managing your career (166247448)
TRANSCRIPT
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Creating aProfessional Development
Plan
EDUCAUSEWest-SouthwestRegionalConference
February13,2013
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CreatingaProfessionalDevelopmentPlan,revised2012,2013
PattieOrr,VicePresidentforIT&DeanofUniversityLibraries
BaylorUniversity
CreatingaProfessionalDevelopmentPlan,revised2010
JennyMehmedovic,AssistanttotheProvost
UniversityofKansas
CreatingaProfessionalDevelopmentPlan,revised2008,2009LindaA.Cabot,VicePresidentandCIO
CardinalStritchUniversity
CreatingaProfessionalDevelopmentPlan,1strevision
PattieOrr,VicePresidentforIT&DeanofUniversityLibraries
BaylorUniversity
Materialfromthefollowingsourcesareincorporatedinthisbooklet:
FinancialandResourcesManagementIndividualDevelopmentPlanAdvisor.NASA.
Ryan,Robin.WhattoDowithTheRestofYourLife:America'sTopCareerCoachShowsYouHowto
FindorCreatetheJobYou'llLOVE.NewYork:Fireside,2002.
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Introduction..................................................................................................................................................4
CreatingaProfessionalDevelopmentPlan..................................................................................................5
SelfAssessmentResources...................................................................................................................5
Worksheets
CurrentCareerIssuesWorksheet......................................................................................................7
Pinnacle/FoothillActivityDescription...............................................................................................8
PinnacleWorksheet...........................................................................................................................9
FoothillWorksheet..........................................................................................................................10
Self-AssessmentWorksheet............................................................................................................11
ActionStepsWorksheet..................................................................................................................12
ProfessionalDevelopmentWorksheet...........................................................................................13
ReferenceMaterials
SkillsAssessmentList.......................................................................................................................15
ValuesAssessmentList....................................................................................................................16
GoalDevelopmentQuestions...................................................................................................................17
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Whyshouldyoubeconcernedaboutplanningyourcareer?Itisyour career.Ifyoudon’ttakeresponsibilityforthesuccessofyourcareer,thenwhowill?Consideringallthetimeandenergyyouspendatwork;whynot
ensureyougetmaximumsatisfactionfromyourworkandcareer?Theworkplacehasbeenaffectedbya
numberofsignificantchangesortrends,whichhavedefiniteramificationsforyourcareerplanning:
Lessjobsecurity:Goneistheeraofhighjobsecurity,withthesameemployerforlife,wheregood
employeesautomaticallymoveupwell-definedcareerladders.Eveninhighereducation,downsizing
willcontinuetoeliminatesomejobsinresponsetoincreasedpressurestoreducecosts.Workerswill,
ofnecessity,needtobemoremobileinfindingtherightjob……..andemployer.
Upisnottheonlyway:Inhighereducation,therearetrendstowardflatteningoforganizationalstructures.Thetraditionallinearcareerpatternswillbelessavailable.Employeeswillneedtobe
moreflexible,adaptableandcreativeinidentifyingtheirnextjob,andmayneedtoconsiderlateral
movesorrotationalassignmentstobroadentheirexperienceorleveragetheirskills.
Technicalknowledgeandskillsobsolescence:Rapidadvancementsintechnologyandstate-of-the-ar
knowledgerequireemployeestoupgradetheirskillsand“re-tool”themselvesjusttoremaincurrent
withtheirjobrequirements.
GoingGreen: Concernsaboutenvironment–nationallyandglobally–haveemployersandemployees
thinkinganddiscussingalternativestothetraditionaloffice,desk,placeapproach.Technology
enhancesmobilityandvariationstothetraditionalapproachmayimpactyourfuturecareerchoices.
Itisdefinitelytoyouradvantagetopositionyourselfforlong-termemployabilityintherapidlychangingworld
ofwork.Beginpreparingnowforthefuture!
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CreatingaProfessionalDevelopmentPlan
Reflect
Takingtimetowriteandreflectonyourcareercanincreaseyourself-awarenessandhelpyouorganizeand
synthesizeyourthoughts.Setasideregularamountsoftimetojournal.Ifjournalingisn’tyourthing,think
aboutyourProfessionalDevelopmentPlanastheopportunitytopracticeprojectmanagementonapersonal
level.Classexerciseswillgetyoustarted,butyou’llneedtomakeyourPDPapriority.
