manual instructiuni fax.pdf

7/26/2019 Manual instructiuni FAX.pdf

1/94

Operating Instructions

Personal Facsimile

Model No. KX-FT74HK

This pictured model is KX-FT78.

Facsimile with

Digital Answering System

Model No. KX-FT78HKTo get started, please read theQuick Start section (page 5).

Please read these Operating Instructionsbefore using the unit and save for futurereference.

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2/94-2-

Thank you for purchasing a Panasonic fax machine.

Things you should keep a record of

Attach your sales receipt here.

For your future reference

Warning:L If any other device is connected on the same line, this unit may disturb the network

condition of the device.

Note:LThe suffix in the model number will be omitted in these instructions.LMost figures shown in these operating instructions are based on a KX-FT78.

Copyright:LThis manual is copyrighted by Kyushu Matsushita Electric Co., Ltd. (KME) and its licensee.

Under the copyright laws, this manual may not be reproduced in any form, in whole or part,without the prior written consent of KME and its licensee.

Kyushu Matsushita Electric Co., Ltd. 2002

Date of purchase Serial number

(found on the rear of the unit)

Dealers name and address

Dealers telephone number



3/94

Safety instructions

-3-

Safety instructions

Important safety instructionsWhen using this unit, basic safety

precautions should always be followed to

reduce the risk of fire, electric shock, or

personal injury.

1. Read and understand all instructions.

2. Follow all warnings and instructionsmarked on this unit.

3. Unplug this unit from power outlets

before cleaning. Do not use liquid or

aerosol cleaners. Use a damp cloth for

cleaning.

4. Do not use this unit near water, for

example near a bathtub, wash bowl,

kitchen sink, or the like.

5. Place the unit securely on a stable

surface. Serious damage and/or injury

may result if the unit falls.

6. Do not cover slots and openings on the

unit. They are provided for ventilation

and protection against overheating.

Never place the unit near radiators, or in

a place where proper ventilation is not

provided.

7. Use only the power source marked on

the unit. If you are not sure of the type of

power supplied to your home, consult

your dealer or local power company.8. For safety purposes this unit is

equipped with a grounded plug. If you

do not have this type of outlet, please

have one installed. Do not defeat this

safety feature by tampering with the

plug.

9. Do not place objects on the power cord.

Install the unit where no one can step or

trip on the cord.

10. Do not overload wall outlets andextension cords. This can result in the

risk of fire or electric shock.

11. Never push any objects through slots in

this unit. This may result in the risk of

fire or electric shock. Never spill any

liquid on the unit.

12. To reduce the risk of electric shock, do

not disassemble this unit. Take the unit

to an authorised service centre when

service is required. Opening or

removing covers may expose you to

dangerous voltage or other risks.

Incorrect reassembly can cause electric

shock when the unit is subsequently

used.

13. Unplug this unit from the wall outlet andrefer servicing to an authorised service

centre when the following conditions

occur:

A. When the power supply cord or plug

is damaged or frayed.

B. If liquid has been spilled into the

unit.

C. If the unit has been exposed to rain

or water.

D. If the unit does not work normally by

following the operating instructions.

Adjust only controls covered by the

operating instructions. Improper

adjustment may require extensive

work by an authorised service

centre.

E. If the unit has been dropped or

physically damaged.

F. If the unit exhibits a distinct change

in performance.

14. During thunderstorms, avoid usingtelephones except cordless types.

There may be a remote risk of an

electric shock from lightning.

15. Do not use this unit to report a gas leak,

when in the vicinity of the leak.

SAVE THESE

INSTRUCTIONS

CAUTION:

InstallationLNever install telephone wiring during a

lightning storm.

LNever install telephone jacks in wetlocations unless the jack is specifically

designed for wet locations.



4/94

Safety instructions

-4-

LNever touch uninsulated telephone wiresor terminals unless the telephone line

has been disconnected at the network

interface.

LUse caution when installing or modifyingtelephone lines.

WARNING:LTo prevent the risk of fire or electrical

shock, do not expose this product to rain

or any type of moisture.

OTHER INFORMATION:LKeep the unit away from electrical noise

generating devices, such as fluorescent

lamps and motors.

LThe unit should be kept free from dust,

high temperature and vibration.LThe unit should not be exposed to direct

sunlight.

LDo not place heavy objects on top of thisunit.

LDo not touch the plug with wet hands.



5/94

Quick Start

-5-

Quick Start

Connections

LFor further details, see page 19.

Power cord

To the single telephone line jack

To the power outlet(220240 V, 50/60 Hz)

Telephone line cord

Handset cord

Only the model KX-FT74 providesEXTjack. To connect the extensiontelephone, remove the stopper.

Extension telephone(not included)

Paper stacker



6/94

Quick Start

-6-

Installing the recording paper

1 Open the cover by pressing thecover open button and installthe recording paper roll.

2 Insert the leading edge of thepaper into the opening abovethe thermal head and pull it outof the unit.

3 Close the cover securely bypushing down on both sides.

4 Press {FAX/START}. The unitwill eject the paper slightly andcut it.


Correct Incorrect

Cover openbutton

Thermal head

{FAX/START}



7/94

Quick Start

-7-

Fax sending / Copying

1 Open the document feeder tray.

2 Adjust the document guides,and insert the document up to10 pages.

3 To send a fax, dial the faxnumber and press{FAX/START}.To make a copy, press {COPY}.

LFor further details, see page 37,56.

Document

feeder tray

FACEDOWN

Document guides

FACEDOWN

{FAX/START} {COPY}



8/94

Quick Start

-8-

Fax receiving

1 When the unit rings, lift thehandset.

2 To receive a fax document,press {FAX/START}.


LYou can select how you wantthe unit to receive calls

according to your needs (page44, 45).

{FAX/START}



9/94

Quick Start

-9-

Answering Device (KX-FT78 only)

Recording your own

greeting messages

1 Press {RECORD}2 times.

2 Press {FAX/START}.

3 Speak clearly about 20 cmaway from the microphone, up

to 16 seconds.

4 When finished recording, press{STOP}.


Listening to recorded

messages

When the PLAY MESSAGESindicator flashes:

Press {PLAY MESSAGES}. Thenew recorded messages will be

played.

When the PLAY MESSAGESindicator is on:

Press {PLAY MESSAGES}. Allmessages will be played.


Microphone

{FAX/START} {STOP}{RECORD

}

FLASH/LIGHT

PLAY MESSAGES



10/94

Table of Contents

-10-

Table of Contents

Initial Preparation

Accessories Included accessories ...................................................... 13Accessory information ..................................................... 13

Help Button Help function ................................................................... 14

Finding the Controls Location of controls .......................................................... 15

Setup Connections .................................................................... 19Recording paper installing / replacing ..........................21Date and time, your logo and fax number ....................... 22

Volume Adjusting volume .............................................................26

Telephone

Navigator Directory Storing names and telephonenumbers into the directory .............................................. 27Editing a stored entry ....................................................... 29Erasing a stored entry ......................................................30Making a phone call using the directory .......................... 31

Recording Recording a telephone conversation (KX-FT78 only) ..... 32

Caller ID Caller ID service from your phone company ................... 33

Dial Lock Setting the dial lock ......................................................... 34

Voice Contact Talking to the other party after fax transmissionor reception ...................................................................... 36

Fax

Sending Faxes Sending a fax manually....................................................37Documents you can send ................................................ 39Sending a fax using the directory.....................................40Broadcast transmission (KX-FT78 only) .........................41Transmit polling (letting another machine retrieve a fax

on your unit) .................................................................... 43

Receiving Faxes Setting the unit to receive faxes ......................................44TEL mode (answering all calls manually) ........................46FAX ONLY mode (all calls are received as faxes) ...........47TEL/FAX mode (receiving phone calls with ring signalsand faxes without ring signals) ........................................ 48Extension telephone ........................................................ 51



11/94

Table of Contents

-11-

Receive polling (retrieving a fax placed on another faxmachine) .........................................................................52Black list function .............................................................53Pager call ........................................................................ 54

Duplex Ring Using with the ring detection feature ............................... 55

Copy

Copying Making a copy ................................................................. 56


Setup (KX-FT78 only) TAD/FAX mode (receiving phone calls and faxesautomatically) .................................................................. 57

