making strides - sgmp sacramento · published bi-monthly in february, april, june, august, october...

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THE NEWSLETTER FOR THE SACRAMENTO CHAPTER OF THE SOCIETY OF GOVERNMENT MEETING PROFESSIONALS

President’s XPRESSIONS . . . . . . . . . . .2

Meeting Industry News

Business Etiquette, Part II . . . . . . . . . .3

National or Bust . . . . . . . . . . . . . . . . .4

Recipe Box . . . . . . . . . . . . . . . . . . . .4

Educational News

CMP Review: How Many Gallons? . . .5

TECH TIPS for the Non-Savvy! . . . . . .6

CHSP Review: Making Revenue Goals 6

Chapter News

Member Profiles . . . . . . . . . . . . . . . .7

October Meeting: Going Green . . . . .8

November Meeting . . . . . . . . . . . . . .9

2006 SGMP Education Conference & Tradeshow Update . . . . . . . . . . . .10

January Chapter Meeting Preview . .10

Committee Mailbox . . . . . . . . . . . . .11

2006-07 Election Time Again . . . . . .11

Board Talk . . . . . . . . . . . . . . . . . . . .11

Chapter Event Calendar . . . . . . . . . .12

INSIDE THIS ISSUE

www.sgmpsac.org

Making Strides Against Breast Cancer...Success!

People walked for many reasons, some inmemory of a loved one who passed away;some for the mere chance of helping to finda cure for this very deadly but survivabledisease; and some because their organiza-tion chose to support this worthy fight.

For the group from the SGMP SacramentoChapter, there were several reasons—Boardmember Kit Gonzales walked in the nameof Dean and Deluca’s at the St. Helena storewhile Robin Pollack raised $300 to showsupport for her mother who passed awaythis year while fighting this disease. OurChapter raised over $500 and we wereproud to be a part of such a noble cause.

SGMPSacramento ChapterNational 2nd Place Winner of the 2004 Carole Anne Nelson Newsletter of the Year Competition

In the midst of this day, a story emergedof a six-year-old girl named SydneeBender. Sydnee walked for the sixthtime because her mom was diagnosedwith breast cancer over six years ago.What is significant about Sydnee’s storyis that her mom was not there becausethis disease took her life in 2002. Sydneeraised over $2,300 by herself to help find a cure.

What a story! Sydnee was there to fightwhat took her mom and she inspired usall to keep up the fight. Over 12,000walkers raised approximately $660,000this year. Please continue to do your partby giving, but consider participating innext year’s event. It is never too early tojoin the 2006 walk…I know I will.

On October 23, 2005, at 7:30 a.m. on the west stepsof the Capitol, all you could see in every direction

were people converging to walk three pledged miles to helpfund the struggle for a cure for cancer.

by James Lynton, Clarion Inn/Holiday Inn Express

All those on this year’s walk had a great time giving tosuch a worthy cause

To start this year’s Breast Cancer walk, six-year-oldSydnee Bender cut the ribbon to send us on our way

Lu-Lu Ramos, Janice Hayden, Brad Charlesworth,CHA,CHSP, Kit Gonzales, Robin Pollack and James Lyntonwalked for a cure

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President’s XPRESSIONSby Carla Slink, Department of Transportation

Happy Holidays!

It’s hard to believe that 2005 is almost a memory. So much has happened this year for the Sacramento Chapter. At the

beginning of the year we were working hard to pull together anEducation Conference, Tradeshow, and Silent Auction (at the sametime no less). In addition, the National Education Conference waspicking up momentum. The 2005 National Education Conference

was a smashing success and a wonderful accomplishment for the City of Sacramento aswell as for the Sacramento Chapter. Raquel Correa, Teri Onorato, and their NationalCharity Committee broke all records with the amount of money that was raised. Whatan accomplishment of which we are all very proud! Thank you to Wendi Williamson,CMP, the planning team and membership for once again showing the rest of the chap-ters that learning is FUN!

After all the work from the first part of 2005, a new board was elected who broughtback from the annual board retreat, a great strategic plan. The membership took thegoals that the Board developed and created wonderful education programs and ideasto take our Chapter to the next professional level.

