managing personal and project developments ( stepping stones to success) alison hornsby & adrian...
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Managing Personal and Project Developments
( Stepping stones to success)
Alison Hornsby
Alison Hornsby
&
Adrian Carridice-Davids
House Rules
FIRE PROCEDURE
ALARMS
COFFEE / LUNCH
WASHROOMS ETC
The Enterprise Centre Policies
(H&S….. Equal opps.. )
The Learning Objectives and Outcomes
Identify and agree performance requirements of ones own work role
Measure progress against SMART objectives
Identify gaps in skills and knowledge in own performance
Carry out and assess activities against a project plan
Who are you?
What are Your Objectives for being here?
How do think you will you benefit?
What do you see?
opportunityisnowhere
“Management is nothing more than motivating other people.”
Lee Iacocca (1924 - )
Thought of the day
crossword
The Belief Cycle
The Project Life Cycle
Leadership
Change Management
Time Management
Project cycle management
People Management -Feelings & Behaviour
Resource Management
What is Good Management
Adrian’s circles
Old Anglo-Saxon noun laed which means a path, road, way, or course of a ship at sea – it’s a journey word.
ship - means to convey, communicate, express.
Leadership is about charting the future path, course or journey of your company or area of responsibility.
Meaning of Leadership
VULNERABILITY
Vulnerability = Power
Power – is having the ability to motivate, inspire and change your life and the lives of others around you
Pre-Requisite of the Journey
1987Forward-lookingInspiringCompetentSupportiveBroad-mindedHonestCaringSelf controlledIndependentCourageous
Kouzes & Posner Leadership Research
1993Forward-lookingInspiringCompetentSupportiveBroad-mindedHonestCaringSelf controlledIndependentCourageous
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LEADERS AT THEIR BEST
Challenge the Process1.Search for Opportunities2. Experiment and take risks
Inspire a shared vision1.Envision the future2.Enlist others
Enable others to Act1.Foster Collaboration2.Strengthen others
Encourage the Heart1.Recognise individual contribution2.Celebrate accomplishments
Model the way1.Set the example2.Plan small wins
LEADERS AT THEIR BEST cont…
Manage the project team
Manage the project life cycle including process and budget
Manage the stakeholders and clients
Manage the conclusion and evaluation
A Project Managers role is to lead and…
Self assessmentNot to do everything themselves
The past does not equal the future.There is always a way if I’m committed.
Todays Mantra
Apply the Kaizen principle……… CAN I
What is a project?
The word project derives from the Latin
“To Throw Forward”
Projects bring change ………
What makes projects different from general operations?
Limited timescales
A change orientation
Defined outputs
Developed from a team focus
Everyone is slightly different
Rely on SMART process
.
What are the benefits of this methodology for your work ?
Change = Breakthrough = Freedom
How do you feel about change ?
Lotus and snap
One model of which there are many
We gain peoples support
We Introduce new methods of working
We Link what we do to tried and tested methods
We ensure we use the most effective and efficient use of the resources.
How do we bring about change?
Deal with Time Management
Time = Feelings
Heard the sayings?
Time fly’s when your having Fun
A watched kettle never boils
What you feel is what you will focus on
Pain or Pleasure
activity
Time – The most procrastinated subject in the Universe
The justification Mantra “I don’t have time” is one of the most common phrases in the English Language
Have you ever used it?
Do you know what you are really saying?
Did you Know?
Dr Wayne Dyer :
“Stop the Excuses” This tackles the science and genetics related to procrastination.
Theories…..
There are 24 hours in a day … 365 days in a year….if you live until you’re a proud 80 years of age you will have 29,200 days to live.
Not very much is it?
You will lose at least 9,500 of those days whilst you sleep……..
At 40 the average person has less than 14,000 to go so don’t waste a minute
SCARY FACTS……
The Pygmalion Effect ……….. The benefits that come from others expectations, and how that affects you……….
The Galatea Effect … If you think it then it will happen…………
Recognise the influences
Time is a feeling, something used up by what you focus on,
Time is your most valuable, non-renewable resource in the universe
Unfortunately it can also be the most abused resource we have!
All because of a feeling…… feelings are emotions
What is TIME?
Master your emotions
How do most people handle their emotions? They avoid them, endure them, or use them to compete with other people.
There’s a fourth way, a better way, and you can do it in six simple steps
Identify: the emotion and appreciate the message - It’s saying you have to change something.
Clarify: What is it trying to tell me? do I need to change my perception (the meaning) or my procedures (my communicating or my behaviour)?
Ask empowering questions: How do I really want to feel? What would I have to believe in order to feel that way now?What am I willing to do to make it the way I want it?What’s great about this or what can I learn from this?
