manual software secure ver 4.2.0.01 - english

7/23/2019 Manual Software Secure Ver 4.2.0.01 - English

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User Manual Time Attendance System

SECURE Release Date February 20

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SOFTWARE MANUAL

Time Attendance System





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TABLE OF CONTENT

1. INSTALLATION PROCEDURES ........................................................ 5

2. BASIC CONCEPTS............................................................................. 8

3. USER LOGIN .................................................................................... 12

4. FILE ...................................................................................................14

4.1 New Fingerprint Registration ....................................................14 4.2 Print Setup ................................................................................ 15

4.3 Log Off Administrator................................................................ 15

4.4 Lof Off ....................................................................................... 16

4.5 Exit To Ms. Windows ................................................................16

5. TERMINAL ........................................................................................ 16

5.1 Terminal Information................................................................. 16

5.2 Terminal User List..................................................................... 18

5.3 Terminal User Timezone .......................................................... 20

5.4 Terminal User SMS................................................................... 23

6. TOOLS .............................................................................................. 25

6.1

Absence Status Setting ............................................................ 25

6.2 Department Setting................................................................... 26

6.3 Employee Information Setting................................................... 27

6.4 Shift Setting............................................................................... 29

6.5 Flexible Group Shift Setting ......................................................30

6.6 Pattern Shift Setting.................................................................. 31

6.6.1 Fixed .............................................................................. 32

6.6.1.1 Sample Fixed Pattern Shift with Fixed NonWorking Days………. .................................................... 32

6.6.1.2 Sample Fixed with Pattern and Flexible NonWorking Days……………………………………………...33

6.6.2 Flexible .......................................................................... 34

6.6.2.1Sample Flexible Working Shift with Flexible NonWorking Days ................................................................ 34

6.6.2.2Sample Flexible Working Shift with Pattern andFixed Non Working Days............................................... 35

6.6.3 Effective Working Hour.................................................. 36

6.6.3.1 Sample Effective Working Hour with Pattern andflexible Non Working Days ............................................ 37

6.6.3.2 Sample Effective Working Hour with Pattern andFixed Non Working Days............................................... 38

6.6.4 Swap.............................................................................. 38

6.7 Roster Setting ........................................................................... 39

6.8 Overtime factor for Working Days and Holiday ........................ 40

6.9 Function Key Setting................................................................. 40 6.10 Holiday Setting..........................................................................41

6.11 Company and Working Day Setting .........................................42

6.12 General Information Setting...................................................... 43

6.13 Retrieve Log Setting ................................................................. 44

6.14 Admin Information Setting ........................................................ 46

6.15 Language Information Setting................................................... 48





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7. VIEW .................................................................................................48

7.2 Employee Activity Calendar...................................................... 50

7.3 Year at Glance.......................................................................... 51

8. PROCESS.........................................................................................52

8.1 Process Transaction Log Data ................................................. 52

8.2 Approval Overtime Hour Setting...............................................53

8.3 Maximum Overtime Hour Setting.............................................. 53 8.4 Time Log Editing....................................................................... 54

9. EXPORT AND IMPORT.................................................................... 55

9.1 Export Employee Attendance To Ms. Excel ............................. 55

9.2 Export Employee Daily Attendance To Ms. Excel Files ........... 56

9.3 Export Employee Period Attendance to Ms.Excel Files ........... 57

9.4 Export Employee Effective Hour to Ms.Excel Files .................. 57

9.5 Export Attendance Recapitulation to Ms. Excel Files............... 57

9.6 Export Employee Attendance To Text File............................... 58

9.7 Export Employee Log To Text Files ......................................... 59

9.8 Imported Employee Information From Ms. Excel ..................... 61

9.9 Export and Import Log from Thumb Drive ................................ 63

9.10 Export and Import Table ...........................................................63 10. REPORT............................................................................................64

10.1 Report Department ................................................................... 64

10.2 Report Employee ...................................................................... 65

10.3 Report Shift ............................................................................... 65

10.4 Report Flexible Group Shift ...................................................... 66

10.5 Report Pattern Shift .................................................................. 67

10.6 Company Holiday Report.......................................................... 67

10.7 Report Employee Birth Date..................................................... 67

10.8 Report Employee Anniversary ..................................................68

10.9 Report Employee Annual Statistic ............................................ 68

10.10Report Employee Recapitulation…………………………………69

10.11Report Employee Maximum OT………………………………….70

10.12Report Employee Attendance…………………………………….71

10.13Employee Details Report………………………………………….72

10.14Employee Daily Attendance………………………………………73

10.15Employee Function Key Activity………………………………….73

10.16Employee Log Report……………………………………………..75

10.17Report Employee Daily Log………………………………………76

10.18Terminal Employee Log………………………………………..…77

10.19Department Attendance Summary………………………………78

11. UTILITIES.......................................................................................... 79

11.1 Database................................................................................... 79

11.1.1 Compact and Repair Database..................................... 79 11.1.2 Monthly Back-Up and Restore Database...................... 80

11.1.3 Yearly Back-Up and Restore Database ........................ 80

11.2 Language Info ........................................................................... 81

11.3 Upgrade Database Version ...................................................... 81

12. HELP ................................................................................................. 81

12.1 About......................................................................................... 81





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12.1.1 Software Version ........................................................... 81

12.1.2 Database ....................................................................... 81

12.1.3 Last Update ................................................................... 81





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1. INSTALLATION PROCEDURES

Double click for Time Attendance Setup.exe ( with PC icon )

Click Next

Choose and Click Next Click Next





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Click Next

Click Next

You may select the language option, we have prepare in 3 different languages,English, Indonesia and Spanish.





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Click Next

Click Next

Click Next





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Click Finish To start using the software, you can find the menu at Start Menu and choose

Time Attendance Admin, the menu will show as below :

Fill in the blank :Password : Password

Click Ok.

2. BASIC CONCEPTS

There are 4 important basic concepts users need to do before start to use SECURETime Attendance Software :

2.1 Menu Tools Department SettingThis menu function is for setting the department for each division for example :





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User have to create the Department Code and Department Name withdescription, and click Save. User able to add new if the department code morethan 1 and after finish click Close.

2.2 Menu Tools Shift Sett ing

This setting is to set the working shift for all employee in a day. User have toset the Shift Code, Shift Number and Shift Name. This setting able to showcolor based on each Shift Code, so user will be easier to remember their shift. After that, user have to set the time for every shift setting and days then clickSave. If user have more than 1 shift, user able to add the shift by clicking AddNew. After finish, click Close.

2.3 Menu Tools Flexible Group Shift Setting

This setting is to make a grouping from the shift above. For example, SecurityDivision has 3 shift in a day and every shift has different time period. To createthe Pattern Group Shift Setting, please follow the instruction below Click add new, and fill in the Group Shift Code, Group Shift Name, and

Description, after finish click save. For example, creating the Pattern GroupShift for Security Division





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After creating the Group Shift, you have to choose the shift in this Groupone by one as picture mention below :

And the results will be as follow :

2.4 Menu Tools Pattern Shift Settings

After finish creating the Pattern Group Shift Setting, now user has to define forevery Group Setting to certain Employee and creating the flexibility of everyworking shift.There are 3 shift settings, such as :

• Pattern Shift





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• Flexible Shift

• Effective HourFor more details, please see the chapter 6.6

2.5 Menu Tools Employee Information Setting

To define all the employee information. If user need to add the employeeinformation, click Add New. After finish, click Save.





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3. USER LOGIN

To use SECURE Time Attendance System Software application, you have to enterlogin process at “Time Attendance Admin”.

Input User Name with “ Administ rator ” and enter the Password with “Password”(Case Sensitive). Then click “OK” button or “Enter” on the keyboard.You can change the User Name and Password at Menu Tools AdminInformation Settings.