We are now gearing up for the holidays and everything that comes with them. We areplanning a special supplier appreciation gathering in December as well as rallying themembership together to help support the animals and two displaced families from theKatrina storm. The Chapter donated the money raised from the November raffle to theSPCA for the rescued animals from the New Orleans area. The money will go towardmedical care, food, and anything else these animals may need until they are reunitedwith their owners. In December, the Board will be sponsoring a family of four and the membership is asked to donate money at our December meeting so that the community outreach committee can fulfill the wish list of the second family of four the Chapter has adopted for the holidays. I can’t even imagine having lost everythingin that tragic storm and being in a strange city during the holidays. Let’s make theirChristmas a memorable one!

The first of 2006 will bring our nominations for Planner and Supplier of the Year, aswell as for our board elections. We will also have a fabulous Education Conference andTradeshow to look forward to.

In the New Year, I hope you will join me in a New Year’s resolution to make the SGMPSacramento Chapter stronger through your commitment to get involved.

Happy Holidays and all my best to you and your families in 2006!

PonyXpress

Po

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Sacramento SGMPNewsletter Committee

Lu-Lu Ramos, Board LiaisonTel (916) [email protected]

Brad Charlesworth, CHA, CHSPChair, PhotographerTel (209) [email protected]

Dina FongTel (916) [email protected]

Janice HaydenTel (916) [email protected]

Wanda HeadrickTel (916) [email protected]

Rich Heitke, CMPTel (916) [email protected]

Kris Keesling, CMP, CHME, CTPTel (530) [email protected]

Sharin SchellbachTel (916) [email protected]

Trish VásquezTel (916) [email protected]

Design: NeoDesign

The PONYXPRESS newsletter ispublished bi-monthly inFebruary, April, June, August,October and December.

Articles are due three weeksprior to the publish date. The deadline for theFebruary/March issue isJanuary 13, 2006.

Send articles via email to: Brad Charlesworth at [email protected] Lu-Lu Ramos at [email protected]

*Please be advised that submitted articlesare subject to approval and content maybe edited by the Newsletter Committee.

A successful life is one that is lived

through understanding and pursuing

one's own path, not chasing after the

dreams of others.

—Chin-Ning Chu

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Business Etiquette, Part IIby Dina Fong, Department of Education

This is the second of a two-part series on business etiquette.Some of the tips are taken from a workshop at the SGMP

National Conference in Sacramento presented by Lynne Breil,founder of The Professional Edge, Inc.

Last time, we looked at technological tools that require properetiquette such as voice mail and the use of cellular phones ande-mail. In this issue, we will offer suggestions on the properbusiness etiquette during business dining, introductions, and attire.

Business Dining:

The focus is actually on business and not the food, but generalmanners still apply here.

Remember all the table manners your mama taught you whichmeans keep your elbows off the table, don’t speak with yourmouth full, and don’t be a slob when you eat.

If someone invites you to lunch, don’t necessarily assume that he/she is paying for you. Be ready to pay for your ownmeal if needed. However, in a hosted lunch, be mindful offinances and order a mid-priced entrée or ask your host for a recommendation.

• Put your napkin in your lap, folded once.

• Remember that drinks are always on your right and solids onyour left.

• Eat at the same pace as your table—don’t be too slow or too fast.

• Save the business discussion for after the ordering.

Handshakes and Introductions:

There are three keys to a proper handshake—stand up andextend your hand with the thumb up; have a firm grip wherethe thumb webs meet; and give 2-3 shakes from your elbow.(Nothing is worse than a limp handshake!)

It is permissible for a woman to extend her hand when greetingsomeone.

• Always wear your name tags on the right (since you’re shak-ing hands on the right).

• Have people introduce themselves and their role/position atmeetings.

• Keep it basic; include a bit of information about each person.

• Have business cards available at all times.

Dress/Appearance:

These days, many companies have allowed more informal attire inthe workplace, depending on your industry. While casual attiremight be more acceptable these days, be careful not to go toocasual and look unprofessional as if you’re on a weekend getawayversus working in an office.

If you are giving a presentation or are in a meeting with yoursuperiors, a business suit or blazer with a collared shirt is best. If you are dressed “to the nines,” your colleagues will take youmore seriously.

If you aren’t sure about the attire for a given situation, error onthe conservative side…you can’t go wrong.

Most importantly, maintain a clean, well-kept appearance withgood hygiene, combed hair, and unwrinkled, clean clothes!

