mail preparation guidelines - nalc bay area

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SAN FRANCISCO DISTRICT

MAIL PREPARATION GUIDELINES

08/07/2009

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SUBJECT: Pacific Area Operating Instruction (PAOI) – San Francisco District Mail Preparation Guidelines

I. Introduction

a. Purpose The Pacific Area Operating Instructions explain the principles and procedures for proper preparation of collection mails.

b. Scope

This instruction applies to all Customer Service Offices in the Pacific Area.

II. Definitions

No definitions

III. Roles and Responsibilities

A. District Manager/Senior Plant Manager

The District Manager and Senior Plant Manager are responsible for assuring that a collection mail preparation program is implemented at all plants and delivery units within their Performance Cluster.

B. Manager, Operations Programs Support

a. Provide clear and concise updates and interpretation of these instructions for delivery units.

b. Provide training.

c. Conduct random compliance reviews.

C. Manager, In-Plant Support a. Provide clear and concise updates and interpretation of these instructions for

plant operations.

b. Provide training.

c. Conduct random compliance reviews.

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D. Postmasters and Managers, Customer Services

a. Ensure proper collection mail preparation program compliance.

b. Take appropriate corrective action for improper preparation.

E. Supervisors, Customer Service

a. Responsible for daily adherence to mail preparation program instructions.

b. Responsible for assigning employees in preparation and processing of collection mail according to Mail Preparation Program instructions.

c. Responsible for proper recording and transport of late arriving or missed

collection mail to plant for processing.

IV. Pacific Area Operating Instructions (PAOIs) Overview The District Operating Instruction provides uniformity throughout the San Francisco District in Mail Preparation. The purpose of these standardized procedures is to streamline the preparation of mail originating from delivery units and collectors. The benefits include improved separation and expedited processing of originating mail, as well as the reduction in equipment handling and dock congestion at the plants. The changes are intended to prepare the San Francisco District in meeting service requirements that will be implemented when we measure service for all classes of mail and in all 3-digit areas. These changes will utilize our surface transportation network to improve on-time delivery for our package products. In order to fully utilize the BMC facilities and consolidate transportation, we are changing how mail flows through the BMC network. As part of this change, we are converting BMCs to Network Distribution Centers (NDCs). Under the plan, existing BMCs will be realigned into three tiers of NDCs. Tier 1 sites will only process destinating mail and originating turn-around mail for the Tier 1 service area. In the longer term, Tier 1 sites will also have STC containerization and dispatch functions. All mail for destinations outside of the Tier 1 service area will be sent to Tier 2 sites for processing and dispatch. Tier 2 sites will process the same mail they do today plus all of the outgoing mail from Tier 1 sites. Tier 2 sites may perform single piece distribution of letters and flats and containerize and dispatch First-Class and Priority Mail. Tier 3 sites will be the gateway sites for consolidating mail from the Tier 2 sites when they are not able to send out full truckloads to the network. Retail Units will play an important role in the NDC activation. In order to successfully process the mail through the NDC tier structure, the mail must be separated based upon the tier assignments. The originating post office and destination ZIP Code determines the correct NDC tier for Parcel Post. The initial breakdown and separations performed at post offices, prior to being transported to a P&DC, will be one of the most important steps in launching this initiative.

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All collections mail must be advanced on each ongoing dispatch to the Plant. Include all mail from the window operation, inside drop boxes and outside collection boxes from the front of your office as well as mail from the carriers and collection runs.

A. Objective

To provide a uniform procedure for the preparation of collection mail within the Pacific Area. This Operating Instruction has established minimum separations. Those facilities that require additional separations should do so. This procedure will result in a reduction in mail handling at the plants by improving the separation of originating mail. It will also improve the processing time for Express and Priority Mail.