Time Attendance System Menu, has some header menu to help user to get thefinalization : File

• New Fingerprint Registration

• Print Set Up

• Log on Administrator

• Log Off

• Exit Terminal

• Terminal Information

• Terminal User List

• Terminal User Timezone

• Terminal User SMS Tools

• Absence Status Setting

• Department Setting

• Employee Information Setting

• Shift Setting

• Flexible Group Shift Setting• Pattern Shift Setting

• Roster Setting

• Overtime Setting

• Function Key Setting

• Holiday Setting

• Company and Working Day Setting





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• General Information Setting

• Retrieve Log Setting

• Admin Information Setting

• Language Information Setting View

• Monthly Calendar

• Activity Calendar

• Year At Glance Process

• Process Transaction Log Data

• Approval Overtime Hour Setting

• Maximum Overtime Hour Setting

• Time Log Editing Export and Import

• Export Employee Attendance To Ms. Excel Files

• Export Employee Daily Attendance To Ms. Excel Files

• Export Employee Period Attendance To Ms. Excel Files

• Export Employee Effective Hour To Ms. Excel Files• Export Attendance Recapitulation To Ms. Excel Files

• Export Employee Attendance To Text Files

• Export Employee Log To Ms. Excel Files

• Export Employee Log To Text Files

• Import Employee Information from Ms. Excel Files

• Import Attendance Log from Thumb Drive

• Export and Import Table Report

• Report Department

• Report Employee

• Report Shift• Report Flexible Group Shift

• Report Pattern Shift

• Report Company Shift

• Report Employee Birth Date

• Report Employee Anniversary

• Report Employee Annual Statistic

• Report Employee Recapitulation

• Report Employee Attendance Maximum OT

• Report Employee Attendance

• Report Employee Details

• Report Employee Daily Attendance• Report Employee Function Key Activity

• Report Employee Log

• Report Employee Daily Log

• Report Terminal Employee Log

• Report Attendance Summary Utilities





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• Database

• Language

• Upgrade Database Version Help

• About

• Product Animation

4. FILE

4.1 New Fingerprint Registration

There are 2 option for doing fingerprint registration by choose ‘File’>>‘NewFingerprint Registration’. Then active window is as follow.

Then choose the attendance type whether Register by Fingerprint, Register byPassword or Both Register ( Fingerprint and Password ).If you choose Register by Password or Both Register ( Fingerprint andPassword ) then the Password and Verify Password should be fill in.First choose the employee by click the small box beside ‘Fingerprint ID’ then at

active window will show you all ‘List of Employee’. Highlight an employee andclick ‘Choose Employee’ button. Then fill in the ‘Password’ and ‘VerifyPassword’.

At Registration by Fingerprint menu, there are 3 button as details below : Start Scan

To start scanning the finger for each Fingerprint ID. Clear / Re-Scan





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To re-scan other finger from existing finger. Unregister

To delete the Finger after scanning.

You can click Start Scan for registering 3 fingers and every finger must register 3times. Please notice the message

After user put the finger to the Registration Device, the START SCAN button will

change to STOP SCAN, and the message above will continue until you finishregister finger for 3 times for 1 finger. So, the STOP SCAN will change again toSTART SCAN, so click the START SCAN to register the 2nd Finger. And so onuntil register the 3rd finger finish. After finish registering 3 finger, you can clickSAVE and CLOSE.

4.2 Print Setup

To setting a printer which connected to your PC/ Terminal, you choose menu’File’>>’Printer Setup’. Then the window will show as follow.So, every time user ready to print report in this system then will be automaticallyconnect to the appointed printer.

4.3 Log Off Administrator

The sub menu to change to another User Login. To use this sub menu at firstyou should set for other Administrator/ User and his or her authority throughmenu ‘Tools’>>’Admin Information Setting’.Example:Supervisor

Information Messagefor Finger Registration

Finger QualityInformation





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4.4 Lof Off

The sub menu to log off from the Time Attendance System Software.

4.5 Exit To Ms. Windows

To exit from SECURE FingerPlusTA Admin system, you can choose menu‘File’>> ’Exit’ or by click (close) button at upper right side of Time AttendanceSystem form. Then system will ask for ‘Are you sure, exit from system ?’. Youcan click ‘Yes’ button for Exit to Ms. Windows or click ‘No’ button for cancel toexit MS. Windows. ©

5. TERMINAL

5.1 Terminal Information

Terminal Information menu is showing all data / condition for each terminal, you

can choose menu ‘Terminal’>>’Terminal Information’. Then screen will appearwindow as follow.

To create a new terminal, please click ‘Add New’ icon and then on an activewindow ‘Terminal Editing’ please fill in the Terminal ID, Description, Connection

type through Serial port or Ethernet, Baud Rate and terminal status and click‘Save’ to save the data.





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Then new terminal information will automatically show up at ‘Terminal Listing’.

Please make sure that all input data in the system is the same as the data in theTerminal.To make an adjustment for others information at certain terminal, click ‘Setting’icon. And system will show you the following information.





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Definition for the ‘Terminal Setting ’:1. Set terminal ID

Choose between 1-2552. Set Baud Rate

Option for 9600/19200/38400/57600/1152003. Set Ethernet Connection

Option for Yes/ No4. Set RS232 Connection

Option for Yes/ No5. Set RS485 Connection

Option for Yes/ No6. Set IP Address

Set the Terminal IP Address example 192.168.127.2547. Set Date Time

Set Terminal Date Time8. Set Date Format

Set format date format such dd/mm/yy or other option9. Set Match Treshold (securi ty level)

Set security level 10. Set Auto Idle Min

To set the terminal to do sleep 11. Set Facili ty Code

You can set from 0-255

5.2 Terminal User Lis t

To see all employees that already registered in the device, you can choosemenu ‘Terminal >> Terminal User List’. Then screen will appear window asfollow.





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Before start transferring the Database to Terminal, please note that user has tocomplete the Database from Software before transferring because thetransferring unable to start from Terminal to Database. Must from Database toTerminal, after finish then user will able to transfer the Finger Template fromTerminal to Database.

The ‘Database User List ’ is a list for Employee Name, Fingerprint ID, NickName, and Status. To have Employee Name and Fingerprint ID as per‘database user list’ you should fill all required information as per the ‘Employee

Information’.The status here is referring to FP (Fingerprint), PD (Password) and None. Whenviewing ‘FP’ and ‘PD’ means the Fingerprint or Password are already save inDatabase and ‘None’ means no data (either Fingerprint or Password) yet in theDatabase.

At the ‘Terminal User List’ click the dialog box to connect the device with thesoftware. After you click the dialog box, then the VIEW TERMINAL USER LISTbutton with active, press the button. The Process to connect the device with thesoftware will appear at the PROCESS LOG. Once connected, all the FingerprintID at the device will show at the Terminal User list (Right side). If user need toview the status and Fingerprint status at the Terminal User List, please tick the

button as picture : .

The ‘Terminal User List’ is a list of all fingerprints, which registered at certainterminal.





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View Terminal User List

button if you connect the Terminal with theSoftware.

While you connect the Terminal with the Software,please tick the option ‘View with Status and FP Count’ if you need to show the

Status at the Terminal User List.

Find Fingerprint ID in Terminal User List

If user need to view certain FingerprintID in Terminal User List.

Download at Terminal User List

To Transfer the Finger Template from Terminal toSoftware.

Delete at Terminal User ListTo Delete the Terminal Information through Software.

Filter Database User List

If user need to view the certain Database. Youcan view by All Department, and other Department has been listed.Find Fingerprint ID in Database User List

If user need to view certain Fingerprint ID inDatabase User List.User Info Only

If user need to Transfer the User Info Only from DatabaseUser Lis t to Terminal User List.

User Info and Finger

If user need to Transfer the User Info and Finger fromDatabase User List to Terminal User List.Upload at Database User List

To transfer the Database User List to Terminal User Lis t.

