

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