GainSelf-Awareness
Aprofessionaldevelopmentplanisaconceptthatemphasizesgatheringinputfrommanysources.Firstyou
willneedtodosomeself-analysisonaspectsofworkthatgiveyousatisfactionandaspectswhichdonotbring
satisfaction.Thereareamultitudeoftoolsthatcanhelpyougainvaluableinsightintoyourpersonal
competenciesandhowtheymayrelatetoyourcareeraspirations.Herearesomeyoumayfindhelpful:
StrengthsFinder2.0(http://strengths.gallup.com/110440/About-StrengthsFinder-2.aspx)
StrengthsFinder2.0byGallupisanewandimprovedversionofitspopularassessment.Thisbookwill
helpyouidentifyyourtalentsandstrengths.
DISCProfiles(http://www.discprofiles.com/)
Thisisapersonalityandbehavioralprofilethatspecificallyidentifiespatternsofbehavior.This
particularinstrumentwillhelpyouassessmanagementskills,productivityandrelationshipinteractions
inthecontextoftheworkenvironmentandpotentiallyguidecareergoalsandoptions.
KeirseyTemperamentSorter(http://www.keirsey.com/)
Apersonalityinstrumentthathelpsidentifyyourpersonalitytype(avariationoftheMyers-Briggs).
Usingtheidentifiedpersonalitytraits,youarebetterabletoobjectivelyaddressyourqualitiesand
shortcomingsoryourstrengthsandchallengesandhowthosemayimpactyourcareerand
professionalchoices.
StrongInterestInventory(https://www.cpp.com/products/strong/index.aspx)
Anassessmentthatuncoversyourspecificinterestsandhowtheyrelatetoabroadrangeof
occupations.Thisinventorycanhelpyouvalidateyourcurrentcareerpathandprofessionalgoalsor
provideoptionsyoumaywanttoexplorebeforelockinginonanyspecificpath.
Youwillwanttoconsiderafewhighandlowpointstolookforself-knowledgeinthisarea.Continuetowrite
aboutothereventsandanalyzethosesituationstolearnmoreaboutwhatelementsyouwouldwantto
includeandemphasizeinyourcareer.Youmaywanttowriteaboutworkyou’vedoneinthecommunityor
volunteerworkorotherjobsyou’veheldinthepastinordertolookfornuggetsofinformationaboutthe
importantareasthatfuturejobsshouldincludeinordertobringyousatisfaction.
SeekOutsideInput
Worktogainmoreinformationfromothersinordertohavethefullpictureaboutyourself.Talktoyour
supervisor,colleaguesatotherEDUCAUSEinstitutions,yourmentororcoachatwork,yourpeersorstaffat
worktogaininformation.
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Eachprofessionaldevelopmentplanshouldbeuniquelytailoredtotheneedsoftheindividualandthe
organization.Youmightidentifyextensiveskilltraining;ormightemphasizeamoreacademicapproach.
Thereisnosetpattern--theterm“individual”isbasictotheconcept--especiallyasitappliestoyour
willingnessandcapacitytolearnandgrow.Youshouldexploreresourcesthatmaybeavailablethroughyour
campuseitherviaHumanResourcesorwiththeCareerPlanningandPlacementofficetohelpyouoryourstaff
developyourpersonalprofessionaldevelopmentplans.Manycampusesarecreatingexecutiveseriesandjob
rotationassignmentstohelpindividualsgainexposuretodifferentworkenvironmentstohelpdeveloptheir
futurecareerpaths.
