manage ohs 3

Trung Truong MCP 138

ILA VIETNAM

Martin College SydneySafety Management Plan

trungtruong

8/27/2010

SGA 1119 Manage OHS


1. table of contents

1. table of contents............................................................................................................22. Purpose.........................................................................................................................23. Scope............................................................................................................................34. Definitions and abbreviations.......................................................................................35. System overview..........................................................................................................36. Policy............................................................................................................................67. Risk register and risk treatment schedule.....................................................................68. Compliance register......................................................................................................99. Implementation (action) Plan.....................................................................................1010. Procedures...............................................................................................................112. Decision Making: Develop Action Plans...................................................................1311. Emergency preparedness and response..................................................................1412. System evaluation...................................................................................................14

SGA 1119 Manage OHS


2. Purpose

The Campus director has selected meas the position of the new Safety Manager.

Being chosen as a safety Consultant working at a private consultancy firm, my duty is

to develop a safety management plan (SMP) under the AS/NSZ 5801 certification for

Martin College Sydney. As part of the selection process, The campus Director have

enlisted me into the panel of interviewers and my job is to undertake the following

task.

Develop a Safety Management Plan (SMP) to guide the development, implementation

, and ongoing maintenance and improvement of Management System (OHSMS).

Upon on my scope of SMP, the Campus Director has requested the limitation to only

the administration office area of Martin College

The SMP will be set out in accordance with the five OHSMS elements outlined in

AS/NZS.

3. Scope

At the current state, Martin College Sydney consists of 3 departments: the embassy,

English Martin Collge, Charles Sturt University Sydney Centre. Located in

Darlinghurst, within walking distance of Sydney’s CBD, the campus has 600 students

and is surrounded by shops and cafes, plus being close to public transport.

The administration office is the common area that leads ways to the 3 departments. In

a manner of speaking, the administration office has lacks of communication about the

workplace’s OHS to students and staff, whereas no consultation with people within

the organization or the setting up of OHS committee. The office’s lack of clear

SGA 1119 Manage OHS


instruction on emergency evacuation plan is also another issue to take into account

with.

4. Definitions and abbreviations

OHSMS – Occupational Health and Safety Management System

SMP – Safety Management Plan

AS/NZS – Australian/New Zealand standards

5. System overview

AS/NZS identifies five main elements to an OHSMS, including review that underpins

continuous improvement of the system

This diagram relates to AS/NZS 4801

a) OHS Policy

SGA 1119 Manage OHS


An OHS policy sets out the overall OHS objectives and demonstrates a commitment to

improving OHS performance. The policy is authorised by the company's top

management.

b) Planning

Planning is based on a risk management approach and includes things like:

Establishing safety performance targets

Financial, material and human resource requirements

Defining roles and responsibilities

Provision of access to legal and other requirements.

c) Implementation

The required resources are applied to achieve the company's OHS policies, objectives and

targets. Implementation includes:

Training and competency

Consultation, communication and reporting

Documentation

Document and data control

Hazard identification, risk assessment and control of risks

Emergency preparedness and response

Much of the documentation in the safety manual relates to this phase.

d) Measurement and Evaluation

The company measures, monitors and evaluates the key characteristics of its operations

and activities that can cause illness and injury. This includes:

Monitoring and surveillance

Incident investigation, corrective and preventive action

SGA 1119 Manage OHS


Records and record management

OHSMS audits.

e) Management Review

The company's top management reviews the OHSMS annually to ensure its continuing

suitability, adequacy and effectiveness.

Source: http://www.qualitybusinessdocuments.com.au/business-documents/faq-4801.php

Martin college OHS & Reference Manual OHS Policy

1. Ohs Objectives, Responsibilities & Action Plam

2. Ohs Consultation & Communication

3. Purchasing controls

4. Risk Management

5. Hazard Identification Programme

6. Management off Hazardous Substances

7. Incident Management

8. First AID Administration

9. Rehabiliatation & Injury Management

10. Emergency Procedures

6. Policy

Martin College Sydney is committed to providing a safe and healthy workplace and

to eliminating accidents and incidents that could result in personal injury or illness.