Get confident: Recall a specific time when you felt this emotion before and somehow got over it. Remembering a time when you were able to deal with the emotion will reassure you that you can deal with it now. Get certain: Imagine coming up with different ways of handling this emotion. If this doesn’t work, try another. Rehearse until you feel confident. Get excited and take action:
Time Can NOT be:
Turned on or off
Replaced
Stored up for later use… when its gone its gone!!
http://www.youtube.com/watch?v=Gz0THWw_B9s
Remember………
Back to benefits
Effective time management will improve the quality of your life, you will;
•Achieve more goals•Become less stressed•Gain more personal and job satisfaction•Produce better results – quality rather than quantity•Have more leisure time
known as the 80/20 rule. 20% of a workforce does 80% of the work20% of a document contains 80% of the relevant
information20% of a company’s sales, accounts for 80% of its
profits.
Applying this rule into time management, 20% of your tasks may produce 80% of your results.
Now you can feel better………….
The Pareto principle
How to Manage & Balance
Understand the Pain & Pleasure syndrome
Get Leverage, understand WHY ?
Add bad habit interruptions
Create new associations
assignment
Create the right environment
Attach something to the process that you enjoy
Do it in manageable chunks, you determine that..
When you have a dip – reward yourself
Focus on good your going to feel when you’ve achieved your goal
Overcoming the Pain
Get a system …. RPM
Result focused
Purpose driven
Massive Action Plan
Rapid Project Management
Eat that frog
Definition Stage –
Result Focused Purpose driven
Project definition involves agreeing:
the role of the project - Why
its aims and objectives – Measures of success
Timescales and resources – Is it feasible
likely outputs of the project – Results and additionality
Aims can be considered as a general statement of goals that you “want” to achieve, the added value can be included and the words can be frilly. An aim as compared to objective can be considered as slightly vague.
An objective is always SMART. No frilly words allowed
Specific
Measurable
Achievable
Realistic
Time bound
SMART
Write an aim and objective
Definition gives you Clarity
Clarity gives you Power
Power is the ability to Act
In that order.. Don’t jump ahead….
Projects fail when they don’t know why they are doing it …….
What other reasons are there?
flip
Definition Summary
Resource Management
Know your resources……………………
Human
Physical
Monetary
Shared
Freebies
Manage your resources
Team Building and watching for conflicts
Be aware of the physical and environmental
Keep the cost tracker up to date
What additionality can you bring in by sharing
What else can bring maximum impact with minimum expense… think about it differently?
Group work
Managing People…. feelings and communications
1. Share your vision and aspirations
2. Be open to suggestions and involve the team in the final plan
3. Communicate in varied forms and often
4. Sometime adopt the “SILENT” approach its an anagram
5. Match skills and expertise but never assume
6. Support, motivate and praise
7. Remember to ask a different question
8. Watch your language and using “Global Metaphors”
9. Let go of your EGO, play the game in teams
10. Have fun and celebrate often
The Eighth Habit --------- Sharpen the saw
Planning involves identifying:
project phases leading up to milestones
activities and tasks
timings and resources
dependencies and risk assessment
roles and responsibilities.
Planning –
Massive Action Plan
Share plans
Tools include:
Gantt charts
Critical path diagrams
Pest Analysis
Issues
Traffic light System
more !!.
Project management tools
Activity 1
Activity 2
Activity 3
Activity 4
Activity 5
Activity 6
Week 1 Week 2 Week 3 Week 4
Gantt charts
Traffic Light System
The simplest form involves a chart with activities listed down one column of a table. Each can be coloured to alert all the team on progress.
Green – all well
Amber –some concern.
Red – Urgent attention needed
CRITICAL PATH DIAGRAMS
Critical path diagrams show the activities and highlight which are dependent on which.
1 2 3 6 7
4 5
Start
1
5
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2
5
3
5
6
4
7
5
2 2
PEST analysis
social forces
po
litical fo
rces
economic forces
tech
no
log
ical
fo
rces
your business
http://www.smartdraw.com/resources/centers/gantt/index.htm
Computer software
Communication Management
Emails TelephoneOne to oneOne to manyVideo conferencingMSNSkypeSocial Networking
Write up your first definition stage for your project or personal development plan
Identify how you will communicate this to others involved and what support you will seek
Why are you doing the project ?
What is your aim?
What are your SMART objectives?
What are your outputs and outcomes?
What resources will you need?Who is your team?How long will it take?How much roughly is the costing?What additional things will you need?
Including additional skills
Who moved the cheese
HANDWRITING ON THE WALL
ANTICIPATE CHANGE- Get ready for the cheese to move (Risk Assessment )
MONITOR CHANGE-Smell the cheese often so you know when it is getting old ( Embrace the Freedom to do better)
ADAPT TO CHANGE QUICKLY-Quicker you let go of Old Cheese, The sooner you can enjoy New Cheese (Breakthrough and enjoy)
CHANGE-Move with the Cheese (Gain power)
ENJOY CHANGE-Savour the adventure enjoy the taste of new cheese
( Balance success)
BE READY TO CHANGE AGAIN - They keep moving the Cheese (RPM)
Alison
would like to Thank you for your attention
“Have a safe journey home”