manhour - mansoftweb.com
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Time and Attendance Solution
MANSOFT's On-Demand Time and Attendance solution helps automate your time consuming, time tracking related processes; from employee's time hours worked to exporting data into your payroll system, seamlessly.
Our software solution in tandem with Biometric Systems helps organizations eliminate the paperwork and manual processes associated with time and attendance needs. Our clocks have already been integrated with our MANHOUR for any custom development a customer may require.
MANHOUR Version 2.5 Release 2017
TIME & AttendanceAN OFT
Infinite Possibilities
With
Biometric Finger or Facial Clocks
Empowering Managers
Track individual employee absenteeism with attendance time racking eliminating errors arising in Actual Hours worked.
Have access to centralized information from single location for employees time and attendance, making data easily accessible, reducing administration time and allowing Managers to focus on core business functions Benefit from full suite of standard and ad hoc reports, giving Managers tools to accurately analyze employee time and attendance.
Free up Administrators
By notifying missing time and attendance reports through emails, resulting in fewer calls to employees and helping in accurate payroll submissions.
By accurately calculating overtime and shift differentials for wage rate variations and enforcing policies such as attendance and rounding rules which saves time consuming, error prone calculations.
This report of daily detailed attendance report lists all the employees in a specific department with their attendance records for a selected range of dates.
Red denotes days employees did not come to work This includes public holidays, staff off days and weekends
Green denotes days employee did not come to work with the approval of management
To the far left is the total hours worked for all cases
BENEFITS
DETAILED ATTENDANCE REPORT
The above report shows daily attendance for the staff in the FINANCE Department. The report contains hours worked for each staff per day. The report is for one week (the first week of October) starting from 01/10/2017 – 07/10/2017
THE MANHOUR MANAGER WINDOW
STAFF DAILY ATTENDANCE REPORT
These are the standard reports.
But with MANHOUR our clients can generate any desired report.
S u c h r e p o r t s c a n b e integrated to our PAYMAN (The payroll system) for purposes of over t ime payments or la teness deduction if applicable). The system can also integrate to any other payroll system.
LATENESS REPORT
Central Nerve
The Personnel Module maintains records on employees allowing immediate and automatic linking to other HR modules. It is made up of the following sub-modules:
¡ Personnel Details¡ Employment & Education History¡ Contact Details¡ Grading and Management Structures¡ Health Information¡ Dependants & Nominees
The Personnel Module captures all the above bio-
¡ Capture basic employee info such as dates of birth and employment, religion, tribe, job title, department, bank details, pay method, PIN/TIN, NSSF, ID numbers, Cost Centre
¡ Grades and grade levels are defined and assigned to employees. The grade levels define salary and benefit scales
¡ Capture the referees of the employee and their contacts
¡ Transfer employees and keep history of staff movement
¡ Tracks grievances and appeals by employee, warnings and disciplinary actions by employer
¡ Staff discharge is thru resignation, terminations, end of contract, summarily dismissal, desertion, death and others. The system checks the notice date to incorporate payment in lieu of. Terminal benefits are calculated and a report generated
¡ History of all the formal educational institutions attended and qualifications achieved
¡ Basic health information such as blood pressure, blood group, height, weight, pulse rate, allergies etc
¡ History of previous employments, positions held, skills developed, salary and benefits and reasons for leaving
FEATURESBENEFITS
MANSOFT
Admin
Production
Sales
PR
MDs Office
Recycle Bin
Research
Employee Browser
Enterprise Blue English
SIDE MENU
Staff No: 1002
First Name: JARED
Surname: MAKORI
Email: [email protected]
Citizenship
HOD
Middle Name: KATOSI
Display Name: JARED MAKORI
Staff ID: 215566
Gender : MALE
Job Status: ATTACHMENT
Memberships
Date
Referees
Update
Home
CHART STRUCTURE PF No. Names Designation Location Date of Birth Date of Employ Gender
13417
12544
14644
11220
12541
11425
01452
Agnes Duncan
Tom White
Jared Makuri
Susan Mumo
Mildred Sila
Patrick Mulei
Miriam Muchela
Accountant
Medical
Supervisor
Financial Manager
Head of Departments
Senior Accountant
Deputy Head
MANSOFT
MANSOFT
MANSOFT
MANSOFT
MANSOFT
MANSOFT
MANSOFT
07/05/1972
04/01/1990
11/12/1971
11/01/1960
17/05/1995
11/04/1994
01/07/2011
14/01/2001
14/01/2004
11/01/1997
18/01/2003
11/01/2005
MALE
MALE
MALE
FEMALE
FEMALE
MALE
FEMALE
1
2
3
4
5
6
7
EMPLOYEE
RECORDS
ASSETS
MOVEMENT
DATA
OPTIONS
Education Health Contacts Dependants Reporting Photo
Employee Data No Photo No Designation No PF No. No Workstation No Gender No Job Status
EmployeesBug TrackerLog Off
Tree View
Grades
Curr
Banks
Others
Comp
Assign
Transfer
Transfer
Transfer
Work
Import
Export
Search :
ment
Staff
Factory
PERSONNEL MODULE
From an ind iv idua l ' s attendance records, the manager can view the OT worked.From here the manager can approve the OT worked before it is pushed to the payroll side defined .company. The manager can overwrite what the clock has calculated as OT. This is done in consideration of the actual useful OT done.