B. Procedures

Sources of Collection Mail:

a. Collection boxes and customer’s mail picked up by carriers on their routes b. Collection boxes picked up by collectors. c. Collection boxes in front of post offices. d. Lobby drops picked up by collectors. e. Post office lobby drops. f. Mail deposited at back docks. g. Collectors will do a three-way mail separation (loose letters, Priority mail and

other) at all times. The expectation for this few separations is 100% compliance.

h. All other mail from carriers, lobby drops, back docks, etc. is to be separated according to the procedures below at the station or delivery unit before dispatch to the plant.

C. Preparation Instruction

NDC COLLECTION BREAKDOWN (RETAIL)

The NDCs are only for parcel post (Package Services) processing from the retail side (window) with the 4 digit code generated by POS, with their respective zipcode. If the parcel from window does not have the POS 4 digit code or it has an RDC code 00, check the zipcode and place it in the container with the NDC code which includes range of that zipcode. Do not send it as a 00, no code to RDC 99 Mixed Container placard.

NDC SPECIFIED CODES :

RDC 01 - LOCAL NDC PACKAGES

Description :

RETAIL SIDE (WINDOW) :

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• All packages from the window (size 17x17x30 and below). PVI will indicate the separation by RDC code. RDC code is the last two digits, it should read 01, and will be placed in container RDC 01, Local NDC Packages.

RDC 02 - NETWORK NDC PACKAGES

Description :


• All packages from the window (size 17x17x30 and below). PVI will indicate the separation by

RDC code. RDC code is the last two digits, it should read 02, and will be placed in container RDC 02, Network NDC Packages.

RDC 03 - NETWORK NDC PACKAGES - DIRECTIONAL

Description :


• All packages from the window (size 17x17x30 and below). PVI will indicate the separation by

RDC code. RDC code is the last two digits, it should read 03, and will be placed in container RDC 03, Network NDC Packages – Directional.

NMO – Non-Machinable Outsides, Rolls

Description :


• All packages from the window (larger than 17x17x30). Regardless of RDC code will be placed

in container RDC 99, Mixed Container of RDC Separations.

Retail Distribution Code Labels

On each mailing label, there is a 4-digit distribution code. The first digit is used as the equipment (source technology) identification Code and the last two digits are used as a sortation code, known as the Retail Distribution Code (RDC).

Equipment Identification number Assignment:

The leading digit is assigned the following code to coincide with the equipment technology applying the RDC. Assignment codes are as follows:

• Code 1 = POS ONE Technology (1000) • Code 0 = APC, PC Postage, IRT, CPU, and Click-N-Ship (0000) Retail Distribution Code

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The Retail Distribution Code is the last 2 digits. For example, if the code is 1002, then 02 would be the Retail Distribution Code from POS ONE equipment.

The RDC is used to assist in the separation of mail into larger containers for dispatch to plants and Network Distribution Centers (formerly known as the BMCs). This Retail Distribution Code is based on originating and destinating ZIP Codes and will help facilitate more efficient and service responsive network movement to downstream processing facilities.

Retail Distribution Code Separations

Level 18 and above Post Offices, Stations, and Branches will use the Retail Distribution Code to separate the mail. The RDCs and their corresponding descriptions are listed below: No Code (00) FCM Letters, Flats, and SPRs (Maintain current process for mail separation) 01: Local NDC Packages (equivalent to Tier 1 NDC Parcel Post) 02: Network NDC Packages (equivalent to Tier 2 NDC Parcel Post) 03: Network NDC Packages (used for directional dispatch – does not apply to any Phase I sites) 04: Priority Parcel – Network 05: Overnight Parcels & SPRS 06: Priority Flats 07: Express 20+: Local codes (local use codes require system updates; more information on this can be found in Appendix A)

The following instructions for the rough culling of collection mail must be adhered to as follows:

Collection Separations: Collection Mail must be culled into the following separations:

1. Stamped Letter Mail – Deposit all loose stamped letters into a properly placarded and debris-free hamper. Loose letters are not to be placed in 775 tubs. Do not place any other type of mail trays in the loose letter hampers. Loose collection mails in hampers are to be located at the rear of the truck (i.e. the first to be unloaded) . 2. Bundled Meter Letter Mail – Tray and face into properly placarded letter trays. Remove rubber bands when placing on trays 3. Stamped Flats – All flats must be placed into a flat tub and faced. Preferred dispatch is in a properly placarded general purpose mail container (GPMC) and separated by stamped and metered. 4. Metered Flats – All flats must be placed into a flat tub and faced. Preferred dispatch is in a properly placarded GPMC and separated by stamped and metered.

