Slide 1

Managing Files and Folders By Adam Lacey & Applications Etc. Presented April 9, 2009 Also available live online via GoToMeeting. Slide 2 Terminology Overview Click (single left click) Select an object. Double Click (double left click) Execute/Open an object. Right Click (single right click) Display options available for an object. Control + Click Toggle selection of an object. Shift + Click Create a contiguous selection. Selection files, folders or objects chosen for a task. Drag Selecting an object and holding a Click while moving the mouse across the screen. Drop releasing a click over the location you wish to leave an object. Icon Picture the displays associated file type. Attributes Archive, Read-Only, Hidden, System, Compressed, Encrypted & Indexing. Storage Device Hard Drive, Floppy Disk, Flash/Jump Drive, etc. Browse Navigate to desired location. Forward Slash the character used to separate web folders ( / ). Back Slash the character used to separate local folders ( \ ). Slide 3 What are we talking about? Files (Documents, Pictures, etc) Files are objects of any type on a storage device. Folders Folders are a file with a special Directory attribute that allows it to contain other files. Path A path is the full descriptive location of folders and sub-folders that a file is located on a storage device (ex: c:\folder1\folder2\folder3\file1.txt). Maximum path length is 256 characters (if exceeded data can be difficult to retrieve or can be lost). Drive Root A drive root is the shortest path allowed for any storage device (C:\). Default Save Locations Windows XP My Documents. Windows Vista User Folders (Documents, Pictures, etc). Slide 4 Windows Explorer The most effective program to manage files on any Windows machine. Menu bar File, Edit, View, Favorites, Tools, Help. Toolbar Buttons Back, Forward, Up (to above directory), Folder, View. Address Bar Area to enter path of an object or Universal Resource Locator (URL). Search File and Folder names. Contents of files. View Thumbnails, Tiles, Icons, Lists, Details. Sorting or Arrange Icons By Ascending, Descending, Show in Groups, Auto Arrange, Align to Grid. Status Bar Slide 5 Windows Explorer Details View Columns can be modified to show what information you require. Column Width can be adjusted to accommodate required lengths of data in a column. Column Separator - vertical line between column headers (note mouse cursor will change from an arrow to a vertical black line with arrows sprouting from both left and right). Double click desired columns, right column separator, to expand column to length of maximum data entry in column. Drag (Left Click) desired columns, right column separator, to customize column width to your choosing. Add/Remove Columns by right clicking any column header and selecting which columns you want displayed (A check by any entry indicated column is already displayed). Slide 6 Recommended Settings Folder View Selection options Thumbnails Pictures (Previews compatible picture & video formats). Tiles Displays icons with text to its right. Icons Displays icons like desktop icons. Lists Similar to Details but only shows file names. Details View Displays the most information about any file (Recommended Setting for most folders). Setting default folder view settings. Open Folder Options then View tab Enable Display full path in address bar & title bar. Disable Hide extensions for known file types. Where to set default folder options? Windows XP Windows Explorer > Tools > Folder Options Windows Vista Windows Explorer > Organize > Folder and Search Options Slide 7 Methods to Manage Files Drag and Drop Left Click and Drag System chooses if an object is Moved, Copied, or a Shortcut is Created based on a preset logical process by evaluating the source and destination locations. Right Click and Drag User chooses if an object is Moved, Copied, or a Shortcut is Created Cut, Copy and Paste Cut Select an object to be moved to a new location when pasted Copy Sel ect object to be duplicated in a new location when pasted Paste Com pletes Cut or Copy action selected. Clipboard Temporary location where a command (Cut or Copy) is stored until it is pasted in it new location The Windows Clipboard only stores one entry at a time. Slide 8 Creating Folders Windows Explorer File Menu Browse to the location you wish to create a new folder, then Click File, then New, then Folder Right Click Browse to the location you wish to create a new folder, Right Click the background of the location to place new folder, then Click New, then Folder Copy a current folder (contents included) Copy and Paste as described before Maintains original folder name Appends Copy of if copied into same location/path as original folder Slide 9 Object Properties File Properties Type of file and document association. Open with associated program or application. File location Path. Size of file and size used on storage device. Date and Time, Created, Modified and Last Accessed. Attributes Read Only, Hidden, etc. Folder Properties Type - File Folder. Location Full Path. Size of content and size used on storage device. Contains Number of files and folder contained within. Created Date folder was created. Attributes Read Only, Hidden, etc. Drive Properties Type Local Disk. Filing System NTFS, FAT32. Used, Free and Capacity Space allocations and total size of drive type. Drive name. Compression and Indexing as required. Slide 10 Search Windows XP Search Companion original integrated search program in all version of Windows from Windows 95 to Windows XP. Windows Search Add-on Indexed search program that allow for faster file searching of indexed areas. Windows Vista Windows Search is provided in every Windows Explorer windows for users to easily search the current folder (Box in upper right corner). Slide 11 Reference Materials 7 Tips to manage your files or folders. http://www.microsoft.com/atwork/manageinfo/files.mspx?pf=truehttp://www.microsoft.com/atwork/manageinfo/files.mspx?pf=true How to Manage files and folders. http://www.basic-computerskills.com/computer-help-files.htmlhttp://www.basic-computerskills.com/computer-help-files.html How to Search for Files and Folders in Windows XP. http://support.microsoft.com/kb/308895http://support.microsoft.com/kb/308895 Jans File and Folders. http://www.jegsworks.com/Lessons/win/filesandfolders/http://www.jegsworks.com/Lessons/win/filesandfolders/ http://www.jegsworks.com/Lessons/win/filesandfolders/summary.htmhttp://www.jegsworks.com/Lessons/win/filesandfolders/summary.htm http://www.jegsworks.com/Lessons/win/filesandfolders/quiz-filesandfolders.htmhttp://www.jegsworks.com/Lessons/win/filesandfolders/quiz-filesandfolders.htm Slide 12 Conclusion Managing Files and Folder can be a daunting task but when done correctly it can greatly improve your productivity. Managing files doesnt have to be daunting if done as you go about your daily tasks. If youre unsure whether to Click, Double Click or Right Click then Right Click to see the available options (The option shown in black is the action taken when you Double Click/Execute an object). PowerPoint Presentation will be available online. http://www.aehost.net/downloads/Managing_Files_and_Folders.ppshttp://www.aehost.net/downloads/Managing_Files_and_Folders.pps Online Presentation will be available soon. Slide 13 Thank you Questions and Comments? Adam Lacey & Applications Etc. Slide 14 Break Time, Break Time Whoa my brain is hurting!!! You can say that again. Where is the half time show? Does this guy ever stop talking? Dont leave the fun stuff is about to start. Dont worry you dont have to remember all this now. Well give you a cheat later. Shhhhhh Dont tell the Teacher!!! Thank you for holding your question until the end. 4am