maine public employees retirement system ess employer self-service
TRANSCRIPT
Maine Public Employees Retirement System
ESS
Employer Self-Service
Maine Public Employees Retirement System
ESS
Training Status Update
Resource Material Update
Test File Update
Member Applications RULE!
Plan & Rate Customizations
Time Sensitive Deliverables
Maine Public Employees Retirement System
Training Status Update
ESS training sessions 50 Sessions 450+ attendees 385 Employers Working with last 45 Employers
Training needs at “Go-Live” Written Instructions Web based instructional material Phone assistance Group Meeting? Voluntary hands-on sessions? Your suggestions?
Maine Public Employees Retirement System
Resource Materials
Posted on web-site before “go-live” Updated EPF Manual - minimal changes Security Administrator Instructions Complete ESS Instruction Manual
Including GLI instructions
Payroll Edit Guide – let’s look at a sample
Maine Public Employees Retirement System
Test File Update
By the numbers 175 files received 165 test completed 255 files not yet received
What to do to bring more in . . .
Maine Public Employees Retirement System
ESS – Membership Application
Membership Application Now: Establish Membership/Decline
Membership Application in ESS:
Establish Membership/Decline
Create member Contract
Membership Application = Member
Contract
Maine Public Employees Retirement System
ESS MA=MC
Member Contract Components
ER Location/Plan/RSN/Position/PSC Reporting Employer Location
Payroll different than current MC requires MA Plan
Payroll different than current MC requires MA RSN
Payroll different than current MC requires MA
Maine Public Employees Retirement System
ESS MC=MA
Member Contract Components Position Code
PLD payroll different than current MC requires MA
Teacher – only if Authorized or Extra Curricular position code change.
PSC PSC “53” RRTW always requires MAPLD - payroll different than current MC
requires MATeacher – PSC change does not require MA
Maine Public Employees Retirement SystemEmployer Specific Changes
Plan Code “squishing” Teachers – everyone is 11000 PLD – “Special Plans” (F&P) all the same
plan numbers< 25 yrs & > 25 yrs determined by different
RSN
Different Rate Schedule Numbers PLD – “Special Plans” PLD – employer paid employee
contributions
Maine Public Employees Retirement System Time Sensitive Deliverables
Employers Training and Testing complete-May 2010
Access sandbox-May 2010
Name Security Administrator–4 weeks prior
Maine Public Employees Retirement System Time Sensitive Deliverable
MainePERS 8-9 weeks prior to “go live”
Announce date and period affectedSend Security Administrator Request Forms
4 weeks prior to “go-live”Post Final Guides and Instructions on web siteAdditional training
2 weeks prior to “go-live”Contact Security Admin with user/password
GO – LIVE!
Maine Public Employees Retirement System
Optional Election
Optional Election Update
Maine Public Employees Retirement System
By the Numbers
#68 requests for member presentations
#58 employers submitted forms#474 actual forms
18 + 10 = status quo
Maine Public Employees Retirement System
Questions We Hear Most
Employees? How will it impact my Social
Security?? Will I be able to purchase service
for the period I chose not to belong?? Will I be able to refund my
contributions?? Why didn’t I receive a form?
Maine Public Employees Retirement System
Questions We Hear Most
Employers? What is the real deadline?? What if I give an employee a form
and they refuse to complete it?? Who is eligible?? What if a Sub chooses yes with one
school district and no with another?? What do you mean by “same
employer”?
Maine Public Employees Retirement System
We Need Your EIN
EINs are important Identifies “same employer”
We need your EIN Helps us to automate member eligibility
How best to proceed with obtaining EINs?
Maine Public Employees Retirement System
Dates to Remember
Forms due back to youMay 14, 2010
Forms due at MainePERSJune 1, 2010
Last possible date to make a choice
July 11, 2010
Maine Public Employees Retirement System
GLI
Group Life Insurance
Maine Public Employees Retirement System
Group Life Insurance
April 1st Changes
Dependent Coverage
Web Calculator
New Laws
Portability Option Under Consideration
Maine Public Employees Retirement System
GLI Level Questions
Q: Can the participant’s level reduce?
A: Yes, if the employee worked a full year but made less in 2009 than in 2008.
Q: When would it not reduce?
A: If the participant lost pay due to an approved leave of absence or if they were first eligible during 2009.
Q: How do I establish someone’s level if they are approved for coverage through EOI?
A: If they are already a participant and are increasing their coverage the standard rules apply; however, if they are getting coverage for the first time it is based on their current earnings.
Maine Public Employees Retirement System
Dependent Children
Q: Who is a dependent child?
A: Any, unmarried, natural or legally adopted, born or unborn, member’s child, who is:
Under 19 years of age; or
Under 22 years of age and a full-time student; or
Regardless of age or marital status, any child certified by the medical board to be permanently mentally incompetent or permanent physically incapacitated and determined by the executive director to be unable to engage in substantially gainful employment.
Maine Public Employees Retirement System
Dependent GLI
Q: Can dependent coverage extend beyond the normal age limitations?
A: Yes, if proof is of permanent disability is provided prior to 31 days after the applicable termination date or 21 days from whenever the Dependent coverage takes effect, whichever is later.
Q: What kind of proof must be provided?
A: Generally a letter from the dependent’s physician is adequate.
Maine Public Employees Retirement System
MainePERS Web Calculator
Now a question for you??
MainePERS is changing the premium calculator on our website. Would you prefer it calculate the premiums on a:
a.) monthly basis
b.) annual basis
Maine Public Employees Retirement System
New Laws
Public Law Chapter 513
Makes a spouse and/or dependent child(ren) of a fire fighter potentially eligible for an accidental death benefit if the fire fighter dies as a result of either cardiovascular injury or disease or pulmonary disease.
Public Law Chapter 515
Changes how the System disburses group life insurance proceeds when there is no beneficiary designation. If there is no designated beneficiary or surviving spouse the proceeds go to the appointed executor or personal representative for distribution according to a lawfully executed will.
Maine Public Employees Retirement System
Portability vs. Conversion
Portability Conversion
Coverage Type Group Term Individual Whole Life
Rates Group Rates Individual Rates
Rate Increases Yes, as risk pool changes
No
Filing Period 31 days from termination 90 days from termination
Age Reductions Yes No
Maximum coverage Up to $500,000 with proof of insurability
Only amount of group coverage being lost
Dependents Yes, until dependent status ceases
Yes
Available to all? Not available is sick, injured or disabled
Yes