Slide 1

Manage Student Deferment Slide 2 C3-DF Manage Deferment by School Student Registrar Description: This function allows the School Student Registrar to; Setup the Approver section Update the Approver section Record the Deferment/Leave of Absence (LOA) request with Supporting Documents Cancel/Complete/Resubmit a Rejected Deferment/LOA Request View and Print the Deferment/LOA Request Record the outcome of the Deferment/LOA Request Update the Student Records for a Returning from Deferment/LOA student View Student Deferment Request Reports Granted Role: School Student Registrar Menu Path: Main Menu > Set Up SACR > Product Related > Student Movement > Setup > Set Up Approvers Main Menu > Records and Enrollment > Student Movement > Student Deferment > Deferment/LOA Request Main Menu > Records and Enrollment > Enroll Students > Enrollment Request Main Menu > Records and Enrollment > Student Term Information > Term History Main Menu > Records and Enrollment > Career and Program Information > Student Program/Plan Main Menu > Reporting Tools > Query > Query Viewer Slide 3 Flow for the Module Setup Approvers Deferment/LOA Request Form Save the Deferment/LOA Request Submit the Deferment/LOA Request for Approval Approve Reject Routed for Approval Cancel Complete Re-submit Update Student Records Additional Activities View Submitted Deferment/LOA Request Print Deferment/LOA Request View Reports Additional Activities View Submitted Deferment/LOA Request Print Deferment/LOA Request View Reports Cancel Slide 4 Process Flow - 1 Slide 5 Process Flow - 2 Slide 6 Process Flow - 3 Slide 7 Flow for the Module Setup Approvers Deferment/LOA Request Form Save the Deferment/LOA Request Submit the Deferment/LOA Request for Approval Approve Reject Routed for Approval Cancel Complete Re-submit Update Student Records Additional Activities View Submitted Deferment/LOA Request Print Deferment/LOA Request View Reports Additional Activities View Submitted Deferment/LOA Request Print Deferment/LOA Request View Reports Cancel Slide 8 C3-DF01 Setting up an Approver Slide 9 C3-DF01 Setting up an Approver Description: This function allows the School Student Registrar to Setup the Approver section. Granted Role: School Student Registrar Menu Path: Main Menu > Set Up SACR > Product Related > Student Movement > Setup > Set Up Approvers Slide 10 How to Use 1.Navigate to the screen via menu path 2.Click on the Add a New Value tab 3.Enter the Campus (School ID) 4.Click on Add 5.Enter the approvers data 6.Click on Save Refer also to Online Help Slide 11 Navigate Navigation: Set Up SACR > Product Related > Student Movement > Setup > Setup Approvers Slide 12 Add a New Value Slide 13 Search for an Academic Institution Slide 14 Slide 15 Search for Campus Slide 16 Select the Campus the Registrar has access to. Slide 17 Add new Approver Slide 18 Select Effective Date Select the date this approver is effective from as Effective Date. Slide 19 Select Status Select Active in the Status field to activate the list of Approvers for the school. Slide 20 Select Staff ID Select the Staff ID of the Principal and/or Deputy Principal for the school. Slide 21 Select Staff ID Slide 22 Save the Approver Setup Slide 23 C3-DF02 Update the Approver Setup Slide 24 C3-DF02 Update the Approver Setup Description: This function allows the School Student Registrar to Update the Approver section. Granted Role: School Student Registrar Menu Path: Main Menu > Set Up SACR > Product Related > Student Movement > Setup > Set Up Approvers Slide 25 How to Use 1.Navigate to the screen via menu path 2.Click on the Find an Existing Value tab 3.Enter the Academic Institution 4.Enter the Campus (School ID) 5.Click on Search 6.Update the approvers data 7.Click on Save Refer also to Online Help Slide 26 Navigate Navigation: Set Up SACR > Product Related > Student Movement > Setup > Setup Approvers Slide 27 Find an Existing Value Slide 28 Search for the Academic Institution Slide 29 Slide 30 Search for the Campus Slide 31 Select the Campus the Registrar has access to. Slide 32 Search for the existing Approver Setup Slide 33 Update the existing Approver Setup Click on + to add a new approver record. Slide 34 Update the existing Approver Setup Update the record as necessary. 