mantala dab:exporter presentation
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dab:exporter for ERP presentationTRANSCRIPT
Standardized audit steps for SAP® R/3™with dab:exporter + ACLTM
DABMass data extraction from SAP® R/3™
Standardized, pre-defined audit check routinesImplemented in the ACLTM Audit Software
Agenda
• Definitions• Overview of the dab:exporter
– Installation– Advantages– System requirements
• Integrated standardized auditing with dab:exporter and ACLTM
– dab:exporter vs. SAP® Built-in download tools – Outstanding advantages by using the dab:exporter
• Concept resume dab:exporter and dab:scripts– Risk-based screening– Day-to-day business support
• Standardized, pre-defined audit routines– Modules / Packages– Examples
• Digital audit process supported by the tools from dab:GmbH• Conclusions
Definitions
• ACLTM
– Audit tool which we use for analyzing data
• dab:exporter– Windows tool for downloading tables from SAP® R/3™ : for any amount of records, no performance
impact, just read-only authorization required– automated – integrated - standardized
• dab: scripts– 170 pre-defined audit steps for SAP® R/3™ – Procurement, Accounts Payable, Accounts Receivable, Sales & Distribution, KPI Analysis– dab: scripts including the dab: catalog
• SAP® table know-how• Table and field catalog with all tables and fields which are necessary for performing the audit steps
Introduction
• A single interface for several different source systems– SAP® R/3™ , Microsoft Navision, Oracle
– … open-ended
• A single interface for several different target formats– ACLTM , CSV, etc.
– … open-ended
• Extracting huge amounts of data e.g. from SAP® R/3™ – User needs just read-only access to the data
– Highest security standards by using the authorization concept of SAP®
– No timeouts when downloading very big tables with lots of records
– No negative performance impact on the SAP® system when downloading!
• Data Conversion into an analyzable data format– No manual data import into ACLTM necessary
– No manual table or field definition needed
dab:exporter - Installation
Implementation of a function module on the SAP® server („RFC“ – remote function module)
The function module is based on an official SAP® recommendation
It just takes about 10-15 minutes to be implemented
Installation of the dab:exporter Windows client on the users/auditors laptop (Installation time 5 minutes)
If a corresponding user account in SAP® is already available, the software can be immediately put to use
User needs just read-only permissions - access to the data always takes place in a reading-only modus
dab:exporter – Advantages
Outstanding advantages:
– Download of SAP® tables
– No negative performance impact on the SAP® system
– No timeouts even when downloadingbig tables with millions of records
– Logging- and validation mechanisms
– It is possible to use the Windows taskscheduler to schedule downloads
– Pre-defining necessary tables andfields needed to perform the analyses
– The interface is read-only. The data in the source system can not bechanged
– dab:exporter is also prepared for unicode SAP® systems
– „Download once – analyze often“
– Select certain fields of a table, or setfilter to restrict the amount of data
dab:exporter - System requirements
• Client– Windows 2000 / Windows XP
– Microsoft .NET Framework
• Server (SAP® System)– SAP® Release >= 4.5
– Function module has to be set to „remote-enabled“
– The solution is also suitable for Unicode systems
• Technical difficulties– None so far
dab:exporter - Validation and Logging
Performance Report
Export Report – Table Structure
Export Progress
Export Report – System Comparison
dab:exporter vs. built-in SAP® download mechanisms
• SE16– Transaction times out when downloading big tables
– Available target data formats require a lot of manual work when importing it into ACLTM
– Special authorization needed for using SE16
• QuickViews (Transaction SQVI)– QuickViews are just implemented locally, no standardization possible
– No possibility to pre-define tables and fields needed for certain audit steps
– Same download problems like when using SE16
The dab:exporter in combination withdab:scripts makes it possible to centralize the allocation of standardized table-, download- and audit-know-how, but still allowing to use the solutions locally for example when doing audits abroad. Built-in SAP® mechanisms do not allow such an approach.