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5. Netflix mailing – All Netflix mailing originating from the customer and destinating to Netflix must be isolated from all other similar mailings. Preferred dispatch is faced on EMM Trays. 6. Postcards/Flyers - All attempts should be made to separate postcards and flyers from the Loose letters.

Priority Mail/First Class SPRs /Std B Parcels Separations

Separations must be made to maximize the handling and processing of the mail at the P&DC. The following separations must be made: 1. RETAIL OPERATIONS

TYPE OF MAIL LINE # RDC # Priority Parcel-Machinable, California 11 04/05 Priority Parcel-Non-Machinable, California 14 04/05 Priority Parcel-Non-Machinable -Western States 15 04/05 Priority Parcel-Machinable, Western States 12 04/05 Priority Parcel-Machinable, All Other States 13 04 Priority Parcel-Non-Machinable, All Other States 16 04 FCM-SPRs-Machinable, California 11 04/05 FCM-SPRs-Non-Machinable, California 14 04/05 FCM-SPRs-Machinable, except California 6 00 FCM-SPRs-Non-Machinable, except California 7 00 Priority Flats 21 06 FCM & Priority Flats, Parcels & SPRs,International 17 04 FCM & Priority Flats, Parcels & SPRs,International 18 04 Express Mail-Domestic Flats, Parcels & SPRs 22 07 Express Mail-International 23 07 Mixed Container of RDC Separations 99 99 No code 1 00 FCM-Letters, Stamped (Loose) 2 00 FCM-Letters, Metered 3 00 FCM-Flats, Stamped 4 00 FCM-Flats, Metered 5 00 Local NDC Packages 8 01 Network NDC Packages 9 02 Network NDC Packages - Directional 10 03

NDC -BASED PLACARDS (SAMPLES) : LINE # 1 (94122)

TO:

DATE:

Route Trip Frequency Departure

CONTENTS:

GenericORIGIN:

GDA080509_V2.1

Special Handling Instructions: Mail must be separated in flat tubs by mail class and shape (except for large parcels) inside a properly placarded container.

94122 - PCA - Sunset Station

99 Collection Breakdown

Retail Unit Placard

000000-000000000-000000000Effective: 07/30/2009

San Francisco P&DC - 940

00 - No Code

005 - 999

8/5/2009

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LINE # 2 (94122)

TO:

DATE:


CONTENTS:

GenericORIGIN:

GDA080509_V2.1

Special Handling Instructions: Deposit all Loose stamped letters into a properly placarded and debris-free hamper; loose letters are not ot be placed in 775 tubs inside the hamper. Do not place any other type of mail trays inside the loose letter hamper(s). Loose collection mail in hampers are to be located at the rear of the van or truck to be offload first.


AFCS / 010 - Pole D5

Retail Unit Placard

000000-000000000-000000000Effective: 07/30/2009

San Francisco P&DC - 940

00 - FCM Letters, Stamped (Loose)

005 - 999

8/5/2009

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Example of Postage PVI Label The four digit distribution code is circled in the bottom left corner of the PVI label, left of the destination ZIP Code. This label signifies POS ONE origin site for dispatch to Tier 2 destination.

