managing your session
TRANSCRIPT
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Training of Trainers
How to Create a Training Session Part 1:
Managing Your Session
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Training of Trainers Topics
• Managing Your Session
• Principles of Non-formal Adult Education
• Preparing Your Presentation
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Guidelines
We will start on time
We will end on time, or early
We will have one 15 minute break–please return promptly!
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The Why
“…you need to always be improving and investing in yourself. Make a plan to develop skills and experiences that are broadly useful to potential other jobs. Writing skills, general management experience, technical and computer skills, people smarts, and international experience and language skills are examples of skills with what we call high option value – that is, they are transferable to a wide range of possible options.”
Reid Hoffman and Ben Casnocha, Permanent beta: Why Your Career is a Work in Progress, May 9, 2012
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Pick Your Topic
Take a moment to select your topic of interest.
You will use this topic during our exercises today.
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Topics…
1. Managing Meetings2. Project Design/Strategic Planning3. Action Planning4. Monitoring and Evaluation5. Marketing/Changing Behavior6. Personal and Professional Goal-Setting7. Giving and Receiving Constructive Criticism8. Time Management9. Proposal Writing10. Identifying Strengths
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Managing Your Session
• Defining Your Goals
• Selecting Participants
• Develop Your Agenda
• Time Management
• Content
• Closing Your Session
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Defining Your Goals
A Goal should be SMART!
S – Specific
M – Measureable
A – Appropriate
R – Realistic
T – Time-bound
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Building Your SMART Goals
Specific is descriptive – it paints a picture of the desired result!
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Building Your SMART Goals
Measureable means you can describe a change that has occurred:
what do things look like now?
what will things look like when you are finished?
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Building Your SMART Goals
Appropriate is the right thing at the right time by the right person:
Is this something that will
benefit the group?
Do we have time? Do other
things need to be done first?
Do I have the skills and
passion for this subject?
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Building Your SMART Goals
Realistic is something that can be done with the time and resources that are available:
Do you have everything you need?
What can you do with what you already have?
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Building Your SMART Goals
Time-bound means there is a definite time:
To Begin
To Do Each Step
To End
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Activity
Take a moment to answer the questions:
• What do I hope to accomplish with my presentation?
• What will participants know, or be able to do by the end?
Specific, Measurable
Appropriate, Realistic
Time-Bound
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15 Minute Break!
• Please return promptly in 15 minutes so we can continue on time…
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Managing Your Session
Selecting Participants
And
Developing Your Agenda
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Selecting Participants
Answer the questions:
Who should come and why?
Who might benefit or be interested?
Who can share with others?
Who do others recommend?
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Selecting Participants
Make a list
Invite early – ask attendees to RSVP
Send the agenda – give a courtesy reminder of your meeting
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Develop Your Agenda
Make a list of:
Expected Attendees then…
Your SMART Goals and…
Main Themes with…
Approximate Times for each subject
If anyone is presenting with you, name the presenter on each section of the agenda
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Develop Your Agenda
Answer the Questions:
Who
What
Where
When
and Why
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Sample Agenda
Subject: Training of Trainers – “Managing Your Session” Agenda
Time: 8:30-10:30, April 2, 2012
Location: ACMS-Bamenda Conference Room
Attendees: ACMS-Bamenda Staff and Consultants
Presented By: Kiyomi Appleton Gaines, Peace Corps Volunteer
Objective: Present an overview of how to prepare and develop a training session
Approximate Time Topic
8:30-9:00 Welcome and Getting Started
Introduction of Topics and Guidelines
Selecting a practice topic
Building SMART Goals
Activity
Thinking about the WHYs of your topic
9:00-9:15 Break
9:15-10:20 Selecting Participants
Develop Your Agenda
Activity
Make a Sample Agenda
Developing Content
Closing Your Session
10:20-1030 Questions
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Activity
Take a moment to:
• Make a sample agenda
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Managing Your Session
Time Management
Content
Closing Your Session
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Time Management
What are the standards of good time management?
Begin on time
Stick to the agenda
End on time – or early!
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Time Management
How to manage your time:
Keep a clock, watch, or cell phone in sight!
Ask someone to help
Plan your presentation to take no more than 75% of your time!
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Time Management
Also…
Send your agenda
Remind participants
Respect break times
Skip or edit sections
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Time Management
Lastly…
Leave time for questions and clarification
Write down any topics that are not on the agenda – and agree to discuss them later
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Content
Stick to your agenda
Emphasize and repeat key points
Encourage participants to take notes
Use activities
Have participants develop an action plan
Leave time for questions after each section
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Closing Your Session
Ask what questions participants have
Review action items or assignments
Agree on a time to discuss other issues
Thank participants for their time
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Final Thoughts
What thoughts would you like to share?
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Questions?
What questions or concerns do you still have?
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Thank you for your time!
[email protected] Appleton GainesNGO Development Volunteer
Peace Corps Cameroon – 2011-2013