5.3 Terminal User Timezone

To set each employee based on its Time Zone, Group Time Zone and AccessCombination then choose menu Tools>>’Terminal User Time Zone’. And active window is as follow.





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This setting is to define the user Time Zone to access the area. So, this settingwill be more assign for Access Control Features. If user need to create the

certain Time Zone setting by daily basis, choose to show the setting. Andthe window will appear :

To change the Time Period at each Day ( Sunday, Monday, Tuesday,

Wednesday, Thursday, Friday and Saturday ), you have to push button ,and choose the Day you need to change, after that right click at the day you wishto change, window will appear as below :





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After finish creating the Time Period, click Save and Close. While you finishcreating the Time Period, now you can assign the Time Zone for certain

Employee by clicking the Employee you Require and click , will show

window message :

If you sure setting the certain user with the appointed Time zone, please clickYes. And will show window message :

Click Ok, after finish setting the user, click close.





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5.4 Terminal User SMS

: Get Terminal SMS is used to view all SMS saved in thefingerprint device.

: Set Terminal SMS is to send Public SMS to the fingerprintdevice.

: Delete Terminal SMS is used to delete SMS ID that is saved inthe fingerprint device.

: Clear Terminal SMS is used to delete all SMS saved in thefingerprint device.

: Maximum Get is used to define maximum SMS that will besearched in the fingerprint device. The default is 30 SMS, but itcan be changed by typing the desired number.

: SMS ID is used to define SMS ID to be shown or deleted.

: Add SMS Info is to create new SMS. SMS will be saved in thecomputer database.

: Edit SMS Info is to revise SMS that has been created and savedin the computer database.

: Show SMS Info is to show all SMS that has been created andsaved in the computer database.

: Set User SMS is used to send Personal/User SMS to a certainemployee.

: Delete User SMS is to delete Personal/User SMS that has been

assigned to a certain employee.

: Clear User SMS is to delete all Personal/User SMS that hasbeen assigned to employees.





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Steps in setting Messaging

1. Steps in creating new SMS:a. Open Terminal User SMS in: Menu >> Terminal >> Terminal User SMS.

The above SMS Setting screen will appear.

b. Click button which is located in the middle screen, and below

screen will appear:

c. Input SMS ID, SMS Type, Validate Time, Start Date and SMS Contentfrom the message to be displayed.

a. Maximum SMS in Secure is 1.024 messages.b. Maximum character to be displayed in a message is 32 characters.d. Click OK when finish and it will go back to the previous SMS screen.

2. Steps in sending Public SMS:

a. Before sending Public SMS, please make sure that the SMS created is aPublic type message.

b. Click on the Terminal ID and SMS ID to be sent.

c. Click button to send the defined message to a certainterminal.

d. Fingerprint device will restart automatically.e. After restarting, there will be a warning message stating that the message

has been sent successfully.

f. Click OK button.





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3. Steps in sending Personal/User SMS:a. Before sending Personal SMS, please make sure that the SMS created is

a Personal type message.b. Click on the Terminal ID, SMS ID and employee’s name.

c. Click button to send the defined message to a certainemployee.

d. There will be a warning message stating that the user message has beensent successfully.

e. Click OK.

6. TOOLS

6.1 Absence Status Setting

To define the absence status, you can access it through menu ‘Tool’>>’AbsenceStatus Setting’. Then the window will appear as below:

You will have 13 choice of status which you may choose or change the languageor the relative icons. Maximum status setting is 13.First choose the icon user need to modify. Then to modify or change each icon’s

name and picture just click the icon. For example: icon ‘Sick’, change thename become ‘Absence’then the window will change as below.





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The icon name change from ‘Sick’ become ‘Absence’ as show below :

You can change status name with inserting the new name in ‘Status Name’textbox and also you can change picture with other icon by click the ‘Selected

Icon’ or ‘Drag Icon’ and then click ‘Updated Status’ button to save new setting.

6.2 Department Setting

In ‘Department Setting’ you should input the department information or divisionin the company organization. You can choose menu ‘Tool’>>’DepartmentSetting’. Then window will appear as follow. After adding the department, clicksave. If user need to add new department code, click add new.

‘Absence’





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6.3 Employee Information Setting

This menu is used to input all employee data into the database, you can choosemenu ‘Tools’>>’Employee Information’. Window will be shown as below.

Employee code is used to record Employee Number in the company, whichusually has 8 digits or even more (which states commencement year of theemployee; division/ department code/ section code and unique number).While Fingerprint ID is the number given by administrator to easy theattendance procedures when ‘Verification’ method is chosen (ID + Fingerprint).Fingerprint ID can be a sequence number of total employees, example: acompany has 50 employees then, the Fingerprint ID would be start from 1 to 50.For company that has no specific code, then can applied the same method as

above or when your company only has 3 digits Employee Code or less, and youwish to have identical number for both ID, then it is OK to do so. As we createFingerprint ID to be short so that the employee will have no difficulty inremembering their employee code and the most important thing is to shortenqueuing time. After entering all employee information, save it by clicking the‘Save’ icon. So the ‘Delete’ icon will be enabled. The data will automatically puton the “List Of Employees” table (click the right button of Fingerprint ID textbox)after you click ‘Save’ icon.





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NAVIGATION TOOLSTo ease Finding and Sorting certain record on the record list then you can use

the Navigation Tools. Input the Employee Fingerprint ID and click .

Furthermore you can change the employee data which already save by click theright button of Fingerprint ID textbox. Then at active window ‘List of Employee’,choose the employee and follow by click ‘Choose’ icon and system willautomatically view the former employee data again. You can do the modificationand click ‘Save’ icon.

To delete an employee data permanently should be in the condition of employeeis ‘Non active’. To make an employee became ‘Non Active’ if the ‘Resign date’already filled and then click ‘Save’ icon and continue by click ‘Delete’ icon..Moreover you can register employees fingerprint by click ‘Registration’ button.

You can follow the instruction of ‘ Finger Print Registration’ at ‘New FingerprintRegistration’ at earlier page. After you have registered by fingerprint or by password, so the statement (redcolor) at active window at below will change from

to

EMPLOYEE PHOTOTo insert photo in employee information, please use BMP format file (*.bmp).you can do it by double click the photo space in employee information

Then choose the file in your folder to put the picture in the space andautomatically the picture will be inserted into the space.





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And to delete the picture (blank space) please click the ‘Remove’ button besidethe photo.

6.4 Shift Setting

This setting is to set the working shift for all employees. Users have to set theShift Code, Shift Number and Shift Name

This setting able to show color based on each Shift Code, so user will be easierto remember their shift.





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After that, user have to set the time for every shift setting and days then clickSave. If user have more than 1 shift, user able to add the shift by clicking AddNew. After finish, click Close.If the data has been saved, ‘Delete’ icon will appearitself. The ‘Delete’ icon is used to delete selected data shift. However shiftinformation only can be deleted if not using by any department or anyemployees.

To view all ‘Shift’ which is available to use in the application just click the rightside button of ‘Shift Code’ textbox. Then active window as follow.

To change the shift information, choose the desire row (in any column) and thenclick ‘Choose’ icon.

6.5 Flexible Group Shif t Setting

The settings are available to grouping all the shift code and arrange the patternshift settings for all employees. Click Add new to create new group for shift code,after that choose the shift code. If the List of Shift more than 1 shifts code, clickschoose to add the shift code. For example, Security Division has 3 shifts in a dayand every shift has different time period. To create the Pattern Group ShiftSetting : Click add new, and fill in the Group Shift Code, Group Shift Name, and

Description, after finish click save. For example, creating the Pattern GroupShift for Security Division

After creating the Group Shift, you have to choose the shift in this Group oneby one as picture mention below :





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And the results will be as follow :

After finish, user able to click to exit from the Flexible Group ShiftSetting.