1002

Example of Automated Postal Center (APC) Labels

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0002

0002

Example of PC Postage (WebTools)

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Example of IRT PVI Label

0002

0002

Example of Contract Postal Unit (CPU) Retail Distribution Code

0002 Example of Click-N-Ship (CNS) Express Mail

0007

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Example of Click-N-Ship (CNS) Priority Mail

0005

Mail Prep and Dispatch District and local mail preparation guidelines should be updated to reflect the newly established Retail Distribution Codes (RDCs). Small offices, defined as those units below level 18, will make separations according to established District Mail Prep guidelines. Nationally, offices greater than level 18 are required to separate mail based upon the RDCs. All RDC separations will be clearly identified with a standardized placard indicating container contents. Level 18 offices and above will dispatch individual RDC separations in rolling stock unless containers are less than ¼ full, at which time contents may be placed in flat tubs and dispatched in a mixed container using the 99 placard. Any time flat tubs are used to containerize RDC separations, each tub must be identified with the appropriate placard affixed to the individual tub. With the exception of large parcels, products will not be mixed in rolling stock unless placed in identified flat tubs labeled with placards and placed in a container labeled as mixed. Do not affix placards to large parcels.

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The All Purpose Container (APC) is the preferred container for dispatch of flat tubs and letter trays, with all attached placards or tray labels facing toward the front of the APC and the appropriate placard attached to the APC. Standardized placards which identify the origin office will be utilized for all separations dispatched to the plant. A round stamp is the preferred method of origin identification. Carrier Breakdowns for Offices Level 18 and Above: NDC COLLECTION BREAKDOWN (DELIVERY)

The NDCs are only for parcel post (Package Services) from the delivery side with the 4 digit code generated by Automated Postal Center (APC), PC Postage, Integrated Retail Terminal (IRT), Contract Postal Unit (CPU), and Click-N-Ship with their respective zipcode. If the parcel from delivery does not have the 4 digit code, check the zipcode and place it in the container with the NDC code which includes range of that zipcode. Do not send it as a 00 placard.

NDC SPECIFIED CODES :

RDC 01 - LOCAL NDC PACKAGES

Description :

DELIVERY SIDE (CARRIER/CONTRACTOR/MAILER) :

• All packages from the window (size 17x17x30 and below). RDC code is the last two digits, it

should read 01, and will be placed in container RDC 01, Local NDC Packages.

RDC 02 - NETWORK NDC PACKAGES

Description :



should read 02, and will be placed in container RDC 02, Network NDC Packages. RDC 03 - NETWORK NDC PACKAGES - DIRECTIONAL

Description :



should read 03, and will be placed in container RDC 03, Network NDC Packages – Directional.

NMO – Non-Machinable Outsides, Rolls

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Description :

DELIVERY SIDE (CARRIER/CONTRACTOR) :

• All packages from the window (over size 17x17x30). Regardless of RDC code will be placed

in container RDC 99, Mixed Container of RDC Separations.

Express Mail, Priority Mail, and Package Service packages: • Required separations for Retail Distribution Codes (RDC) 00 – 07, 99 which will be

incorporated into the Local Mail Preparation Guidelines.

Letters and Flats (RDC 00): • Metered lettered mail – Trays • Stamped letter mail – Trays • Loose stamped and meter letters into a hamper. • Metered and Stamped Flats - Flat Tubs • Netflix – Flat Tubs

NOTE: For rural carriers, Part 412.2 of the Rural Carrier Duties and Responsibilities Handbook PO-603 requires that rural carriers are to “face and deposit mail in the location designated by your postmaster or supervisor”. Compensation is provided for facing and depositing mail. Management shall not require rural carriers to deposit mail into more than two designated locations. A location is defined as the tray or tub the mail is deposited into. For the parcels that meet the rural carrier definition (over 2 lbs) the location required to deposit these pieces would not be considered an additional separation or location. This would apply to most RDC separations.

The exception here is if more separations existed during the 2009 rural mail count and carriers were compensated with actual time during the count. Otherwise, rural carriers should adhere to the above until the next count when RDC separations are fully implemented.

Managers, Post Office Operations (POOMs) will verify unit separations are in place when visiting designated units.

2. COLLECTIONS

• Same Separations as Retail

• FLATS in 775 Tubs

Note: Upon arrival at the originating post office, dock personnel are to finalize separations into the same breakouts as in the Retail Operations.