Greeting (KX-FT78

only) Recording your own greeting messages..........................58Erasing your own recorded greeting messages...............60

Memo Message (KX-

FT78 only) Leaving a message for others or yourself ....................... 61

Incoming Messages (KX-

FT78 only) Listening to recorded messages ......................................62

Remote Operation (KX-

FT78 only) Operating from a remote location..................................... 64

Option (KX-FT78 only) Transferring recorded messages to another telephone ... 67

Programmable Features

Features Summary Programming....................................................................69Basic features ................................................................. 70Advanced features .......................................................... 72

Help

Error Messages Reports ........................................................................... 76Display ............................................................................ 77

Frequently Asked

Questions When a function does not work, check here .................... 79

Jams Document jams sending ...............................................82Recording paper jam ....................................................... 83

Cleaning Document feeder..............................................................84Thermal head and head cover ......................................... 86



12/94

Table of Contents

-12-

General Information

Printed Reports Reference lists and reports .............................................. 88

Specifications Technical data about this product..................................... 89

Index

Index Program index.................................................................. 91Index ................................................................................ 92



13/94

Accessories

-13-

Initial Preparation

Included accessories

L If any items are missing or damaged, check with the place of purchase.LSave the original carton and packing materials for future shipping and transportation of the

unit.

Accessory informationUse the following type of paper for replacement.

Power cord......................1 Telephone line cord.........1 Handset .......................... 1

Handset cord ..................1 Recording paper .............1 Paper stacker ................. 1

Operating instructions.....1

Model No. Item Specifications

KX-A106 Standard thermal recordingpaper

216 mm 30 m roll, with 25 mm core



14/94

Help Button

-14-

Help Button

Help functionYou can print a quick reference forassistance as follows.

For KX-FT74

1 Press {HELP}repeatedly until thedesired item is displayed.1. How to program your unit.

HOW TO SET UP

2. How to store names in the directoryand how to dial them.

DIRECTORY

3. Explanation of the receiving modes.

RECEIVE MODE

2 Press {SET}.PRINTING

For KX-FT78

1 Press {HELP}repeatedly until thedesired item is displayed.

1. How to program your unit.

HOW TO SET UP

2. How to store names in the directoryand how to dial them.

DIRECTORY

3. Explanation of the receiving modes.

RECEIVE MODE

4. Help with problems operating theanswering device.

TAD OPERATION


{SET}{HELP}

{SET}{HELP}



15/94

Finding the Controls

-15-


Location of controls

For KX-FT74

A {TONE}LTo change from pulse to tone

temporarily during dialling when yourline has rotary pulse services.

B Display

C {RECEIVE MODE}LTo change the receiving mode (page

44, 45).

D {STOP}LTo stop an operation or cancel

programming.

E {FLASH}LTo access special telephone services

such as call waiting or for transferringextension calls.

F {REDIAL/PAUSE}LTo redial the last number dialled. If

the line is busy when you make aphone call using the {MONITOR}button, the unit will automaticallyredial the number up to 5 times.

LTo insert a pause during dialling.

G {MUTE}LTo mute your voice to the other party

during a conversation. Press thisbutton again to resume theconversation.

H {MONITOR}LTo dial without lifting the handset.

I {MENU}LTo initiate or exit programming.

J {NAVIGATOR, VOLUME}LTo adjust volume (page 26).LTo search for a stored name (page

31, 40).LTo select the features or feature

settings during programming (page

69).LTo navigate to the next operation.

K {HELP}LTo print a quick reference (page 14).

A B

LKJIH

D

E GF

C

M



16/94


-16-

L {FAX/START, SET}LTo initiate fax transmission or

reception.LTo store a setting during

programming.

M {COPY}LTo initiate copying (page 56).



17/94


-17-

For KX-FT78

A {TONE}LTo change from pulse to tone

temporarily during dialling when yourline has rotary pulse services.

B {SLOW}LFor slow playback (page 62).

C {QUICK}

LFor quick playback (page 62).D {ERASE}

LTo erase recorded messages (page60, 63).

E {RECORD}LTo record your messages (page 32,

58, 61).

F DisplayG {PLAY MESSAGES}

LTo play recorded messages (page62).

H {BROADCAST}LTo transmit to multiple entries (page

41).

I {RECEIVE MODE}LTo change the receiving mode (page

44, 45).

J {STOP}LTo stop an operation or cancel

programming.

K {FLASH}LTo access special telephone services

such as call waiting or for transferringextension calls.

L {REDIAL/PAUSE}LTo redial the last number dialled. Ifthe line is busy when you make aphone call using the {DIGITAL SP-PHONE}button, the unit willautomatically redial the number up to5 times.

LTo insert a pause during dialling.

M {MUTE}LTo mute your voice to the other party

during a conversation. Press thisbutton again to resume theconversation.

N {DIGITAL SP-PHONE}LFor speakerphone operation. To

switch to the handset, lift thehandset. To switch back to thespeakerphone, press {DIGITAL SP-PHONE}.

A B F G H

RQPON

JDC E

K ML

I

S



18/94


-18-

O {MENU}LTo initiate or exit programming.

P {NAVIGATOR, VOLUME}LTo adjust volume (page 26).LTo search for a stored name (page

31, 40).LTo select the features or feature

settings during programming (page69).

LTo navigate to the next operation.

Q {HELP}LTo print a quick reference (page 14).

R {FAX/START, SET}LTo initiate fax transmission or

reception.LTo store a setting during

programming.

S {COPY}LTo initiate copying (page 56).

Overview

* The pictured model is KX-FT78.

A Document guidesB Speaker

C Microphone (KX-FT78 only)LTo talk with the other party when

using the speakerphone.D Document exit

E Paper stackerF Document feeder tray

G Cover open buttonH Document entrance

A

B

F

G

H

DC

E



19/94

Setup

-19-

Setup

Connections

1 Connect the handset cord, the telephone line cord and the power cord.

2 Install the paper stacker.

Caution:

LWhen you operate this product, the power outlet should be near the product andeasily accessible.

LUse the telephone line cord included in this unit.LDo not extend the telephone line cord.

Power cord

To the single telephone line jack

To the power outlet

(220240 V, 50/60 Hz)

Telephone line cord

Handset cord

Extension telephone(not included)

Only the model KX-FT74 provides EXTjack.

To connect the extension telephone, remove

the stopper.

Paper stacker



20/94

Setup

-20-

Note:

LAn earthed contact socket should be used when connecting the unit to the power outlet.

To use the fax machine with a computer on the same lineLWe recommend you use separate wall jacks for the fax machine and the computer.LSet the fax machine to TEL mode (page 46).LThe device which has the shortest ring setting will answer the call first.

L If the computer provides a port for a telephone line, connect the fax machine to this port onthe computer.



21/94

Setup

-21-

Recording paper installing / replacingFor replacement, remove the used coreafter opening the cover.

1 Open the cover by pressing the coveropen button and install the recording

paper roll.

L If the paper is secured with glue ortape, cut approximately 15 cm fromthe beginning of the roll.

2 Insert the leading edge of the paperinto the opening above the thermalhead and pull it out of the unit.

LMake sure that there is no slack inthe paper roll.

3 Close the cover securely by pushingdown on both sides.

PRESS START

4 Press {FAX/START}.LThe unit will eject the paper slightly

and cut it.L If you do not press {FAX/START}

within 30 seconds, the unit willautomatically eject the paper slightlyand cut it.

Note:

LOnly use the included roll of paper orspecified recording paper, or else theprint quality may be affected and/orexcessive thermal head wear may occur.

LFor accessory information, see page 13.LWhen the power cord is connected,

every time you close the cover amessage will be printed. If the recordingpaper is set to the wrong side, amassage will not be printed. Install thepaper correctly.

Correct Incorrect

Cover open

button

Thermal head

{FAX/START}



22/94

Setup

-22-

Date and time, your logo and fax numberYou should program the date and time,

your logo and fax number.

This information will be printed on eachpage transmitted from your unit.

Setting the date and time

1 Press {MENU}.SYSTEM SET UP

2 Press {SET}.PRESS[()]&[SET]

3Press {}until the following isdisplayed.