6.6 Pattern Shift Setting

This setting is to define the shift repetition. This Pattern SSECURE settingconsist of 3 types : Fixed Flexible EffectiveUser has to create the Pattern Code, Pattern Name, Starting, Day and

Repeating. After finishing fill in the Pattern Information, you can start to choosethe Pattern Shift Setting based on the working shift of each employee.Fixed with pattern will help users in preparing the work schedule or shift.Strength point:1. User can define unlimited pattern2. Pattern can be defined to start on certain day or date3. Choice of Repeating pattern:

a. Weekly





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b. Biweeklyc. Tri Weeklyd. Monthlye. Bimonthlyf. Quarterlyg. Semester

6.6.1 Fixed

For Fixed with Pattern Shift, the Pattern Shift will automatically repeatbased on the List of Pattern Details Setting. At the Non Working Days, there are some definition as mention below :Total Off : How many day off can be taken by employee in

one repeating periodMax. Consecutive Off : How many day off can be taken in a row by

employeeMin. Interval : How long the interval from one day off to another.

For Example, Employee will able to take their day

off after 3 days working.

To understand more detail of the Fixed Pattern Shift Setting, we providesome sample as details below :

6.6.1.1 Sample Fixed Pattern Shift with Fixed Non Working Days

Pattern Code : 1Pattern Name : Teacher_pattern

Starting : By DayDay : MondayRepeating : Weekly

This setting is to create the Teacher pattern shift by Fixed Workingdays and Fixed Non Working Days.How to do the Setting :





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Choose ( Fixed ) If user need to create Fixed Non Working Days, then the column

of NON WORKING DAYS should be blank Choose the LIST OF PATTERN DETAILS, to setting the Fixed

Working Days and Fixed Non Working Days.

After fill the whole day in 1 week with the appointed Shift Setting,now user has to appoint this setting to certain user at LIST OF

EMPLOYEE column by clicking the button . Afterfinish adding the employee, please tick the dialog box

and choose the year. After that clickPROCESS.

By finishing follow the instruction above, means that you havesuccess to create the FIXED PATTERN SHIFT with FIXED NONWORKING DAYS for teacher’s shift. So, teacher will have workingdays from Monday – Friday ( 07.00 – 15.00 ) and Non WorkingDays from Saturday – Sunday. This Fixed Pattern Shift will repeatevery week with the same working days and time.

6.6.1.2 Sample Fixed with Pattern and Flexible Non Working Days

Pattern Code : 123Pattern Name : Assistant Teacher PatternStarting : By DayDay : MondayRepeating : Weekly

This setting is to create Working Shift for Assistant Teacher withdetails shift as follow :

Assistant Teacher will have working shift 2 days, after 2 daysworking the assistant teacher will have 1 day non working days (holiday ). And this Working Shift will repeat by weekly.

How to do the Setting : Create the Pattern Code, Pattern Name, Starting Shift by Day

or by Date, and Repeating ( by weekly, biweekly, triweekly,





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monthly, bimonthly, quarterly, or semester ) by clicking ADDNEW.

Create the Non Working Days with details :Total Off : 1 DaysMax. Consecutive Off : 2 DayMax. Interval Days : 1 Day

Means the employee only able to take 1 day from weekly shiftand only able to take Holiday after 2 days working.

Fill in the LIST OF PATTERN DETAILS, for full working days ina week, the system will automatically calculate the NonWorking Days based on the setting above. After finish clickSave.

After creating the Pattern Shift, user can choose the employeeto assign in this shift at LIST OF EMPLOYEE, by clicking the

After finish adding the employee, please tickthe dialog box and choose the year. After that click PROCESS.

6.6.2 Flexible

With flexible shift setting, users can easily define shift without having toallocate each shift for each employee. The shift will be allocatedautomatically by the system, based on the employee’s actual working hourwill compare with the nearest working shift. This will save a lot of time andaccelerate the setup process and help customer’s administrator frommanually adjusting shift if any changes in the work schedule.

Within this Flexible Non Working Days, you can easily define the total dayoff allowed and its related rule, so that if employee fails to fulfill the abovecondition, if he/she is not coming to work, then it will be automaticallyrecorded as absent.

6.6.2.1 Sample Flexible Working Shift with Flexible Non Working Days

Pattern Code : Clean-Serv Flex





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Pattern Name : Cleaning Service_FlexibleStarting : By DayDay : MondayRepeating : Monthly

How to do the setting :

Create the Pattern Code, Pattern Name, Starting Shift by Day or byDate, and Repeating ( by weekly, biweekly, triweekly, monthly,bimonthly, quarterly, or semester ) by clicking ADD NEW.

Create the Non Working Days with details :Total Off : 4 DayMax. Consecutive Off : 1 DayMax. Interval Days : 5 DayMeans the employee only able to take 4 day from monthly shift andonly able to take Holiday after 5 days working.

Fill in the LIST OF PATTERN DETAILS, for full working days in amonth, the system will automatically calculate the Non WorkingDays based on the setting above. After finish click Save.

After creating the Pattern Shift, user can choose the employee toassign in this shift at LIST OF EMPLOYEE, by clicking the

after finish adding the employee, please tick thedialog box and choose the year. After thatclick PROCESS.

This setting to maintain the working shift for Cleaning Service Shift,with Monthly repeating shift start from Monday. And this flexiblepattern will applied for 4 Non working days ( holiday ) in monthlyshift and the employee will only able to take their non working days( holiday ) after 5 days working. By using this flexible shift, so theuser will able to take of any shift in 1 day. The system will comparethe employee attendance with the nearest shift in 1 day. And if theemployee does not meet the condition has been set as sampleabove, the employee will assign as Absent.

6.6.2.2 Sample Flexible Working Shift with Pattern and Fixed NonWorking Days

In this option, you can choose to allocate the employee’s workschedule automatically, based on the employee’s actual workinghour and non working days ( holiday ).





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Pattern Code : Clean_Flex 2Pattern Name : Cleaning Service Flexible 2Starting : By DayDay : TuesdayRepeating : Weekly

How to do the setting : Create the Pattern Code, Pattern Name, Starting Shift by Day or by

Date, and Repeating ( by weekly, biweekly, triweekly, monthly,bimonthly, quarterly, or semester ) by clicking ADD NEW.

Non Working Days, will be blank, if you need to create the NonWorking Days with certain days as Fixed Holiday.

Fill in the LIST OF PATTERN DETAILS, for full working days in aweek, the system will automatically calculate the Non WorkingDays based on the setting above. After finish click Save.


after finish adding the employee, please tick the

dialog box and choose the year. After thatclick PROCESS.

This setting is to maintain the Working Shift as Flexible for theemployee and also manage the Non Working Days as fixed. So,the employee will only able to take their holiday at the 4th Daywhich is Thursday. And this working shift will repeat for everyweek.

6.6.3 Effective Working Hour

In Effective Hour, you can easily define effective working hour for certaindays or date, so that the system will automatically calculate the employeeworking hour and its related overtime obtained.Within this effective hour and flexible day off, you can easily define the totalday off allowed and its related rule, so that if employee fails to fulfill the





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above condition, if he/she is not coming to work, then it will beautomatically recorded as absent.

6.6.3.1 Sample Effective Working Hour with Pattern and flexible NonWorking Days

Pattern Code : MNG_PatternPattern Name : Management Head Master ShiftStarting : By DayDay : MondayRepeating : Monthly


Date, and Repeating ( by weekly, biweekly, triweekly, monthly,

bimonthly, quarterly, or semester ) by clicking ADD NEW. Create the Non Working Days with details :

Total Off : 8 DayMax. Consecutive Off : 2 DayMax. Interval Days : 5 DayMeans the Head Master will able to take holiday for 8 days in amonth but Head Master only able to take holiday after 5 workingdays and only able to take 2 days holiday in consecutive.