DevelopActionSteps
Howcanyougetfromwhereyouaretowhereyou’dliketobe?Howcanyouimproveyoursatisfactionwith
yourcareer?First,determinesomethingyouwouldliketochangeintheveryshortterm.Thenlistconcrete
stepsyoucantaketomoveyourselftowardthatchange.Herearesomeexamplesofactionsteps:
• Updatemyresume
• Askfornewassignmentsinmycurrentjob
• Rotatetoadifferentproject/job
• Seekamentor(s) --Volunteerforataskforceorprocessaction/reengineeringteam
• Obtainon-the-jobguidancefromsomeonewhoismoreexpertinaspecificarea
• Attendseminars/conferences(on-siteandoff-site)
• Enrollinuniversitycourses
• Attendcommercial/contractedcourses
• Experienceself-pacedlearning(books,videos,computer-basedinstruction)
• Pursueanacademicdegreeorcertificationprogram
• Conductinformationalinterviews
• Movetoanewjobwithinmydivision
• MovetoanewjobwithintheCollegeorUniversity
• ReadEDUCAUSEpublications
• JoinadiscussiongroupontopicsIwanttolearnmoreabout
• ReadbooksorarticlesrecommendedbyEDUCAUSE
SetLongerTermGoals
Afteryouhavebeguntoidentifynewareasyouwanttoexplore,workwithinputfromyoursupervisorand
coach/mentortosetgoalswhichcoverthebiggerpictureforthenextthreeyears.Theworksheetsonpages
12and13maybehelpfulinguidingthisprocess.
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CurrentCareerIssuesWorksheet
Whatareyourcareerissues?
Howmuchtimeandeffortyouneedtospendatanyonestepintheprocessdependsonyourcareerissues.It
isimportanttobeclearaboutthesecareerissues,sothatyoucandevelopaneffectivestrategyfordealing
withthem.Careerissuescoverabroadspectrum,rangingfromgettinguptospeedinanewjob,tomakingamajorcareerfieldchange,orplanningyourretirement.Thefollowingisalistofstatementsthatreflectthe
fullrangeofcareerissuespeoplefaceatonetimeoranother.Whichonesarerelevantforyounow?
Placean“X”infrontofstatementsthataretrueforyouatthistime.Movequicklythroughtheseitems.
____ Youarenewinyourjobandmustlearnthebasicstogetuptospeedandfeelcomfortableand
productive.
____ Youhavebeeninyourjobforawhileandarestrivingforincreasedcompetence,ingeneral.
____ Youhavebeeninyourjobforawhile,buthaveanewbossororganizationleader.
____ Youneedtoimproveyourperformanceincertainareasofyourcurrentjob.
____ Youneedtoupdateyourskillsorexpertisetokeepupwiththechangingtechnologiesorstate-of-
the-artknowledgeinyourlineofwork.
____ Yourjobdutieshavechangedrecently(orwillchange),requiringsomenewskillsorexpertiseonyour
part.
____ Yourjobmaybeeliminatedduetoreengineeringorrestructuring,andyouwanttobegin“re-tooling”
tobereadyforfutureopportunities.
____ Youwanttoprepareforapromotionormovetothenexthigherlevelofresponsibility.
____ Youwanttobroadenyourskillsorexpertisetoallowyourselfmoreflexibilityforfuturejobmoves.
____ Youwanttochangejobswithinyourcurrentjobcategory,and...
____Stayinyourcurrentdivisionatyourcurrentinstitution
____Changetoadifferentareaatyourcurrentinstitution
____Changeinstitutionswithinhighereducation
____Stayinhighereducation
____Leavehighereducation
____Youdon’tseemuchofafutureifyouremaininyourcurrentjob,butaren’tsureofyouroptions.
____Youwanttoplanyourretirement.
____ Other?________________________________________________________________________
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Pinnacle/FoothillActivity
Thepurposeofthisactivityistoincreaseyourself-awarenessofelementsofworkwhichenergizeyou
(Pinnacles)ordrainyou(Foothills).You’llworkwithapartnertohelpyouclarifyandsummarize.Recognizing
your“Pinnacles”helpsyoucreateadirectionforyourcareer.
Forthisactivityyouwill:
1. Reflectandwritebyyourself
2. Teamupwithapartnerandtaketurnstoshareandsummarize
• OnthePinnacleMomentsWorksheet(page9).Thinkaboutyourcareerandsomeoftheeventsor
projectsthatwentespeciallywellforyou.Trytothinkofexamplesofthingsthatyouhavedonethatwere
veryenergizingandsatisfying.Writesomebulleteditemsorafewsentencestodescribetwoorthree
examplesofthosemoments.Writedownsomeadjectives,phrases,orafewsentencesthatdescribewhat
wassatisfyingabouttheevents.Thisdoesn’tneedtobeperfectprose,phrasesarefine.Thisisforyour
ownuse.
