managing large-scale library digitization projects via the cloud cni spring 2013 project briefing...
TRANSCRIPT
Managing Large-Scale Library
Digitization Projects Via The Cloud
CNI Spring 2013 Project Briefing
Darryl StuhrAsst. Director, Digital Projects
Electronic Library
Tim LoganAssociate Vice President
Electronic Library
Austin SchneiderDigitization Consultant
Digital Projects GroupRiley Digitization Center
Stephen BolechDigitization Specialist -
Audio/Video
Allyson RileyDigitization Coordinator
Eric AmesDigital Collections Curator
Darryl StuhrAssistant Director
240,637ITEMS ONLINE
Served via CONTENTdm
Browning LettersBaylor Lariat
Baylor Round UpsBaylor Press Releases
Spencer sheet music John Armstrong CollectionIndependence Cemetery
Large-scale Projects
KWTXNews Station Tapes
Photograph Projectsprint & born digital
George W. Truetttranscription discs
Baptist Argus/Worldperiodical
WWIclass curated collection
Gospel Project
Spencer
Oral History Cassettes
Tull Sermons
Current Projects
2012Digital Collection Access
Early Projects
Excel spreadsheets
Sheets stored on individual workstations
Centralized - Project Management System
LAMP-based
Difficult to scale to multiple projects
Early Projects
Number of Collections Online
Sample Workflow
Current Infrastructure
DOCUMENT
COLLABORATE
DESIGN
DEVELOPTRACK
TRAIN
MONITOR
Project Management Flow
Meeting notes
Supports audio and images, documents
OCR images
Publish
Cloud-based
Evernote
Project collaboration
Project planning
Invitations to staff
To-dos
Discussions
Project document storage
Basecamp
Visual workflow designer
Mac OS and iOS
iPad version fast
Publish design multiple formats
OmniGraffle
Centralized documentation
Easy to make change
Publish/Print
Easy to add visual aids
Map workflow to sheet
Multi-user editing
Comments via email
Conditional formatting
Publish stats/progress
Documents Spreadsheets
GoogleDrive
iPad
GoogleDrive
MonitorBasecampGoogleDriveEvernoteDropbox
Notifications
Daily briefings
Weekly Stats
Hojoki
Student Scheduling
Equipment Scheduling
Project Scheduling
ScheduleSource
Evernote free cloud
Basecamp subscriptioncloudSaaS
OmniGraffle $50OS XiOS
GoogleDocsfree
institution subscriptioncloudSaaS
Hojoki freecloud
iOS/Android
ScheduleSource
subscription$5/student, per month
SaaS
Management Tools
Project TrackingGoogleDocs
Project Tracking
Single Process
Project Tracking
KW
TX
V
ideo
GoogleDocs Scripts
Too many concurrent projects
Lag between student work and QC
Set internal deadlines that align with semesters
Equipment fails
Software fails
Lessons Learned
Q & A
Darryl StuhrAsst. Director, Digital Projects
Electronic Library
Tim LoganAssociate Vice President
Electronic Library
http://goo.gl/Me3Cv
Darryl StuhrAsst. Director, Digital Projects
Electronic Library
Tim LoganAssociate Vice President
Electronic Library
Visit Us
http://digitalcollections.baylor.edu
http://blogs.baylor.edu/digitalcollections/
http://www.flickr.com/photos/baylordigitalcollections
https://www.facebook.com/BaylorDigitalCollections
http://www.baylor.edu/lib/digitization/
Thank You
http://digitalcollections.baylor.edu