After creating the Pattern Shift, user can choose the employee to

assign in this shift at LIST OF EMPLOYEE, by clicking theafter finish adding the employee, please tick the






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6.6.3.2 Sample Effective Working Hour with Pattern and Fixed NonWorking Days

Pattern Code : MNG_Pattern 2

Pattern Name : Management Pattern 2Starting : By DayDay : MondayRepeating : Weekly


Date, and Repeating ( by weekly, biweekly, triweekly, monthly,bimonthly, quarterly, or semester ) by clicking ADD NEW.

Non Working Days, will be blank, if you need to create the NonWorking Days with certain days as Fixed Holiday.



after finish adding the employee, please tick the


6.6.4 Swap

If for the same Pattern Shift, user need to change the certain employee

with different shift schedule starting from certain period, you can use. After you click the button, windows will appear :





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User can set start from the LIST OF PATTERN, reschedule the workingdays and non working days. Choose the period to start the new Shiftsetting at DATE PERIOD, after finish click CLOSE.

6.7 Roster Setting

Roster setting is a facility provided to help administrator to maintain shiftchanges manually in an easy manner. In this roster view, you can see acomplete work schedule for certain month with code and color, to help userdifferentiating from one shift with another.Should you need to perform changes, you can easily:1. Type it with certain shift number.

2. Copy one or more shift by selecting the shift, copy and paste. You can also

copy one employee shift to other employees.

3. Move shift within the month by selecting one or more shift, and drag it

somewhere else.





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6.8 Overtime factor for Work ing Days and Holiday

Overtime factor will be used to show user total overtime hour obtained byemployee after calculated with overtime factor that has been agreed by thecompany management, workers/employees and government regulation.

For example:In Working days, if the total overtime hour is 2 hours, then the total overtimeobtained by the employee after calculated with the overtime factor is 3.5 hours((1*1.5)+(1*2)).In Holiday, if the total overtime hour is 2 hours, then the total overtime obtained

by the employee after calculated with the overtime factor is 5 hours((1*2)+(1*3)).

6.9 Function Key Setting

To activate ‘Function Key’, please insert the definition for each button. To accessit please go to menu ‘Tools’ >>‘Function Key Setting’. Then active window willappear as follow.





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Click ‘Modify’ to define each function key and then click ‘Save’ icon to savefunction key data. To differentiate employee activity, you can use menu ‘Early InSpare Time Setting’ besides using the function key. This method provided if you

want employees to have minimum contact with the device.For ‘Check In’ and ‘Check Out’ purpose, you do not need to press any functionkey since our system is able to recognize automatically. Means the first time youput fingerprint at SECURE will be recognized as ‘Time In’ and the rest will be setas ‘Time Home’.

6.10 Holiday Setting

In The ‘Holiday Information’, you can input the holiday information in one year.You can choose menu ‘Tool’>>’Holiday Setting’. Then active window will appearas follow.

You can be inserted with the information of national holiday including otherholiday accordingly within a respective year. Click button in the right side of‘Year Holiday’ textbox to choose the year, which will be inserted into the holidayinformation. After “List of Holidays” opened, choose desired year and then click“Choose” button.





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If there is no option for the year which you desired, you can click “Add New” iconthen types the year which you want and click ‘Save’ icon to save data.To put data on vacation/holiday, choose the desired month and thenautomatically calendar will followed change.

Click and drag the ‘Add Holiday’ icon ( - smiling sun) then drop into thedesired day. Then automatically will appear active window to entry the name of

the holiday. After you type the name of holiday, click ‘OK’ button and so newholiday name will directly entered into Holiday Name List.

To change the holiday information you just double click the desired row in theHoliday Name List, so the screen will appear window ‘Input Holiday Name’ asabove. And if you want to delete holiday which has entered, you just need to

click and drag ‘Erase Holiday’ icon ( - pencil) and drop into the desired day,like window as follow.

6.11 Company and Work ing Day Setting

The sub menu to do setting for the company name and working day and toactivate the approval to do overtime, you can choose menu ‘Tool’>>‘Companyand Working Day Setting’. Then screen will appear window as follow.





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On the window ‘Company Name, you can type your Company name andChoose Working Days, just click the square space beside the desire name of

days (mark √) and then click ‘Save’ icon to save data.

Note:This should be done at the beginning of application and should be before youentering all employee information. Since whenever you already input ‘EmployeeInformation’ then you absolutely cannot do modification to ‘Working Day’ exceptto ‘Company Name’.To do this modification only if All Employee Status already changes to ‘Non Active’ condition. And to change to ‘Non Active’ condition by fill the ‘Resign Date’in ‘View’>>’Employee Information’. Example, when you already set that everySaturday or Sunday is holiday so when ever you are doing attendance, thesystem will not acknowledge this condition and will not stated at the report.

6.12 General Information Setting

Early in Spare Time and Maximun Coming Time are to recognized time in andtime home automatically (no need to press anything to differentiate the activity)within the same day or different day (the next day). You can choose menu‘Tool’>>’General Information Setting’. Then screen will appear window as follow.





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‘Early In Spare Time’ tool is to define how many hours still can be tolerate forone user to be accepted as ‘Coming Time’ before his normal working hours.In the other hand, this menu also useful for an employee when do the overnightshift. Means ‘Early In Spare Time’ already able to define the time distancebetween ‘Coming Time’ and ‘Time home’ (next day) and no need further editactivity.

Function Key Settings are menu to arrange the process of transaction log basedon function key.

6.13 Retrieve Log Setting

To use this menu, please choose menu ‘Tool’>>‘Retrieve Log Setting’. Andactive window will appear as follow.

Click ‘Modify’ icon to choose the preference setting.





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Note: If you would like to change the setting from original type to others,please close the ‘SECURE FingerPlusTA Retrieve Log’ form at first thenopen again. The purpose is to refresh the system.

There are 4 (four) types of ‘Retrieve Log Setting’ which you may set as follow.

1. Manual SettingClick ‘Modify’ icon and select ‘Manual Setting’ option button then click ‘Save’icon to save. Next please open the ‘SECURE FingerPlusTA Retrieve Log’.Then choose the ‘Terminal’ at ‘Terminal Info’. After that please click ‘Retrieve All Log’ button to get all log data from selected terminal or click ‘Retrieve FirstLog’ button to get only first log data from selected terminal.Option for ‘Retrieve all log’ or ‘Retrieve first log’ only available if you choose‘Manual Setting’.

2. Real Time SettingClick ‘Modify’ icon and select ‘Real Time Setting’ option button then click‘Save’ icon to save data. Next step please open the ‘SECURE FingerPlusTA

Retrieve Log’.The menu is set so the system will automatically and continuously checkingand retrieving all remaining log data at each terminal (Listing in TerminalInfo).In active window you may see notification ‘please wait check terminal 1 or 2or others is under processing’.

3. Automatic SettingClick ‘Modify’ icon and select ‘Automatic Setting’ option button then click‘Save’ icon to save data. Next step please open the ‘SECURE FingerPlusTARetrieve Log’.If you wish to pull the data every certain time range. For example: every 1hour or every 30 minutes. The default is set for every 10 minutes.

4. Scheduling SettingClick ‘Modify’ icon and select ‘Schedule Setting’ option button then click‘Save’ icon to save data. Next step please open the ‘SECURE FingerPlusTARetrieve Log’.Choose menu option if you wish to pull all log data from each terminal (morethan one terminal) at scheduled time. For example: Every morning after finishTime In or in the Afternoon after Time Home. At active window please click ‘Add New’ icon and fill all information suchRetrieve Name, Description and Time (format hour:minute) also to active andinactive condition and then click ‘Save’ icon to save data.

To modify the Retrieve Log Scheduling, first select the schedule item at theScheduling List and then click ‘Modify’ icon, so you can input new informationand then click ‘Save’ icon to save it back.





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Connection Setting

Direct Updated

6.14 Admin Information Setting





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Login Administ rat ion can only be changed by its password and can not bedelete permanently. Choose menu ‘View’>>‘Admin Information’. Then screen willappear window as follow.