Note that some of these OT Hours can be converted to Off Days. This can be done via the “Gen Off Days” button at the bottom of this screen.
Create shifts and assign to employees accordingly. In this example, the shift is for employees who come to work at 8am and leave at 5pm in the evening. The overtime is calculated based on excess of 48 hours in a week. This overtime will be passed directly to payroll without the need to post it again.
OVERTIME APPROVAL
SHIFT MANAGEMENT
PAYSLIP:RICH & INFORMATIVE
With PAYMAN, a payslip is a critical communication tool.
The body of the payslip is divided into the following sections:-
Heading (Identification) Earnings PAYE Calculation Deductions Net Pay Personal Info Payslip Messages Employee Signature
Amongst important personal info available are Leave Days Registration Details Employer Pension Employer NSSF
The second amount column hasOvertime HoursLoan Balances SACCO SharesRates used
Note: The overtime entry of 12.5 hours.
This has been taken automatically from the clock through direct interface without
Detailed clocking reports per individual Orphan clockings are those swiping-in without the corresponding swiping-out and vice versa
Report on staff who are absent on a particular day Overtime report for a date range
TIME &Attendance
AN OFTInfinite Possibilities
¡ Supporting linking multiple proximity Readers on one computer a maximum 32 clocking machines
¡ Speeding up staff's attendance checking IN/OUT, by show of a card contact. Simultaneously supporting imputing numbers and the method of verifying proximity without inputting numbers
¡ Convenient to set on-duty/off-duty time, as well as attendance rules
¡ Able to prevent employees from changing computer time at clock-in
¡ Able to set up rest time for holidays¡ Able to generate simple attendance checking
statistic reports. Convenient to enquire attendance checking records and attendance statistic results
¡ Directly sharing data with Clock-in Programs on a computer or online, and able to import attendance checking data from independent Clock-in Programs
¡ Flexible to manage various complicated on-duty/off-duty time, individual shifts and shift changes
¡ Able to handle many exceptional situations such as overtime work, sick leaves, official business leaves, temporary leaves and running business errands
¡ Empowering administrators to get a clear idea of staff's attendance status by searching staff's attendance records, modification history, attendance checking exceptions, and on-duty situations quickly and easily, so as to arrange work conveniently and well
¡ Normally manage human resources with a capacity to hold upto 1,800 employees
¡ Function of flexible database setup empowering this system to be used in a network environment as conveniently as on a computer, and also to be integrated with other management systems such as payrolls which we have successfully managed
FEATURESMANSOFT (TZ) Limited
P.O. Box 72827
Dar es Salaam - Tanzania
Chole Road
Plot No.71, Masaki
+255 766 690 537
PAYMAN Systems Limited
P.O. Box 40012
Kampala - Uganda
Opp. Luminous Decorators
Kisasi Road, Ntinda
+256 788 551 663
MANSOFT Limited
P.O. Box 4113-00506
Nairobi - Kenya
47’ Mucai Drive
Off Ngong’ Road
+254 722 514 810
AN OFTInfinite Possibilities
¡ Comes with a standard finger print biometric clock¡ Can link to any clocking system. Be it magnetic strip,
bar code or biometric¡ The system has a computer-based log screen which
cab also be used instead of the clock and swipe card system. Its advantages are the low cost and the direct link to the Payroll and HR time tracking
¡ Associates time worked with pay category for staff paid on hourly rate
¡ Maintains work schedules by position or employee¡ Tracks holiday days and weekends when no clocking
is expected¡ Allows manual time entry for situations when an
employee forgot or if a correction is required. This can only be done by supervisor or manager
¡ Reports of absent or late employees; reports of incomplete logins i.e. staff who forgot to log in or out
¡ Information on personal attendance will be available to employees via Self Service