1.To add a new approver to the existing list, click on + sign. 2.To remove an approver from the list, click on - sign. Enter the Effective Date for the new Approver list. Slide 35 Save the updated Approver Setup Slide 36 Flow for the Module Setup Approvers Deferment/LOA Request Form Save the Deferment/LOA Request Submit the Deferment/LOA Request for Approval Approve Reject Routed for Approval Cancel Complete Re-submit Update Student Records Additional Activities View Submitted Deferment/LOA Request Print Deferment/LOA Request View Reports Additional Activities View Submitted Deferment/LOA Request Print Deferment/LOA Request View Reports Cancel Slide 37 Flow for the Module Setup Approvers Deferment/LOA Request Form Save the Deferment/LOA Request Submit the Deferment/LOA Request for Approval Approve Reject Routed for Approval Cancel Complete Re-submit Update Student Records Additional Activities View Submitted Deferment/LOA Request Print Deferment/LOA Request View Reports Additional Activities View Submitted Deferment/LOA Request Print Deferment/LOA Request View Reports Cancel Slide 38 C3-DF03 Record the Deferment/LOA request with supporting documents Slide 39 C3-DF03 Record the Deferment/LOA request with supporting documents Description: This function allows the School Student Registrar to Save and Submit a Deferment/LOA Request for a student Granted Role: School Student Registrar Menu Path: Main Menu > Records and Enrollment > Student Movement > Student Deferment > Deferment/LOA Request Slide 40 1.Navigate to the screen via menu path 2.Click on the Add a New Value tab 3.Enter the Student ID 4.Click on Add 5.Enter the Deferment/LOA Request information 6.Click on Save and Submit Refer also to Online Help How to Use Slide 41 Navigate Navigation: Main Menu > Records and Enrollment > Student Movement > Student Deferment > Deferment/LOA Request Slide 42 Add a New Value Slide 43 Select a Student Slide 44 Select a Student the Registrar has to Defer. Slide 45 Add Deferment request Slide 46 Deferment/LOA Request Slide 47 Select a Deferment/LOA Reason Select a Deferment/LOA Reason from the following: 1)Ibu-Bapa / Penjaga ditugaskan ke Luar Negara (Overseas posting of parents) 2)Lain-lain hal (Others) 3)Masalah Kesihatan (Health Reasons) 4)Melaksanakan Haji (Religious Pilgrimage) Slide 48 Select the dates in the form Date of Request: Date the Deferment/LOA is requested by the student/parent. Date of Deferment: Date the student will actually go on Deferment/LOA from school. Return from Deferment: Date the student will return from Deferment/LOA Slide 49 Add Remarks/Comments Enter any additional information relevant to the withdrawal request as Remarks/Comments. Slide 50 Attach Supporting Documents Click on Add Attachment to attach the supporting document. Slide 51 Attach Supporting Documents Click on the Choose File button to select the document. Slide 52 Attach Supporting Documents Select the file from the computer (any format with maximum size 2MB) and click on Open. Slide 53 Attach Supporting Documents Click on Upload to upload the selected document. Slide 54 View or Delete an attached document View Attachment: Click on the button to view the attached document Delete Attachment: Click on the button to delete the attached document To add more supporting documents, click on + button. Slide 55 Save a Deferment/LOA Request Slide 56 Once the request is successfully saved, a Request Nbr will be assigned and the Status will remain as Pending. Slide 57 Submit a Deferment/LOA Request Slide 58 Click on the OK, to proceed to submit the Deferment/LOA Request. Click on Cancel, to return back to the Deferment/LOA Request without submitting it. Slide 59 Submit a Deferment/LOA Request Once the request is successfully submitted, a Request Nbr will be assigned and the Status will be changed to Submitted. Slide 60 Email notification for a Submitted Request Once the Deferment/LOA Request is Submitted, the School Approver will be