You can add new User Name by filling the ‘Admin Code’ which used as ‘UserName’ at login, then set the ‘Password’ and ‘Verify Password’.

The User Name only can change by his/ her own password and fingerprints, forexample if you login as ‘Administrator’ then click right button of textbox ‘UserName’ and select ‘Administrator’ from at the 'List Of Administrator' window andthen click 'Choose' icon. so the window will appear as follow

Admin Register Fingerprint is used when you want to enter the Time AttendanceSystem Admin, you can choose login by ‘Finger Print Only’ or ‘Both’ (Passwordand Finger Print) and you also have other option with ‘Password Only’.

Moreover you also have an option to make restriction/ entry barrier foradministrator or certain user to have an access to certain menu or all menu byclick ‘Authority’ button and then active window is as follow.





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Then mark √ on the empty column beside each menu or select on ‘Select/Unselect all i tem menu’ for all menu option.

Then click ‘Save’ button to save the new setting.

6.15 Language Information SettingThis setting is to create software with the different language. And it will enablethe software to be Multi Language.

7. VIEW

7.1 Monthly Calendar





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Monthly Calendar (Employee Personal Calendar) can be viewed by clickingmenu ‘View’>>‘Monthly Calendar’. Then screen will appear window as follow.

List of employees can be view by each Department or by All Department by clicksmall button on the side of ‘Department’. And you can also choose the monthand year.To catch sight of employees’ activities just click the employee name, thenautomatically the calendar will adjust. If you want to update the reason of the

activity, just click (drag) the specific icon such sick icon and put it (drop) in

the desired date. Afterward the small window will appear, so you can fill thereason of that activity in the reason textbox, so automatically the status tablebellow will adjust.

You also can see the activity on the specific date by click on the date in theactive calendar. Then to erase certain activity or icon, which mistakenly put on

the calendar, just drag and drop the (shirt) icon on that specific date. Then atactive window it will ask for the valid ‘Shift’. Choose ‘Shift’ and click ‘Ok’ button.You also have an option to do multi select by press ‘Control’ or ‘Shift’.





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MANAGEMENT SHIFTIn ‘Monthly Calendar’ system also can be set base on ‘Multi Select Date’ and‘Multi Select User’.To use ‘Multi Select Date’ at first choose and point the desire date (one by one)then click the mouse (right). Then automatically it became yellow and vice versaif click (right) again then it became to original color (option cancel).

After that click and drag icon (shirt) and choose the right working condition(shift) required on the Window ‘Personal Calendar’.Example:On Saturday usually the working time (08:00-14:00) is shorter than usual.So at Window ‘Monthly Calendar’ define (highlight) the employee/s and follow to

define the date by click the date (right mouse). After the date is changing itscolor to yellow then click icon ‘shirt’ and choose the requested shift.

SHIFT Over Time (OT) A condition where system (default) will consider the employee/s at selected dateis doing full overtime and consider no working hours.

To activate click (shirt) and drag to the date. So at Window PersonalCalendar Form choose ‘Shift OT’.Example:On January 4, 2004 (Sunday) Employee A is asking to do work, so at first theadministrator have to set and define ‘Shift OT’ at that date. Then when

Employee A is working from 08:00 (AM)-14:00 (PM) so system will consider thathe conduct an overtime for 6 hours.

NAVIGATION TOOLS

To ease Finding and Sorting certain record on the record list

then you can use Navigation Tools. Input Employee Fingerprint ID and click .

7.2 Employee Activity Calendar

To input a note refer to an activity in-accordance with function key 0, 1 and 3,

then choose ‘View’>>’Activity Report’.To define and set each function key please go ‘Tool’>>’Function Key Setting’.Except for Function key 0 which as default for Time In and Out.Example:You set ‘Function key 1’ for activity Meeting In/Out’. So when an employee isutilize this activity then you can insert a note to this activity such to ‘Customer A’.





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Choose the activity based on its color such green refer to Function key 0,

pink to function key 1 and red to function key 3.Then just drag that activity and put to the date and fill with the needed note.

7.3 Year at GlanceTo view and observe employee yearly activity, you can choose menu‘View’>>’Year At Glance’. The active window as follow.

Choose the year by click small button next to ‘Year’ combo box.. You also canclick small button at the ‘Department’ combo box to choose department withinyour company. Please employees from at the ‘List of Employee’.

Each activity has its own specific color, thus by viewing the yearly calendar you





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will get the feeling of which activity is often occur. From this menu, you also beable to examine the yearly activity summary statistically. The statistic column islocated on the right side at ‘Year At Glance’ window.

To ease Finding and Sorting record on the record list then

you can use the Navigation Tools. Input based on Employee Fingerprint ID and

click .

8. PROCESS

8.1 Process Transaction Log DataMenu Process is the menu to process the log transaction to report (valid andlastest report). Choose the ‘Process’>>’Process Transaction Log Data’.Click ‘Modify’ to activate the menu below.

The screen will show as below, after you select the Modify button

Select for ‘All Employee’ or Fingerprint ID’ then select the Begin and End Periodand click ‘Process’ Button. After succeed, click Close.





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8.2 Approval Overtime Hour SettingTo give an approval for an employee to do overtime then go to‘Process’>>’Approval Overtime Hour Setting’. And active window as follow.

Select the employee and select the time (define by minutes) then drag the icon

to its date or click follow toset as default.

Note.If you had setting 30 minutes as default then an employee is doing attendanceless than 30 minutes so the overtime is not calculate or shown in the report andat contrary if an employee is doing overtime more than 30 minutes then systemwill shown all total overtime.Example:Working hours: 08:00-17:00Employee A is doing attendance for Home at 17:20So system only will shown Time Out on 17:00Otherwise if the employee id doing attendance out on 17:40 consider he hadovertime with total 40 menit

8.3 Maximum Overt ime Hour Setting

To set maximum overtime for each employee/ per department then please gomenu ‘Tool’>>’Maximum Over Time Hour Setting’.

For the report attendance please view through menu ‘Report’>>’EmployeeDetail’.





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Click ‘modify’ button, choose the Fingerprint ID then set for Standard WeeklyWorking Hours, Maximum Daily Over Time and Maximum Weekly WorkingHours.

Set the Standard Weekly Working Hours as per total working hours per day(include lunch time) and multiply with total working day in a week.

Example:In an industry where overtime is strict by the rule so you can use this report toshow employee attendance as per the rule.Then when employee is actually doing an overtime up to 6 (six) hours per dayhowever as per the setting only limited to 2 hours per day so you can view andprint through ‘Employee Detail Report’ it will show maximum for 2 hours. And for actual working hours report you may view and print through ‘Employee Attendance Report’.

8.4 Time Log Editing

To use this menu, please go to menu ‘Tool’>>‘Time Log Edit’. Then screen willappear window as follow.This feature is providing in order to edit the data at the attendance activity inorder to make a comprehensive report.

Please select employee that you wish to edit at ‘List Of Employee’ then select‘Month’ and ‘Year’. To do ‘multi select’ please press simultaneously ‘Shift’ or





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‘Control’ button in keyboard than highlight the name employee at ‘List ofEmployee’.

To edit the ‘Time come’ please choose icon and to edit ‘Time home’ please

choose icon. You just drag and drop that icon on the specific date then atactive window (Editing for Coming Time or Time Home) you may view with

‘Current Time’ (if available) and do the modification at ‘Edit Time’ box. Then thenew time will be view at box-below and click’ OK’ button to confirm this, likewindow as follow.

9. EXPORT AND IMPORT

9.1 Export Employee Attendance To Ms. Excel

To export (save) Employee Attendance data to Excel file format, you can choosemenu ‘Export and Import’ >>’Employee Attendance To MS Excel Files’. Thenscreen will appear window as follow.