Clearly, people skills and the ability to conduct yourself properly insocial settings are extremely important. Feeling comfortable andsecure about yourself and making others around you comfortablecan take you a long way…in general, be courteous, be friendly,and SMILE!

Don’t know how to make small talk? Here are some safe topicsthat shouldn’t get you into trouble that most people can discuss!

• Weather

• Travel

• Hobbies

• Food/restaurants

• Your kids/pets

• Sports

• Theatre/arts

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National or Bustby Brad Charlesworth, CHA, CHSP

Now is the time to start planning your travel toDenver in May 2006 for the 24th Annual SGMP

National Conference.

For those who have not attended a NationalConference, this is a fantastic opportunity to networkwith other planners and suppliers in our industry.This is your chance to learn from the best in thecountry and to gain insight into what we do. Forthose who have attended a National Conference, it is also a time to renew friendships.

National scholarship applications can be found on line at www.sgmp.org and Sacramento Chapter scholarship applications can be found atwww.sgmpsac.org.

Denver is set to roll out the red carpet for our arrival,and this is one of the events in 2006 you do notwant to miss.

Rocky Road Candy by Wanda Headrick, Department of Water Resources

Melt chocolate chips with thesweetened condensed milk. Stir inbutter; remove from heat.

In a large bowl, combine the dryroasted peanuts and miniaturemarshmallows. Fold in chocolatechip mixture.

Spread in an 8 x 8 wax paper lineddish and chill for four hours.

Remove from pan by lifting out thewaxed paper; cut into squares.

Remember not to eat all of it beforeyou have served any to your guests!

RECIPE BOX

The holidays are upon us and it is time to rejoice.What better way to help celebrate the holiday sea-

son than by creating some sweet treats for your gueststo enjoy while you entertain.

Here is something your guests will love and you willfind easy to make.

Rocky Road Candy

1 package (12 oz) chocolate chips

1 can (14 oz) sweetened condensed milk

2 tbsp of butter

2 cups of dry roasted peanuts or walnuts

1 package (10 oz) miniature marshmallows

Encourage your people to be

committed to a project rather than

just be involved in it.

—Richard Pratt

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CMP Review: How Many Gallons? A Tool to Help OrderingDecisions When À La Carte is Appropriateby Richard Heitke, CMP, California Redevelopment Association

It is much easier to set down your food and beverage needsfor an event by ordering on a per person basis for breaks.

Telling your convention services or catering manager that youneed coffee and muffins for 500 and then moving on to planyour next function is easy. However, if you must be budget conscious, ordering on a per person basis is more expensivenine times out of ten. Depending on the nature of your event,per person ordering may be more appropriate because it addsto a function’s level of prestige. But how do you know howmuch to order when departing from per person? What toolsare available to help you decide how many gallons of coffee youneed or how many bread products (muffins, bagels, danish,etc.) to order?

Although there may be software solutions to assist in cateringdecisions, the following tool is offered which takes variables intoaccount and assists in coffee ordering. This tool comes from anExcel spreadsheet where calculations are made in the cells toyield a result. Certain catering norms are observed such as theratio of coffee versus decaf versus tea to order: The standard is75 percent/15 percent/10 percent. Typically coffee drinkers consume 1.5 cups to rev themselves up and clear the fog. Youneed to know certain figures to proceed, such as:

• How many attendees will come to my meeting?

• What time will my meeting start?

• How many ounces do the caterer’s coffee cups hold?

Some questions should be asked to tighten up the accuracy ofordering, and the answers plugged into this tool to help deci-sions. For example: Did the attendees go to an evening functionthe night before that kept them out late thus depriving them ofsleep? Do the attendees have to drive a long distance early inthe morning to make it to your meeting—or were theyovernight guests on property?

Some of these cells need explaining. What is the bleary factorial?The bleary factorial is a calculation made for attendees who, forvarious reasons the planner has identified, are likely to be tiredand bleary, and therefore consume more coffee. For an 8:30 a.m.event start time the bleary factorial is set to 1, and at 1 doesn’taffect the quantity to be ordered. If attendees socialized lateinto the night before, the bleary factorial rises above a value of1. For start times prior to 8:30 a.m., the bleary factorial canincrease by .2 for each half hour. Conversely, for later start timesor when it is assumed that attendees are more likely to havegotten a full night’s sleep or consumed breakfast before comingto your meeting, the rise-n-shine quotient increases, but thebleary factorial remains at 1. The Utilization field is set to 75 percent, which is an assumption of the percentage of coffee drinkers, taking into account those who prefer soft drinks.