SET DATE & TIME

4 Press {SET}.Example: M:01/D:01/Y:02

LThe underbar shows a position ofthe cursor.

5 Enter the correct month/day/year byselecting 2 digits for each, using thedial keypad.Example: August 10, 2002

Press {0}{8}{1}{0}{0}{2}.

M:08/D:10/Y:02

6 Press {SET}.Example: TIME: 12:00AM

7 Enter the correct hour/minute byselecting 2 digits for each, using thedial keypad. Press {*}to select AMor PM.Example: 3:15 PM

1. Press {0}{3}{1}{5}.

TIME: 03:15AM

2. Press {*}until PMis displayed.

TIME: 03:15PM

8 Press {SET}.LThe next feature will be displayed.

9 Press {MENU}.Note:

LYou can enter the number by pressing{+}or {-}in steps 5 and 7. In this case,press {>}to move the cursor.

LThe accuracy of the clock isapproximately 60 seconds a month.

To correct a mistake

Press {}to move the cursor to theincorrect number, and make the correction.

{SET}{MENU}

{+}{-}{}



23/94

Setup

-23-

Setting your logoThe logo can be your company, division orname.



3 Press {}until the following isdisplayed.YOUR LOGO

4 Press {SET}.LOGO=

5 Enter your logo, up to 30 characters,using the dial keypad. See page 24 fordetails.Example: Bill

1. Press {2}2 times.

LOGO=BLThe underbar shows a position of

the cursor.


LOGO=Bi


LOGO=Bil

4. Press {>}to move the cursor to the

next space and press {5}6 times.LOGO=Bill



LYou can enter your logo by pressing {+}or {-}in step 5. In this case, press {>}

to move the cursor (see page 24 fordetails).


Press {}to move the cursor to theincorrect character, and make thecorrection.

To delete a character

Press {}to move the cursor to thecharacter you want to delete and press{STOP}.

To insert a character

1. Press {}to move the cursor tothe position to the right of where youwant to insert the character.

2. Press {MUTE}to insert a space andenter the character.

{MUTE}

(Insert)

{STOP}(Delete)

{SET}{MENU}{FLASH}(Hyphen) {+}{-}{}



24/94

Setup

-24-

To select characters with the dial keypadPressing the dial keys will select a character as shown below.

To select characters using {+}or {-}Instead of pressing the dial keys, you canselect characters using {+}or {-}.

1. Press {+}or {-}until the desiredcharacter is displayed.

2. Press {>}to move the cursor to the nextspace.

LThe character displayed in step 1 isinserted.

3. Return to step 1 to enter the nextcharacter.

Display order of characters

Keys Characters

{1} 1 [ ] { } + / = , . _ ` : ; ? |

{2} A B C a b c 2

{3} D E F d e f 3

{4} G H I g h i 4

{5} J K L j k l 5

{6} M N O m n o 6

{7} P Q R S p q r s 7

{8} T U V t u v 8

{9} W X Y Z w x y z 9

{0} 0 ( ) < > ! " # $ % & @ @ ^

{FLASH} Hyphenbutton (To insert a hyphen.)

{MUTE} Insertbutton (To insert one character or one space.)

{STOP} Deletebutton (To delete a character.)

{>} The cursor is moved to the right. To enter another character using the samenumber key, move the cursor to the next space.

{


25/94

Setup

-25-

Setting your fax number



3 Press {}until the following isdisplayed.

YOUR FAX NO.

4 Press {SET}.NO.=

5 Enter your fax number, up to 20 digits,using the dial keypad.

Example: NO.=1234567


7 Press {MENU}.

Note:

LYou can enter your fax telephone numberby pressing {+}or {-}in step 5. In thiscase, press {>}to move the cursor.

LThe {*}button replaces the digit with a+and the {#}button replaces it with aspace.

Example: +234 5678Press {*}{2}{3}{4}{#}{5}{6}{7}{8}.

LTo enter a hyphen in a fax number, press{FLASH}.


Press {}to move the cursor to theincorrect number, and make the correction.

To delete a number

Press {}to move the cursor to thenumber you want to delete and press{STOP}.

{SET}{MENU}

{FLASH}(Hyphen)

{+}{-}{}

{STOP}(Delete)



26/94

Volume

-26-

Volume

Adjusting volume

Ringer volume4 levels (high/middle/low/off) are available.While the unit is idle, press {+}or {-}.L If any documents are in the document

entrance, you cannot adjust the ringer

volume. Confirm that there are nodocuments in the entrance.

To turn the ringer off

1. Press {-}repeatedly until the followingis displayed.

RINGER OFF= OK?

bYES:SET/NO:STOP

2. Press {SET}.

RINGER OFF

LTo turn the ringer back on, press {+}.

While the ringer volume is set to offWhen a call is received, the unit will not ringand will display the following.

INCOMING CALL

Handset receiver volume3 levels (high/middle/low) are available.While using the handset, press {+}or {-}.

Monitor/Speaker volume8 levels (high to low) are available.While using the monitor/speakerphone,press {+}or {-}.

Voice guidance volume

(KX-FT78 only)9 levels (high to off) are available.While listening to the voice guidance, press

{+}or {-}.

Answering device volume

(KX-FT78 only)9 levels (high to off) are available.While listening to the recorded messages,press {+}or {-}.

{SET}{+}{-}



27/94

Navigator Directory

-27-

Telephone

Storing names and telephone numbers into thedirectoryFor rapid access to frequently diallednumbers, the unit provides the navigatordirectory (50 entries).

1 Press {MENU}repeatedly until thefollowing is displayed.

DIRECTORY SET

2 Press {SET}.NAME=

3 Enter the name, up to 10 characters(see page 24 for instructions).

Example: NAME=Alice

4 Press {SET}.NO.=

5 Enter the telephone number, up to 30digits, using the dial keypad.


L If you want to enter a hyphen, press{FLASH}.

6 Press {SET}.REGISTERED

uNAME=

LTo program other entries, repeatsteps 3 to 6.

7 Press {MENU}to exit the program.Helpful hint:

LYou can confirm the stored entries on thedisplay (page 31) or on the telephone

number list (page 88).Note:

LWhen the following is displayed in step 6,you can store only 5 more entries.

SPACE= 5 DIRS.

L If there is no space to store new entries,the following is displayed in step 6. Eraseunnecessary entries (page 30).

DIRECTORY FULL

LA hyphen or a space entered in atelephone number counts as two digits.

{MENU} {SET}

{FLASH}(Hyphen)

{STOP}(Delete)

{RECEIVE MODE}(Secret)

{}



28/94

Navigator Directory

-28-


Press {}to move the cursor to theincorrect character/number, and make thecorrection.

To delete a character/number

Press {}to move the cursor to thecharacter/number you want to delete, andpress {STOP}.

To keep the telephone number secret

Press {RECEIVE MODE}after enteringthe telephone number in step 5.LA secret number cannot be viewed after

this is set.LThe telephone number will not appear on

the telephone number list.



29/94

Navigator Directory

-29-

Editing a stored entry

1 Press {>}.DIRECTORY []

2 Press {+}or {-}until the desiredname is displayed.Example: Mary []

3 Press {MENU}.EDIT=@DELETE=#

4 Press {*}.Example: NAME=Mary

L If you do not need to edit the name,skip to step 6.

5 Edit the name (see page 24 forinstructions).

6 Press {SET}.Example: NO.=0123456

L If you do not need to edit thetelephone number, skip to step 8.

7 Edit the telephone number. For furtherdetails, see page 27, 28.

8 Press {SET}.REGISTERED

{SET}{MENU}

{+}{-}{>}



30/94

Navigator Directory

-30-

Erasing a stored entry


2 Press {+}or {-}until the desiredname is displayed.Example: Peter []

3 Press {MENU}.EDIT=@DELETE=#

4 Press {#}.DELETE OK?

bYES:SET/NO:STOP

LTo cancel erasing, press {STOP}.

5 Press {SET}.DELETED

LThe stored name and number areerased.

{STOP}

{SET}{MENU}

{+}{-}{>}



31/94

Navigator Directory

-31-

Making a phone call using the directoryBefore using this feature, program thedesired names and telephone numbers intothe directory (page 27).


