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managing an image library with digital asset management

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Webinar: Managing an Image Library Give me six hours to chop down a tree, and I will spend the first four sharpening the axe -Abraham Lincoln

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Page 1: Managing an Image library with Digital Asset Management

Webinar: Managing an Image Library

Give me six hours to chop down a tree, and I will spend the first four sharpening the axe-Abraham Lincoln

Page 2: Managing an Image library with Digital Asset Management

Webinar: Managing an Image Library

Webinar Presenters

Benedict MarckDAM Implementation Expert

Canto Cumulus

Ian RayDirector of Marketing

Flight by Canto

Page 3: Managing an Image library with Digital Asset Management

Webinar: Managing an Image Library

4 Steps to Create an Organized Image Library

1. Plan First, Upload Second2. Organizing Folders and Albums3. Tagging Images using Metadata4. Find and Retrieve Images

Page 4: Managing an Image library with Digital Asset Management

STEP 1

Plan First, Upload Second

Page 5: Managing an Image library with Digital Asset Management

Webinar: Managing an Image Library

Step 1: Planning

LocationHow many files do you own and where do you need to store your images?

Page 6: Managing an Image library with Digital Asset Management

Webinar: Managing an Image Library

Step 1: Planning

AccessWho has ownership or needs to access these images?

Page 7: Managing an Image library with Digital Asset Management

STEP 2

Organizing Folders and Albums

Page 8: Managing an Image library with Digital Asset Management

Webinar: Managing an Image Library

Step 2: Organization

Folders and AlbumsCreate a structure that is clear and consistent

GroupingsGrouping images into a single collection, or multiple collections

Page 9: Managing an Image library with Digital Asset Management

Step 2: Organization

Folders vs Albums● Folders are the most basic level of organization● Albums introduce an additional layer to the

familiar folder tree system● Similar to iTunes, where one song file can be

assigned to multiple groupings (playlists) without requiring additional storage

Webinar: Managing an Image Library

Page 10: Managing an Image library with Digital Asset Management

STEP 3

Tagging Images using Metadata

Page 11: Managing an Image library with Digital Asset Management

Webinar: Managing an Image Library

Step 3: Tagging Images

What is Metadata?● Metadata is data that describes

your data● Metadata is a hidden/embedded

file saved on all of your files

Page 12: Managing an Image library with Digital Asset Management

Webinar: Managing an Image Library

Step 3: Tagging Images

Metadata Magic● Metadata makes it easy to find

files by these hidden attributes● Create custom metadata in your

library to automate when importing images

Page 13: Managing an Image library with Digital Asset Management

Webinar: Managing an Image Library

Step 3: Tagging Images

Keywords● Keywords are broad groupings,

like categories or genres● This creates a taxonomy to store

images by common attributesKEYWORD

Buildings

KEYWORD

People

Page 14: Managing an Image library with Digital Asset Management

Webinar: Managing an Image Library

Step 3: Tagging Images

Descriptive Tags● More specific elements to add

definitions within your images● Tags allow you to easily narrow

search resultsKEYWORD

Buildings

TAGS

New York, Sunset

KEYWORD

People

TAGS

Business, Conference

Page 15: Managing an Image library with Digital Asset Management

STEP 4

Find and Retrieve Images

Page 16: Managing an Image library with Digital Asset Management

Webinar: Managing an Image Library

Step 4: Finding and Retrieving

Browsing● Your folder and album structure● Distribution portals with password

protection

Page 17: Managing an Image library with Digital Asset Management

Webinar: Managing an Image Library

Step 4: Finding and Retrieving

Filtering and Search● Drill down by multiple file attributes● Search within your file metadata● Combining search and filters

Page 18: Managing an Image library with Digital Asset Management

Step 4: Finding and Retrieving

Downloading and Sharing● On-the-Fly File Conversions● Share Directly by Email or Social● Set Expiration Dates on Links● Add Watermark or Restrictions

Webinar: Managing an Image Library

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