Although I did not go into the cell formulas in this article, Iwould be glad to e-mail this tool to SGMP members who would benefit from its use. If interested, please e-mail me [email protected]. Tools also exist for comparison of á la carte versus per person ordering, breakfast bread ordering,and afternoon break ordering.

Good luck to you!

Item

Coffee

Decaf

Tea

Total:

GallonsEstimated

20

4

2

26

BlearyFactorial

1

Rise-n-ShineQuotient

1

GallonsNeeded

20.00

4.00

2.00

Cup sizein Oz.

6

6

6

Cups Yield

427

85

43

555

EstimatedAttendees

500

Utilization

75%

Cups PerAttendee

1.1

0.2

0.1

1.4Ounces per Gallon=128

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CHSP Review: Making Revenue Goals by Brad Charlesworth, CHA, CHSP

As every salesperson knows, his/her job is dependent onmaking revenue goals. No revenue equals no employment.

How does one go out and find business, and what terms arecommon when describing the types of calls you are making?

The CHSP training guide addresses several ways to find newbusiness and some areas to review to bring back old business.

There are four types of personal sales calls:

1) Cold calls or prospect calls

2) Public relations or service calls

3) Presentation calls or appointment calls

4) Inside sales calls

Prospecting identifies the individuals or groups that maybecome the property’s client base in the future. There are twoessential purposes to consider:

1) Increases sales by bringing in individual and group business

2) Brings in new clients to replace former clients

Prospecting covers a wide range of ways to find business. Hereare seven sources for prospecting:

1) Referrals from past and present clients

2) Other departments within large corporations or groupsthat the property has worked with before

3) Local organizations or companies

4) Community contacts

5) Front Desk personnel

6) Other property employees

7) The property’s competition

Referral Prospecting is probably one of the best ways to findnew business, but is the least used. Referral Prospecting is whenyou ask current clients to identify others who might be inter-ested in your property.

Finally, your competition has a wealth of information for you toutilize. What information should you consider when researchingthe competition?

1) Who are your top three competitors?

2) What are the five major accounts for each competitor?

3) How many room nights is each account booking and atwhat rate?

4) What will it take to get your competitor’s major accounts?

Good luck with prospecting in the future, and may your competition’s accounts become yours!

PonyXpress

TECH TIPS for the Non-Savvy!by Brad Charlesworth, CHA, CHSP

There is nothing like collecting all of those business cards at ameeting or a tradeshow. Wow, look at all of those leads I

collected! Come back to the office, put them in the rolodex,and maybe give the client a call.

Then comes the data management programs, such as ACT andOutlook, but entering all of those cards takes time. How can Ibe entering all of the information, and how do I use it? Overthe next few issues of “Tech Tips for the Non-Savvy,” we aregoing to look at ways to increase your productivity and ways tomake use of the tools that you are given.

For most of us, there are no funds to go out and buy a programthat will maintain our database, so what do we do? The mostinexpensive way is to use Microsoft Outlook, which comes withthe Microsoft Office software program package. That is not tosay it is a better program than ACT—each has unique features,and each depends on your budget.

With either program, there is one tool that I highly recommendyou purchase. The product is a card scanner. The cost is around$150 and it is the single best investment I have made in 20 years in the hospitality industry. This little device is fourinches long and three inches wide and sits on your desk. It willtransfer information to both Outlook and ACT and will save youcountless hours of data entry.

I type approximately 55 words per minute, and I can enter 12 cards an hour into Outlook. After purchasing a card scanner,I can now process 45 cards per hour.

In the next issue of “Tech Tips for the Non-Savvy,” we will lookat how to set up Outlook or ACT, and see how the power ofthese two programs can start working for you!

Lorraine Pendlebury is an ExecutiveSecretary with the Division of Safety ofDams at the Department of WaterResources. Some of the best aspects of herjob are the diversity of work and the incredi-ble people she works with. Her meetingplanning skills began when she was 14 andco-chaired a committee in a teen organiza-tion. Lorraine plans several small meetings a

year, with the largest event being a weekend-long banquet for145 people involving sleeping rooms, speakers, food and beverage,and entertainment. She learns something new every day throughinteresting research projects and arranging meetings, all in anatmosphere of competence, humor, teamwork, and trust.