sent an email. The School Student Registrar will receive a copy of the email. Slide 61 Flow for the Module Setup Approvers Deferment/LOA Request Form Save the Deferment/LOA Request Submit the Deferment/LOA Request for Approval Approve Reject Routed for Approval Cancel Complete Re-submit Update Student Records Additional Activities View Submitted Deferment/LOA Request Print Deferment/LOA Request View Reports Additional Activities View Submitted Deferment/LOA Request Print Deferment/LOA Request View Reports Cancel Slide 62 Flow for the Module Setup Approvers Deferment/LOA Request Form Save the Deferment/LOA Request Submit the Deferment/LOA Request for Approval Approve Reject Routed for Approval Cancel Complete Re-submit Update Student Records Additional Activities View Submitted Deferment/LOA Request Print Deferment/LOA Request View Reports Additional Activities View Submitted Deferment/LOA Request Print Deferment/LOA Request View Reports Cancel Slide 63 C3-DF04 Cancel/Complete/ Resubmit a rejected Deferment/LOA Request Slide 64 C3-DF04 Cancel/Complete/Resubmit a rejected Deferment/LOA Request Description: This function allows the School Student Registrar to Cancel, Complete and Resubmit a rejected request. Granted Role: School Student Registrar Menu Path: Main Menu > Records and Enrollment > Student Movement > Student Deferment > Deferment/LOA Request Slide 65 1.Navigate to the screen via menu path 2.Click on the Find an Existing Value 3.Enter the Student ID 4.Click on Search 5.Select the necessary action 6.Click on Cancel/Complete/Submit Refer also to Online Help How to Use Slide 66 Navigate Navigation: Main Menu > Records and Enrollment > Student Movement > Student Deferment > Deferment/LOA Request Slide 67 Find an Existing Value Slide 68 Search for the Academic Institution Slide 69 Slide 70 Search for a Student ID Number Slide 71 Select a Student Select a Student the Registrar want to Re- submit/Cancel/Complete. Slide 72 Search for the Deferment/LOA Request Slide 73 Email notification for a Rejected Request Once the Deferment Request is Rejected, the School Student Registrar will receive an email. The DS Approver will be copied in the email. Slide 74 Re-submit a rejected request Based on the comments from the Approver, update the Deferment/LOA Request and click on Submit to re-submit the request. Slide 75 Cancel a Deferment/LOA Request If the Deferment/LOA Request is not required anymore, click on Cancel button. Slide 76 Email notification for an Approved Request Once the Deferment Request is Approved, the School Student Registrar will receive an email. The DS Approver will be copied in the email. Slide 77 Complete a Deferment/LOA Request Once the Deferment/LOA Request is Approved, finalize the Withdrawal Request by clicking on the Complete button. Slide 78 Email notification for a Routed Request Once the Deferment Request is Routed for Approval, the DS Approver will receive an email. The School Student Registrar and the School Approver will be copied in the email. Slide 79 Flow for the Module Setup Approvers Deferment/LOA Request Form Save the Deferment/LOA Request Submit the Deferment/LOA Request for Approval Approve Reject Routed for Approval Cancel Complete Re-submit Update Student Records Additional Activities View Submitted Deferment/LOA Request Print Deferment/LOA Request View Reports Additional Activities View Submitted Deferment/LOA Request Print Deferment/LOA Request View Reports Cancel Slide 80 Flow for the Module Setup Approvers Deferment/LOA Request Form Save the Deferment/LOA Request Submit the Deferment/LOA Request for Approval Approve Reject Routed for Approval Cancel Complete Re-submit Update Student Records Additional Activities View Submitted Deferment/LOA Request Print Deferment/LOA Request View Reports Additional Activities View Submitted Deferment/LOA Request Print Deferment/LOA Request View Reports Cancel Slide 81 C3-DF05 View and Print the Deferment/LOA Request. Slide 82 C3-DF05 View and Print the Deferment/LOA Request Description: This function allows the School Student Registrar to View and Print the Deferment/LOA