2 Press {+}or {-}until the desiredname is displayed.

Example: Lisa []

L If the desired name has not beenstored, press {STOP}and dial thenumber manually.

3 Press {MONITOR}(KX-FT74)/{DIGITAL SP-PHONE}(KX-FT78) orlift the handset.LThe unit will start dialling

automatically.

To confirm the stored telephone

number on the display

1. Press {>}.

2. Press {+}or {-}until the desired name

is displayed.3. Press {HELP}.LTo stop the operation, press {STOP}.LTo make a call, press{MONITOR}/{DIGITAL SP-PHONE}or lift the handset.

To search for a name by initialExample: Lisa

1. Press {>}.

2. Press {+}or {-}to enter the directory.

3. Press {5}repeatedly until any name withthe initial Lis displayed (see thecharacter table on page 24).LTo search for symbols (not letters or

numbers), press {*}.

4. Press {+}until Lisais displayed.LTo stop the search, press {STOP}.LTo make a call, press{MONITOR}/{DIGITAL SP-PHONE}or lift the handset.

{HELP

}

{STOP}

{MONITOR}(KX-FT74){DIGITAL SP-PHONE}(KX-FT78)

{+}{-}{>}



32/94

Recording

-32-

Recording

Recording a telephone conversation (KX-FT78only)You can record a telephone conversation.This conversation can be played back later,either directly or remotely (page 62, 64).

1 During a telephone conversation,press {RECORD}.

2WAY RECORDING

2 To stop recording, press {STOP}orreplace the handset.

Note:

LThere may be legal restrictions onrecording two-way telephoneconversations. Inform the other partythat the conversation is being recorded.

{STOP}{RECORD}



33/94

Caller ID

-33-

CallerID

Caller ID service from your phone companyThis unit is compatible with the Caller ID

service offered by your local telephone

company. To use this feature, you must

subscribe to a Caller ID service.

Important:

LThis unit will only display the callerstelephone number or name.

LThis unit will not support futureadditional telephone services.

LThis unit cannot support servicesbased on the DTMF based

subscriber line protocol.

LDepending on the service of the localtelephone company, the date/time of

the call or callers name may not be

displayed.Change the following ring settings to 2

or more rings beforehand. TAD ring setting (feature #06 on page

70) (KX-FT78 only) FAX ring setting (feature #07 on page 70) TEL/FAX ring setting (feature #09 on

page 70)

How Caller ID is displayedThe calling partys telephone number orname will be displayed after the first ring.You then have the option of whether or notto answer the call depending on the caller.The unit will automatically store the callerinformation (telephone number, name andthe time of the call). You can print the callerID list.

Note:

L If the name display service is not offeredby your local telephone company, onlythe telephone number will be displayed.

To confirm caller information using

the Caller ID listThe unit will store information for the mostrecent 20 callers. To print manually, see page 88. To print automatically after every 20 new

calls, activate feature #26 (page 72).



34/94

Dial Lock

-34-

Dial Lock

Setting the dial lockThe dial lock feature prevents the unit fromcalls being made to any numbers, exceptfor pre-stored emergency telephonenumbers (up to 3).


DIAL LOCK

2 Press {SET}.CODE=

3 Enter your PIN (Personal IdentificationNumber) code, from 2 to 4 digits, using09.LPlease note your PIN code. If you

forget your PIN code, consult

your nearest Panasonic service

centre.

4 Press {SET}.E01=

5 Enter an emergency telephonenumber, up to 30 digits, using the dialkeypad.

6 Press {SET}.E02=

7 If necessary, enter the secondemergency telephone number.L If you do not need to enter, skip to

step 8.

8 Press {SET}.E03=

9 If necessary, enter the third emergencytelephone number.L If you do not need to enter, skip to

step 10.

10Press {SET}.

DIAL LOCK

Note:

LYou can also enter an emergencytelephone number using the directory insteps 5, 7 and 9. Press {+}or {-}untilthe desired name is displayed, thenpress {SET}.

To correct an emergency telephone

number

LPress {}to move the cursor tothe incorrect number, and make thecorrection.

LTo delete a number, move the cursor tothe number you want to delete, andpress {STOP}.

{SET}{MENU}


{STOP}

{+}{-}{}



35/94

Dial Lock

-35-

Making an emergency call

1. Press {MONITOR}(KX-FT74)/{DIGITAL SP-PHONE}(KX-FT78) or liftthe handset while the unit displays thefollowing.

DIAL LOCKLThe display will show the following.

Example: E01=0123456 []

2. Press {+}or {-}until the desiredemergency telephone number isdisplayed.

Example: E03=6543210 []

3. Press {SET}.LThe unit will start dialling

automatically.L If any documents are in the document

entrance, the unit will start faxtransmission.

To cancel the dial lock

1. Press {MENU}repeatedly until thefollowing is displayed.

DIAL LOCK

2. Press {SET}.

3. Enter your PIN code.

4. Press {SET}.



36/94

Voice Contact

-36-

Voice Contact

Talking to the other party after fax transmissionor receptionYou can talk to the other party after a faxmessage is completed. This will save theadded expense and time of making another

call.Important:

LThis feature only works when theother partys fax machine is equipped

with a voice contact feature.

Initiating voice contact

1 Press {MONITOR}(KX-FT74)/{DIGITAL SP-PHONE}(KX-FT78)while transmitting or receivingdocuments.

VOICE STANDBY

LYour unit will call the other party witha distinctive ring.

LWhen the other party answers, yourunit will emit a distinctive ring.

2 Press {DIGITAL SP-PHONE}(KX-FT78) or lift the handset to start talking.

Note:

L If you initiate voice contact duringtransmission and the other party

answers, the unit will call you with adistinctive ring after all of the documentshave been transmitted.

L If you initiate voice contact duringreception and the other party answers,the unit will call you with a distinctive ringafter the current page of the documenthas been received.

Receiving a request for

voice contact1 If the other party initiates voice contact,

your unit will sound a distinctive ringand the following will be displayed.

PLEASE PICK UP

2 Press {DIGITAL SP-PHONE}(KX-FT78) or lift the handset within 10seconds of the distinctive ring to start

talking.Note:

L If you do not answer within 10 seconds ofthe distinctive ring: In TAD/FAX mode, your unit will play a

greeting message and record anincoming voice message (KX-FT78only).

In FAX ONLY, TEL or TEL/FAX mode,the line will be disconnected.




37/94

Sending Faxes

-37-

Fax

Sending a fax manually

1 Open the document feeder tray.2 Adjust the width of the document

guides to the size of the document.

3 Insert the document (up to 10 pages)FACE DOWN until the unit grasps the

document and a single beep is heard.

STANDARD []

4 If necessary, press {+}or {-}repeatedly to select the desiredresolution.

5 Press {MONITOR}(KX-FT74)/{DIGITAL SP-PHONE}(KX-FT78) orlift the handset.

TEL=

6 Dial the fax number.

7 Start sending.When a fax tone is heard:

Press {FAX/START}, and replace thehandset if you are using it.

When the other party answers your

call:

Ask them to press their start button.When the fax tone is heard, press{FAX/START}and replace thehandset if you are using it.

CONNECTING.....

To redial the last number

Press {REDIAL/PAUSE}.

L If the line is busy, the unit willautomatically redial the number up to 5times.

LDuring redial, the following will bedisplayed.

WAITING REDIAL

LTo cancel redialling, press {STOP}.

To select the resolutionSelect the desired resolution according tothe type of document. STANDARD:For printed or

typewritten originals with normal-sizedcharacters.

FINE:For originals with small printing. SUPER FINE:For originals with very

small printing. This setting only workswith other compatible fax machines.

PHOTO:For originals containingphotographs, shaded drawings, etc.

LUsing the FINE, SUPER FINEorPHOTOsetting will increasetransmission time.

L If the resolution setting is changedduring feeding, it will be effective fromthe next sheet.

FACEDOWN

{STOP}

Document guides

Document feeder tray


{FAX/START}

{REDIAL/PAUSE}

{+}{-}



38/94

Sending Faxes

-38-

To transmit more than 10 pages at a

timeInsert the first 10 pages of the document.Add the other pages (up to 10 at a time)before the last page feeds into the unit.