Martin College requires its activities to be complied with relevant state and federal

legislation and good, established practices including Australian Standards. The

Campus will provide staff and students with guidance on and training in the

identification, assessment and control of hazards in the workplace.

7. Risk register and risk treatment schedule

SGA 1119 Manage OHS

http://www.qualitybusinessdocuments.com.au/business-documents/faq-4801.php


On 18 August 2010 we conducted an inspection of the workplace. Hazards were

concisely identified and risk treament shcedule was set up to eliminate and/or control

the risks

Hazard Risk Current Risk Rating Additional

controls

Required

Person

Responsi

ble

Due Date

Consequences

Likelihood

Risk R

atingLevel 5

Exit door is

blocked by the

table

Fire Major Likely E Move the

table away

Trung

Truong

23/8

Computer

electrical leads

Tripping

hazard

Major Moderate H Design

appropriate

underground

power points

for laptops

Trung

Truong

23/8

Fire extinguisher

is not always in

place

Fire risks Moderate Moderate H Make sure fire

extinguisher

is always in

ready to use

Trung

Truong

23/8

Stair well lighting

inadequate

Tripping

hazards

Minor Likely H Send memos

to

maintenance

department to

fix the

lighting

Trung

Truong

23/8

SGA 1119 Manage OHS


Elevator

Sharp poster

holder

Head hitting

injuries

Minor Moderate M Send memos

to

maintenance

department to

ensure poster

holder is not

sharp

Trung

Truong

23/8

Level 10

Exit sign are not

leaded

Can not see the

exit sign in any

emergency

case

Moderate Likely H Send memos

to

maintenance

department to

lead the exit

sign

Trung

Truong

23/8

Pot plants

hanging too low

Hitting heads

hazards

Major Likely E Replace pot

plants by

other plants

Trung

Truong

23/8

Outdoor furniture

not in good

conditions

Collapse Moderate Likely H Replace with

new outdoor

furniture

Trung

Truong

23/8

Level M

Exit signs is

blocked by the

door and not

visible

Fire Minor Moderate M Redesign the

door to have

the exit sign

visible

Trung

Truong

23/8

Fire sprinkler

broken

Fire Major Unlikely H Contact the

maintenance

department to

fix the fire

Trung

Truong

23/8

SGA 1119 Manage OHS


sprinkler

Messive electrical

system

Electrocuted

hazard

Major Moderate E Contact

maintenance

department to

clear up and

fix the power

point areas

Trung

Truong

23/8

First Aid Kit has

nothing

Nothing for

injury

treatments

Major Likely E Have

somebody

with

responsibility

to watch over

the First Aid

Kit

Trung

Truong

23/8

Workstation has

to be clear

Ergonomic

hazard

Minor Unlikely L Set out a

regulation

which

requires

employees to

keep their

workstation

cleaned

Trung

Truong

23/8

Basement

Messive chemical

storage and

equipment

Flammable and

toxic

Moderate Moderate H Rearrange

chemical

storage and

equipment

into the right

places.

Trung

Truong

23/8

SGA 1119 Manage OHS


8. Compliance register

The Campus is following under the Occupational Health and Safety Act 2000 No 40.

The objects of this Act are as follows:

(a) to secure and promote the health, safety and welfare of people at work,

(b) to protect people at a place of work against risks to health or safety arising out of the

activities of persons at work,

(c) to promote a safe and healthy work environment for people at work that protects

them from injury and illness and that is adapted to their physiological and psychological

needs,

(d) to provide for consultation and co-operation between employers and employees in

achieving the objects of this Act,

(e) to ensure that risks to health and safety at a place of work are identified, assessed and

eliminated or controlled,

(f) to develop and promote community awareness of occupational health and safety

issues,

(g) to provide a legislative framework that allows for progressively higher standards of

occupational health and safety to take account of changes in technology and work

practices,

(h) to deal with the impact of particular classes or types of dangerous goods and plant at,

and beyond, places of work.