Request. Granted Role: School Student Registrar Menu Path: Main Menu > Records and Enrollment > Student Movement > Student Deferment/LOA > Deferment/LOA Request Slide 83 1.Navigate to the screen via menu path 2.Click on the Find an Existing Value 3.Enter the Student ID 4.Click on Search 5.Review the completed request 6.Click on Print Form Refer also to Online Help How to Use Slide 84 Navigate Navigation: Main Menu > Records and Enrollment > Student Movement > Student Deferment > Deferment/LOA Request Slide 85 Find an Existing Value Slide 86 Search for the Academic Institution Slide 87 Slide 88 Search for a Student ID Number Slide 89 Select a Student Select a Student the Registrar want to View and Print. Slide 90 Search for the Deferment/LOA Request Slide 91 View and Print the request Review the completed Deferment/LOA Request and click on Print Form to generate the PDF file. Slide 92 Flow for the Module Setup Approvers Deferment/LOA Request Form Save the Deferment/LOA Request Submit the Deferment/LOA Request for Approval Approve Reject Routed for Approval Cancel Complete Re-submit Update Student Records Additional Activities View Submitted Deferment/LOA Request Print Deferment/LOA Request View Reports Additional Activities View Submitted Deferment/LOA Request Print Deferment/LOA Request View Reports Cancel Slide 93 Flow for the Module Setup Approvers Deferment/LOA Request Form Save the Deferment/LOA Request Submit the Deferment/LOA Request for Approval Approve Reject Routed for Approval Cancel Complete Re-submit Update Student Records Additional Activities View Submitted Deferment/LOA Request Print Deferment/LOA Request View Reports Additional Activities View Submitted Deferment/LOA Request Print Deferment/LOA Request View Reports Cancel Slide 94 C3-DF06 Record the outcome of the Deferment/LOA request Slide 95 C3-DF06 Record the outcome of the Deferment/LOA request Description: This function allows the School Student Registrar to record the outcome of the Deferment/LOA request. Granted Role: School Student Registrar Menu Path: Drop Class Enrollment Main Menu > Records and Enrollment > Enroll Students > Enrollment Request Term/Session Withdrawal Main Menu > Records and Enrollment > Student Term Information > Term History Update Student Program/Plan Main Menu > Records and Enrollment > Career and Program Information > Student Program/Plan Slide 96 1.Navigate to the screen via menu path 2.Click on the Find an Existing Value 3.Enter the Student ID 4.Click on Search 5.Follow the necessary steps to complete the record 6.Click on Save Refer also to Online Help How to Use Slide 97 Update Student Records Update Student Records for Students on Deferment/LOA Return from Deferment/LOA Date is in the same session/term Return from Deferment/LOA Date is after the current session/term Drop Class Enrollment Term/Session Withdrawal Update Student Program/Plan Deferment/LOA period is less than a month Deferment/LOA period is a month or more Drop Class Enrollment Update Student Program/Plan Slide 98 1.If the Return from Deferment date is in the same term/session, only the following changes need to be done; If the Deferment/LOA Period is less than a month; Update the Student Program/Plan If the Deferment/LOA Period is a month or more; Drop Class Enrollment Update the Student Program/Plan 2.If the Return from Deferment date is after the current term/session, then the following changes needs to be done; Drop Class Enrollment Term/Session Withdrawal Update the Student Program/Plan How to Use Slide 99 Drop Class Enrollment - Navigate Navigation: Main Menu > Records and Enrollment > Enroll Students > Enrollment Request Slide 100 Add a New Value Slide 101 Select the Student ID Slide 102 Slide 103 Select the Academic Career Slide 104 Slide 105 Select the Term Slide 106 Slide 107 Add the New Enrolment Request Slide 108 Enrolment Request Slide 109 Select the Action Slide 110 Select the Action Reason Slide 111 Slide 112 Select the Classes Slide 113 Select the classes the student is enrolled in. The classes to be dropped should be selected one by one. The student needs to