Marc Hudson

Contracting Officer

Marisa Pischel

Contracting Officer’s Technical Representative

Preproposal Conference

Janitorial Services

NASA Glenn Research Center July 30, 2003

Agenda

7:30 a.m. - 8:30 a.m. Registration

8:30 a.m. - 8:35 a.m. Welcome/Overview

8:35 a.m. - 9:15 a.m. Briefing

9:15 a.m. - 12:00 p.m. Site Visit

Glenn Research Center

The GRC Mission

As a diverse team working in partnership with government, industry, and academia to increase national wealth, safety, and security, protect the environment, and explore the universe, we develop and transfer critical technologies that address national priorities through research, technology development, and systems development for safe and reliable aeronautics, aerospace, and space applications

GRC Mission Areas

Aerospace Power Microgravity Science

Space Propulsion Aerospace Communication

AeropropulsionHypersonic

Subsonic

Supersonic

Important Dates

07/15/03 RFO Issue Date08/04/03 Written Questions Due08/06/03 Answers Due to Potential Offerors08/18/03 Offers Due Date11/01/03 Award/Phase-In Begins12/01/03 Full Performance

History of Contract

Contract Number: NAS3-00183

Company Name: JDD, Inc.

Contract Period: December 1, 2000 - November 30, 2003

Services: Janitorial Services

Business Type: HubZone Small Business Set-Aside

Contract Type: Firm Fixed Price + FP Orders

Contract Value: $2.5 Million/Year - Three Years

Period of Performance

30-Day Phase-In - November 1, 2003

Full Performance - December 1, 2003

Three-Year Base Period

Two One-Year Options

Total - Five Years (5)

Categories of Service Scheduled - Firm Fixed Price - 90%

Unscheduled - Indefinite Delivery/Indefinite Quantity (IDIQ) - 10%

Fixed Price Delivery Orders

Billing & Payment

Twice Monthly Payment for Scheduled Services

1/24th of the Annual Firm Fixed Price

IDIQ Services - Itemized by Completed Delivery Order

Selection Process

Mid-Range HubZone Small Business Set-Aside Commercial

Certified Upon Offer Submission

Two-Step Negotiation

Step One - Clarifications and Acceptability of Offers

Step Two - Full Discussion - Final Price Offers

Final Selection Decision Price and Qualitative Factors

Best Value Characteristics (BVCs)

Management Approach/Plan

Quality Assurance/Inspection Plan

Phase-In Plan

Safety and Health Plan

Company Past Performance/Financial Capability

Proposal Content

Technical Merit

Past Performance

Price

Special Features

Deductions - Paragraph 49 and Attachment F

Pricing

No Detailed Certified Cost or Pricing Data

No Contingencies in Price

CBA - Specifies Wages/Fringe

Expires April 30, 2005

Adjustments - Anniversary Date

Fair Labor Standards Act and Service Contract Act - Price Adjustment Clause

Janitorial Services Contract

RFO 03-C6D-001

Technical Requirements

John H. Glenn Research Center (GRC)Facility Highlights

81 cleanable buildings and some additional areas

Offices, test cells, cafeterias, the Medical Services area, the Fitness Center, the Picnic Grounds, clean rooms, auditoriums, shops, warehouses, laboratories, control rooms, etc.

Located on a 351-acre main campus

Contract Requirements

Contractor provides:

Labor

Supplies

Tools

Equipment

Transportation

Additional Cleaning-Related Requirements

Commercial vacuuming equipment with a minimum of HEPA filter efficiency to improve indoor air quality. Shop vacs permitted in shop areas.

Use of recycled content supplies and products having recyclable properties shall be used wherever possible.

Proper disposal of bio-medical waste, bloodborne pathogens and other potentially infectious materials. Includes Day Care Facility emergencies.

Work Requirements

Task 4.1 Routine Janitorial Services

Task 4.2 Unscheduled Janitorial Services (Emergency/Urgent Trouble

Calls)

Task 4.3 Unscheduled Janitorial Services(IDIQ) (Other Unscheduled Services)

Task 4.4 Clean Room Services

Work Requirements

SOW Task 4.1 - Routine Janitorial Services

Specific task & frequency defined for each building

Additional “general” cleaning tasks appear for all buildings

Quality standards defined for all tasks

Work Requirements

SOW Task 4.2 - Unscheduled Janitorial Services (Emergency/Urgent Trouble Calls)

24-hour availability 7 days a week

2 hour response time

Historical data indicates avg. of ~ 200+ hrs./yr.

Typical cleanup: standing water from leaks & overflown toilets, personnel injuries, repair of carpet seams, cleanup of spills, etc.

Work Requirements SOW Task 4.3 - Unscheduled Janitorial Services (IDIQ)

Examples: Additional trash removal, carpet & drape replacement or cleaning, industrial cleaning (vacuum chambers, test rigs, etc.), floor care, special event cleaning & furniture movement in support of floor jobs.

Requests assigned through COTR.

Cost estimates within 6 work days unless urgent, then 24-hour response required.

Quality standards defined for many IDIQ tasks.

Historical data indicates avg. of 200+ requests/yr.

Work Requirements

SOW Task 4.4 - Clean Room Requirements

At present, there are 14 active clean rooms for which 13 are currently being serviced. Frequency set by customer (daily, weekly, every other week, monthly, etc.).

Cleaning in accordance with Federal Standards for specific Clean Room rating.

Contract Management

Contracting OfficerMarc Hudson

Services & Construction BranchRon Sepesi, Chief

Procurement DivisionBrad Baker, ChiefPaivi Tripp, Deputy

Contracting Officer’sTechnical Representative

Marisa Pischel

Logistics & Technical Information DivisionChris Kennedy, ChiefMary Lester, Deputy

Office of AcquisitionDr. Julian M. Earls, Acting

Expectations Cooperation between Government and Contractor

Self-directed, self-motivated Contractor team

Close Contractor oversight, inspection and evaluation to ensure quality and timeliness

Innovation and creativity

Flexibility to adapt to an ever-changing environment

Building structures

Task requirements

Performance Based Contract

Acceptable performance based on quality and schedule (frequency & timeliness)

Schedule of Deduction with 3 class level deductions as well as 4 non-performance deductions

Opportunity may be given to re-perform most tasks

Changes to RFOAmendment No. 2

The frequency for three tasks as they appear in any buildings in Attachment B entitled “Building Specifications” are changed from “Once Over a Two Year Period” to “Yearly”. The three tasks are:

“Shampoo all carpets, carpeting and walk-off mats…” “Wash interior and exterior of windows…” “Clean ceiling HVAC vents in rooms…”

All pricing for these three tasks in Attachment R, entitled “Contractor Estimates Per Building/Area”, will be priced out as an annual task for all five years.

In Attachment B, “Building Specifications”, Building number 45, (page Bldg. 45-3), disregard the second last task shown under “Recycled Can Containers” as this is included in the task above it.

Site Visit

Tour Guides: Marisa Pischel & Pat Fordosi with assistance from Laura Bagnell, Carrie Podway & Elena Gonzalez

List of cleanable buildings, identified tour stops, maps of GRC campus, question sheet

During our tour we will be visiting several buildings and driving through a portion of the Lab where we will point out several other facilities

Short break prior to tour