To stop transmissionPress {STOP}.LTo eject the document, press {STOP}

again.

Sending report for confirmationThis report will provide you with a printedrecord of transmission results. To use thisfeature, activate feature #04 (page 70). Forthe communication message in the result

column, see page 76.

Journal reportThe unit stores the 35 most recent faxcommunication results. To print manually,see page 88. To print automatically afterevery 35 new fax communications, activatefeature #22 (page 72). For thecommunication message in the resultcolumn, see page 76.



39/94

Sending Faxes

-39-

Documents you can send

Document weight

LSingle sheet: 45 g/m2to 90 g/m2

LMultiple sheets: 60 g/m2to 75 g/m2

Note:LRemove clips, staples or other similar

fasteners.LCheck that ink, paste or correction fluid

has dried.

LDo not send the following types ofdocuments: (Use copies for faxtransmission.) Chemically treated paper such as

carbon or carbonless duplicatingpaper

Electrostatically charged paper Badly curled, creased or torn paper Paper with a coated surface Paper with a faint image Paper with printing on the opposite

side that can be seen through the front(i.e. newspaper)

LTo transmit the document with a width ofless than A4 size (210 mm), werecommend using a copy machine tocopy the original document onto A4 orletter-sized paper, then transmitting thecopied document.

600mm

Minimum size

128 mm

128mm

Maximum size

216 mm

Effective scanning area

Document width

208 mm

4 mm 4 mm

Scanned

area

216 mm



40/94

Sending Faxes

-40-

Sending a fax using the directoryBefore using this feature, program thedesired names and telephone numbers intothe directory (page 27).



3 Insert the document (up to 10 pages)FACE DOWN until the unit grasps thedocument and a single beep is heard.

STANDARD []

4 If necessary, press {+}or {-}repeatedly to select the desiredresolution (page 37).



Example: Sam []

LTo confirm the telephone number,press {HELP}.

LFor further details about using thedirectory, see page 31.

7 Press {FAX/START}.

Fax auto redialIf the line is busy or if there is no answer, theunit will automatically redial the number upto 5 times.

LThis feature is also available for receivingpolling (page 52) and delayedtransmission (feature #25 on page 72).

LDuring redial, the following will bedisplayed.

WAITING REDIAL

LTo cancel redialling, press {STOP}.

If your unit does not send a fax

LConfirm the stored telephone number onthe display and check that the numberdialled is answered by the other partysmachine (page 31).

LThe connecting tone will be heard duringdialling to tell you the status of the otherpartys machine (feature #76 on page75).

FACEDOWN

{STOP}

Document guidesDocument feeder tray

{FAX/START}

{HELP}

{+}{-}{>}



41/94

Sending Faxes

-41-

Broadcast transmission (KX-FT78 only)This feature is useful for sending the samedocument to selected parties whose faxnumbers are stored in the directory (up to10 entries). Before programming, makesure that the desired stations have been

stored in the directory (page 27).

1 Insert the document FACE DOWN.L If necessary, press {+}or {-}

repeatedly to select the desired

resolution (page 37).

2 Press {BROADCAST}until thefollowing is displayed.

ENTRY BROAD

3 Press {SET}.DIR= [00]


Example: Bill []

5 Press {SET}.Example: DIR=Bill [01]

LTo program other stations, repeatsteps 4 and 5 (up to 10 entries).

6 Press {FAX/START}afterprogramming all of the desired entries.LThe document will be fed into the

unit and scanned into memory. Theunit will then transmit the data toeach entry, calling each numbersequentially.

LAfter transmission, the storeddocument will be erased

automatically, and the unit willautomatically print a broadcastsending report.

Note:

LThe record of the selected parties will besaved. To send to the same parties, seepage 42.

L If you select the FINE, SUPER FINEor PHOTOresolution, the number ofpages that the unit can transmit will

decrease.L If the document exceeds the memorycapacity, sending will be cancelled.

L If one of the entries is busy or does notanswer, it will be skipped. All skippedentries will be redialled up 5 times afterall of the other entries have been called.

FACEDOWN

{STOP}

{FAX/START}

{BROADCAST}

{SET}

{+}{-}



42/94

Sending Faxes

-42-

Sending to the same partiesWhen you make a broadcast transmission,the record of the selected parties will besaved. This feature is helpful if you oftensend the document to the same parties.

1. Insert the document FACE DOWN.

2. Press {BROADCAST}until the followingis displayed.

RESEND

3. Press {FAX/START}.

To cancel the broadcast setting

1. Press {STOP}while the unit displays thefollowing.

BROADCASTINGLThe display will show the following.

SEND CANCELLED?

bYES:SET/NO:STOP

2. Press {SET}.



43/94

Sending Faxes

-43-

Transmit polling (letting another machineretrieve a fax on your unit)This feature allows another person to callyour unit to retrieve a document loaded onyour unit. This saves you the call charges.

This feature will work when the unit is set toTAD/FAX (KX-FT78 only), TEL/FAX or FAXONLY mode.

1 Insert the document FACE DOWN.L If necessary, press {+}or {-}

repeatedly to select the desiredresolution (page 37).


POLLED

3 Press {SET}.=OFF []

4 Press {+}or {-}to select ON.=ON []

5 Press {SET}.POLLED ON

Note:

LThe caller pays for the documenttransmission.

LWhen delayed transmission is set to on(feature #25 on page 72), transmitpolling is not possible.

To cancel the transmit polling

1. Press {STOP}while the unit is idle.

CANCEL POLLED

bYES:SET/NO:STOP

2. Press {SET}.

FACEDOWN

{STOP}

{SET}

{MENU}

{+}{-}



44/94

Receiving Faxes

-44-

Receiving Faxes

Setting the unit to receive faxes

Use as answeringdevice and/or fax(KX-FT78 only)

Use only as a fax

How you

want the

unit to

receive

calls

You want to receive

all phone calls andfaxes automatically.

Hi,this

isMik

e...

You have a separate

telephone line just forfaxes.

Set the

unit this

way.

TAD/FAX mode(page 57)The arrow indicator on thedisplay points to TAD.

L If the arrow indicatorpoints to TEL, press{RECEIVE MODE}.

F X

TEL

TADD

FAX ONLY mode(page 47)The arrow indicator on thedisplay points to FAX.


F X

TEL

This ishow the

unit will

operate.

When receiving phonecalls:The unit will activate theanswering device and recordvoice messages.

When receiving faxes:The unit will activate the faxfunction to receivedocuments.

When receiving calls:All incoming calls will beanswered as faxes.



45/94

Receiving Faxes

-45-

Use as telephone/

automatic fax

Mostly phone calls Other option

You want to answerthe phone callyourself and receivefaxes without rings.

RingRingRing

Fax receiving Phone call

You plan to answer

the calls yourself.

RingRingRing

Remote fax

activationYou can alsoreceive a faxusing anextensiontelephone. Whilehearing a faxcalling tone with

an extensiontelephone, press{*}{*}{*}{9}to receive a fax(page 51).

TEL/FAX mode(page 48)The arrow indicators on thedisplay point to both TELand FAX.


F X

TEL

TEL mode(page 46)The arrow indicator on thedisplay points to TEL.

L If the arrow indicator(s)point(s) to TAD, FAXorboth TELand FAX,press {RECEIVE MODE}.

F X

TEL

When receiving phonecalls:The unit will ring.

When receiving faxes:The unit will receive faxdocuments without ringing.

When receiving calls:You have to answer all callsmanually. To receive a faxdocument, press{FAX/START}for each faxyou are receiving.



46/94

Receiving Faxes

-46-

TEL mode (answering all calls manually)

Activating TEL mode

If the arrow indicator(s) on the displaypoint(s) to TAD(KX-FT78 only), FAXorboth TELand FAX, press{RECEIVE MODE}.

Receiving a fax manually

1 When the unit rings, lift the handset.LYou can press {MONITOR}(KX-

FT74)/{DIGITAL SP-PHONE}(KX-FT78).

2 When document reception is required,a fax calling tone (slow beep) is heard,

or no sound is heard, press{FAX/START}.

CONNECTING.....

3 Replace the handset if you are using it.LThe unit will start fax reception.

Note:

L If you do not answer the call within 15rings:

For KX-FT74:

The unit will temporarily switch to faxreception. The other party can then senda fax.