• TeamupwithapartnerandtaketurnssharinginformationverballyaboutoneofthePinnacleeventsyou
havewrittenabout.Afterlisteningtoyourpartnerdescribetheirmoment,reflectbackwhatyouheardin
yourownwords.Comeupwithadjectives,phrases,orcreatea“newspaperheadline”tosummarizewhat
youheard.Makethisfun!Eachpersonshouldjotdownasummarystatementandthenswitchanddothe
samefortheotherpartner.
• OntheFoothillMomentsWorksheet(page10)dothesameexerciseforyourFoothillMoments.Write
somebulleteditemsorafewsentencestodescribeunsatisfyingeventsinyourcareer.Writetwoorthree
examplesonyourworksheet.Thinkofsomethingthatdrainedyouandwasnotenergizing.
• TeamupwithapartnerandtaketurnssharinginformationverballyaboutoneoftheFoothilleventsyou
havewrittenabout.Afterlisteningtoyourpartnerdescribetheirmoment,reflectbackwhatyouheardin
yourownwords.Comeupwithadjectives,phrases,orcreatea“newspaperheadline”tosummarizewhatyouheard.Makethisfun.Eachpersonshouldjotdownasummarystatementandthenswitchanddothe
samefortheotherpartner.
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PinnacleMomentsWorksheet
PinnacleMoment#1
Description:
Whatwasenergizingorsatisfying?(adjectives,phrases)
PinnacleMoment#2
Description:
Whatwasenergizingorsatisfying?(adjectives,phrases)
PinnacleMoment#3
Description:
Whatwasenergizingorsatisfying?(adjectives,phrases)
Summary
Chooseoneofyourmomentstosharewithapartner.Askthepartnertohelpyousummarizequalitiesthat
thispinnaclemomentrevealsaboutyouthatyoumightwanttoconsiderforyourprofessional
developmentorcareerplanning.Inyourpinnaclemomentswereyoudrawinguponyourstrengths?
Jotdownthesummaryhere:
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FoothillMomentsWorksheet
FoothillMoment#1
Description:
Whatwasdrainingorunsatisfying?
FoothillMoment#2
Description:
Whatwasdrainingorunsatisfying?
FoothillMoment#3
Description:
Whatwasdrainingorunsatisfying?
Summary
Chooseoneofyourmomentstosharewithapartner.Askthepartnertohelpyousummarizequalitiesthat
thisfoothillmomentrevealsaboutyouthatyoumightwanttobecautiousaboutforyourprofessional
developmentorcareerplanning.Inyourfoothillmomentswereyourstrengthsinplay?
Jotdownthesummaryhere:
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Self-AssessmentWorksheetTogainabetterunderstandingofyourself,answerthefollowingquestions.
1. Ofthenewandrecentdevelopmentsinmyorganizationorfield,whatinterestsmethemost?What
aremycurrentskillsandstrengthsforpursuingtheseinterests?WhatdoIneedtodotoreposition
mycareersothatIcangetinvolvedinthesenewareas?
2. Whatismostimportanttomeinmywork?WhatvaluesguidethekindofworkIwanttodo?
Examplesofguidingprinciplesinclude:mustagreewiththeorganizationalmission,mustbeallowed
innovationandrisktaking,andmusthonorfamilyvaluesforabalancedprofessionallife.(Seelistof
valuesexamplesonpage16.)
3. Whatthingsare“musthaves”formeinajob?Examplesmightbeflextime,on-sitedaycare,etc.
4. Whataremylimitingfactors?Thesearethingsthatputlimitsonthetypeofjobyoucantake.
Examplescouldbehealthconcerns,geography,notwillingtomove,mustnotinvolveextensivetravel,
muststayinplaceuntilkidsgraduate,mustnotneedanadvanceddegree,ormaybeabarrieror
challengesuchasapoorrelationshipwithimmediatesupervisor.Ifyouhavenone,youaremost
flexibleandpositionedforchange.
5. Isittimeformetoconsiderworkingoutsideofmyinstitution?IfIamconsideringacompletecareer
change,whatexperiencesandlearningwouldhelprepositionmycareerinthedirectionofmynew
interests?
