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Managing Outlook 2007 through Group Policies (Part 1)

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Managing Outlook 2007 through Group Policies

Part 1)

ow to configure Outlook 2007 through Active Directory Group Policies.

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q Published: Mar 19, 2009

q Updated: May 07, 2009

q Section: Management & Administration

q Author: Anderson Patricio

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you would like to read the other parts in this article series please go to:

q Managing Outlook 2007 through Group Policies (Part 2)


ntroduction

this article series we are going to use Group Policies to help exchange administrators to manage so

utlook 2007 features. There are a lot of questions about Outlook 2007 configuration in Microsoft

echnet forums, and most of those questions can be addressed through Group Policy. I can not

member all of them, but here are some topics that we will cover in this article that may be useful in

our environment: outlook automatic configuration, outlook attachments, PST, calendar and how to

low/deny configuration of POP3/IMAP4 accounts.

eploying Office 2007 System Administrative Template files..


s
http://articles_tutorials/exchange-server-2007/management-administration/http://anderson_patricio/http://c%7C/Users/yinka.oladoyin/Desktop/managing-outlook-2007-through-group-policies-part1.htm?printversionhttp://articles_tutorials/exchange-server-2007/management-administration/managing-outlook-2007-through-group-policies-part2.htmlhttp://www.msexchange.org/articles_tutorials/exchange-server-2007/management-administration/managing-outlook-2007-through-group-policies-part3.htmlhttp://www.msexchange.org/articles_tutorials/exchange-server-2007/management-administration/managing-outlook-2007-through-group-policies-part3.htmlhttp://articles_tutorials/exchange-server-2007/management-administration/managing-outlook-2007-through-group-policies-part2.htmlhttp://c%7C/Users/yinka.oladoyin/Desktop/managing-outlook-2007-through-group-policies-part1.htm?printversionhttp://anderson_patricio/http://articles_tutorials/exchange-server-2007/management-administration/


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rst things first, let us download the Office 2007 System Administrative Template files from Micros

ownload Center. Double click on the downloaded file and a license agreement page will be display

ad the agreement and if you are okay with that, click on Accept the terms and click on Continue.

ocess will create three folders and an xls file in the folder specified during the extract process, as

own in the Figure 1.

gure 1

he file Office2007GroupPolicyAndOCTSettings.xls has three worksheets, the first one basicly sayshich are the files responsible for each Office program, in our case we are going to use Outlook12.*

es. The second worksheet has all ADM settings that can be configured in this template file and the

orksheet has all configurations that can be used by Office Customization Tool. In our article we are

oing to use just the second worksheet of that file where we can find in detail all registry keys, possib

lues, explanation, default settings and possible settings that we can use for each item.

ow that we know how to use the excel file which comes with the Office 2007 Administrative

http://www.microsoft.com/downloads/details.aspx?familyid=92D8519A-E143-4AEE-8F7A-E4BBAEBA13E7&displaylang=enhttp://www.microsoft.com/downloads/details.aspx?familyid=92D8519A-E143-4AEE-8F7A-E4BBAEBA13E7&displaylang=enhttp://www.microsoft.com/downloads/details.aspx?familyid=92D8519A-E143-4AEE-8F7A-E4BBAEBA13E7&displaylang=enhttp://www.microsoft.com/downloads/details.aspx?familyid=92D8519A-E143-4AEE-8F7A-E4BBAEBA13E7&displaylang=en


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mplates, we can move forward and add those template files in our current environment. A good

actice when playing with group policies is to create a test Organization Unit and move some test us

d/or computers to that test OU, create a Group Policy and link to that test OU, and then validate th

sults on the objects. Finally, document the entire process and create a strategy to roll back the situa

required and then you will be good to use the new Outlook Policies in a production environment.

he procedures to add the templates may vary depending on your environment. We extracted two

fferent formats (ADM or ADMX) where ADM files are used by Windows Server 2003 and previoursions and ADMX is the new format adopted by Windows Server 2008 and future versions. In the

xt section we are going over the process to add this template pack on both scenarios.

Windows Server 2008

Windows Vista and Windows Server 2008 operating systems, the ADM files are replaced by ADM

es, which use an XML-based file format to display registry-based policy settings. The new format

ot stored in each GPO, and we can use a central store location for the templates and these storecations will be replicated among all Domain Controllers of the domain.

you have not set up the central store location we can start from this point, following these steps:

1.

Log on as administrator on a domain controller

2.

Click on Start, Run and type in \\ and click on OK

3.Double click on SYSVOL

4.

Double click on

5.

Click on Policies

6.

Click on File, New and Folder

7.

Type in PolicyDefinitions (Figure 2)



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gure 2

8.

Open the new PolicyDefinitions folder9.

Create a folder for each language supported by your organization using the format En-US.

ote:

he following document can help you to validate your correct locate identifier.

kay, we already have a Central Location configured. Let us populate our central location using the

utlook 2007 templates that we extracted at the beginning of this article. Basically we need to move

mx extensions to the root of PolicyDefinitions folder and adml extensions to the folder with yournguage locale, as shown in Figures 3 and 4.

http://msdn.microsoft.com/en-us/library/ms693062.aspxhttp://msdn.microsoft.com/en-us/library/ms693062.aspx


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gure 3



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gure 4

ecause we are using Windows Server 2008, let us click on Start, All Programs, Administrative Too

d click on Group Policy Management Editor. Select the OU created for this test and right-click on

d clickNew GPO, and fill out the new GPO Name and click on OK. Right click on the GPO that w

st created and click on Edit.

xpand User Configuration, expand Policies, and expand Administrative Templates: Policy

efinitions (ADMX files) retrieved from the central store, expand Microsoft Office Outlook 2007

d we will see all components that can be configured through this policy, as shown in Figure 5.



8/15


gure 5

Windows Server 2003

he process to add a template on a Windows 2003 Group Policy is pretty straight forward. We can e

roup Policy directly from object properties and then Group Policy tab or using Group Policy

anagement Console that can be downloaded from Microsoft downloads.

oth methods are valid, as soon as we have the Group Policy opened, let us expand User

onfiguration, right-click on Administrative Templates, clickAdd/Remove Templates, in the

indow click on Add.., and locate the file outlk12.adm from the extracted files of the Office 2007

dministrative Template package, the result is going to be similar to the Figure 6.



9/15


gure 6

he result will be all Group Policies related to Outlook 2007 will be listed and we can start playing w

em.

onclusion

this first article we saw how to add Outlook 2007 templates on both operating system (Windows

erver 2003 and Windows Server 2008) using ADM or ADMX formats. In the next article we are go

play with existent Templates to block PST, attachment filtering, and how to block users to add PO

MAP4 account profiles in Outlook.

you would like to read the other parts in this article series please go to:



About Anderson Patricio

http://www.msexchange.org/articles_tutorials/exchange-server-2007/management-administration/managing-outlook-2007-through-group-policies-part2.htmlhttp://www.msexchange.org/articles_tutorials/exchange-server-2007/management-administration/managing-outlook-2007-through-group-policies-part3.htmlhttp://www.msexchange.org/articles_tutorials/exchange-server-2007/management-administration/managing-outlook-2007-through-group-policies-part3.htmlhttp://www.msexchange.org/articles_tutorials/exchange-server-2007/management-administration/managing-outlook-2007-through-group-policies-part2.html


10/15


Anderson Patricio is a consultant for Microsoft technologies. He works with Exchang

erver, ISA Sever and Active Directory deployments at a Microsoft Gold Partner in Toronto, Canadae Technet Brasil community, he contributes news, articles and web casts.

lick here for Anderson Patricio's section.

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