be dropped from ALL the classes. Slide 114 Select the Classes Click on the + sign if the student has other classes to drop **Note: Once a new Sequence Nbr is added, repeat the same actions until all the classes are selected to be dropped. Slide 115 Save the Enrollment Request Slide 116 Saved Enrollment Request Enrollment Request ID will be assigned. Slide 117 Submit the Enrollment Request Slide 118 Status is changed to Success, once the request is processed and all the classes are dropped. Slide 119 Term/Session Withdrawal - Navigate Navigation: Main Menu > Records and Enrollment > Student Term Information > Term History Slide 120 Find an Existing Value Slide 121 Enter student ID Slide 122 Search for the student Slide 123 Term Withdrawal Click on the Term Withdrawal tab. **Note: Term Withdrawal is applicable for all Academic Careers. If the student is returning after the current term is over, then the student should be Term Withdrawn. Slide 124 Term Withdrawal Select the Term the student is withdrawing from. Slide 125 Term Withdrawal Select Withdraw from the drop down. Slide 126 Term Withdrawal Select Withdraw/Cancel Reason from the drop down. Slide 127 Term Withdrawal Enter the Withdrawal \ Cancel Date and Last Date of Attendance. Slide 128 Term Withdrawal To complete the term withdrawal, click on Post Term Withdrawal. Slide 129 Term Withdrawal The status of the posting will be Success when it is successful. Slide 130 Session Withdrawal Click on the Session Withdrawal tab. **Note: Session Withdrawal is applicable for only for the Primary Academic Career. If the student is returning after the current session is over, then the student should be Session Withdrawn. But if the student is returning after the current term is over, then the student should be Term Withdrawn. Slide 131 Session Withdrawal Select the Term/Session the student is withdrawing from. Slide 132 Session Withdrawal Select Withdraw from the drop down. Slide 133 Session Withdrawal Select Withdraw/Cancel Reason from the drop down. Slide 134 Session Withdrawal Enter the Withdrawal \ Cancel Date and Last Date of Attendance. Slide 135 Session Withdrawal To complete the term withdrawal, click on Post Session Withdrawal. Slide 136 Session Withdrawal The status of the posting will be Success when it is successful. Slide 137 Update Student Program/Plan - Navigate Navigation: Main Menu > Records and Enrollment > Career and Program Information > Student Program/Plan Slide 138 Find an Existing Value Slide 139 Enter the Student ID Slide 140 Search for the student Slide 141 Record the Student Deferment/LOA Click on + to enter a new record in the Student Program/Plan record. Slide 142 Record the Student Deferment/LOA Effective Date: Select the date from which the student will defer/LOA from school Program Action: Select the Leave of Absence action Action Reason: Select the reason mentioned in the request form Slide 143 Select the Program Action The Program Action to be used will be LEAV which has the description Leave of Absence Slide 144 Select the Action Reason Select an Action Reason from the following: 1.DF1 Ibu-Bapa / Penjaga ditugaskan ke Luar Negara (Overseas posting of parents) 2.DF2 Masalah Kesihatan (Health Reasons) 3.DF3 Lain-lain hal (Others) 4.DF4 Melaksanakan Haji (Religious Pilgrimage) Slide 145 Save the Student Program Slide 146 C3-DF07 Update the student records of the Returning Deferred/LOA students Slide 147 C3-DF07 Update the student records of the Returning Deferred/LOA students Description: This function allows the School Student Registrar to update the records of the students who are Returning from Deferment/LOA. Granted Role: School Student Registrar Menu Path: Update Student Program/Plan Main Menu > Records and Enrollment > Career and Program Information > Student Program/Plan Term Activate the Student Main Menu > Records and Enrollment > Student Term Information > Term Activate a Student Enroll the Student in Class Main Menu > Records and Enrollment > Enroll Students > Enrollment Request Slide 148 1.Navigate to the screen via menu path 2.Click on the Find an Existing