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3. DISPATCH PLACARDS (Placard Numbers)

TYPE OF MAIL LINE # RDC # Priority Parcel-Machinable, California 11 04/05 Priority Parcel-Non-Machinable, California 14 04/05 Priority Parcel-Non-Machinable -Western States 15 04/05 Priority Parcel-Machinable, Western States 12 04/05 Priority Parcel-Machinable, All Other States 13 04 Priority Parcel-Non-Machinable, All Other States 16 04 FCM-SPRs-Machinable, California 11 04/05 FCM-SPRs-Non-Machinable, California 14 04/05 FCM-SPRs-Machinable, except California 6 00 FCM-SPRs-Non-Machinable, except California 7 00 Priority Flats 21 06 FCM & Priority Flats, Parcels & SPRs,International 17 04 FCM & Priority Flats, Parcels & SPRs,International 18 04 Express Mail-Domestic Flats, Parcels & SPRs 22 07 Express Mail-International 23 07 Mixed Container of RDC Separations 99 99 No code 1 00 FCM-Letters, Stamped (Loose) 2 00 FCM-Letters, Metered 3 00 FCM-Flats, Stamped 4 00 FCM-Flats, Metered 5 00 Local NDC Packages 8 01 Network NDC Packages 9 02 Network NDC Packages - Directional 10 03

General Collections Instructions Mail collected over the counter must be faced and separated by category (i.e., stamped mail separated from metered mail). When a GPMC must be used to transport both letters and flats, place the letters on the top shelf and flats on the bottom shelf and properly placarded. All collection routes must perform a rough cull of all mail picked up from collection boxes. Rough cull is defined as a five (5) way separation: 1) Loose, stamped letter mail, 2) SPRs, 3) Flats, 4) Metered mail that should be trayed and faced, and 5) Priority Mail. Note: Upon arrival at the originating office, dock personnel are to finalize separations into the same breakouts as in the Retail Operations.

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Parcel Return Service (PRS) & Non-Machinable Outsides (NMOs) Parcel Return Service (PRS) Parcel Return Service (PRS) mail destined to be picked up at the local Return Delivery Unit (RDU) must be maintained at the retail unit to be picked up by the customer. Parcel Return Service mail destined to be picked up at an NDC outside of the local RDU is to be dispatched to either Tier 1 or Tier 2 based on the retail placards indicating ZIP Code 569 or the ZIP range where 569 will be sorted. Retail Associates duties

• Look for parcels with 569 ZIP Code • Ask HAZMAT question if presented at the retail counter • Ensure that no POS/IRT transaction is performed (no weighing, rating, zero PVI) • Only one Special Service is allowed (Certificate of Mailing) • A non-revenue transaction should be entered • Retail Associates should not scan any PRS parcels • Scanning will be done by back office personnel • Deposit PRS parcels in a designated container

Specific instructions for handling Parcel Return Service Parcels can be found in Appendix D. Non-Machinable Outsides (NMOs) Non-Machinable Outsides (NMOs) are to be placed in a mixed container labeled as 99 - MIXED (not a specific RDC holdout). An outside parcel is a parcel that exceeds any of the maximum dimensions for a machinable parcel (17” Height, 17” Width, 30” Length).

NMOs could have different RDCs. However, if the parcel exceeds any of the above dimensions it is to be treated as an NMO and dispatched in a mixed container labeled as 99 – MIXED (see sample retail placard for 99 – Mixed). Currently HQ Retail Operations is evaluating the use of a Non-Machinable sticker to be applied at the window next to the PVI label.

Mail Prep and Dispatch Handling of packages brought back by carriers from the street District and local mail preparation guidelines should be updated to reflect the newly established Retail Distribution Codes (RDCs). Small offices, defined as those units below level 18, will make separations according to established District Mail Prep guidelines. Nationally, offices greater than level 18 are required to separate mail based upon the RDCs. All RDC separations will be clearly identified with a standardized placard indicating container contents. Packages picked up by carriers and returned to units will be consolidated in the appropriate separation with packages accepted across the retail counter prior to dispatch in the back office. Express is sacked along with those packages accepted at retail and dispatched appropriately. In cases where large numbers of packages are received and there is insufficient time for separation prior to scheduled dispatch, parcels may be dispatched in a mixed container, with 99 placard attached.