In February 2004, Lorraine joined SGMP. The Annual EducationConference is number one on her list of favorite events, providing invaluable information for the meeting planner, allowing members to exchange ideas with one another, andkeeping members up-to-date with any changes in the meetingplanning industry.

One would never guess Lorraine was born in Brooklyn, New York.She did not leave the state with that unmistakable accent so wewon’t be able to hear her say, “You look gawjus today” or “howabout a cup of cawfee?” Sigh! This was probably because she haslived in about 27 different places. Choosing a favorite place tolive was a bit difficult, but Lorraine chose Sacramento, with thepine barrens of southern New Jersey close behind. Kauai, Hawaiiis her favorite spot to go on vacation.

Lorraine has two daughters and five grandchildren who, fortunately, live within two miles of her. She also has several baby fish living in the waterfall/pond area that she and a friend constructed this past spring. Lorraine likes to keep busy, so forthe past eight years, she has operated a promotional productsbusiness in her free time. When she’s not working, she finds timeto play tennis, take dancing lessons, and spend as much timewith her family and her “gawjus” one-year-old granddaughter.

At the next SGMP meeting be sure to introduce yourself toLorraine. Ask her about where she has lived; maybe she has livedin one of the places you were born or have passed through.

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Supplier Profile – Margaret Walker Director of Marketing, Konocti Harbor Resort and Spaby Sharin Schellbach, Department of Water Resources

Margaret Walker has been in the hotelindustry for approximately six years and isthe Director of Marketing at Konocti HarborResort and Spa in Lake County. She books30 to 35 government meetings a year andsays the largest meeting she has booked sofar had 500 attendees.

Margaret is thankful to be working and living in such a beautiful and high energy

property. Besides the 20,000 square feet of meeting space atKonocti, her favorite aspect of the property is the fact they sit on120 lakefront acres. A unique feature to the property is they hostapproximately 80 concerts a year and it is not unusual to sit inthe café with your morning coffee and see Toby Keith, Brooksand Dunn, or B.B. King. She states there is truly nothing like itanywhere.

Margaret joined SGMP in 1999 in order to network with government meeting planners. The recent National Conference in Sacramento proved to be her favorite SGMP event so far.

Born in Upland, California, Margaret currently resides inKelseyville with her husband Steve, eight-year-old daughterCaitlin, Star the dog, two cats, a hamster, and two fish. Shebelongs to a gourmet dinner group that meets every threemonths where she can display her love of cooking. She is veryactive in her community and currently sits on the Lake CountyWine Alliance Board, Congressman Mike Thompson’s Toy DriveBoard, and the Sea Breeze Foundation (Konocti’s non-profit foundation). For the past three years, Margaret has also been aco-leader for her daughter’s Brownie Troop. In addition to all this,she enjoys reading when she can find the time, and exercises bywalking the dog or going to the gym.

Make a point to introduce yourself to Margaret at the next SGMPevent. She sounds like quite a cook and may offer some easy anddelicious recipes for your next party.

Planner Profile – Lorraine PendleburyExecutive Secretary, Division of Safety of Dams at DWR by Sharin Schellbach, Department of Water Resources

Know someone you’d like to see featured in the next“Supplier or Planner Personality Profile?” Please emailSharin Schellbach at [email protected].

PonyXpress



The October meeting washeld at the Lions Gate

Hotel and Conference Centerand gave all of us an educationon how to create a green working environment. Threeorganizations presented:Roberta Kunisaki, CaliforniaIntegrated Waste ManagementBoard (CIWMB), Janis Peacher,Department of Conservation,and Michael Root, City ofSacramento Public Works.

The CIWMB has developed theCalifornia Green LodgingProgram in part to help thehospitality industry minimizetheir waste, conserve energy and natural resources, and provide the industry with practical, real-world suggestions for sustainability practices that will improve their bottom line. For more information on this program, please check out their website at:www.ciwmb.ca.gov/EPP/GreenLodging. The program alsoprovides well-deserved recognition for those facilities doing their part to help keep California green. If you have questionsregarding this program, please e-mail Roberta at:[email protected].