Value 3.Enter the Student ID 4.Click on Search 5.Follow the necessary steps to complete the record 6.Click on Save Refer also to Online Help How to Use Slide 149 Update Student Records Update Student Records for Return from Deferment/LOA Students Student returns in the same session/term Enroll the Student in Class Term Activate the Student Update Student Program/Plan Student returns after the current term Student doesnt return Student who requests for an extension Slide 150 1.If the student returns in the same term/session, only the following changes needs to be done; Update Student Program/Plan 2.If the student returns after the current term, then the following changes needs to be done; Update Student Program/Plan Term Activate the Student Enroll Student in Class 3.If the student doesnt return at all from deferment, then the following changes needs to be done; Update Student Program/Plan 4.If the student requests for an extension on the Deferment/LOA period Submit a new Deferment/LOA request How to Use Slide 151 Update Student Program/Plan - Navigate Navigation: Main Menu > Records and Enrollment > Career and Program Information > Student Program/Plan Slide 152 Find an Existing Value Slide 153 Enter the Student ID Slide 154 Search for the student Slide 155 Record the Return of the Student Click on + to enter a new record in the Student Program/Plan record. Slide 156 Effective Date: Select the date which the student will return from school Program Action: Select the Return action Record the Return of the Student Slide 157 Select a Program Action Program Action to be used will be RLOA which is Return from Leave of Absence Slide 158 Click on Save Slide 159 Record the Return of the Student **Note: If the Student returns after the current academic year is over, then after the student is marked as RLOA, progression should be done for the student with PRGC Program Change and/or PLNC Plan Change. Slide 160 Term Activate the Student - Navigate Navigation: Main Menu > Records and Enrollment > Student Term Information> Term Activate a Student Slide 161 Find an Existing Value Slide 162 Enter Student ID Slide 163 Search for the Student Slide 164 Term Activate the Student In the Term Activation tab, check if there is an entry for the current term. If not, click on the + icon. Slide 165 Term Activate the Student Slide 166 Select the Term from the lookup, for which the student should be activated. Slide 167 Save the Term Activation Slide 168 Enrol the Student in Class - Navigate Navigation: Main Menu > Records and Enrollment > Enroll Students > Enrollment Request Slide 169 Add a New Value Slide 170 Select the Student ID Slide 171 Slide 172 Select the Academic Career Slide 173 Slide 174 Select the Term Slide 175 Slide 176 Add the New Enrolment Request Slide 177 Enrolment Request Slide 178 Select the Action Select the Enroll action from the drop down. Slide 179 Select the Class Number Slide 180 Select the Course Subject Select the Course Subject Year to register the student in the class section. Select the other subject courses relevant to the year of study. Slide 181 Select the Course Career Slide 182 Click on Search Slide 183 Click to Select Class Select the class which the Registrar want to enroll the Student. Slide 184 Save the Enrolment Request Slide 185 Saved Enrolment Request Enrollment Request ID will be assigned. Slide 186 Click on Submit Slide 187 Submit the Enrolment Request Status is changed to Success, once the request is processed. Slide 188 Students who do not Return from Deferment/LOA **Note: If the Deferred/LOA student does not return back to school at the end of the Deferment/LOA period, after verification the Student Program/Plan record should be updated to show that this student has discontinued his studies. Slide 189 Update Student Program/Plan - Navigate Navigation: Main Menu > Records and Enrollment > Career and Program Information > Student Program/Plan Slide 190 Find an Existing Value Slide 191 Enter the Student ID Slide 192 Search for the student Slide 193 Record the Student has not Returned Click on + to enter a new record in the