With this menu you may an option to be exported to Excel File such AllCondition, work and work in Condition etc. Then choose employee name and

certain period and then the report will appear as follow:





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9.2 Export Employee Daily Attendance To Ms. Excel Files

To export or save employee daily attendance to excel file then choose menu‘Export and Import’>>’Export Employee Daily Attendance to Ms. Excel File’.Then active window as follow.

Choose the department and click ‘Print Selected’ or ‘Print All’. Also select the‘Begin Period and’ End Period’.The preview is as follow.





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9.3 Export Employee Period At tendance to Ms.Excel Files

9.4 Export Employee Effective Hour to Ms.Excel Files

9.5 Export Attendance Recapitulation to Ms. Excel Files





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9.6 Export Employee Attendance To Text File

To export or to save employee attendance to text file then choose menu ‘Exportand Import’>>’Export Employee Attendance to Text File’.Then active window as follow.

Select for All Fingerprint ID or per Fingerprint ID and continue to select for all logdata or per time range. And select the file destination to save.Then click ‘File Setting’.

Make an order on the selection such for ‘Log Field’; ‘Order By’; ‘Delimited’;‘Ascending or Descending’ and ‘Field Setting’.Make an option (number or alphabet) at the ‘Time Come Code’ and ‘Time Home

Code’ in order to make different between the log from Time Come and the fromTime Home.





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9.7 Export Employee Log To Text Files

To save (export) Employee Log data to Text file format, you can choose menu‘Export and Import’>>‘Save Employee Log To Text File’. Then screen will appearwindow as follow. Next, please select the Fingerprint ID or All Employee to beexport at ‘Employee Selected’ box including ‘Date Period’ box for an option All

Log Data or Time Range.

Then decide where to save the file, please input path (folder/ sub folder) and filename into the ‘Input Path / File Name’ textbox or by clicking the small button inthe right side of ‘Input Path / File Name’ textbox, then common dialog ‘SelectPath and File Name’ will appear as follow. Please input file name (ex: FileLog.txt) into File Name textbox and then click ‘Save’ button and system willcome back to previous window.

After you have selected ‘Input Path / File Name’, then click “File Setting’ and theactive window will be as follow.





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‘Field Name and Status’ consist of Terminal ID, Fingerprint ID, EmployeeCode, Date Log, Time Log, Function Key, Edited Date, Edited By and

Retrieve Log Status. Please choose or make an order (mark √) on the left side

of check box to make an arrangement as per selected field or all fields that willbe exported into Text File format .

‘Field Number ’ column is to make an order by Horizontal way (left to right) fromthe chosen field. Please make a number order for each chosen field (can not beempty) and by different number.

‘Delimited’ box divided into two type for ‘No Delimited’ or ‘Delimited With’.‘No Delimited’ means in the Text File format report no separation betweenselected fields. And ’Delimited With’ means in Text File format report betweenfield will be separated by Semi Colon; Comma; Double Quote; Single Quote and Spaces.

‘Order By’ box is to make an arrangement by Vertical (top to down) to eachselected field through ‘ Ascending ’ or ‘Descending ’.

‘Log Field’ is an option to export Log data for All log or Selected to successwhen doing attendance.

‘Fingerprint ID Length’ is an option to export the Fingerprint ID based on the itsdigit which consist for 4 (four) to 8 (eight) digit.

is a Date Style option for ‘Date/ Month/ Year ’ or

‘Month/ Date/ Year ’ or ‘Year/ Month/ Date’ also to the chosen separator suchno spaces, spaces one, slash (/) and minus (-). At Time Style also an option to use separator (:) or no spaces and at TimeSymbol whether 12 Hours (AM/PM) or 24 Hours.

is an option to save the new setting by mark √ at the check box after that. If not it will return to original default.





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After you type any information then click ‘Save’ icon to saving the arrangementsetting or ‘Cancel’ to cancel all setting, and it will go back to the origin window.Then to export the data to format Text File, click ‘Export Files’ icon. Please waitup to system is viewing the message ‘Export Employee Log to Text Files (.txt)succeeded ’ and you may see the order text file as follow.

9.8 Imported Employee Information From Ms. Excel

Sub menu ‘Import Employee Information from Ms. Excel File’ were use in orderto import employee information from Ms. Excel format. And the active window isas follow.

Choose and create certain ‘File Name’ on the ‘Path and File Name’ text box.

Then click ‘Template’ button and active window is change to Ms. Excelworksheet as follow.





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Fill in with all information or requirement data with details as per ‘TableStructure’-worksheet 2 such to Field Name, Data Type, Field Size, Requiredand Note as follow.

Then ‘Save’ the file and choose on ‘Path and File Name’ text box and click‘Import’ button. Wait until system is confirming ‘Export and Import from FilesProgress’.

Table Structure





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9.9 Export and Import Log from Thumb Drive

9.10 Export and Import Table

Sub menu to do export and import the file.mdb (only apply to SECURE

FingerPlusTA Software). Then active window is as follow.First make selection (mark √) on ‘Select Table Name’ for required export andimport table.

Furthermore continue to make selection on the ‘Path File Name/ Employee

Log Period’ for the option of ‘All of Employee Log’/ ‘Select Employee Log’ andrequired ‘Month’ and ‘Year’.





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Then click ‘Export’ button for exporting the employee log and click ‘Import’button for importing the employee log.

10. REPORT

10.1 Report Department

To view or print department data, you can choose menu‘Report’>>‘Department’. Then screen will appear window as follow.

Highlight the desired row then click ‘Print Selected’ icon to print the data or

click ‘Print All’ icon to print the whole department within your company. Thenthe department print preview will be shown as below:





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10.2 Report Employee

To view or print employee data, you can choose menu “Report”>>”Employee”.Then screen will appear window as follow.

On the right side of ‘Department’ you have an option to view employee by eachDepartment or All Departments. Also you have an option to select employee byits ‘Active and ‘Non Active’ status at ‘Status’ combo box.

Choose the desired rows and click “Print Employee” icon to print the employeedata. Or click “Print All Employee” icon to print all employees data. Printpreview from the employees data report will be appeared before you print thereport as the picture below.

10.3 Report Shift

To view or print all shift information, you can choose menu ‘Report’>>‘Shift’.Then screen will appear window as follow.





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Selected the shift or the whole shift in the company by highlighting the desiredrow then click ‘Print Selected’ icon. If you want the whole shift report as per‘List of Shift’, just click ‘Print All’ icon. The print preview of shift would be likebelow.

10.4 Report Flexible Group Shift All report related to each group shift by choose menu Report>>Group Shift

Select the group and click ‘Print Selected’ or ‘Print All’ then print preview asfollow.





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10.5 Report Pattern Shift

10.6 Company Holiday ReportTo view or print company holiday data, you can choose menu‘Report’>>‘Company Holiday’. Then screen will appear window as follow.

Selected the ‘Year’ on the Year Holiday combo box then click ‘Print Holiday’icon. Then the print preview from the report would be like the one below.

10.7 Report Employee Bir th Date

To view or print employee birthday data, you can choose menu‘Report’>>‘Employee Birthday’. Then screen will appear window as follow.





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You may view the birthday data, based on each department by highlighting therow of desired department and click ‘Print Selected’ icon or the you may viewas whole employees in the company by choosing the ‘Print All’ icon as per the‘List of Department’. Then the report will appear as below.

10.8 Report Employee Anniversary

To view or print employee anniversary data, you can choose menu ‘Report’>>‘Employee Anniversary’. Then screen will appear window as follow.

Select the desired ‘Department’ name then click ‘Print Selected’ icon to print

employees data on certain department or click ‘Print All’ icon to print the wholeemployee data within the company. Print preview from the report of “Employee Anniversary” will be shown before you print the report. Then the report willappear as below.

10.9 Report Employee Annual Statistic

To view or print employee annual statistic data, you can choose menu‘Report’>> ‘Employee Annual Statistic. Then screen will appear window asfollow.