Amazingly, a typical lodging property generates an average of30 pounds of waste per day per room, 80 percent of which isrecyclable. A hotel can market the property as green andrequest to be listed on many various websites including theGreen Lodging Program.

Every time you “travel green,” you help reduce pollution andwaste, promote greater energy efficiency, and support thosefacilities that areworking to create a healthier andmore productive environment for allCalifornians. TheState of Californiaasks its employeesto use green hotelsduring their travels.The next time youneed to travel onstate business,

Going Green by Kris Keesling, CMP, CHME, CTP Embassy Suites Lake Tahoe Resort

please consider staying at one of thefine hotels participating in theCalifornia Green Lodging Program.

Janis Peacher spoke on theRecycling Starter Kit Program. TheDepartment of Conservation offers aRecycling Starter Kit designed to

increase recycling opportunities inbusinesses statewide. The easy-to-use kit helps businesses establishsustainable recycling programs forempty bottles and cans. TheBusiness and Gym kits include a signature lightweight recycling bin,accompanied by a variety of eyecatching recycling posters, stickers,

and tips on how to set up an ongoing beverage container recycling program. The Bar and Restaurant Kit includes recyclingposters, stickers, and tips on how to set a recycling program in your bar or restaurant. Businesses interested in receiving a free Recycling Starter Kit can order one simply by visitingwww.bottlesandcans.com, and clicking on “Starter Kit.”

In addition to the Going Green Program, our October meetingfocused on an early start to the holidays with Julie Kant, assistedby Pamala Corona, CMP, collecting donations for Operation Santa,which provides gifts for our soldiers protecting us overseas.

October Meeting

Above: George Buchingham learns how to beenvironmentally friendly from Mike Root of theCity of Sacramento

Right: Roberta Kunisaki and Janis Peachertaught us how to stay green during our travels

Above: The Lions Gate Staff went above and beyond to puton a feast at the October Meeting

Left: Six of the Chapter’s past and current presidents were present at the October meeting: Pamala Corona, CMP,Donna Carey, Gloria Anderson, Wendi Williamson, CMP,Janice Hayden and Carla Slink



November Meeting Program Reviewby Lisa Smith, The Delta King Hotel Sacramento

Mentoring was the focus of the November meeting hostedat the Delta King Hotel. Speakers Yvonne Magneheim

and Roxanne O’Moore focused on SGMP member develop-ment, meeting objectives, local and national goals, membershipbenefits, leadership, and mentoring.

The goal of the meeting was clear and precise: Mentoring isYour Golden Opportunity. It was our opportunity to show ourcommitment to the SacramentoChapter of SGMP by becoming moreinvolved. The mentoring program will have new membersteamed with established members tohelp them learn about the Chapter.This was a chance for our Chapter to review what opportunities areavailable to members on a Nationalbasis as well.

The SacramentoChapter of SGMP hashad great success overthe years, and itsachievements have beenshown on local andnational levels. ThisChapter sets its stan-dards at an extremelyhigh level, and thementoring program is what makes theChapter work.

For those who did notattend the Novembermeeting, you missedhow to become a men-tor and develop into aleader in our Chapter.Speak with one of theBoard Members or one of the MemberDevelopment commit-tee associates and findout how to mentor anew chapter member.

Above: Sandy Ujiiye and new planner member SusanBautista were there to learn about SGMP

Left: Richard Heitke, CMP meets with new suppliermember Doug Dressler

Yvonne Magneheim and Roxanne O’Moore spoketo us on the value of the SGMP

Robyn Cornell signs up to be a mentor at theNovember meeting

Punishing honest mistakes stifles

creativity. I want people moving

and shaking the earth and they're

going to make mistakes.

—Ross Perot


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Membership Statistics by Janice Hayden, California StateUniversity, Sacramento

Government Planners 118

Contract Planners 5

Retired 3

Student 1

Suppliers 114

Total Chapter Membership 241

Government Planners 52.1%

Suppliers 47.9%

January Chapter Meeting Previewby Josh Gibson, Lions Gate Hotel

Why should I become a CMP, CGMP, or a CHSP?

Better yet, what do these initials mean, and what benefit is it to you to get them?

What do I need to do to apply for one of these Professional Certifications?

Join us at the Holiday Inn Northeast, on January 5, 2006, and learn the answers tothese questions.

A panel of accredited planners and suppliers will present the different types of accredi-tations, the requirements for each of them, and best of all, share the benefits.