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ActionStepsWorksheet
Ajourneyofathousandmilesbeginswithasinglestep.Startanactionlist.(Seeexamplesonpage6of
yourbooklet.)
Thinkaboutthegapbetweenwhatyourcareerislikenowandhowyouwouldlikeforittobe.Thinkofan
areayouwouldliketoimprove.Listsomestepstomoveyourselffromwhereyouarenowtowardwhereyou’dliketobe.Forexample,youmightdecidetotakeaclass,orvolunteertoheadateamforaproject,
orlearnanewcomputerlanguage,orreadbooksontheareayouwouldliketoimprove,etc.
Youcanaskforhelp/advicefromyourfacultymemberasneeded.
Perhapsyouaremorecomfortableorfamiliarwithaproject/continuousimprovementmodeltodevelop
yourfirststeps.BorrowingfromDeming’smodifiedqualityimprovementmodel∗,oneofyourmost
importantprojectstomanageisyourself!Bysuccessfullymanagingyourownprofessionaldevelopment
project,youwillpotentiallybearesourcetoothers.
Plan–Planforchange,yourownasyouprogress,orforothersasyoumentor.Analyzewhereyouare,what
tools/skills/experiencesyouhaveandhowtobestleveragethoseforthefuture.
Do–Makedecisionsbasedonwhatyouknoworlearn,thenmapoutsmallstepsthatyoucancontroltomove
youtowardsyourdestination.
CheckorStudy–Foreachnewstepornewopportunity,takethetimetostopandassess.Doesthisstillfitfor
me?Doesitfeelright?DoIfindwhatIamdoingrewardingandinsyncwithmyvalues?
Act–Basedontheanswers/responsesinthepreviousstep,doIneedtotakefurtheractiontoperhapsimprove
myplanandchoicesORdoIneedtore-groupbasedonmylatestexperiences?
Thisisalifelongproject–eitheryourstomanageortoleavetheprocessuptootherstomanageforyou –whichdoyouprefer?
• Listsomestepstomovefromwhereyouarenowtowardwhereyou’dliketobe
• Categorizethestepsasimmediate,mediumterm,orlongtermactions.
• Bepreparedtoshareoneofyouractionitemswiththegroup.
∗Cycleofactivitiesdesignedtodrivecontinuousimprovement.OriginallydevelopedbyWalterShewhart,thenmodifiedand
popularizedbyW.EdwardDeming.
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ProfessionalDevelopmentWorksheetCompletelateronyourownwithinputfromamentor,coach,orsupervisor .
Answerthefollowingquestionstoidentifywhatiscurrentlygoingonaroundme,andwhatchangesIexpectto
occurinthenearfuture:
1. Howisthemissionofmyorganizationchanging?Whatotherchangesareoccurringregardingour
customers,services,workprocesses,organizationalstructure,reportingrelationshipsandpersonnel?
2. Whataretheorganization’schangingneedsregardingtheworkforceandwhatnewexpertiseandskills
willberequiredordesirable?
3. Whatopportunitiesareavailablefordevelopingthisnewexpertiseandskill(workexperiences,
training,rotationalassignments,professionalconferences,mentoring,etc.)?
4. Howmightmyrole(job)changeinmyorganization?HowcanIprepareforordevelopnewskillsfor
thesechanges?HowcanIusemystrengthstomyadvantageastheorganizationchanges?
5. Newexpertiseandskillsmyorganizationwantsmetolearninclude...
6. Whatnewmissionsorprojectsappealtome?Whataretheorganization’sfutureneeds?Whatkinds
ofdevelopmentactivitieswouldhelppositionmeforparticipationinanotherworkproject?
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7. Inwhatareasdomyinterests,strengths,andpersonalplansoverlapwiththechangingneedsofmy
organization?
8. Whatknowledge,skillsorabilitiesareimportantforincreasingormaintainingthequalityofmy
performanceinmypresentassignments?
9. Whatknowledge,skillsorabilitieswouldhelppreparemeforopportunitiesorrolesImighthaveinthe
future?
10. Whatkindofopportunitiesmighttherebeforsomeonewithmyuniquecombinationofstrengths?
11. Comparedtothedevelopmentneedssuggestedbythesefactors,otherinterestsfordevelopmentthat
areimportanttomeinclude...