For KX-FT78:

The unit will temporarily activate theanswering device. The greetingmessage will then be played and theother party can then send a fax.

LThe received recording paper comes outsomewhat longer than the document

size.

To stop receiving

Press {STOP}.

Friendly reception featureWhen you answer a call and hear a faxcalling tone (slow beep), the unit willautomatically start fax reception.L If this feature is not required, set feature

#46 to off (page 73).

Fax reception in memory (KX-FT78

only)When a printing problem is detected, theunit will temporarily store the receiveddocument into memory. While thedocument is in memory the display willshow an error message and the followingalternately.

FAX IN MEMORY

LFollow the instructions on page 77 tosolve the problem.

{FAX/START} {STOP}

{RECEIVE MODE}


F X

TEL



47/94

Receiving Faxes

-47-

FAX ONLY mode (all calls are received as faxes)

Activating FAX ONLY mode

1 Set feature #05 to FAX ONLY(page70).2 If the arrow indicator on the display

points to TEL, press{RECEIVE MODE}.

LWhen receiving calls, the unit willautomatically answer all calls andonly receive fax documents.

Note:

LThe number of rings before a call isanswered in FAX ONLY mode can bechanged (feature #07 on page 70).

LThis mode should not be used with atelephone line which is used for bothphone calls and faxes. Faxcommunication will be attempted even ifsomeone is trying to call you. Werecommend the following setup:

Example:

{RECEIVE MODE}

F X

TEL

Line 1Phone calls

Line 2Faxes

Only a fax machine is connected.



48/94

Receiving Faxes

-48-

TEL/FAX mode (receiving phone calls with ringsignals and faxes without ring signals)Use this mode when you are situated nearthe fax machine, and want to receive faxeswithout the fax machine ringing.

Activating TEL/FAX mode

1 Set feature #05 to TEL/FAX(page70).

2 If the arrow indicator on the displaypoints to TEL, press{RECEIVE MODE}.

3 The ringer volume setting should be on(page 26).

When a fax call is received

1 When a call is received, the faxmachine will not ring at this time.

INCOMING CALL

LDuration depends on TEL/FAXdelayed ring setting.

2 When the fax machine detects a faxcalling tone, it will automatically receivedocuments without ringing.

Note:

LA fax calling tone is automaticallygenerated by the sending fax machine.Some fax machines do not have thiscapability.

L If the ring detection feature is set (page55) and a different ring pattern isreceived, the fax machine will not receivea fax automatically.

TEL/FAX delayed ring settingThe number of rings generated before the

fax machine answers depends on thesetting of feature #09 on page 70. The faxmachine will not generate an audible ringduring this time.

F X

TEL



49/94

Receiving Faxes

-49-

When a phone call is

received

1 When a call is received, the faxmachine will not ring at this time.

INCOMING CALL


2 When the fax machine does not detecta fax calling tone, it will ring 3 times.

LDuration depends on Silent faxrecognition ring setting.

LThe calling party will hear a differentring back tone.

L If you have recorded your ownTEL/FAX greeting message (page58), it will be played to the callingparty (KX-FT78 only).

3 Answer the call.L If the call is not answered, the fax

machine will activate the fax functionfor a case in which the other partysfax machine does not send a faxcalling tone.

Silent fax recognition ring settingThe fax machine generates audible rings to

indicate that it is receiving a phone call. Thenumber of rings generated depends on thesetting of feature #30 on page 73. Thissignal will not ring on an extensiontelephone.

When an extension

telephone is connected and

a fax call is received

1 When a call is received, the faxmachine will not ring at this time, but

the extension telephone will ring 2times.

INCOMING CALL


2 When the fax machine detects a faxcalling tone, the fax machine willautomatically receive documentswithout ringing.

RingRin

gRin

gRing

Ring



50/94

Receiving Faxes

-50-

When an extension

telephone is connected and

a phone call is received

1 When a call is received, the faxmachine will not ring at this time, but

the extension telephone will ring 2times.

INCOMING CALL


2 The extension telephone will not ring,but the fax machine will ring 3 times.

LDuration depends on Silent faxrecognition ring setting.

LThe calling party will hear a differentring back tone.

L If you have recorded your ownTEL/FAX greeting message (page

58), it will be played to the callingparty (KX-FT78 only).

3 Answer the call.You can answer the call with theextension telephone.

1. Lift the handset.

2. Press {*}{0}while the ring backtone is heard.

LThis code can be changed in feature#49 on page 74.

L If the call is not answered, the faxmachine will activate the fax functionfor a case in which the other partysfax machine does not send a faxcalling tone.

Note:

LEven when you answer a call with theextension telephone and press the code,

the fax machine may activate the faxfunction depending on the type of anextension telephone. Press {STOP}onthe fax machine to talk with the callingparty.

Ring

Ring

RingRin

gRin

g



51/94

Receiving Faxes

-51-

Extension telephoneIf you use the fax machine with anextension telephone, you can receive faxdocuments using the extension telephone.You do not have to press {FAX/START}onthe fax machine.

Important:LUse a touch tone telephone as the

extension telephone and enter the fax

activation code firmly.

1 When the extension telephone rings,lift the handset of the extensiontelephone.

2 When document reception is required,a fax calling tone (slow beep) is heard,or no sound is heard, press

{*}{*}{*}{9}(pre-selected faxactivation code) firmly.

3 Hang up the handset.LThe fax machine will start reception.

Note:LYou can change the fax activation code

in feature #41 (page 73).

To the EXTjackor the same line

Extension telephone



52/94

Receiving Faxes

-52-

Receive polling (retrieving a fax placed onanother fax machine)This feature allows you to retrieve adocument from another compatiblemachine. Therefore you pay for the call.

Make sure that no documents are fed intoyour unit and that the other partys machineis ready for your call.


POLLING

2 Press {SET}.FAX=

3 Dial the fax number.4 Press {SET}.

CONNECTING.....

LThe unit will start fax reception.

{SET}

{MENU}



53/94

Receiving Faxes

-53-

Black list functionYou can reject receiving facsimiles byregistering the black list numbers. Up to 10phone numbers can be stored as follows.


2 Press {#}, then {2}{7}.BLACK LIST



L If this feature is not required, selectOFF.

5 Press {SET}.

NO.=

6 Enter the fax phone number yourequire as unauthorized number.LYou can enter a total of 22 digits.


7 Press {SET}to store.NO.=

LTo store other numbers, repeat fromstep 6.


L If you make a mistake whileprogramming, press {STOP}, then makethe correction.

LTo erase a programmed phone number,press {STOP}when the cursor ispositioned on the first number in step 6.

LTo confirm the programmed phonenumber, print out the feature list. Seepage 88.

{SET}{MENU}

{+}{-}

{STOP}



54/94

Receiving Faxes

-54-

Pager callThis feature allows your unit to call yourpager when your unit receives an incomingvoice message (KX-FT78 only) or a faxdocument.


2 Press {#}, then {7}{0}.KX-FT74:

FAX PAGER CALL

KX-FT78:

PAGER CALL



L If this feature is not required, selectOFF.

5 Press {SET}.NO.=

6 Enter your pager number.LYou can enter a total of 46 digits

and/or pauses.

Example:

1 202 555 1234PP12345678PP5555# 1 202 555 1234:Your pager number PP:Pauses 12345678:Your pager access code,

if required. 5555 (example):Messages you

want displayed on your pager.

7 Press {SET}.8 Press {MENU}.

When your pager receives a pager callYour pager will display the message youentered in step 6 (for example: 5555).

{SET}

{REDIAL/PAUSE}(Pauses)

{MENU}

{+}{-}



55/94

Duplex Ring

-55-

Duplex Ring

Using with the ring detection featureWhen you subscribe to duplex ring service,your telephone company will assign you anew fax number and will also tell you theassigned ring pattern. Please complete thefollowing setup on your fax machine to

identify the assigned ring pattern.


2 Press {#}, then {3}{1}.RING DETECTION


4 Press {+}or {-}to select ON.L If this feature is not required, select

OFF.


LThe unit will print an information list.


LAfter programming, set the fax machineto TEL mode.

