maine public employees retirement system november 14, 2007

Maine Public Employees Retirement System

November 14, 2007


Since 1942, the Maine Public Employees Retirement System (MainePERS) has helped public employees prepare for the day their work in the public sector ends. The System's 55,000 contributing members include teachers, state, county, and municipal employees, legislators, judges, and those who work for other public entities. In addition to our active members, more than 32,000 public sector retirees and their beneficiaries receive monthly benefits from retirement plans offered by MainePERS. Comprehensive Membership Counts – FY 2006

Members Active Inactive Total

State* 14,576 16,468 31,044

Teachers 30,755 64,789 95,544

PLD* 9,304 11,166 21,151

Legislative 174 187

361

Judicial 56 4 60

Total 54,865 93,295 148,160

*Includes both regular and special plan members Source: June 30 Raw Data Files

MainePERS


MainePERS Employers

By the numbers

State 77

Teacher 262

Participating Local District 321

Judicial 1

Legislative 1


MainePERS Plans and Programs

Defined Benefit

Defined Contribution:

Disability

Group Life Insurance

Integrated Benefits Administration System

MePERS Project Overview


What is MePERS?

Multi-year project

Replacing legacy business applications

Single integrated line of business system

Not just technical conversion

Includes business process improvement


Benefits of Integrated Systems

Efficiency and Consistency

Security

Timely and Accurate Service

Maintenance


What’s in a Line of Business System?

Member Enrollment

Employer and Plan Information

Contributions/Payroll Reporting

Service Credit and Purchases

Retirement Processing

Retiree Payroll

Refunds Processing

Member and Employer Web

Access

Imaging and Workflow


Employer Reporting

Web-Based Self Service

Online payroll filing and data correction

Payroll data entry (for non-electronic filers)

Access to historically reported data/reports

Ability to resolve filing errors

Update employee (member) and employer

information

Member Enrollment


Sample Employer Screen


Implementation Vendor


Project Schedule 2006 – 2010

Design

High level pass at all processes completed

Detailed specifications development now –

Summer 2009

Configuration and Testing

December 2007 – Dec 2009

Employer Self Service – Summer 2009

Training and Rollout

Annuitant Payroll – June/July 2008

All other functions, plus employer self

service September – December of 2009


Who is the Employer Working Group? Participants: # of

Members:

Auburn School Department 594 City of Augusta 391 Augusta School Department 543 City of Bath 138 Maine Public Employees Retirement System136 Maine State Housing Authority 57 Maine Turnpike Authority557 Maine Veterans Homes 985 Maine School Administrative District #16 70 Maine School Administrative District #46168 City of Portland 1785 Portland School Department 1381


Employer Working Group

Representative Group:

Participating Local District (PLD) employers

Teacher employers


The Role of the Employer Working Group

Working Group Charter

Feedback on project efforts

Assist MainePERS in:

Planning phased roll-out

Defining new Training requirements

Communications with Employers


Internal MainePERS Working Group

Today’s Photo Opportunity


Communications

Methods

Frequency

Audience

Vendors


Wrap Up

Questions and Feedback