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SkillsAssessmentList *
Adapttools,machineryandequipment Follow-throughontasks
Adviseothers Fund-raising
Analyzedata Givepresentations
Auditorbalancefinancialinformation Hirepeople
Budgettime,resources,ormaterials Influenceothers
Budget InstallequipmentCalculatenumericaldata Interiordesign
Compileresearchdata Interviewpeople
Completeprojectsortasksonschedule Instructothers
Computerskills:Noteall Interpretortranslateadifferentlanguage
Conceptualizeideas Inventnewproducts
Conductstatisticalanalysis Justifydecisions
Conductmarketresearch Leadadepartment
Controlcosts Leadanorganization
Constructorassemblethings Legalexpertise
Coordinateservices MakebusinessdealsCreatedisplays Managepeople
Createadvertising/marketingmaterials Mentorothers
Creategraphs/charts Merchandisingofproduct(s)
Critiqueorreviewothers’work Multitask
Curriculumdevelopment Negotiatecontracts
Demonstratehowtodothings Operateequipmentormachinery
Demonstratestronginterpersonalskills Originatenewideasorprocedures
Designbuildings Organizedataorinformation
Designflyers,brochures,booklets,etc. Organizepeople
Detail-orientedperson OrganizeprocessesorsystemsDetectproblemsorerrors Organizeprograms
Diagnosetechnicalproblems Promoteproducts,services,orevents
Dispensemedicines Qualityassurance
Documentrecords Qualityimprovement
Editwrittenmaterial Rehabilitateothers
Effectivelisteningskills Scheduleothers
Encourageproductivityinothers Sellproductsorservices
Establishpolicyand/orprocedures Solvetechnicalproblems
Estimatespaceorcostrequirements Superviseconstructionprojects
Examineproductsorprocesses SuperviseinstallationsFinancialanalysis Supervisestaff
Financialplanning Teambuilder
Testothersorobjects Verbalcommunicationsskills
Treatillpeople Visionary
Usemultimediaequipment Writetechnicalmaterials
Usesophisticatedequipment,instruments Writtencommunicationskills
Usescientific/medicalinstruments
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Otherskillsyoumaypossess?Listthemhere.
ValuesAssessmentList*
Acquiringnewknowledge Opportunityforadvancement
Autonomyinjob Powerandinfluence
Beautifulworksurroundings Publiccontact
Beingaroundinterestingpeople Qualityofproduct
Benefits Recognition
Blendingoffamilyandcareer Regular40-hourworkweek
Challengingwork Salary
Clearrulesandexpectations Security
Competition Statusandprestige
Creativity Supervisingothers
Flexibleworkschedule Takingrisks
Freedomfrompressureandstress Travelopportunities
Friendshipsatwork Varietyandchangeinwork
Helpingothers Workingalone
Independence Workingfromhome
Involvementindecisionmaking Workingwithateam
Leisuretime Workingwithdetails
Othervaluesyoumaypossess?Listthemhere.
*Ryan,Robin.WhattoDowithTheRestofYourLife:America'sTopCareerCoachShowsYouHowtoFindor
CreatetheJobYou'llLOVE.NewYork:Fireside,2002,pp.19-20.
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GoalDevelopmentQuestionsForMyJournal Completelateronyourownusingajournaldedicatedtothispurpose.
Agoalisastatementofadesiredoutcomeoraccomplishmentthatisspecific,observableandrealistic.Based
onthedatayouhavegeneratedaboutyourselfonthepreviousworksheetsandyourspecificcareerissues,
writesomecareergoalsforthenext1,2and3yearsandanswerthefollowingquestionsinyourjournal.
1. WhatIwanttoaccomplishandtheKnowledge/SkillsIwanttoacquireorimprovebythistimenextyear
are…
2. WhatIwanttoaccomplishandtheKnowledge/SkillsIwanttoacquireorimprovebytheendofthesecond
yearare...
3. WhatIwanttoaccomplishandtheKnowledge/SkillsIwanttoacquireorimprovebytheendofthethird
yearare...
4. Whatbarriersorobstaclesmightpreventmefromaccomplishingmygoalsontime(e.g.,time,money,and
othercommitments)?
5. WhatcanIdotoovercomethesebarriersorobstacles?Whatresourcesareavailabletohelpme?