march 7, 2013
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David Redman, Director Facilities and Administrative Services Division. HQ Renovation All Hands Relocation From 7 th Floor to 5 th Floor. March 7, 2013. Agenda. Welcome— David Redman, Director, Facilities and Administrative Services Division - PowerPoint PPT PresentationTRANSCRIPT
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David Redman, Director Facilities and Administrative Services Division
March 7, 2013
HQ Renovation All HandsRelocation From 7th Floor to 5th Floor
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Welcome— David Redman, Director, Facilities and Administrative Services Division
HQ Relocation Reminders
Arnold Rotruck, Paxton Van Lines Packing Guidelines Proper Crate Lifting/Stacking
Paul Raudenbush, Chief, Headquarters Security Information Security
Classified and SBU Information Safe Relocation
Agenda
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Tonya Brown, Gloria Camp (Alternate)
Organization POCs
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Moving materials will be delivered two weeks prior to move Crates will be provided on Wednesday, March 20th Cardboard boxes have been delivered to organizations for early packing
Organization Cabinets File and Supply Cabinets
Completely emptied Securely tape key to top of cabinet Paxton label must be applied
File pedestals File pedestals do not have to be emptied and will be moved by Paxton movers Paxton label must be applied Key kept by employee
Move Information
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Overhead Cabinets Completely emptied Key left in overhead lock
Employees MUST be packed & ready to move by 5:00 pm the day before the scheduled move date - ITCD will pack computer equipment
Facilities will update workstation/office numbers for individuals related to renovation moves only. If employees move after their relocation, it is the employees responsibility to update their information.
Move Information
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Office keys Employees will return keys to the POC in the provided key envelope and
complete key issue request card Key envelope (office keys used on 7th floor)
Must be turned into the locksmith the day before the organization telework day
Key request cards for office keys used on the 5th floor swing space must be turned into the locksmith by Monday, March 18th (or sooner)
Office key distribution will occur within the organization office space and coordinated through the organization POC beginning Monday, April 8th.
Move Information
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Move Guide Provided to POCs in Move Kit
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Delivery of moving crates Wednesday, March 20th
Individual packing beginning Wednesday, March 20th (or sooner)
Vending/Ice Machine removed Wednesday, April 3rd
Move/Telework Day Monday, April 8th
Exploration Systems Development Front Office HEOMD Embeds Mission Support Services Resources Management Office
Key Dates
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Move/Telework Day (Cont’d) Tuesday, April 9th
Space Communications & Navigation Advanced Exploration Systems Human Spaceflight Capabilities Strategic Analysis & Integration
Wednesday, April 10th International Space Station Commercial Spaceflight Development Launch Services Space Life
Key Dates
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5th Floor Internal Swing Space
Green: Human Exploration and Operation Mission Directorate
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New Galley Areas 3 per floor (West, Center, East)
Keurig Coffee Maker (2) Microwave (2) Refrigerator (2) Ice Maker Seating Area Toasters (Coming Soon)
HQ Renovation Update
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New task lighting Existing overhead task lighting will no longer be provided New fixtures will be provided as part of the renovation New fixtures required to meet US Green Building Council’s LEED Energy
& Atmosphere Prerequisite 2
HQ Renovation Update
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HQ Renovation Update
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Office Lighting Individually controlled
Dimmer Switch Adjust to personal preference Programmed by office
Infra red Sensor Activate lighting upon entering Automatically turn off 15 minutes after exiting
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HQ Renovation Update Lighting Override Switch Core lease hours 6am – 6:30pm
Lights blink 10 minutes prior to shut off After 6:30 pm override switch must be turned on
Luminescent signage above override switch Lights will remain on for 30 minutes
30 minute timeframe is a LEED requirement Locations (north and south)
West Center East
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New sound masking and PA system Sound masking provided throughout the building Zone controlled and adjustable Sound masking also functions as the PA system
GS 15 Employees 1 row of overheads (1) 2 drawer Lateral File Cabinet 2 Pedestals
HQ Renovation Update
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Typical Floor Layout
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Typical Floor Layout
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Design Advantages HVAC wall units will be used properly and help
balance the building HVAC system Reduced “hot” and “cold” spots Improved air circulation/quality Increased natural lighting has been proven to
increase productivity Reduce overall energy usage
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LEED Certification Piedmont is required to achieve Leadership in
Energy and Environmental Design (LEED) Certification
Construction Interiors Goal is Silver
Requires a partnership between landlord and NASA
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LEED Certification NASA can receive LEED points toward
certification through the following actions: Reuse of existing furniture Provide a thermally comfortable environment that supports the
productivity and well-being of occupants Achieve increasing levels of energy conservation for HVAC
beyond the prerequisite standard to reduce environmental impacts associated with excessive energy use
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Change ManagementSpace Modification Requirements
Space Modification Requests Now Include Reengineering of Existing Mechanical & Electrical and
Data Systems Reengineering of Existing Life Safety Systems
HVAC system cannot be modified as easily Additional VAV boxes may need to be installed
Development of Construction Documents District of Columbia Permitting Application Review and
Approval Process
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Evacuation Procedures HQ Evacuation procedures remain as they have been, despite
renovation work and personnel relocations. If you are moved to a new area of the building for the
renovation, look for the emergency exits and signs and familiarize yourself with your new staging area before an evacuation, so you know where you should report if the alarm sounds.
Verify your evacuation routes and staging area, regardless of where you are in the building.
If an alarm sounds listen, then act quickly
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Evacuation Procedures If you need assistance evacuating, report to the freight elevator
galley area on whatever floor you are on. Once out of the building, do not return until the “all-clear” is
given. Follow directions given by the ICP, Emergency Management,
Security, and Building Monitors.
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Evacuation Staging Areas
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Packing Guidelines Packing with the Pax Box System
Build and stack Legal/Letter/Hanging Files
Stack and pack Label Placement and Removal
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Information Security Classified Information Sensitive But Unclassified Information
Identifiable markings to indicate sensitive information SBU Cover Sheet
Burn Bags Securing Burn Bags Storage and Pick Up Locations
Safe Relocation
Protect Information that Warrants it!
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Next Steps Continued POC meetings with renovation team Pack and move to the 5th floor Targeted All Hands for occupants returning to the
renovated 7th floor Four weeks prior to leaving the 5th floor
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Project Manager Brian Smith: [email protected]
Assistant Project Manager John Ferri: [email protected]
Move Coordinator Malicha Day: [email protected] Stacey Brock-Watkins: [email protected]
Please visit our website for more information: http://fasd.hq.nasa.gov/bldg_renovate.html
HQ Renovation Facilities Points of Contact
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Questions