L In TEL mode, the fax machine willrecognize incoming faxes on the first ringpattern and answer automatically. Forphone calls, the fax machine will ring asa normal call.

{SET}{MENU} {+}{-}



56/94

Copying

-56-

Copy

Making a copy



3 Insert the document (up to 10 pages)FACE DOWN until the unit grasps thedocument and a single beep is heard.

STANDARD []

L If necessary, press {+}or {-}repeatedly to select the desiredresolution.

4 Press {COPY}.LThe unit will start copying.

Note:

LWhen you copy a multiple pagedocument which is longer than A4 sizepaper (approx. 300 mm), we recommendyou insert one page at a time.

LAny transmittable document can becopied (page 39).

LThe copied recording paper comes outsomewhat longer than the documentsize.

To select the resolutionSelect the desired resolution according tothe type of document. FINE:For printed or typewritten

originals with small printing. SUPER FINE:For originals with verysmall printing.

PHOTO:For originals containingphotographs, shaded drawings, etc.

L If you select STANDARD, copying willbe done using FINEmode.

To stop copying

Press {STOP}.

LTo eject the document, press {STOP}again.

FACEDOWN

FACEDOWN

{STOP}

Document guides

{COPY}

Documentfeeder tray

{+}{-}



57/94

Setup (KX-FT78 only)

-57-


TAD/FAX mode (receiving phone calls and faxesautomatically)When TAD/FAX mode is set, the unit willwork as a fax machine and/or answeringdevice.

If a fax tone is detected, the unit willautomatically receive the fax. If a phone callis detected, the answering device will play agreeting message and the caller can leavea voice message.

Setting up the voice and fax

message reception

1 Make sure that feature #05 is set toTAD/FAX(page 70).

2 If the arrow indicator on the displaypoints to TEL, press{RECEIVE MODE}.

LThe unit will play the pre-recordedgreeting message.

LThe remaining time for recordingincoming messages will bedisplayed.

Example: TIME = 10m13s

LYou can change the speakervolume. Press {+}or {-}whilelistening to the greeting message.

Note:LThe incoming message recording time

can be changed (feature #10 on page71).

LWhen the remaining time is low, eraseunnecessary messages (page 63).

LWhile an incoming call is being recorded,you can monitor it through the speaker. Ifthis feature is not required, set feature#67 to off (page 74).

Ring setting in TAD/FAX modeYou can choose from 1, 2, 3, 4, TOLLSAVERand RINGER OFF. This settingcan be changed by feature #06 on page 70. TOLL SAVER: When you call the unit

from a remote location, the number ofrings will tell you if there are any newvoice messages. If the unit answers onthe 2nd ring, there is at least one newrecorded message. If the unit answers

on the 4th ring, there are no newrecorded messages. To save the tollcharges for the call, hang up immediatelywhen you hear the 3rd ring. The 3rd ringindicates that there are no new recordedmessages.

RINGER OFF: The unit will answerwithout ringing.

L If you subscribe to a Caller ID service,set to 2 or more rings.

{RECEIVE MODE}{+}{-}

F X

TEL

TADD



58/94

Greeting (KX-FT78 only)

-58-


Recording your own greeting messagesYou can record your own greetingmessages for TAD/FAX and TEL/FAXmodes. The recording time will be limited to16 seconds. We recommend you record amessage less than 12 seconds in length to

make it easier to receive faxes.Suggested message for TAD/FAX

greeting: This is (your name, business

and/or telephone number). We are unable

to answer right now. To send a fax, start

transmission. To leave a message, speak

after the beep. Thank you.

Suggested message for TEL/FAX

greeting: This is (your name, business

and/or telephone number). We are unable

to answer right now. Please try again later.Thank you.

1 Start recording.For the TAD/FAX greeting

Press {RECORD}2 times.

TAD GREETINGb

PRESS START

For the TEL/FAX greeting

Press {RECORD}3 times.

T/F GREETING

bPRESS START

2 Press {FAX/START}.LA long beep will sound and the

display will show the followingaccording to your selection in step 1.

TAD/FAX:

TAD REC. 16s

TEL/FAX:

T/F REC. 16s

3 Speak clearly about 20 cm away fromthe microphone.LThe display will show the remaining

recording time.

4 When finished recording, press{STOP}.LThe unit will repeat your message.

Adjust the volume using {+}or {-}.

Microphone

{RECORD}

{STOP}

{FAX/START} {RECEIVE MODE}

{+}{-}



59/94


-59-

Note:

LYou can choose 60 seconds for your ownTAD/FAX greeting message (feature #54on page 74). If you change to 60 seconds, we

recommend that you tell the caller inyour own TAD/FAX greeting message

to press ***9 before starting faxtransmission.

If you change to 16 seconds from 60seconds, your own TAD/FAX greetingmessage will be deleted. Whenreceiving a call, the pre-recordedgreeting message will be played.

Checking the TAD/FAX greeting

1. Set to TAD/FAX mode (feature #05 on

page 70).2. If the arrow indicator on the display

points to TEL, press{RECEIVE MODE}.If the arrow indicator on the displaypoints to TAD, press{RECEIVE MODE}2 times.

TAD/FAX MODE

LThe unit will play the TAD/FAX

greeting message.

Checking the TEL/FAX greeting

1. Set to TEL/FAX mode (feature #05 onpage 70).

2. If the arrow indicators on the displaypoint to TEL, press {RECEIVE MODE}.If the arrow indicators on the displaypoint to TELand FAX, press{RECEIVE MODE}2 times.

TEL/FAX MODE

LThe unit will play the TEL/FAXgreeting message.



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Erasing your own recorded greeting messages

1 Start erasing.For the TAD/FAX greeting

Press {ERASE}2 times.

TAD GREETING

bPRESS START

For the TEL/FAX greeting

Press {ERASE}3 times.

T/F GREETINGb

PRESS START

2 Press {FAX/START}.ERASE GREETING?

bYES:SET/NO:STOP

LTo cancel erasing, press {STOP}.

3 Press {SET}.GREETING ERASED

Note:L If you erase your own TAD/FAX greeting

message, the pre-recorded greetingmessage will be played when receiving acall.

{ERASE}

{STOP}{SET}{FAX/START}



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Memo Message (KX-FT78 only)

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Memo Message (KX-FT78 only)

Leaving a message for others or yourselfTo leave a private message for yourself orsomeone else, you can record a voicememo. This memo can be played backlater, either directly or remotely (page 62,64).

1 Press {RECORD}.MEMO MESSAGE

bPRESS START

2 Press {FAX/START}.LA long beep will sound.

MEMO RECORDING

3 Speak clearly about 20 cm away fromthe microphone.

4 When finished recording, press{STOP}.

Microphone

{FAX/START} {STOP}

{RECORD}



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Incoming Messages (KX-FT78 only)

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Listening to recorded messages

When the unit has recorded new voicemessages; The PLAY MESSAGES indicator will

flash.

The display will show the total number ofrecorded messages.

Slow beeps will sound if the messagealert feature is activated (feature #42 onpage 73).

Press {PLAY MESSAGES}.LOnly the new recorded messages will be

played.LAdjust the speaker volume using {+}or{-}.

LAfter playing back all of the newmessages, the PLAY MESSAGESindicator will stop flashing but will remainlit up. If you press {PLAY MESSAGES}at this time, all the recorded messages

will be played.

To repeat a message

Press {


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To erase a specific message

Press {ERASE}while listening to themessage you want to erase.

To erase all the messagesCheck that you have listened to all of the

recorded messages.

1. Press {ERASE}.

ALL MESSAGES

bPRESS START

2. Press {FAX/START}.

ERASE MESSAGES?

bYES:SET/NO:STOP

3. Press {SET}.



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Remote Operation (KX-FT78 only)

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Operating from a remote locationYou can call your unit from a remotelocation and access the answering device.

Important:

LProgram the remote operation IDbeforehand (feature #11 on page 71).

LSet the unit to TAD/FAX mode beforegoing out (page 57).

LUse a touch tone telephone forremote operations.

Helpful hint:

LPlease cut off or make a copy of the cardon page 65, and carry the card when yougo out.

LWhen you press a key, press firmly.LPress the remote command key within

10 seconds.