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For carrier units that have no retail window, local mail preparation guidelines will be followed, including the minimum national requirements for RDC separations. NOTE: For rural carriers Part 412.2 of the Rural Carrier Duties and Responsibilities Handbook PO-603 requires that rural carriers are to “face and deposit mail in the location designated by your postmaster or supervisor”. Compensation is provided for facing and depositing mail. Management shall not require rural carriers to deposit mail into more than two designated locations. A location is defined as the tray or tub the mail is deposited into. For the parcels that meet the rural carrier definition (over 2 lbs) the location required to deposit these pieces would not be considered an additional separation or location. This would apply to most RDC separations. The exception here is if more separations existed during the 2009 rural mail count and carriers were compensated with actual time during the count. Otherwise, rural carriers should adhere to the above until the next count and RDC separations are fully implemented. Placard It is a requirement that each container of mail sent to the P&DC has a placard that identifies the specific contents of the container. Each placard must be date/time stamped and identify the originating office. In addition, each placard must indicate whether it originated from Retail or Collections. Offices that hub mail must ensure that all containers of mail received are properly placarded before dispatching. Special Mail Items Preparation Special live matter mailings (i.e. bees, chicks, bugs, etc., should be in a separate GPMC or hamper) Compliance Dock personnel will conduct ongoing reviews on each office. Discrepancies will be reported to the Plant Manager, the Lead Executive, and the office involved. Operations Managers will be required to take necessary measures to ensure that deficiencies noted are corrected immediately. MICHAEL DATANGEL A/MANAGER, Delivery & Customer Service Programs Support

SEPARATIONS BASED ON LAST 2 DIGITS ON POS ONE PVI LABEL Destinating ZIP

Routing

1001

Retail Distribution

Originating City, State, ZIP CodeDate

Postage Rate

POS Terminal Number- Clerk

1002

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- No Code FCM Letters, Flats and SPRs

- Local NDC Packages

- Network NDC Packages

- Network NDC Packages (used for directional dispatch)

- Priority Parcel - Network

- Overnight Parcels & SPRs

- Priority Flats

- Express Note: Local distribution codes begin at “20”

(Maintain current process for mail separation)

D. Sample Retail Distribution Placard

TO:

DATE:


CONTENTS:

Generic

ORIGIN:

GDA080509_V2.1

Special Handling Instructions:


via San Francisco P&DC

Retail Unit Placard

000000-000000000-000000000Effective: 07/30/2009

Tier 01 - San Francisco NDC

01 - Local NDC Packages

569, 897-897, 936-939, 952-957, 959-961, 967-969

8/5/2009

V. Training and Certification Process

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Training is to be cascaded from the Pacific Area Office to the Performance Cluster leadership. Local leadership is then responsible to insure training is further cascaded to appropriate

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personnel (see position Roles and Responsibilities). Successful completion of the web based certification process will serve as documentation of competency (see Appendix – Pacific Area Collection Preparation Certification Questions).

VI. Compliance Review Process

MIPS and MOPS will conduct an audit on each office at least once per quarter. Discrepancies will be reported by email to Plant Manager, appropriate MPOO, and the Postmaster involved, either by email or regular mail. The MDO has the responsibility for reporting discrepancies. The MPOO will take necessary measures to insure correction of the problem.