Student Program/Plan record. Slide 194 Record the Student has not Returned Effective Date: Select the period of date which the student doesnt return from school Program Action: Select the discontinuation action Action Reason : Select the reason of Discontinuation Slide 195 Select a Program Action Program Action to be used will be DISC - Discontinuation Slide 196 Select an Action Reason Action Reason to be used will be DF1 - Didnt return from Deferment Slide 197 Click on Save Slide 198 Students who request for an extension on their Deferment/LOA period **Note: If the Deferred/LOA student requests for an extension on their current Deferment/LOA period, a new Deferment/LOA request needs to be raised for the student. In the new request, the extension will be indicated and the Request Nbr of the previous request will be indicated. The new request needs to be approved. Slide 199 Navigate Navigation: Main Menu > Records and Enrollment > Student Movement > Student Deferment > Deferment/LOA Request Slide 200 Add a New Value Slide 201 Select a Student Slide 202 Select a Student the Registrar has to Defer. Slide 203 Add Deferment request Slide 204 Deferment/LOA Request Slide 205 Select a Deferment/LOA Reason Select a Deferment/LOA Reason from the following: 1)Ibu-Bapa / Penjaga ditugaskan ke Luar Negara (Overseas posting of parents) 2)Lain-lain hal (Others) 3)Masalah Kesihatan (Health Reasons) 4)Melaksanakan Haji (Religious Pilgrimage) Slide 206 Select the dates in the form Date of Request: Date the Deferment/LOA is requested by the student/parent. Date of Deferment: Date the student will actually go on Deferment/LOA from school. Return from Deferment: Date the student will return from Deferment/LOA Slide 207 Indicate the Extension Indicate that the new request raised is an extension to an existing Deferment/LOA request Slide 208 Select the Previous Request Nbr Select the Previous Request Number using the lookup. Slide 209 Select the Previous Request Nbr Slide 210 Add Remarks/Comments Enter any additional information relevant to the withdrawal request as Remarks/Comments. Slide 211 Attach Supporting Documents Click on Add Attachment to attach the supporting document. Slide 212 Save/Submit the Request Slide 213 Flow for the Module Setup Approvers Deferment/LOA Request Form Save the Deferment/LOA Request Submit the Deferment/LOA Request for Approval Approve Reject Routed for Approval Cancel Complete Re-submit Update Student Records Additional Activities View Submitted Deferment/LOA Request Print Deferment/LOA Request View Reports Additional Activities View Submitted Deferment/LOA Request Print Deferment/LOA Request View Reports Cancel Slide 214 Flow for the Module Setup Approvers Deferment/LOA Request Form Save the Deferment/LOA Request Submit the Deferment/LOA Request for Approval Approve Reject Routed for Approval Cancel Complete Re-submit Update Student Records Additional Activities View Submitted Deferment/LOA Request Print Deferment/LOA Request View Reports Additional Activities View Submitted Deferment/LOA Request Print Deferment/LOA Request View Reports Cancel Slide 215 C3-DF08 View the Detailed Report for Student Deferment Request Slide 216 C3-DF08 View the detailed Report for Student Deferment Request Description: This function allows the School Student Registrar to view the detailed report for Student Deferment request MOE_RPT_DF_001_01 List of Students on Deferment/LOA MOE_RPT_DF_001_02 Student Deferment/LOA Statistics MOE_DF_RETURN_RPT List of Students due to Return from Deferment/LOA Granted Role: School Student Registrar Menu Path: Main Menu > Reporting Tools > Query > Query Viewer Slide 217 1.Navigate to the screen via menu path 2.Enter the Query Name 3.Click on Search 4.Enter the relevant data on the prompts 5.Click on View Result Refer also to Online Help How to Use Slide 218 Navigate Navigation: Main Menu > Reporting Tools > Query > Query Viewer Slide 219 Search by: Query Name Select Query Name to Search Slide 220 Enter the Query Name Enter the *Query Name: MOE_RPT_DF_001_01 Slide 221 Click on Search Slide 222 Click on Run to HTML HTML: Will