Listening to recorded

messages

1 Call your unit.2 Press the remote operation ID during

the TAD/FAX greeting message.

3 Start remote operations.When there are new recorded

messages

1. A long beep will sound.

2. Short beep(s) will sound up to 8times.LThis indicates the number of new

messages.

3. New messages will be played back.

When there are no new messages

A short beep will not sound.

1. Wait for 4 seconds or press {5}.

2. All the recorded messages will beplayed back.

Remote operations using

the remote command key

{1}: repeats a message. If you press thiskey within 5 seconds of the beginning of a

message, the previous message will beplayed.

{2}: skips a message.

{4}: repeats only the new messages.

{5}: plays back all the messages.

Note:

LWhen voice memory of your unit is full,erase unnecessary messages.



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Other remote operations

Erasing a specific messagePress {*}{4}while listening to themessage you want to erase.LA long beep and 3 short beeps will

sound. The unit will then play back the

next message.Erasing all the messagesPress {*}{5}to erase all the messages.LA long beep and 3 short beeps will

sound.

Monitoring the room

Press {6}to monitor the sound for about 30seconds in the room where the unit isinstalled.LAfter 30 seconds, a beep sounds. To

continue monitoring, press {6}againwithin 10 seconds.

Recording a marker message

After playing back the recorded messages,you can leave an additional message.

1. Wait for 3 beeps indicating the end of theremote operation.

2. Hear 1 beep.

3. Wait about 10 seconds.4. Hear the voice guide or hear 1 beep.

5. Leave a message.

Re-recording a greeting message

You can change the contents of theTAD/FAX greeting message.

1. Press {7}to start recording.LA long beep will sound.

2. Speak clearly up to 16 seconds.

L If you pause for over 2 seconds, 6beeps will sound and the recording willstop. Repeat from step 1 within 10seconds.

3. When finished recording, press {9}.LThe new greeting message will be

played.

Answering device remote operation1. Call your unit.

2. Press the remote operation IDduring the greeting message.

3. Press the remote command key.

Key Remote command

{9} Stops re-recording of agreeting message

Key Remote command {*}{4} Erases a specific message

{0} Skips the greetingmessage

{*}{5} Erases all messages

{1} Repeats a message {8}{0} Changes to TEL mode

{2} Skips a message {8}{1} Turns on message transfer

{4} New message playback {8}{2} Turns off message transfer

{5} All message playback {8}{3} Turns on pager call

{6} Room monitor {8}{4} Turns off pager call

{7} Re-records a greetingmessage

{*}{*}{*}{9} Activates fax function



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Skipping the greeting message

Press {0}during the greeting messageplayback.LThe unit will skip the rest of the greeting

message.

Turning the message transfer on or offYou must program a transfer telephonenumber beforehand (feature #60 on page74).Press {8}{1}to turn on the messagetransfer.Press {8}{2}to turn off the messagetransfer.L If a transfer telephone number is not

programmed, you cannot turn thisfeature on. 6 beeps will sound.

Turning the pager call on or off

You must program a pager numberbeforehand (feature #70 on page 54).Press {8}{3}to turn on the pager call.Press {8}{4}to turn off the pager call.L If a pager number is not programmed,

you cannot turn this feature on. 6 beepswill sound.

Changing the receive mode

Press {8}{0}to change the receive modefrom TAD/FAX to TEL.LYou cannot return to TAD/FAX mode in

the same call. To return to TAD/FAXmode, see the following.

Setting to TAD/FAX mode from TEL

mode

1. Call your unit and wait for 15 rings.LThe answering device will temporarily

answer the call.

2. Enter the remote operation ID during thegreeting message.LA long beep will sound, and your unit

will switch to TAD/FAX mode.

3. Hang up the handset.



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Option (KX-FT78 only)

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Transferring recorded messages to anothertelephoneThis feature allows your unit to call adesignated telephone number each time anincoming voice message is recorded. You

can retrieve the transferred messageduring the same call using the remoteoperation.

Important:

LTo use this feature, program thetransfer telephone number first

(feature #60 on page 74) and set the

unit to TAD/FAX mode.LYou must set the voice guidance

feature to on (feature #47 on page 74)

or record your own transfer greeting

message beforehand.

How this feature works:1. An incoming voice message is recorded

in your unit.2. Your unit calls the transfer telephone

number.3. Answer the call with the transfer

telephone.4. Your unit will play the pre-recorded

transfer greeting message.

LYou can record your own transfergreeting message.

5. Enter the remote operation ID, andretrieve the message using the remoteoperation (page 64).

Recording your own

transfer greeting message

The recording time is limited to 16 seconds.Suggested message: This is a

transferred message from (your name,

business and/or telephone number).

Please enter your remote ID for remote

operation.


2 Press {#}, then {6}{1}.TRNS-GREETING

3 Press {SET}.CHECK []

4 Press {+}or {-}to selectRECORD.

RECORD []

5 Press {SET}.6 Speak clearly about 20 cm away from

the microphone.LThe display will show the remaining

recording time.

Example: TRNS REC. 15s

7 When finished recording, press{STOP}.LThe unit will repeat your message.

Adjust the volume using {+}or {-}.

8 Press {MENU}.



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To check the transfer greeting

message

1. Press {MENU}, {#}{6}{1}, then {SET}.

2. Press {+}or {-}to select CHECK.

3. Press {SET}.

LThe unit will play the message.4. Press {MENU}.

To erase your own transfer greeting

message

1. Press {MENU}, {#}{6}{1}, then {SET}.

2. Press {+}or {-}to select ERASE.

3. Press {SET}.LYour own message will be erased.

4. Press {MENU}.

Note:

LWhen transferring a call, the pre-recorded transfer greeting message willbe played.

L If the voice guidance feature is set to off(feature #47 on page 74) and you haveerased your own transfer greetingmessage, the message transfer featurewill be cancelled.



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Features Summary

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Programmable Features

ProgrammingThe unit provides various programmingfeatures.

General programming

method



3 Select the feature you wish to program.For basic features

Press {}until the desiredfeature is displayed.

For advanced features

1. Press {}until the followingis displayed:

ADVANCED MODE

2. Press {SET}.

3. Press {}until the desiredfeature is displayed.

4 Press {SET}.LThe current setting of the feature will

be displayed.

5 Press {+}or {-}until the desiredsetting is displayed.LThis step may be slightly different

depending on the feature.

6 Press {SET}.LThe setting you selected is set, and

the next feature will be displayed.

7 To exit programming, press {MENU}.

Programming by entering the

program code number directlyYou can select a feature by directly enteringthe program code (# and 2-digit number)

instead of using {}.1. Press {MENU}.

2. Press {#}and the 2-digit code number.

3. Follow steps 4 to 7 in this page.

To cancel programming

Press {MENU}to exit the program.

{MENU} {SET}

{+}{-}{}



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Features Summary

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Basic features

Code #01: Setting the date and time

SET DATE & TIME

See page 22 for details.

Code #02: Setting your logo

YOUR LOGO


Code #03: Setting your fax number

YOUR FAX NO.


Code #04: Printing the sending report

SENDING REPORT

To print and check the sending report for faxtransmission results (page 38).

ERROR (default): The sending report willbe printed only when fax transmission fails.

ON: The sending report will be printed out

after every transmission.

OFF: The sending report will not be printedout.

Code #05 (KX-FT74 only): Changing the

receiving mode in the auto answer mode

AUTO ANSWER

FAX ONLY (default): Facsimile Only mode(page 47)

TEL/FAX: Telephone/Facsimile mode(page 48)


receiving mode in the auto answer mode

AUTO ANSWER

TAD/FAX (default): Telephone AnsweringDevice/Facsimile mode (page 57)

FAX ONLY: Facsimile Only mode (page47)

TEL/FAX: Telephone/Facsimile mode(page 48)


ring setting in TAD/FAX mode

TAD RING COUNT

To change the number of rings before theunit answers a call in TAD/FAX mode. Youcan select from 1, 2 (default), 3, 4, TOLLSAVERand RINGER OFF. See page 57for details.

Code #07: Changing the ring setting in

FAX ONLY mode

FAX RING COUNT

To change the number of rings before theunit answers a call in FAX ONLY mode. Youcan select from 1, 2 (default), 3and 4.

Code