We hope to see you at our January meeting at the Holiday Inn Northeast at 4:30 p.m.for networking, and then to learn more about how you can attain your professionaldesignation at 5:00 p.m.

PonyXpress

The Sacramento Chapter SGMP 2006 Education Conference and Tradeshow is rightaround the corner and scheduled for February 2, 2006 at the Lions Gate Hotel.

There are some exciting new changes this year which will make the EducationConference and Tradeshow even more beneficial to suppliers and planners!

Benefits of Attending

• Fantastic nationally known speakers

Sessions about hot topics and issues in our industry for both suppliers and planners.

Upbeat, positive, enlightening keynote speakers that will give you ideas to walk awaywith and implement in your everyday work environment.

• Great networking opportunities

Benefits of Exhibiting

• Planners will be entered into a special Grand Prize drawing for every RFP they bring.

• SGMP will make a copy of each RFP and distribute to requested city’s CVB and allsuppliers hosting a booth.

• Tradeshow setup time will be available early so exhibitors can still attend sessionsduring the Education Conference.

• Tradeshow will take place during lunch.

• Lunch will be hosted and food stations will be set up throughout the tradeshow.

• Tradeshow rows will be separated by cities and anchored by each city’s CVB.

This year’s theme, "Put Your Best Face Forward" will help you showcase your propertyin the best way possible. Booths will be arranged by city destinations and prizes will begiven for “best booth.”

We are expecting a record number of vendors this year, so take advantage of the discounted rates and get your registration and payment in before December 31, 2005!

Sacramento SGMP 2006 EducationConference & Tradeshow Updateby Lisa Bell, Tarsadia Hotels & Emily Schroeder, California Department of Aging

Come join us as we recognize and showour appreciation to our Sacramento

Chapter Supplier Members on December 8,2005, at the California State Association ofCounties meeting room which is locatedabove the Pyramid Alehouse Brewery,,1029 K Street (corner of 11th St. and K St.Mall). Sacramento Chapter of SGMP wouldlike to say “Thank you” to our SuppliersMembers who support us throughout theyear. This event is for all SGMP Planners,Planner Guests and Sacramento ChapterSupplier Members only.

We will be accepting monetary donationsof any size for the family the Chapter isadopting for the holidays through theVolunteers of America. The monies collected will go towards the purchase of items on their wish list.

Registration starts at 4:30 p.m. with theevent starting at 5:00 p.m.

Supplier Appreciationby Lu-Lu Ramos, Department of Conservation


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Committee Mailboxby Janice Hayden, California State University, Sacramento

Board Talk by Lu-Lu Ramos, Department of Conservation

The Board has been busy building our budget, sharing committee reports, working on our Strategic Plan, and discussing thedetails of our Annual Education Conference and Tradeshow.

Supplier Appreciation will replace our December Program. This gives the Chapter an opportunity to say “thank you” to our ChapterSuppliers who support us throughout the year.

Our Strategic Plan is coming along. We just completed our timelines and are looking forward to implementing our Action Plans. We will review and adjust our Strategic Plan at our next Board Retreat in January 2006.

The Board would like to wish everyone a safe and happy holiday season!

Charity: In December, the giving will continue as we adopt two families staying in Sacramento who were evacuated toSacramento from the Gulf Coast. We are partnering withVolunteers of America to obtain a Christmas Wish Lists to our members so we can collect items that these two families would like to have this year for the holidays.

Education & Tradeshow: This year’s Education Conference andTradeshow will be held on February 2, 2006, at the Lions GateHotel. The theme for the Conference will be “SGMP MembersPutting Your Best Face Forward.” The Tradeshow and network-ing portion of the event will be held during the lunch hour withlunch being provided.

If you are interested in working on the Education ConferenceCommittee or Tradeshow Committee, please contact Lisa Bellat: [email protected] or Emily M. Schroeder [email protected].

Hospitality: The hospitality committee is looking for volunteersand donations for our monthly raffle prizes. If you are interestedin joining this committee or donating a raffle prize, please contact James Lynton at [email protected] or (916) 444-8000 x561 for more information.

Member Development: If you are interested in mentoring anew chapter member, please contact Gail LaTona [email protected] or (916) 227-5583.

Membership: If you are interested in being a part of this committee, please contact Trish at [email protected] or(916) 651-9111.