open a web page to enter the input to run the report. The report results will be displayed on the web page. Excel: Will open a web page to enter the input to run the report. The report results will be opened in an Excel Worksheet Slide 223 Click on Run to HTML Slide 224 Search for an Academic Institution Slide 225 Slide 226 Search for a Cluster/Zone Slide 227 Slide 228 Search for a Campus Slide 229 Select the Campus available in the lookup or enter % to select all the values in the lookup. Slide 230 Search for an Academic Career Slide 231 Select the Academic Career available in the lookup or enter % to select all the values in the lookup. Slide 232 Search for an Academic Program Slide 233 Select the Academic Program available in the lookup or enter % to select all the values in the lookup. Slide 234 Search for an Academic Plan Slide 235 Select the Academic Plan available in the lookup or enter % to select all the values in the lookup. Slide 236 Search for a Request Status Slide 237 List of Status: Approved if the Deferment Request is Approved Cancelled if the Deferment Request is Cancelled Completed if the Deferment Request is Completed Pending if the Deferment Request is still pending Rejected if the Deferment Request is Rejected Route if the Deferment Request is been Route for Approval Submitted if the Deferment Request is just Submitted Select the Request Status available in the lookup or enter % to select all the values in the lookup. Slide 238 Select *From & *To Date fields *From Date and *To Date is used to indicate the period for which the report should be run. The Deferment Requests selected will be the ones raised during this period. Slide 239 Select *From & *To Date fields Slide 240 Click to View Results Slide 241 Report Result If required, the Report Results can be downloaded to an Excel SpreadSheet by clicking on the link. Slide 242 Enter the Query Name Enter the *Query Name: MOE_RPT_DF_001_02 Slide 243 Click on Search Slide 244 Click on Run to HTML Slide 245 Search for an Institution Slide 246 Slide 247 Search for the Zone/Cluster Slide 248 Slide 249 Search for a Campus Slide 250 Slide 251 Select *From & *To Date fields *From Date and *To Date is used to indicate the period for which the report should be run. The Deferment Requests selected will be the ones raised during this period. Slide 252 Select *From & *To Date fields Slide 253 Click to View Results Slide 254 View the Results If required, the Report Results can be downloaded to an Excel SpreadSheet by clicking on the link. Slide 255 Query Report Enter the *Query Name: MOE_DF_RETURN_RPT Slide 256 Click on Search Slide 257 Query Report HTML: Will open a web page to enter the input to run the report. The report results will be displayed on the web page. Excel: Will open a web page to enter the input to run the report. The report results will be opened in an Excel Worksheet Slide 258 Click on the HTML link against the report Click on Run to HTML Slide 259 Search for Academic Institution Slide 260 Slide 261 Search for Campus Slide 262 Select the Campus available in the lookup or enter % to select all the values in the lookup. Slide 263 Search for Career Slide 264 Select the Academic Career available in the lookup or enter % to select all the values in the lookup. Slide 265 Search for Acad Prog Slide 266 Select the Academic Program available in the lookup or enter % to select all the values in the lookup. Slide 267 Search for Acad Plan Slide 268 Select the Academic Plan available in the lookup or enter % to select all the values in the lookup. Slide 269 Select *From Date and *To Date *From Date and *To Date is used to indicate the period for which the report should be run. The student selected will be the student due to return from Deferment/LOA during the period mentioned. Slide 270 Select *From Date and *To Date Slide 271 Click to View Results Slide 272 Report Results Return from Deferment date will indicate which students are due to return. If required, the Report Results can be downloaded to an Excel SpreadSheet by clicking on the link. Slide 273 End of Presentation Thank You