Below are a few codes of practices of OHSMS NSW legislation:

Manual Handling National Code of Practice [NOHSC:2005(1990)]

Prevention of occupational overuse syndrome: Code of practice

Control of work-related exposure to hepatitis and HIV (blood-borne) viruses

Storage and handling of dangerous goods: Code of practice

Low voltage electrical work: Code of practice

Technical guidance: Code of practice

SGA 1119 Manage OHS

http://www.workcover.nsw.gov.au/formspublications/publications/pages/WC00962_TechnicalGuidanceCodeofPractice.aspx

http://www.workcover.nsw.gov.au/formspublications/publications/pages/WC00964_LowVoltageElectricalWorkCodeofPractice.aspx

http://www.workcover.nsw.gov.au/formspublications/publications/pages/storageandhandlingofdangerousgoodscodeofpractice.aspx

http://www.workcover.nsw.gov.au/formspublications/publications/pages/WC04548_ControlofWorkRelatedExposuretoHepatitisa_.aspx

http://www.workcover.nsw.gov.au/formspublications/publications/pages/WC04963_PreventionofOccupationalOveruseSyndromeN_.aspx

http://www.workcover.nsw.gov.au/formspublications/publications/pages/WC04964_ManualHandlingNationalCodeofPracticeNOHS_.aspx


OHS consultation - effective decision making and how to establish workplace

OHS consultation arrangements: Code of practice

9. Implementation (action) Plan

Task Starting

Date

Finish

Date

Responsibility Status Comments

Consultation 13/9 13/10 Trung Truong

(myself) and

key personnel

Develop Drafts 14/10 14/11 Safety

manager

Develop

committees

15/11/10 15/12/10 Safety

manager

Tranning the

lower staff

16/12/10 16/06/11 Myself and

key personnel

Distribute

drafts and

receive

comments

15/11/10 15/12/10 Safety

manager and

key personnel

Develop final

drafts

16/12/10 16/1/11 Safety

manager

Develop

implementation

timeline

17/1/11 13/10/11 Myself, safety

manager and

external

auditor.

10. Procedures

SGA 1119 Manage OHS

http://www.workcover.nsw.gov.au/formspublications/publications/pages/WC00311_OHSConsultationEffectiveDecisionmakingan_.aspx

http://www.workcover.nsw.gov.au/formspublications/publications/pages/WC00311_OHSConsultationEffectiveDecisionmakingan_.aspx


Risk managemant procedure

The Risk managemant procedure is defined as the application of special technical and

managerial skills to the systematic, forward-looking identification and control of hazards

throughout the life cycle of a project, program, or activity. The primary objective of Risk

managemant procedure is accident prevention. Proactively identifying, assessing, and

eliminating or controlling safety-related hazards, to acceptable levels, can achieve

accident prevention. A hazard is a condition, event, or circumstance that could lead to or

contribute to an unplanned or undesired event. Risk is an expression of the impact of an

undesired event in terms of event severity and event likelihood. Throughout this process,

hazards are identified, risks analyzed, assessed, prioritized, and results documented for

decision-making. The continuous loop process provides for validation of decisions and

evaluation for desired results and/or the need for further action.

1. Define Objectives

The first step in the System Safety process is to define the objectives of the system under

review. These objectives are typically documented in business plans and operating

specifications

2. System Description

A description of the interactions among people, procedures, tools, materials, equipment,

facilities, software, and the environment. This also includes descriptions of data available

3. Hazard Identification: Identify Hazards & Consequences

Potential hazards may be identified from a number of internal and external sources.