Program: The committee is looking for volunteers to serve as meeting coordinators for upcoming meetings. If you are interested in volunteering please contact Josh Gibson at [email protected] or (916) 640-0801.

Silent Auction: The theme for this year’s Silent Auction will be“A Night in Tuscany” and will be held in April 2006. If you areinterested in donating a prize to the Silent Auction or are interested in joining or chairing this committee, please contactGail LaTona at [email protected] or (916) 227-5583.

2006-07 Election Time Againby Janice Hayden, California State University, Sacramento

It’s time to think about electing your next Board of Directors.Before making a nomination, please give consideration to what

you think makes a good leader:

• Commitment – your very best effort

• Strong beliefs in what you would like to see (the big picture)

• Optimism – lead with hope

• Courage – you can’t be brave unless you know fear

• Ethics – doing the right thing when no one is watching

• Preparedness – anticipating the results of your actions

• Teamwork – leadership is not about the person in charge

• Communication – get your ideas out and keep your mind open

• Sense of humor – maintain one

Serving on the Board can be a very rewarding experience bothpersonally and professionally.

As Wendi Williamson, CMP said last year, “One of the mostimportant qualities a candidate can possess is commitment.Commitment is what transforms a promise into reality. It is thewords that speak boldly of your intentions, and the actions, whichspeak louder than words. It is making the time when there isnone, and coming through time after time, year after year.”

Before you make up your mind, check out the SGMP NationalOrganization’s web site at www.sgmp.org. All the information youneed about the organization is easily accessible. All election informa-tion, including nomination forms and a description of each position,is available on our Sacramento web site at www.sgmpsac.org.

If you wish to serve on the election committee, or have any questions, please contact Janice Hayden. Make a difference andcast your vote.

2006-07 Nominations and Elections TimelineJan. – Feb. 2006 Call for nominations

February 17, 2006 Nominations close

February 24, 2006 Contact nominees and obtain bios

March 3, 2006 Introduce candidates at monthly meeting

March 6, 2006 Ballots mailed

March 27, 2006 Elections close

March 31, 2006 Notify candidates of election results

April 6, 2006 Announce new board members at monthly meeting

June 1, 2006 Installation of new officers at monthly meeting


The Society of Government MeetingProfessionals (SGMP) enjoys interaction ofgovernment meeting planners (local, stateand federal), suppliers who support gov-ernment market and contract plannerswho work with government planners.SGMP is a national organization with chapters throughout the United States.

The SGMP Sacramento Chapter charteredin June 1988 with 37 members. TheChapter has grown to over 200 supportivemembers, and is now the second largestchapter in the U.S. Our web site iswww.sgmpsac.org.

The National web site can be viewed atwww.sgmp.org.

Remember to log in on the “MembersOnly” section by using the first four lettersof your last name and your membershipnumber.

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Board of Directors

SecretaryLouise RamosTel (916) [email protected]

TreasurerDonna D. Dotti

Tel (916) [email protected]

DirectorLisa BellTel (619) [email protected]

Sacramento Chapter

DirectorGail LaTonaTel (916) [email protected]

DirectorKit GonzalesTel (916) [email protected]

Immediate Past PresidentJanice HaydenTel (916) [email protected]

PresidentCarla SlinkTel (916) [email protected]

1st Vice PresidentEmily M. SchroederTel (916) [email protected]

2nd Vice PresidentJames LyntonTel (916) 444-8000

[email protected]

Chapter EVENT CALENDAR

December 8, 2005

Supplier Appreciation

Pyramid Alehouse BreweryCalifornia State Association of CountiesMeeting Room - Upstairs1029 K StreetSacramento, CA 95814

Registration 4:30 p.m.Meeting 5:00 p.m. – 6:30 p.m.

January 5, 2006

Accreditation Panel (CMP/CGMP/CHSP)

Holiday Inn Northeast5321 Date Avenue Sacramento, CA 95841

Registration 4:30 p.m.Meeting 5:00 p.m. – 6:30 p.m.

Vision The Sacramento SGMP Chapteris universally recognized within theindustry as the premier resource for thegovernment meeting profession.

Mission Expand the knowledge andexpertise of Government MeetingProfessionals through education, training, advocacy and industry relations to ensure cost-effective meetings and provide added value toeach organization.

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