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Select the ‘Department’ and ‘Status’ then click ’Refresh’ icon so at the activewindow for ‘List of Employees’ may view as required setting. Then select forthe ‘Year’ at ‘Year Holiday’. Also select the required Condition at ‘Condition’listbox.Example: You would like to preview selected ‘Department’ for ‘Finance & Accounting’ with ‘All Status’ and ‘All Condition’. Then click ‘Refresh’ icon.

Then choose the employee which you want to see the report, then decide the‘year’ you want on “Year Holiday” also the condition you wish to know (youmay choose more than one). Then click ‘Print Selected’ icon to print thatspecific employee or click ‘Print All’ icon to print the whole employee. Printpreview from the report of “Employee Annual Statistic” will be shown beforeyou print the report as follow.

10.10 Report Employee Recapitulation

This report will provide you with Periodical Summary of your employeesactivities. To get this report, please go to menu ‘Report’>>‘EmployeeRecapitulation’. Then screen will appear window as follow.





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Select the ‘Department’ then ‘Status’ and click ‘Refresh’ icon to haveselected preview at ‘List of Employee’. Then select and fill ‘Begin Period’ and‘End Period’. After you may select based on ‘Employee’ by highlight certain row for

selected employee then click ‘Print Selected’ icon or click ‘Print All’ icon toprint the whole employee. Print preview from the report of “EmployeeRecapitulation” will be shown before you print the report. Print preview fromthe report will be shown as follow.

10.11 Report Employee Maximum OT





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10.12 Report Employee Attendance

To view or print employee detail attendance, please choose menu‘Report’>>’Employee Attendance’. Then the active window as follow.

You may view an employee data from certain department by click‘Department’. You also can view employee who is ‘Active’ or ‘Non Active’ andsee preview under ‘List of Employee’ by choose at ‘Status’ combo box thenclick ‘Refresh’ icon.Please also select the required time range, which you want to print. Select‘Begin Period’ and ‘End Period’. You can also choose by certain status byhighlight at ‘Condition’ list box.

For example: you wish to know, when someone take vacation/leave during 6months period from January 01, 2003–June 30, 2003. Then select ‘BeginPeriod’ for January 01, 2003 and ‘End Period’ for June 30, 2003 (format:mm/dd/yy) and at ‘Condition’ list box for ‘On Leave’.

Select the desired employee name and click ‘Print Selected’ icon to print thatspecific employee or click ‘Print All’ icon to print the whole employee. Printpreview from the report of “Employee Details” will be shown before you printthe report. Print preview from the report will be shown as follow.





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10.13 Employee Details Report

To view or print employee detail attendance, choose menu‘Report’>>’Employee Details’. Then the active window as follow.

However this report will refer to ‘Maximum Over Time Hour Setting ’ as perMenu ‘Tools’ >>’Maximum Over Time Hour Setting’.So if you are not set the ‘maximum over time setting’ then the report will thesame as the ‘Employee Attendance Report’.





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10.14 Employee Daily Attendance

To view or print employee daily attendance then you can choose menu‘Report’>> ‘Employee Daily Attendance’. Then active window as follow.

Choose the department and select ‘Begin and End Period’ then click ‘PrintSelected’ or ‘Print All’.

10.15 Employee Function Key Activity

To view employee base on employee function key activity from ‘Check In orOut’ and ‘Out or Back’ then choose menu ‘Report’>>’Employee Function Key Activity’.





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Select the employee, the begin and end period then click ‘Print Selected orPrint All’.





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10.16 Employee Log Report

To view or print employee log data, you can choose menu‘Report’>>‘Employee Log’. Then screen will appear window as follow.

Select the ‘Department’ then ‘Status’ and click ‘Refresh’ icon to haveselected preview at ‘List of Employee’.Then select and fill ‘Begin Period’ and ‘End Period’. After that select the Employee by highlight certain row for selected employeethen click ‘Print Selected’ icon or click ‘Print All’ icon to print the wholeemployee.Furthermore you may select a condition for all verify result, limit to success orfailed verify result only.Then print preview from the report of “Employee Log” will be shown beforeyou print the report as follow.





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10.17 Report Employee Daily Log

To view base on employee daily log for certain departement and in onereport. Then choose ‘Report’>>’Employee Daily Log’. And active window asfollow.

Choose an employee and click print selected or click print all for allemployee. And report as follow.





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10.18 Terminal Employee Log

To view employee log report at certain terminal then choose menu‘Report’>>’Terminal Employee Log Report’. And active window as follow.

Select the employee and click Print Selected or click Print All for all employeeoption and print preview as follow.





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10.19 Department Attendance Summary

To view total attendance, total absence, late in and early departure perdepartment/ per shif t or per employee and at certain date (base on thedate on computer).Please choose ‘Report” >>Department Attendance Summary’>>’By

Department’.Then active window is as follow.

Click ‘Print Report’ and print preview as follow.

Employee column is a sum of employee (total) from each department. At tendance (In) column is a sum of all employee per department who haddone attendance on that current date. Absence (out) column is a sum of employee who have not done attendanceon that current date.Late In column is sum of employee who is lateEarly Departure column is sum of employee who is doing attendance goinghome earlier than original shift/ schedule.

Second option for “ Report” >>” Attendance Summary Report”>>” By shift” is to preview total activities (attendance, absence, late in and others) oncertain date period and based the shift (shift grouping).





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Third option for “ Report” >>” Attendance Summary Report”>>” ByEmployee” is to preview attendance summary as per employee. An option at Combo Box “Condition” for conditions Absence, Late In, EarlyDeparture and Over Time. Also choose the requested ‘Begin Period’ and ‘End Period’.

11. UTILITIES

11.1 Database

11.1.1 Compact and Repair DatabaseTo access this menu, you can choose menu‘Utilities’>>Database>>‘Compact and Repair Database’. Then screenwill appear window as follow.

This menu is to recovery the database and to shrink the databasesize. Furthermore it will renewal the database index (auto-number).





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11.1.2 Monthly Back-Up and Restore Database

Sub menu to do monthly back-up and restore Employee Log. Choosemenu ‘Utilities’>>’Database’>>’Monthly Back-up and RestoreEmployee Log’. And active window is a follow.

Choose the required month and year then click ‘Back-up’ button tomake back-up and click ‘Restore’ button to restore ‘Employee Log’.Then wait up to system is confirming “Backup SECUREFPTA.mdbinto SECUREFPTA_History(month).mdb Suceeded” . Or “RestoreSECUREFPTA.mdb into SECUREFPTA_History(month).mdbSuceeded”

11.1.3 Yearly Back-Up and Restore Database

Sub menu to do yearly back-up and restore database. Choose menu‘Utilities’>>Database’>>’Yearly Backup and Restore Database’. Andactive window is as follow.Choose the year and click ‘Back-up’ to do back-up process and click‘Restore’ button to restore database.

Then wait up to system is confirming “Backup SECUREFPTA.mdbinto SECUREFPTA_History(year).mdb Suceeded” . Or “Restore





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SECUREFPTA.mdb into SECUREFPTA_History(year).mdbSuceeded”

11.2 Language Info

To change system language

11.3 Upgrade Database Version

Sub menu to upgrade database from ‘old software version’ to ‘new softwareversion’.Just undergo this process when you do re-install software to a new version andonly valid for one time.

Then to view software version on Menu ’Help’>>’About’.

Click the button on the right side ‘Path and File Name’ text box so it (monitor)will view window common dialogue. Choose the database (database back-up)on path and folder. Then click ‘Open’ button so on the ‘Path and File Name’text box is viewing with chosen Path and File Name.Click ‘Upgrade’. And wait up to system is confirming this process.

12. HELP

12.1 About

Show all the information of the Time Attendance System, including :12.1.1 Software Version12.1.2 Database

12.1.3 Last Update

manual software secure ver 4.2.0.01 - english

Documents