Advantages of the dab:exporter
• Automation– Table- and field comparison (do all necessary tables and fields exist in the source system)
– Download
• Standardization– Standardization of download and data format makes it possible to standardize the audit steps
– table catalogue (dab: catalog) contains all necessary SAP® tables and fields; it can be maintained centrally
– Pre-defined Audit steps (dab: scripts) are also maintained centrally
• Integration– Seamless integration into ACLTM
– SAP® table know-how, download know-how and audit know-how are brought together in one solution
• Usability– Easy to use, a wizard helps you to prepare the downloads
– Advanced users still can use techniques like filters, SQL Statements or manual field selections
Concept
Strategical benefitsby establishing a
risc-based screening
dab: exporter + dab: scripts
Operative benefitsbecause of being supported by
pre-defined audit steps
Integrated and automated auditing with dab:exporter and ACLTM
Risk-based screening – Example: one-time vendors
• Periodical screening of several fields of risk
– Identifying risk fields
– Planning audits based on potential risk fields
– Reporting
Audit check routine packages (dab:scripts) - Overview
• Over hundred of ready-to-run tests for SAP® data, available also as bundle for certain SAP® modules
– Procurement (about 50 audit steps)
– Vendor management incl. Accounts Payable (about 40 audit steps)
– Customer management incl. Accounts Receivables (about 40 audit steps)
– Sales and Distribution (about 40 audit steps)
• Packages which are currently under development:
– Marketing
– Plant Maintenance
• Package contains
– Audit steps
– English manual (technical documentation as well as business background)
– Key Performance Indicators (if possible)
– Results usually contain materiality, user information, information about SAP® transactions
Audit check routine packages (dab:scripts) – Examples I
• Procurement (Examples)
– Outline Agreements
– Price Analysis
– One-time-vendors
• Accounts Payable (Examples)
– Double Payments
– Unusual Posting Times
– Manual Payments
– Invoices without Purchase Order
Audit check routine packages (dab:scripts) – Examples II
• Accounts Receivables
– Credit limit changes
– Down Payments
– Open items
• Human Resources (Examples)
– Bank account matches
– Bank account duplicates
• Masterdata (Examples)
– Master data creation
– Master data changes
– Duplicates on Bank accounts
Packages of SAP® audit routines – e.g. Accounts Payable
The workflow of digital analyses supported by our tools
• SAP® Audit workflow:
dab:exporter - User interface
1 2
3
4
Overview about data analysis with ACLTM
dab: Daten - Analysen & Beratung [email protected], [email protected] 20
The dab:exporter allows you to export data from SAP®; it converts the data automatically into ACLTM format
Once downloaded, you can start
immediately with analyzing the data
in ACLTM , no manual
adjustments needed!
Conclusions
• Benefits from a Management perspective– Support when planning audits – Establish a global, risk-based screening– Establish a benchmarking system based on KPIs (Key Performance
Indicators)– High-level management reporting
• Benefits from an Operational perspective– Seamless integration from KPI to transaction level (detail records)– The solution supports the daily business of internal auditors
Conclusions
• Download mass data (big tables) from SAP®, without having a performance impact on the SAP® system
– Extract one – analyze often. Because of analyzing the data locally on your laptop, there is no performance impact on the SAP® system, no matter how complex the analyzes are or how long they will take
– Examples• Successful download of 120 Gigabytes of ACLTM data from one SAP® system in total• Successful download of tables with more than 200 millions of records• Use the windows task scheduler to use time-slots when the system is not busy
• Convert the data into ACLTM format automatically– Seamless integration: Download from SAP®, double-click the ACLTM project, run the
audit steps– No manual importing work necessary anymore, all key fields have the same length, are
named correctly and have the correct data type • A single interface for several source systems and target data formats
– Data from more than one system (SAP®, Microsoft Navision, Oracle etc.) can be put together in one single ACLTM project
– Target formats ACLTM , CSV, GDPdU (Suggested data format by German Tax Law)
Conclusions
• Pre-defined SAP® audit steps are standardized– Synergy effects: The very same script / audit step can be applied to SAP® systems and
SAP® data all over the world, no matter if they are located in the UK, Germany, China, or Brasil
– High level of transparency because of the detailed English manual
• Audit steps contain a lot of know-how– SAP® know-how: Required tables, fields and relations are pre-defined– Business know-how: The ready-to-run tests are based on the daily examination work of
internal and financial auditors or certified public accounts
• Increase effectiveness and efficiency of your audit mechanisms– Select audit steps which answer exactly your questions (effectiveness)– Reach your goals with less manual effort (efficiency)– Still, it is no „auditing by check list“, the flexibility is guaranteed, and also the auditors
creativity will never be redundant