VII. Appendix – Tools, Links, etc.

E. Retail Operations website The Retail Operations website is located at:

http://blue.usps.gov/retail/L2Workforce_F4.htm

Materials related to the NDC Activations are:

• POS PVI Poster & RDCs • FAQs • POS Offices – 18 & above • POS Software R36 Release – Deployment Schedule • Readiness Assessment Checklist & Instructions

http://blue.usps.gov/retail/L2Workforce_F4.htm

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NEW CODES FROM THE NDC IMPLEMENTATION - SAN FRANCISCO DISTRICT

Destination Text

Origin ZIP Code

Destination ZIP Code RDC Description Placard Text

26733 SAN FRANCISCO 940 005-939 04 Priority Parcels

Priority Parcels - Network

26734 SAN FRANCISCO 940 005-567 03 Package Services Network NDC Pkgs

26735 SAN FRANCISCO 940 005-999 07 Express Mail Express

26736 SAN FRANCISCO 940 005-999 06 Priority Flats Priority Flats

26737 SAN FRANCISCO 940 569-569 01 Package Services Local NDC Pkgs









26746 SAN FRANCISCO 940 940-951 05 Priority Parcels O/N Parcels & SPRs

26747 SAN FRANCISCO 940 940-966 05 FCM SPRs O/N Parcels & SPRs

26748 SAN FRANCISCO 940 940-951 05 Package Services O/N Parcels & SPRs




















Priority Parcels – Network

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NEW CODES FROM THE NDC IMPLEMENTATION - SAN FRANCISCO DISTRICT

Destination Text Origin

ZIP Code Destination ZIP Code RDC Description Placard Text

27015 NORTH BAY 949 005-999 06 Priority Flats Priority Flats

27016 NORTH BAY 949 005-939 04 Priority Parcels Priority Parcels –

Network

27017 NORTH BAY 949 005-567 03 Package Services Network NDC Pkgs

27018 NORTH BAY 949 569-569 01 Package Services Local NDC Pkgs









27027 NORTH BAY 949 940-941 05 Package Services O/N Parcels & SPRs

27028 NORTH BAY 949 940-966 05 FCM SPRs O/N Parcels & SPRs

27029 NORTH BAY 949 940-941 05 Priority Parcels O/N Parcels & SPRs



Network





Network





Network




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Network





27186 NORTH BAY 954 005-999 06 Priority Flats Priority Flats


Network

27188 NORTH BAY 954 005-999 07 Express Mail Express












27200 NORTH BAY 954 940-966 05 FCM SPRs O/N Parcels & SPRs



Network





Network





Network




Network





27218 EUREKA 955 005-567 03 Package Services Network NDC Pkgs

27219 EUREKA 955 005-999 06 Priority Flats Priority Flats

27220 EUREKA 955 005-999 07 Express Mail Express

27221 EUREKA 955 005-954 04 Priority Parcels Priority Parcels –

Network

27222 EUREKA 955 569-569 01 Package Services Local NDC Pkgs









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27231 EUREKA 955 955-955 05 Priority Parcels O/N Parcels & SPRs

27232 EUREKA 955 955-955 05 Package Services O/N Parcels & SPRs

27233 EUREKA 955 955-955 05 FCM SPRs O/N Parcels & SPRs

27234 EUREKA 955 956-999 04 Priority Parcels Priority Parcels –

Network





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Instructions for Printing RDC-Formatted Placards For Collection: (NOTE : You need to have an access of blueshare2)

1. Open Internet Explorer 2. Type Blueshare2 in address bar and hit enter 3. Select link List of Created Sites 4. Scroll down to Pacific Area 5. Select San Francisco 6. Select Tab called NDC Activation 7. On Left Side Header, Select Link SF P&DC 8. On Main page, Select File NDC Placards List - SFPDC**

**check to verify date modified is 08/05/2009 at 12:50pm, by Armas, Glen

1. Excel Program will open and download file.

• Prompt, Enable Macros

• Prompt, Update

• Prompt, Continue

• Select Tab at bottom, Retail Placards

• Select Cell, row 2, column B. After Line #.

• Enter Line Number, press Enter.

• Enter Office Zipcode, press Enter.*

*IMPORTANT - If you do not want to print the entire set of placards do not select PRINT SET button. To print individual placards, you must print from the File Menu or CTRL+P function.

mail preparation guidelines - nalc bay area

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