Generally, hazards are initially listed on a Preliminary Hazard List (PHL), then grouped

by functional equivalence for analysis. Prior to risk analysis you must also include the

SGA 1119 Manage OHS


consequence (undesired event) resulting from the hazard scenarios. Hazard scenarios may

address the following: who, what where, when, why and how. This provides an

intermediate product that expresses the condition and the consequences that will be used

during risk analysis.

1. Risk Analysis: Analyze Hazards and Identify Risks

Risk analysis is the process whereby hazards are characterized for their likelihood and

severity. Risk analysis looks at hazards to determine what can happen when. This can be

either a qualitative or quantitative analysis. The inability to quantify and/or the lack of

historical data on a particular hazard does not exclude the hazard from the need for

analysis. Some type of a Risk Assessment Matrix is normally used to determine the level

of risk (see an example contained in Attachment 1)

5. Risk Assessment: Consolidate & Prioritize Risks

Risk Assessment is generally defined as the process of combining the impacts of risk

elements discovered in risk analysis and comparing them against some acceptability

criteria. Risk Assessment can include the consolidation of risks into risk sets that can be

jointly mitigated, combined, and then used in decision making.

2. Decision Making: Develop Action Plans

This step begins with the receipt of a prioritized risk list. Review the list to determine

how to address each risk, beginning with the highest prioritized risk. The four options

that may be chosen for a risk are transfer, eliminate, accept, or mitigate (T.E.A.M).

Generally, design engineering follows the “safety order of precedence”: 1) Design for

minimum risk, 2) Incorporate safety devices, 3) Provide warning devices, or 4) Develop

procedures and training. This may result in alternative action plans.

SGA 1119 Manage OHS


3. Validations and Control: Evaluate Results of Action Plan for Further Action

Validation and control begins with (1) the results of scheduled analyses on the

effectiveness of actions taken (this will include identification of data to be collected and

identification of triggering events if possible; then developing a plan to review the data

collected) and (2) the current status of each prioritized risk. If the residual risk is

acceptable, then documentation is required to reflect the modification to the system, and

the rationale for accepting the residual risk. If it is unacceptable, an alternate action plan

may be needed, or a modification to the system/process may be necessary.

8. Modify System/Process (if needed)

If the status of a risk should change or the mitigating action does not produce the

intended effect, a determination must be made as to why. It may be that the wrong

hazard was being addressed, or the system/process needs to be modified. In either

case, one would then re-enter the system safety process at the hazard identification

step

http://www.fs.fed.us/foresthealth/aviation/resources/docs/ssprocdscrp.pdf

11. Emergency preparedness and response

SGA 1119 Manage OHS

http://www.fs.fed.us/foresthealth/aviation/resources/docs/ssprocdscrp.pdf


Martin College Emergency evacuation floor plan

Source:http://www.pcs.unimelb.edu.au/maps_locations/building_plans/

general_floor_plans

12. System evaluation

An audit of an OHS Management System is separate from a workplace inspection

program. Inspections are conducted to detect hazards in the workplace and to check

how well risk controls are working for particular activities, processes or areas. Audits

look at the procedures and processes that are intended to manage the entire health and

safety program, rather than the individual deficiencies and failures identified during

inspections. Audit and inspection are complementary to each other and are not

mutually exclusive

The evaluation process will assess the success and failure of the system done on a

yearly basis. The evaluation is to ensure the Campus’s level of OHSMS compliance

to the Government law, and is the proof to show when there is an external agent

coming for an audit.

Basically, there are types of audits which Martin College Sydney can conduct.

Internal audit is usually applicable, but on the other hand it is also biased and is

conducted by unprofessional auditors.

In fact, Martin College Sydney could hire a consulting company for external

audit; where as external audits are typically carried out 6 monthly for the first year,

then annually thereafter.

Source:

http://www.worksafe.vic.gov.au/wps/wcm/connect/9e8d78804071e2319c1adee1fb55

4c40/NAT+User+Guide+Workbook+Version+2.pdf?

MOD=AJPERES&CACHEID=9e8d78804071e2319c1adee1fb554c40

SGA 1119 Manage OHS

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